City Council

City of Carrollton 1945 E. Jackson Road Carrollton, TX 75006 REGULAR WORKSESSION & MEETING Tuesday, February 20, 2024 5:45 PM CITY HALL, 2nd Floor City Council Mayor Steve Babick Mayor Pro Tem Nancy S. Cline Deputy Mayor Pro Tem H.A. "Rusty" Pendleton Councilmember Christopher Axberg Councilmember Jason Carpenter Councilmember Richard Fleming Councilmember Andrew Palacios Councilmember Daisy Palomo City Council REGULAR WORKSESSION & February 20, 2024 MEETING ***PRE-MEETING / EXECUTIVE SESSION*** 5:45 P.M. – COUNCIL BRIEFING ROOM 1. Receive information and discuss Agenda. 2. Council will convene in Executive Session pursuant to Texas Government Code: · Section 551.071 for private consultation with the City Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the City Attorney has a duty under the Texas Rules of Discipline and Professional Conduct regarding confidential communication with the City Council. · Section 551.089 to discuss Information Technology Security. 3. Council will reconvene in open session to consider action, if any, on matters discussed in the Executive Session. ***WORKSESSION*** 4. Receive Information Technology Project Update. 5. Receive Briefing On The Floodplain Management And Mapping Project. 6. Discuss Community Service And Community Event/Special Project Funding Policies And Guidelines. 7. Mayor And Council Reports And Information Sharing. ***REGULAR MEETING 7:00 PM*** INVOCATION - Councilmember Jason Carpenter PLEDGE OF ALLEGIANCE - Mayor Pro Tem Nancy Cline PRESENTATIONS 8. Present Recognitions For Civilian Sudden Cardiac Arrest Life-Saving Efforts. 9. Present A Proclamation Recognizing Black History Month. PUBLIC COMMENT City of Carrollton Page 2 Printed on 2/16/2024 City Council REGULAR WORKSESSION & February 20, 2024 MEETING 10. Hearing of any citizen/visitor on items listed on the regular meeting agenda. Citizens wishing to address the Council regarding items not on the posted agenda will be called to speak during the Public Forum. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells, clapping, and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. CONSENT AGENDA (*All items marked with a single asterisk are part of a Consent Agenda and require no deliberation by the Council. Each Council member has the prerogative of removing an item from this agenda so that it may be considered separately. Contracts and agreements are available in the City Secretary’s Office.) MINUTES *11. Consider Approval Of The February 6, 2024 Regular Meeting Minutes. BIDS & PURCHASES *12. Consider Authorizing The City Manager To Purchase Audio-Visual Equipment And Installation And Support Services From AVI Systems, Inc. Through An Interlocal Cooperation Agreement With TIPS For The Texas Room At The Senior Center In An Amount Not To Exceed $212,579.91. *13. Consider Approval Of BID #24-009 For Water And Sanitary Sewer Supplies From Various Vendors In An Amount Not To Exceed An Initial Term Total Of $315,000.00 Annually, For A Total Three-Year Contract Not To Exceed $945,000.00. *14. Consider Approval For The Purchase Of IT Products And Services From Freeit Data Solutions On An Existing Agreement With Texas DIR In An Amount Not To Exceed $830,000.00. City of Carrollton Page 3 Printed on 2/16/2024 City Council REGULAR WORKSESSION & February 20, 2024 MEETING *15. Consider Approval Of The Purchase Of A Fiber Optic Network And Annual Maintenance From Astound Business Solutions, LLC Through A Cooperative Purchasing Agreement With TIPS In An Amount Not To Exceed $5,150,000.00 In Year One (1) And $130,000.00 Annually For A 20-Year Term For A Total Contract Amount Not To Exceed $7,750,000.00. CONTRACTS & AGREEMENTS *16. Consider Authorizing The City Manager To Approve A Construction Contract With 3D Paving And Contracting, LLC For The 2022 Miscellaneous Streets Reconstruction Project For The Reconstruction Of Jackson Road, From Josey Lane To McCoy Road, And Study Lane In An Amount Not To Exceed $3,077,485.50. RESOLUTIONS *17. Consider A Resolution Authorizing The City Manager To Negotiate And Execute All Necessary Documents For The Purchase Of Approximately 0.0009 Acres (40 Square Feet) As A Public Drainage Easement At 4201 Wilson Lane, City Of Carrollton, Denton County, Texas, For The Coyote Ridge Drainage Improvements Project In An Amount Not To Exceed $500.00. *18. Consider A Resolution Accepting The Investment Officer’s Quarterly Report For First Quarter Ended December 31, 2023. *19. Consider A Resolution Authorizing The City Manager To Negotiate And Execute A Contract With OUTFRONT Media For Billboard Rental In an Amount Not To Exceed $179,925.00. *20. Consider A Resolution Authorizing The City Manager To Negotiate And Execute Professional Services Agreements With AECOM and Lockwood, Andrews And Newnam, Inc. For General Engineering Consultant Services Related To Capital Project Management In An Amount Not To Exceed $525,000.00. *21. Consider A Resolution Appointing A Member To The Museum And Historic Advisory Committee. PUBLIC FORUM City of Carrollton Page 4 Printed on 2/16/2024 City Council REGULAR WORKSESSION & February 20, 2024 MEETING 22. Hearing of any citizen/visitor on items not listed on the regular meeting agenda. Citizens wishing to address the Council regarding items on the posted agenda will be called to speak during the Council's consideration of such items. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells, clapping, and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. ADJOURNMENT CERTIFICATE - I certify that the above agenda giving notice of meeting was posted on the bulletin board at the City Hall of Carrollton, Texas on the 16th day of February 2024 at 12:00pm. ________________________________________ Chloe Sawatzky, City Secretary This building is wheelchair accessible. For accommodations or sign interpretive services, please contact City Secretary’s Office at least 72 hours in advance at 972-466-3001. Opportunities and services are offered by the City of Carrollton without regard to race, color, age, national origin, religion, sex or disability. Pursuant to Section 551.071 of the Texas Government Code, the City Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. Further, the Texas Open Meetings Act, codified in Chapter 551 of the Texas Government Code, does not require an agenda posting where there is a gathering of a quorum of the City Council at a regional, state or national convention or workshop, social function, convention, workshop, ceremonial event or press conference. The City Secretary's Office may occasionally post agendas for social functions, conventions, workshops, ceremonial events or press conference; however, there is no legal requirement to do so and in the event a social function, convention, workshop, ceremonial event or press conference is not posted by the City Secretary's Office, nothing shall preclude a quorum of the City Council from gathering as long as "deliberations" within the meaning of the Texas Open Meetings Act do not occur. FIREARMS PROHIBITED at City Council meetings pursuant to Texas Penal Code Sections 46.035(c) and 30.05. City of Carrollton Page 5 Printed on 2/16/2024