City Council

CITY COUNCIL MINUTES February 12, 2013 REGULAR MEETING OF THE CARTERVILLE CITY COUNCIL The meeting was held in the Council Chambers with Mayor Charles W. Mausey presiding. He called the meeting to order at 7:00 p.m. ROLL CALL Charles W. Mausey Mayor Present Michele A. Edwards City Clerk Present Mary Jane Fuller Deputy City Clerk Present Mark Carney City Treasurer Absent Phyllis Emery Alderman/Ward 4 Present Tom Gentry Alderman/Ward 1 Present John Gooden Alderman/Ward 3 Present Mike Helfrich Alderman/Ward 2 Present James Houseworth Alderman/Ward 1 Present Jacob Rendleman Alderman/Ward 2 Present Brad Robinson Alderman/Ward 4 Present Tony Trombino Alderman/Ward 3 Present The Mayor declared a quorum present. Others present were: Curt Oetjen, Kamper Supply; Garry Wiggs, Street Superintendent; Bud Edwards, Maintenance Superintendent; Danny Tucker, Dalton Brown, and Caleb Heern, Maintenance Department; Attorney Josh Bradley; Ralph Graul, Volunteer Firefighter; Monty Jeralds, Police Chief; John Frost, Assistant Police Chief; Bruce Talley, Fire Chief; Retia Watson (Clerk); Sandra Congiardo, Candidate for Mayor; Iris Glover, Candidate for Ward 4 Alderman; William Bateman, The Courier; Doug Williams, Candidate for Mayor; John Streuter, Candidate for Ward 2 Alderman; and Ford “Hoopie” Harris, Candidate for Mayor; and Jim Adams, Building Inspector/Codes Enforcement. Motion 1: Trombino moved and Helfrich seconded to approve the minutes of the Regular Meeting of January 9, 2012 as presented in pamphlet form. All voted yea and the Mayor declared the motion carried. The Mayor announced that Mark Carney is still recovering from bypass surgery and not able to attend the meeting. Retia Watson prepared the Treasurer’s Report for the Council. Motion 2: Emery moved and Helfrich seconded to approve the January 2013 Treasurer’s Report as prepared and submitted by Retia Watson. A roll call vote was taken and all present voted yea. The Mayor declared the motion carried. Regular Meeting of the Carterville City Council February 12, 2013 Page 2 Recognition of Guests The Mayor acknowledged and thanked the City employees and citizens and neighboring communities for all their assistance with the downtown fire. As far as the hydrant problem that we experienced during the fire, the Water and Sewer Department is in the process of upgrading lines in two areas of the community and will be taking bids for replacing the water pump station. We are also in the planning phase of adding an additional elevated tank for Carterville. We realize that our infrastructure is in need of renovation and we are doing everything we can to obtain the funds to upgrade our lines. Unfortunately, Carterville is not a low-to-moderate income community, and this is where most of the funding is available. We have received some very good news in that SIH is planning to construction their new Cancer Center in Carterville which will add several jobs. The City has obligated funds for the infrastructure to this SIH property. At the present time we are applying for grants to assist us with the expense of the infrastructure for this center. Mayor Mausey mentioned several additional projects that are in process at this time that will take determination and funding (including an Industrial Park that will be marketed by REDCO; a new car dealership; additional development of our TIF district, etc.). He indicated he would be willing to continue working on these projects even after he leaves his post as mayor. Sandra Congiardo indicated that she is extremely proud of our community for the effort given during the fire at Corbell Electronics. Tony Trombino thanked all the communities and employees who helped on such a timely basis. Departments/Committees Garry Wiggs presented information regarding the sale of our street sweeper to Herrin, IL. They have agreed to purchase this equipment at a cost of $17,000.00 ($500.00 per day for rental until it is paid). He would like to replace this machine with an attachment to the bobcat which he feels would be easier to use on our streets. Motion 3: Houseworth moved and Gooden seconded to sell the street sweeper to the City of Herrin at a price of $17,000.00 (rent for $500.00 per day which would be applied to the overall cost). [Jake Rendleman asked about how efficient this new equipment would be on our streets and Garry Wiggs indicated that it will be more efficient if it is handled properly]. A roll call vote was taken, and all present yea. The Mayor declared the motion carried. The Council asked that Garry Wiggs solicit prices for new street sweeping equipment for the Street Department to present at the March meeting. Jake Rendleman indicated that the Safety Committee and the Police Department are recommending that we hire another part-time police officer, George Reed (retired from Williamson County Police) Motion 4: Rendleman moved and Gentry seconded to confirm the Mayor’s appointment of George Reed as a part-time police officer for the City of Carterville. Roll call vote: Emery, yea; Robinson, abstain; Gentry, yea; Gooden, yea; Helfrich, yea; Houseworth, yea; Rendleman, yea; Trombino, yea. The Mayor declared the motion carried. Regular Meeting of the Carterville City Council February 12, 2013 Page 3 Jake Rendleman explained that bids for a new police package car were opened on February 5, 2013 and he has distributed the results to Council members. The low bid for an all-wheel vehicle was from Marion Ford was $23,335.00. The Mayor stated that the Safety Committee agreed that this new car should go to the Police Chief so that we do not run up the mileage. Jake Rendleman asked that he be permitted to compare the bids from Marion Ford and Vogler Ford to make sure that are the same vehicle. Motion 5: Rendleman moved and Trombino seconded to authorize the purchase of a 2013 Ford police car from Marion Ford at a cost of $23,225.00. (This will be brought back to the Council if the committee finds a discrepancy in the bids). A roll call vote was taken and all present voted yea. The Mayor declared the motion carried. [To be paid from Sanitation Fund]. Motion 6: Rendleman moved and Emery seconded to authorize the purchase of equipment for the new police car at a cost of approximately $5,000.00. A roll call vote was taken and all present voted yea. The Mayor declared the motion carried. [To be paid from Sanitation Fund]. Bruce Talley indicated that the Fire Department is getting information regarding the purchase of a new boat for the department. Ford Harris indicated he would be happy to help the Fire department with information regarding this purchase. Mayor Mausey indicated to Bruce Talley that there was a meeting schedule at 1:30 p.m. on Wednesday with the Structural Engineer about the Corbell building. Bud Edwards approached the Council regarding promoting Caleb Heern to full-time. He has been a part-time employee for three years and has acquired all of his safety certifications and his CDL license which is important to the department. Caleb Heern would be working with both the Maintenance Department and the Street Department. Motion 7: Gentry moved and Houseworth seconded to confirm the Mayor’s appointment of Caleb Heern as a full-time employee for the Street/Maintenance Departments effective March 1, 2013 at a salary of $10.50 per hour. Roll call vote: Emery, abstain; Robinson, yea; Gentry, yea; Gooden, yea; Helfrich, yea; Houseworth, yea; Rendleman, yea; Trombino, abstain. The Mayor declared the motion carried. Bud Edwards stated to the Council that the Park/Cemetery departments are in need of a ½ ton pickup truck and the State bid of $16,589.00 is the low bid for the State. The department personnel are now using a 1-ton truck to transport personnel to the job sites. Motion 8: Robinson moved and Emery seconded to authorize the purchase of a 2013 ½ ton pickup truck for the Maintenance Department at the State bid price for a Ford truck of $16,589.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. The Mayor stated that Jim Adams was approached about helping the Police Department during this time when they are short personnel and has agreed to work with the department and handle the codes enforcement and building inspector jobs in conjunction with patrolling. Regular Meeting of the Carterville City Council February 12, 2013 Page 4 Motion 9: Gentry moved and Rendleman seconded to approve payment of the dues to the Southern Illinois Mayors Association in the amount of $150.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. The Illinois Department of Revenue has indicated to the City that the .5% increase in home rule sales tax will not take effect until July 1, 2013. Josh Bradley confirmed this as he was unable to get this changed by Springfield even though he indicated he had delivered the ordinances to them in September 2012. Motion 10: Emery moved and Gooden seconded to support the 2013 Easter Egg Hunt sponsored by McDonalds and contribute $300.00 toward the cost of this event. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. The 2012 Motor Fuel Audit was presented by the City Clerk and indicated that there were no discrepancies and we were in compliance. The City is still waiting for approval from the Village of Crainville for the transfer of property in the Facility Planning Area for both communities. The Mayor indicated that he is still in negotiations with Ameren C.I.P.S. regarding an easement on Hafer Road [we are trying to get some concessions on moving electrical service off of Division Street downtown]. John Crawford is in the process of submitting the I.E.P.A. permit applications for the I.D.O.T. waterline improvements on Division Street. Motion 11: Rendleman moved and Emery seconded to authorize Mayor Mausey to sign the paperwork for the I.E.P.A. waterline permit being prepared by John Crawford. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 12: Rendleman moved and Emery seconded to authorize Mayor Mausey to sign the I.E.P.A. permit application for the new water pump station. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 13: Emery moved and Gentry seconded to approve payment of the monthly bills as submitted by the City Clerk. [Brad Robison asked about the bill for replacement of a mailbox and Garry Wiggs indicated that it was a casualty of the snow plow]. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 14: Emery moved and Trombino seconded to pay E & K Cleaning for cleaning services in the amount of $1,400.00 [$1,250.00 for 14 cleanings at the Community Center and $150.00 for City Council Chambers]. Roll call vote: Emery, yea; Robinson, yea; Gentry, yea; Gooden, abstain; Helfrich, yea; Houseworth, yea; Rendleman, yea; Trombino, yea. The Mayor declared the motion carried. Garry Wiggs explained that there is a house at the corner of Texas and Division that needs sidewalks. The owner wants to do the work himself if we will pay for the concrete. He recommends that we do this. Regular Meeting of the Carterville City Council February 12, 2013 Page 5 Motion 15: Houseworth moved and Gooden seconded to authorize the purchase of concrete for a sidewalk at the corner of Texas and Division to be installed by the owner of the property. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 16: Rendleman moved and Gooden seconded to authorize an insurance buyout for Travis Morgan in the amount of $164.70 per month [$82.35 will be added to each of his semi-monthly checks]. Roll call vote: Emery, abstain; Robinson, yea; Gentry, yea; Gooden, yea; Helfrich, yea; Houseworth, yea; Rendleman, yea; Trombino, yea. The Mayor declared the motion carried. Jim Adams gave information as follows:  Fred Appleton, 12900 North Greenbriar Road, wants to build a pole barn where he has a camping trailer on the back of this property.  The Health Department and the City have notified Mrs. Taylor on Onley that the house must be demolished. We may have to get Josh Bradley to pursue this further.  The Dalzell property on Onley should have a demolition order by the March meeting. The Mayor announced that there is a meeting with a structural engineer tomorrow to determine the safety of the street and sidewalk in front of the Corbell Electronics building. We may have to cover the cost of this demolition until it can be collected from the insurance company. Motion 17: Gooden moved and Emery seconded to move to EXECUTIVE SESSION concerning personnel, property and/or legal issues. A roll call vote was taken, and all present voted yea. The Council moved to Executive Session at 8:06 p.m. Motion 18: Robinson moved and Gooden seconded to return to REGULAR SESSION. All voted yea and the Council returned to Regular Session at 8:28 p.m. Motion 19: Rendleman moved and Gooden seconded to amend the TIF District sales tax distribution from 50% to 75%. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 20: Helfrich moved and Gooden seconded to adjourn the meeting. All voted yea and the Mayor dismissed the Council at 8:30 p.m. ___________________________ Next Ordinance No. 1332-13 Michele A. Edwards, City Clerk ___________________________ Next Resolution No. R399-13 Charles W. Mausey, Mayor