Community Design Commission

Town Hall TOWN OF CHAPEL HILL 405 Martin Luther King Jr. Boulevard Community Design Commission Chapel Hill, NC 27514 Meeting Minutes John Weis, Chair Megan Patnaik Susan Lyons, Vice Chair Heather Washburn Scott Levitan Tuesday, October 24, 2023 6:30 PM Virtual Meeting Language Access Statement Virtual Meeting Notification Board members will attend and participate in this meeting remotely, through internet access, and will not physically attend. The Town will not provide a physical location for viewing the meeting. The public is invited to attend the Zoom webinar directly online or by phone. Register for this webinar: https://us02web.zoom.us/webinar/register/WN_68yjKMnvTfmBvILcVAywLQ After registering, you will receive a confirmation email containing information about joining the webinar in listen-only mode. Phone: 301-715-8592, Meeting ID: 850 8946 6427 Opening Roll Call Staff Liaison Katherine Shor present Present 5 - Chair John Weis, Vice-Chair Susan Lyons, Scott Levitan, Megan Patnaik, and Heather Washburn Approval of Agenda Commissioner Lyons made a motion to approve the agenda, seconded by Commissioner Patnaik. The motion carried unanimously. Page 1 of 4 Community Design Commission Meeting Minutes October 24, 2023 Announcements Petitions Approval of Minutes Chair Weis made comments on the minutes. Commissioner Levitan requested an update on membership to the Technical and Policy Committee of the NS BRT project. 1. August Minutes [23-0751] Commission is asked to review and consider action on August minutes report. New Business 2. Wendy's @ Carraway Village [23-0752] Final Plans Review The Commission is asked to receive and consider action on the application provided. The proposed final plan review consist of building elevations and site lighting. Project use was approved as part of the Carraway Village Special Use Permit modification. Actions available to the Commission are approval, approval w/ conditions and deferral to a later meeting to address comments provided Commissioners asked about site location in relation to neighboring buildings and the elevation view from Village Crossing Drive and the off-ramp from Interstate 40. Commissioners discussed the location and size of the storage area, as well as possible screening needed from adjacent roadways. Commissioners ask for the applicant return with a design of the storage area that is more visually interesting. Commission chair Weis moved, and Washburn seconded, to defer the item to another meeting and encouraged the applicant to consider the comments shared in the Commission's review. This motion was unanimously approved. Commissioner Lyons moved, and Patnaik seconded, to approve the lighting plan as it was presented in the packet that the Commission received. This motion was unanimously approved. 3. CDC Process Review [23-0753] Page 2 of 4 Community Design Commission Meeting Minutes October 24, 2023 The Commission has been provided an outline of the Commission's review process for various types of applications, including potential changes based on Council interest. Planning Manager Corey Liles shared an overview of proposed changes to CDC process, including concept plan review. Commissioners asked about how advisory comments on concept plans could inform final plans reviews. Commissioners expressed concern about advisory design comments running parallel with regulatory review and the lack of design elements in regulatory review. Commissioners discussed their role in developing site design standards. Commissioner Washburn moved for Chair Weis to compose a letter expressing members concerns and recommendations for the future role of the Commission and deliver to Council, Commissioner Patnaik seconded. Development Reports (FYI) 4. Development Information [23-0754] Monthly update provided. No discussion is required for this agenda item. Adjournment Next Meeting - Tuesday, Nov. 28 (Provided membership is available as it relates to adjacent holiday schedule. Staff to coordinate a final date). approved. Order of Consideration of Agenda Items: 1. Staff Presentation 2. Applicant’s Presentation 3. Public Comment 4. Board Discussion 5. Motion 6. Restatement of Motion by Chair 7. Vote 8. Announcement of Vote by Chair Public Charge: The Advisory Body pledges its respect to the public. The Body asks the public to conduct themselves in a respectful, courteous manner, both with the Body and with fellow members of the public. Should any member of the Body or any member of the public fail to observe this charge at any time, the Chair will ask the offending Page 3 of 4 Community Design Commission Meeting Minutes October 24, 2023 person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until a genuine commitment to this public charge is observed. Unless otherwise noted, please contact the Planning Department at 919-968-2728; planning@townofchapelhill.org for more information on the above referenced applications. See the Advisory Boards page http://www.townofchapelhill.org/boards for background information on this Board. Page 4 of 4