Village Board Meeting

Village Board Agenda 01/28/2025 at 06:00 PM Village Board Room Page 1. Meeting Opening 1.1 Call to Order 1.2 Moment of Silence 1.3 Pledge of Allegiance 1.4 Roll Call 1.5 Public Announcements 1.6 Public Comments Agenda Topics 2. Old Business 3. New Business 3.1 AN ORDINANCE 25-01 TRANSFERRING APPROPRIATION 3-9 AUTHORITY BETWEEN LINE ITEMS FOR THE FISCAL YEAR COMMENCING THE 1ST DAY OF MAY, A.D., 2024, AND ENDING ON THE 30TH DAY OF APRIL, A.D., 2025. An Ordinance Transferring Appropriation Authority Between Line Items for the Fiscal Year Commencing the 1st Day of May, A.D., 2024, and Ending on the 30th Day of April, A.D., 2025.pdf January Transfer Ordinance summary 1-28-2025.pdf 3.2 Resolution 03-25 for IDOT Improvement MFT Project Plummer 10 Page 1 of 23  Blvd. Resurfacing Plummer BLR 09110.pdf 4. Consent Agenda 4.1 Warrants Resolution 03-25 11 - 17 01-28-2025 Warrants multi fund voucher approval list-ap- 2025.01.00011.pdf Payroll Warrants 01242025.pdf 4.2 Approval of Meeting Minutes from 1-14-2025 18 - 23 Regular Board Meeting Minutes 1 14 25.pdf Regular Board Meeting Minutes 1 14 25.docx 5. Public Comment 5.1 Members of the Public May Address the Board on Village Business 6. Next Scheduled Meeting 6.1 Village Board 6:00 PM at Village Hall 02-11-2025 7. Executive Session 7.1 Personnel under 2(c)(1) 7.2 Collective Negotiating Matter (2)(c)(2) 7.3 Litigation under 2(c)(11) 7.4 Setting the price for sale or lease of public property (2)(c)(6). 7.5 Review of Closed Session Minutes 2(c)(21) 7.6 Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired 2(c)(5) 8. Adjournment 8.1 Adjourn Meeting Page 2 of 23  Ordinance No. 25- AN ORDINANCE TRANSFERRING APPROPRIATION AUTHORITY BETWEEN LINE ITEMS FOR THE FISCAL YEAR COMMENCING THE 1ST DAY OF MAY, A.D., 2024, AND ENDING ON THE 30TH DAY OF APRIL, A.D., 2025. WHEREAS, ON April 23rd, 2024, the President and Board of Trustees of the Village of Chatham adopted Ordinance 24-11, the Annual Appropriation Ordinance, for the fiscal year beginning May 1, 2024 and ending April 30, 2025 WHEREAS, pursuant to Section 8-2-7 of the Municipal Code, at any time after the first half of each fiscal year, the corporate authorities may, by a two-thirds vote of all their members, make transfers within any department or other separate agency of the municipal government, sums of money appropriated from one corporate object or purpose to another corporate purpose; WHEREAS, the corporate authorities wish to make transfers within the line items contained in that Appropriation Ordinance BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF CHATHAM SANGAMON COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the amounts hereinafter set forth, or so much thereof as may be authorized by law, as may be needed and the same is hereby appropriated for the corporate purposes of the Village of Chatham, Illinois, to defray necessary expenses and liabilities of said Village of Chatham, as hereinafter specified for the fiscal year beginning the 1st day May, A.D., 2024 and ending on the 30th day of April, 2025. SECTION 2: The amount appropriated for each object and purpose is as follows: ADDITIONS CURRENT OR AMENDED APPROPRIATION REDUCTIONS APPROPRIATION I. GENERAL FUND 1. Administration Employee salaries and overtime $359,100 -$10,000 $349,100 Village Officials 53,000 0 53,000 Other payroll expenses 137,000 0 137,000 Travel and training 5,000 0 5,000 Legal fees 144,068 0 144,068 Professional services 201,759 0 201,759 Audit and accounting fees 14,834 0 14,834 Building and grounds maintenance 39,870 0 39,870 Vehicle and equipment maintenance 3,356 0 3,356 Emergency services 7,250 0 7,250 Office expenses 95,183 0 95,183 IT 93,969 0 93,969 Code enforcement 55,341 0 55,341 General insurance 24,700 0 24,700 Debt Service 13,800 0 13,800 Refunds 4,502 10,000 14,502 Grant expense 818,635 0 818,635 Transfers 639,000 0 639,000 ADMINISTRATION TOTAL $2,710,367 $0 $2,710,367 Page 3 of 23 1  Ordinance No. 25- ADDITIONS CURRENT OR AMENDED I. GENERAL FUND - CONTINUED APPROPRIATION REDUCTIONS APPROPRIATION 2. Cemetery Employee salaries and overtime $24,100 $0 $24,100 Other payroll expense 9,960 0 9,960 Building and grounds maintenance 23,865 0 23,865 Office expenses 4,000 0 4,000 $61,925 $0 $61,925 3. Parks & Recreation Employee salaries and overtime $410,300 -$8,000 $402,300 Other payroll expense 131,840 0 131,840 Travel & Training 546 0 546 Building and grounds maintenance 310,086 0 310,086 Recreation program 79,000 0 79,000 4th of July 10,000 0 10,000 Vehicle and equipment maintenance 46,155 8,000 54,155 Safety Operations 9,393 0 9,393 Office expenses 4,580 0 4,580 General Insurance 42,000 0 42,000 Equipment purchase 40,578 0 40,578 Uniform and supplies 5,889 0 5,889 PARKS & RECREATION TOTAL $1,090,367 $0 $1,090,367 4. Streets Department Employee salaries and overtime $349,300 -$7,000 $342,300 Other payroll expense 151,100 0 151,100 Travel and training 10,000 0 10,000 Building and grounds maintenance 217,060 0 217,060 Vehicle and equipment maintenance 100,995 5,000 105,995 Safety Operations 10,388 0 10,388 Office expenses 3,050 0 3,050 IT 12,020 0 12,020 General insurance 50,900 2,000 52,900 Equipment purchase and leases 40,144 0 40,144 Uniforms & supplies 35,121 0 35,121 Street maintenance 50,000 0 50,000 Debt Service 58,959 0 58,959 TOTAL STREET DEPARTMENT $1,089,037 $0 $1,089,037 5. Public Safety Employee salaries and overtime $2,369,255 -$7,000 2,362,255 Other payroll expense 810,173 0 810,173 Travel and training 53,032 0 53,032 Police pension contribution 666,863 0 666,863 Professional services 5,733 0 5,733 Building and grounds maintenance 21,531 0 21,531 Vehicle and equipment maintenance 98,986 0 98,986 Police restricted account expense 67,043 0 67,043 Safety Operations 60 0 60 Office expenses 77,593 3,000 80,593 IT 122,834 0 122,834 General insurance 49,800 4,000 53,800 Equipment purchase 234,530 0 234,530 Uniforms & supplies 48,788 0 48,788 Grant expense 16,770 0 16,770 PUBLIC SAFETY TOTAL $4,642,991 $0 $4,642,991 GENERAL FUND TOTAL $9,594,686 $0 $9,594,686 Page 4 of 23 2  Ordinance No. 25- ADDITIONS CURRENT OR AMENDED APPROPRIATION REDUCTIONS APPROPRIATION II ELECTRIC FUND Employee salaries and overtime $1,244,700 -$9,000 $1,235,700 Other payroll expense 420,500 0 420,500 Travel & training 15,500 0 15,500 Professional Services 156,000 0 156,000 Audit & accounting fees 14,398 0 14,398 Building & grounds maintenance 322,227 0 322,227 Vehicle & equipment maintenance 77,144 0 77,144 Safety Operations 13,283 0 13,283 Office expense 150,047 0 150,047 IT 107,100 0 107,100 General insurance 150,900 9,000 159,900 Equipment purchase 523,581 0 523,581 Uniforms & supplies 126,119 0 126,119 Street Maintenance 2,186 0 2,186 Construction 190,000 0 190,000 Purchase Expense 178,012 0 178,012 Meters & Transformers 250,000 0 250,000 Electricity purchases 7,688,000 0 7,688,000 Utility tax 300,000 0 300,000 Debt service 340,134 0 340,134 Refunds & rebates 570 0 570 General Fund administrative fee 428,204 0 428,204 Bad debt expense 60,000 0 60,000 TOTAL FOR ELECTRIC FUND $12,758,605 $0 $12,758,605 III WATER AND SEWER FUND Employee salaries and overtime $793,500 -$15,500 $778,000 Other payroll expenses 275,200 0 275,200 Travel and training 3,333 0 3,333 Professional services 66,900 0 66,900 Audit and accounting fees 14,398 0 14,398 Building and grounds maintenance 147,645 0 147,645 Vehicle and equipment maintenance 62,167 0 62,167 Safety Operations 9,093 0 9,093 Office expenses 125,640 10,500 136,140 IT 114,929 0 114,929 General insurance 80,500 5,000 85,500 Equipment purchase 118,464 0 118,464 Uniforms and supplies 23,000 0 23,000 Street maintenance 18,854 18,854 Construction - water 150,943 0 150,943 Meters 80,000 0 80,000 Electricity for pump house 57,739 0 57,739 Water purchases 4,170,000 0 4,170,000 Sanitary sewer expense 1,830,000 0 1,830,000 Debt service 181,758 0 181,758 Refunds 2,950 0 2,950 Grant expenses 139,000 0 139,000 General Fund administrative fee 150,799 0 150,799 Bad debt expense 33,285 0 33,285 TOTAL FOR WATER AND SEWER FUND $8,650,097 $0 $8,650,097 Page 5 of 23 3  Ordinance No. 25- ADDITIONS CURRENT OR AMENDED APPROPRIATION REDUCTIONS APPROPRIATION IV. POLICE PENSION FUND Police Pension Fund Expense $816,908 $0 $816,908 Training 5,500 0 5,500 Legal fees 17,200 0 17,200 Professional Services 24,755 0 24,755 Office expense 26,500 0 26,500 TOTAL FOR POLICE PENSION FUND $890,863 $0 $890,863 V. VETERAN'S MEMORIAL FUND Building and grounds maintenance $1,200 $0 $1,200 TOTAL FOR VETERAN'S MEMORIAL FUND $1,200 $0 $1,200 VI. MOTOR FUEL TAX FUND For construction, reconstruction and maintenance for a system of arterial streets and thoroughfares (other than state highways) in the Village as designated by the President and Board of Trustees and approved by the Department of Transportation and for the payment of municipal indebtedness which has been incurred in the construction, reconstruction, maintenance, opening, widening or improving of such arterial streets and thoroughfares including Rebuild Illinois Fund Project $1,246,446 $0 $1,246,446 VII. CAPITAL PROJECTS FUND Professional Services - Administration $675,000 $0 $675,000 Construction - Streets 20,632 0 20,632 Equipments Purchases - Police 6,462 0 6,462 TOTAL FOR CAPITAL PROJECTS FUND $702,094 $0 $702,094 VIII. YARD WASTE RECYCLING AND REFUSE FUND Employee salaries and overtime $46,400 $0 $46,400 Other payroll expense 20,450 0 20,450 Clean-up & Beautification 35,000 0 35,000 Yard Waste Supplies & Contract Services 228,000 0 228,000 Vehicle & equipment maintenance 2,000 0 2,000 Equipment purchase 15,700 0 15,700 Bad debt expense 5,000 0 5,000 TOTAL FOR YARD WASTE, RECYCLING AND REFUSE FUND $352,550 $0 $352,550 IX. POLICE & PUBLIC WORKS UTILITY TAX FUND Equipment expense - Streets 60,000 0 60,000 TOTAL FOR POLICE & PUBLIC WORKS UTILITY TAX FUND $60,000 $0 $60,000 Page 6 of 23 4  Ordinance No. 25- ADDITIONS CURRENT OR AMENDED APPROPRIATION REDUCTIONS APPROPRIATION X. CEMETERY PERPETUAL CARE FUND Buildings & Grounds Maintenance $90,094 $0 $90,094 Refunds 5,304 0 5,304 TOTAL FOR CEMETERY PERPETUAL CARE FUND $95,398 $0 $95,398 SECTION 3: That if any section, subdivision, or sentence of this ordinance shall for any reason be held invalid or to be unconstitutional, such decision shall not affect the validity of the remaining portion of this ordinance. SECTION 4: That this ordinance shall be in full force and effect after its adoption, as provided by law. ADOPTED this 21st day of January 2025 pursuant to a roll call vote as follows YES NO ABSENT PRESENT KRISTEN CHIARO MEREDITH FERGUSON JOHN FLETCHER BRETT GERGER TIM NICE CARL TRY DAVE KIMSEY TOTAL Passed the 21st day of January, 2025 Published in pamphlet form this 21st day of January, 2025. David C. Kimsey, Village President Village of Chatham ATTEST, Dan Holden, Village Clerk Village of Chatham Page 7 of 23 5  Transfer Ordinance Summary Actual Estimated Estimated January 28, 2025 Proposed Expenditures Expenditures Available at Account Description Budget Change Revision as of 01/23/2025 at Fiscal Year End Fiscal Year End Notes GENERAL FUND Administration Department Refunds are currently exceeding the budget due to a couple larger than normal refunds for the year. One including a insurance reimbursement due to a disability 100-101-491-01 Refunds-Administration 4,502.00 10,000.00 14,502.00 13,340.56 14,340.56 1.11% retirement claim being settled in October 2024 Salaries are currently projected to come in under budget and would allow for a transfer to other items to balance the General Fund Administration Department Budget. However this could change if the amount of salaries in the last 4 months of the fiscal year 100-101-410 Salaries - Administration 359,100.00 -10,000.00 349,100.00 204,679.25 242,383.32 30.57% increases. Administration Budget is balanced by transfers General Fund Administration Department Total of Line Items Changed 363,602.00 0.00 363,602.00 218,019.81 256,723.88 between department line items. Parks Department Vehicle & equipment maintenance expense is expected to exceed the budget due to higher than 100-301-430 Vehicle & Equipment Maintenance - Parks 46,155.00 8,000.00 54,155.00 35,344.02 53,016.03 2.10% expected vehicle repairs.. Salaries are currently projected to come in under budget and would allow for a transfer to other items to balance the General Fund Parks Department Budget. However this could change if the amount of salaries in 100-301-410 Salaries - Parks 410,300.00 -8,000.00 402,300.00 311,646.51 369,055.08 8.26% the last 4 months of the fiscal year increases Parks Budget is balanced by transfers between General Fund Parks Department Total of Line Items Changed 456,455.00 0.00 456,455.00 346,990.53 422,071.11 department line items. Streets Department Vehicle & equipment maintenance expense is expected to exceed the budget due to higher than 100-401-430 Vehicle & Equipment Maintenance - Streets 100,995.00 5,000.00 105,995.00 80,853.21 105,804.28 0.18% expected vehicle repairs.. General Insurance expense is projected to exceed budget due to increased insurance premiums on 100-401-440 General Insurance - Streets 50,900.00 2,000.00 52,900.00 39,651.94 50,832.64 3.91% contract renewal mid-year. Salaries are currently projected to come in under budget and would allow for a transfer to other items to balance the General Fund Streets Department Budget. However this could change if the amount of salaries in 100-401-410 Salaries - Streets 349,300.00 -7,000.00 342,300.00 243,303.48 288,122.54 15.83% the last 4 months of the fiscal year increases Streets Budget is balanced by transfers between General Fund Streets Department Total of Line Items Changed 501,195.00 0.00 501,195.00 363,808.63 444,759.46 department line items. Police Department Office Expense is expected to exceed the budget due to more advertising for new officers and dispatchers 100-501-435 Office Expense-Police 77,593.00 3,000.00 80,593.00 42,199.88 63,299.82 21.46% than was expected for the year. General Insurance expense is projected to exceed budget due to increased insurance premiums on 100-501-440 General Insurance - Police 49,800.00 4,000.00 53,800.00 39,537.78 49,600.41 7.81% contract renewal mid-year. Salaries are currently projected to come in under budget and would allow for a transfer to other items to balance the Police Budget. However this could change if the amount of salaries in the last 4 months of 100-501-410 Salaries - Police 2,369,255.00 -7,000.00 2,362,255.00 1,440,352.55 1,705,680.65 27.79% the fiscal year increases. Police Budget is balanced by transfers between General Fund Police Department Total of Line Items Changed 2,496,648.00 0.00 2,496,648.00 1,522,090.21 1,818,580.88 department line items. ELECTRIC FUND General Insurance expense is projected to exceed budget due to increased insurance premiums on 600-601-440 General Insurance - Electric 150,900.00 9,000.00 159,900.00 151,220.92 157,929.34 1.23% contract renewal mid-year. Salaries are currently projected to come in under budget and would allow for a transfer to other items to Page 8 of 23 balance the Electric Fund Budget. However this could change if the amount of salaries in the last 4 months of 600-601-410 Salaries - Electric 1,244,700.00 -9,000.00 1,235,700.00 811,412.73 960,883.50 22.24% the fiscal year increases. Electric Budget is balanced by transfers between Electric Fund Total of Line Items Changed 1,395,600.00 0.00 1,395,600.00 962,633.65 1,118,812.84 department line items.  WATER AND SEWER FUND General Insurance expense is projected to exceed budget due to increased insurance premiums on 700-701-440 General Insurance Expense - Water & Sewer 80,500.00 5,000.00 85,500.00 79,990.08 83,344.29 2.52% contract renewal mid-year. Office Expense is expected to exceed the budget due to more printing and postage expense than expected 700-701-435 Office expense-Water & Sewer 125,640.00 10,500.00 136,140.00 86,431.74 115,242.32 15.35% for the year. Salaries are currently projected to come in under budget and would allow for a transfer to other items to balance the Water and Sewer Fund Budget. However this could change if the amount of salaries in the last 4 700-701-410 Salaries - Water & Sewer 793,500.00 -15,500.00 778,000.00 522,907.94 619,233.09 20.41% months of the fiscal year increases. Water Budget is balanced by transfers between Water and Sewer Fund Total of Line Items Changed 999,640.00 0.00 999,640.00 689,329.76 817,819.70 department line items. Page 9 of 23 Page 10 of 23  Accounts Payable Voucher Approval List User: MCochran Printed: 01/23/2025 - 4:04PM Batch: 00011.01.2025 - January 28 2025 Warrants Voucher No. Warrant Date Vendor Description Account Number Amount 0 1/28/2025 Great Lakes Ace Hardware batteries and ceramic heater 700-701-445-04 61.98 0 1/28/2025 Great Lakes Ace Hardware cleaning supplies- lysol, trash bags 600-601-450-02 48.93 0 1/28/2025 Great Lakes Ace Hardware cleaning supplies- lysol, trash bags 700-701-450-02 48.93 0 1/28/2025 Great Lakes Ace Hardware locator batteries 700-701-450-02 39.98 0 1/28/2025 Great Lakes Ace Hardware gloves 100-301-450-02 21.99 Warrant Total: 221.81 0 1/28/2025 Ameren Illinois Monthly Gas Expense - Admin office 700-701-420-02 47.64 0 1/28/2025 Ameren Illinois Monthly Gas Expense - Admin office 600-601-420-02 47.63 0 1/28/2025 Ameren Illinois Monthly Gas Expense - Shop Building 100-501-420-02 313.92 0 1/28/2025 Ameren Illinois Monthly Gas Expense - Water Tower 700-701-420-02 71.14 0 1/28/2025 Ameren Illinois Monthly Gas Expense - Parks Building 100-301-420-02 522.01 Warrant Total: 1,002.34 0 1/28/2025 Americall Communications Company Inc Network Issues with Door Locks 100-101-420-01 393.75 Warrant Total: 393.75 0 1/28/2025 Anixter Power Solutions LLC 3-Phase Padmount 150 KVA reconditioned 600-601-475-03 33,489.33 Warrant Total: 33,489.33 0 1/28/2025 Arrow Trailer and Equipment Co controller for plow 100-301-430-02 399.60 Warrant Total: 399.60 0 1/28/2025 Automotive Equipment Sales and Service Maintenance on lift 100-501-420-01 726.87 Warrant Total: 726.87 0 1/28/2025 Averill Anderson HRA Insurance Reimb Exp 100-501-412-02 1,408.69 0 1/28/2025 Averill Anderson HRA Insurance Reimb Exp 600-601-412-02 5,526.47 0 1/28/2025 Averill Anderson HRA Insurance Reimb Exp 100-401-412-02 5,103.46 0 1/28/2025 Averill Anderson HRA Insurance Reimb Exp 700-701-412-02 1,914.00 Page 11 of 23  Warrant Total: 13,952.62 0 1/28/2025 Bank Of Springfield Interest payments for 151 N Market St. 100-101-490-01 269.48 0 1/28/2025 Bank Of Springfield Principal payments for 151 N Market St. 100-101-490-02 872.51 Warrant Total: 1,141.99 0 1/28/2025 Robert Barry Baseball concession stand repairs 100-301-420-01 1,549.83 Warrant Total: 1,549.83 0 1/28/2025 Brown Storm Service Monthly branch pickup 120-401-422-06 14,000.00 Warrant Total: 14,000.00 0 1/28/2025 Campion, Barrow and Associates, Inc. Psychological testing for new applicant 100-501-416-04 465.00 Warrant Total: 465.00 0 1/28/2025 CDS Office Technologies HP Inkjet Bond paper 100-101-435-01 84.00 Warrant Total: 84.00 0 1/28/2025 Checkpoint Tire And Service car battery 700-701-430-02 137.46 0 1/28/2025 Checkpoint Tire And Service tail light assembly 600-601-430-03 165.24 0 1/28/2025 Checkpoint Tire And Service tires for tahoe 700-701-430-02 861.81 0 1/28/2025 Checkpoint Tire And Service tires for tahoe 700-701-430-03 94.00 0 1/28/2025 Checkpoint Tire And Service tires and oil change 700-701-430-02 1,250.79 0 1/28/2025 Checkpoint Tire And Service tires and oil change 700-701-430-03 215.95 0 1/28/2025 Checkpoint Tire And Service POWER STEERING PUMP ON 1 TON 100-401-430-03 858.71 Warrant Total: 3,583.96 0 1/28/2025 Compass Minerals America Inc MFT# 1 ROAD SALT 500-401-455-04 4,765.95 0 1/28/2025 Compass Minerals America Inc MFT#1 SALT 500-401-455-04 2,447.96 Warrant Total: 7,213.91 0 1/28/2025 Holly Connell Reimbursement for mailbox repair 100-401-420-04 48.43 Warrant Total: 48.43 0 1/28/2025 Drake Scruggs REPLACE HYDRO HOSE ON 2TON GMC 100-401-430-03 565.76 Warrant Total: 565.76 0 1/28/2025 Farm And Home Supply gas cylinders for meter thaw outs 700-701-420-04 125.95 Page 12 of 23  0 1/28/2025 Farm And Home Supply hole saw large arbor 7/16" 100-301-445-04 24.99 0 1/28/2025 Farm And Home Supply 1-3/8" drill bit 100-301-445-04 12.99 0 1/28/2025 Farm And Home Supply hole saw bit 2" 100-301-445-04 9.99 0 1/28/2025 Farm And Home Supply hole saw bit 1.5" 100-301-445-04 12.99 0 1/28/2025 Farm And Home Supply hole saw bit 1-5/8" 100-301-445-04 7.99 0 1/28/2025 Farm And Home Supply Stihl hardware 700-701-430-02 2.00 0 1/28/2025 Farm And Home Supply Stihl parts 700-701-430-02 100.00 0 1/28/2025 Farm And Home Supply Stihl parts 700-701-430-02 79.00 0 1/28/2025 Farm And Home Supply Stihl parts 700-701-430-02 334.00 0 1/28/2025 Farm And Home Supply Retaining ring plier 100-301-430-02 29.99 Warrant Total: 739.89 0 1/28/2025 FGMArchitechts Inc Professional services November - December 2024 110-101-416-01 14,323.53 Warrant Total: 14,323.53 0 1/28/2025 Roger W Holmes Hearing Officer Services - November 2024 100-101-437-01 200.00 Warrant Total: 200.00 0 1/28/2025 Identi-Check Inc background check for new employee 100-101-416-03 120.28 Warrant Total: 120.28 0 1/28/2025 Illinois Government Finance Officer's Associa 2025 IGFOA Membership Dues 100-101-435-04 425.00 Warrant Total: 425.00 0 1/28/2025 IMEA Monthly Metered Electric Usage 600-601-482-01 596,986.57 Warrant Total: 596,986.57 0 1/28/2025 Julie Inc Annual JULIE Fees 600-601-420-06 1,495.63 0 1/28/2025 Julie Inc Annual JULIE Fees 700-701-420-06 1,495.62 Warrant Total: 2,991.25 0 1/28/2025 Lawson Products Inc 60 Gallon Trash Can Liners 600-601-450-02 270.86 0 1/28/2025 Lawson Products Inc Box of Blue Shop Towels 600-601-450-02 132.30 0 1/28/2025 Lawson Products Inc Rusty Converter 600-601-450-02 73.65 0 1/28/2025 Lawson Products Inc 95-96 Gallon Trash Bags 600-601-450-02 168.04 Warrant Total: 644.85 0 1/28/2025 Marlin Leasing Corporation KONICA MINOLTA BIZHUB C360i Copier 600-601-435-09 72.50 Page 13 of 23  0 1/28/2025 Marlin Leasing Corporation KONICA MINOLTA BIZHUB C360i Copier 700-701-435-09 72.50 Warrant Total: 145.00 0 1/28/2025 MASCO Packaging and Industrial Supply Paper towels and tissue 600-601-450-02 235.22 0 1/28/2025 MASCO Packaging and Industrial Supply Paper towels and tissue 700-701-450-02 235.22 Warrant Total: 470.44 0 1/28/2025 Menards electric wire tool kit and gfci tester 100-301-445-04 51.83 0 1/28/2025 Menards light 100-101-420-01 39.99 0 1/28/2025 Menards shop supplies soap, shop towels, clorox wipes, handsoap, lysol 600-601-450-02 127.50 0 1/28/2025 Menards pvc pipe for concession stand 100-301-420-04 5.94 0 1/28/2025 Menards lightbulbs, pvc cutters and pvc adapter 100-301-420-04 28.94 Warrant Total: 254.20 0 1/28/2025 Menards MAILBOX REPLACEMENTS 100-401-420-04 387.96 Warrant Total: 387.96 0 1/28/2025 Midwest Truckers Association Pre-Employment Drug Testing for New Employee 100-101-416-03 72.00 Warrant Total: 72.00 0 1/28/2025 Mid-States Organized Crime Info Ctr Membership renewal 100-501-435-04 150.00 Warrant Total: 150.00 0 1/28/2025 NEC Financial Services LLC Managed Care for Door Locks 600-601-420-06 192.05 0 1/28/2025 NEC Financial Services LLC Managed Care for Door Locks 100-501-420-06 109.75 0 1/28/2025 NEC Financial Services LLC Managed Care for Door Locks 700-701-420-06 82.30 0 1/28/2025 NEC Financial Services LLC Managed Care for Door Locks 100-401-420-06 54.88 0 1/28/2025 NEC Financial Services LLC Managed Care for Door Locks 100-101-420-06 54.87 0 1/28/2025 NEC Financial Services LLC Managed Care for Door Locks 100-301-420-06 54.87 Warrant Total: 548.72 0 1/28/2025 Office Depot Battery backup for SCADA room computer 700-701-420-01 94.99 Warrant Total: 94.99 0 1/28/2025 Ray OHerron Uniform 100-501-450-01 45.88 Warrant Total: 45.88 0 1/28/2025 OReilly Auto Parts WIPER ARM FOR 96 GMC 100-401-430-02 35.76 Page 14 of 23  Warrant Total: 35.76 0 1/28/2025 Donald Peters grave digging 100-201-420-06 750.00 Warrant Total: 750.00 0 1/28/2025 Puritan Springs Water service 700-701-435-10 14.64 0 1/28/2025 Puritan Springs Water service 600-601-435-10 14.63 0 1/28/2025 Puritan Springs Water Service - Electric Shop 600-601-435-10 20.98 Warrant Total: 50.25 0 1/28/2025 RP Lumber Co MAILBOX POSTS 100-401-420-04 31.80 Warrant Total: 31.80 0 1/28/2025 Sloan Implement Co lamps for tractor and replacement cutting edge for plow 100-301-430-02 289.57 0 1/28/2025 Sloan Implement Co low viscosity oil 100-301-430-01 30.15 Warrant Total: 319.72 0 1/28/2025 Sorling Northrup Hanna Cullen and Cochran LLegal Fees - General 100-101-415-01 6,450.00 0 1/28/2025 Sorling Northrup Hanna Cullen and Cochran LLegal Fees - FOIA Requests 100-101-415-01 1,050.00 Warrant Total: 7,500.00 0 1/28/2025 South Sangamon Water Commission Metered Water Usage 700-701-478-01 16,979.76 0 1/28/2025 South Sangamon Water Commission Metered Water Usage 700-701-478-01 279,170.24 Warrant Total: 296,150.00 0 1/28/2025 South County Publications Classified AD for Police 100-501-435-03 405.00 0 1/28/2025 South County Publications CDBG Close Out Public Hearing Notice 100-101-435-03 36.00 Warrant Total: 441.00 0 1/28/2025 T and R Electric Supply Co Inc PADMOUNT 50 KVA reconditioned 600-601-475-03 5,464.50 0 1/28/2025 T and R Electric Supply Co Inc 3 PADMOUNT 25 KVA reconditioned 600-601-475-03 13,978.50 0 1/28/2025 T and R Electric Supply Co Inc 3 PADMOUNT 25 KVA reconditioned 600-601-475-03 13,978.50 0 1/28/2025 T and R Electric Supply Co Inc 50 KVA Single Phase Padmount Transformer Repair 600-601-475-03 2,278.00 Warrant Total: 35,699.50 0 1/28/2025 United Community Bank Lease Payment 2023 Hyundai IONIQ 5 600-601-445-08 961.99 Warrant Total: 961.99 Page 15 of 23  0 1/28/2025 USA BlueBook drain spades and impact gloves 700-701-445-04 259.10 0 1/28/2025 USA BlueBook locating paint 700-701-420-04 139.98 0 1/28/2025 USA BlueBook locating paint 700-701-420-04 69.99 Warrant Total: 469.07 0 1/28/2025 DECO SUPPLY COMPANY, INC Spray Silicone Salcon Cleaner 600-601-450-07 505.44 0 1/28/2025 DECO SUPPLY COMPANY, INC BOLT MACHINE SQ HEAD 5/8"X12" 600-601-450-07 115.50 0 1/28/2025 DECO SUPPLY COMPANY, INC CLAMP 1-BOLT CONNECTOR 600-601-450-07 78.25 0 1/28/2025 DECO SUPPLY COMPANY, INC CLAMP PARALLEL ONE-BOLT 8SOLID 600-601-450-07 66.75 0 1/28/2025 DECO SUPPLY COMPANY, INC VISE TYPE CLAMP .162-.373 600-601-450-07 199.25 0 1/28/2025 DECO SUPPLY COMPANY, INC Cover Plastic for Alum Center BOLT TAPS 600-601-450-07 470.00 0 1/28/2025 DECO SUPPLY COMPANY, INC BUSHING COVER SMALL INTERFACE 600-601-450-07 1,363.80 Warrant Total: 2,798.99 0 1/28/2025 Verizon Wireless Water Mobile Phone Expense 700-701-435-07 72.02 0 1/28/2025 Verizon Wireless Electric Mobile Phone Expense 600-601-435-07 72.02 Warrant Total: 144.04 0 1/28/2025 Village Of Chatham Elec Utility Administration Fee 600-601-540-01 35,683.67 0 1/28/2025 Village Of Chatham Transf 20% Telecom tax to Util 100-000-316-01 1,739.02 0 1/28/2025 Village Of Chatham Water/Sewer Utility Administration Fee 700-701-540-01 12,566.58 0 1/28/2025 Village Of Chatham Monthly Transfer from Gen to Cap Projects for Fu 100-101-535-10 41,666.67 Warrant Total: 91,655.94 0 1/28/2025 Wiley Office Equipment Wall Strips for New Office plus Labor 600-601-435-01 237.50 0 1/28/2025 Wiley Office Equipment Wall Strips for New Office plus Labor 700-701-435-01 237.50 Warrant Total: 475.00 Report Total: 1,134,922.82 Page 6 Page 16 of 23  Accounts Payable Voucher Approval List User: jillb Printed: 01/22/2025 - 9:40AM Batch: 00009.01.2025 - Paycom Invoices PR 01242025 Voucher No. Warrant Date Vendor Description Account Number Amount 0 1/22/2025 AXA Equitable Life Ins Company AXA Deferred Comp 100-000-232-19 756.70 0 1/22/2025 AXA Equitable Life Ins Company AXA Deferred Comp 600-000-232-19 81.84 0 1/22/2025 AXA Equitable Life Ins Company AXA Deferred Comp 120-000-232-19 233.86 0 1/22/2025 AXA Equitable Life Ins Company AXA Deferred Comp 700-000-232-19 79.44 Warrant Total: 1,151.84 0 1/22/2025 Corebridge Financial, Inc. COREBRIDGE Def Comp 100-000-232-19 60.00 Warrant Total: 60.00 0 1/22/2025 Liberty National Liberty National Ins 700-000-232-07 205.81 0 1/22/2025 Liberty National Liberty National Ins 120-000-232-07 18.43 0 1/22/2025 Liberty National Liberty National Ins 600-000-232-07 96.92 0 1/22/2025 Liberty National Liberty National Ins 100-000-232-07 349.88 Warrant Total: 671.04 0 1/22/2025 Village Of Chatham Police Pension Flat Amount 100-000-232-09 5,582.66 Warrant Total: 5,582.66 Report Total: 7,465.54 Page 17 of 23 AP-Voucher Approval List (01/22/2025 - 9:40 AM) Page 1 Tuesday, January 14, 2025 Public Hearing and Regular Village Board Meeting 6:00 p.m. Municipal Hall 117 East Mulberry Street Chatham, IL 62629 1. CDBG Disaster Recovery Grant Close Out of Public Hearing 1.1 Public Comment Village President Dave Kimsey opened the Public Hearing at 6:00 p.m. and made the following statement: The purpose of this hearing is to evaluate the CDBG Disaster Recovery grant resulting from a Presidentially declared disaster. This public hearing is a requirement for completing the CDBG Disaster Recovery project from the Illinois Department of Commerce and Economic Opportunity (DCEO). The Village of Chatham received a reimbursement grant in the amount of $250,000 on September 4, 2024 to conduct a Disaster Recovery project benefiting the entire community. The funds were to replace funds expended due toa Gubernatorial Disaster Proclamation for the period of June 29, 2023 through July 4, 2023. The project utilized US Census data for determining the percentage of low-to-moderate income in the project area. The US Census data indicated that 6.8% of the entire village was considered to be of low-to-moderate income. The grant period for the project was from September 1, 2024 through February 28, 2025 Payments made from the CDBG funds were used to reimburse for the following expense: Brown Storm Service $250,000 for cleanup of storm debris Total CDBG funds spent $250,000 1.2 Close Public Comment There was no one present at the Public Hearing or wishing to make a public comment. 1.3. Close Public Hearing Village President Dave Kimsey closed the Public Hearing at 6:02 p.m. 2. Meeting Opening 2.1 Call to Order Village President Dave Kimsey called the Regular Village Board meeting to order at 6:02 p.m. 2.2 Moment of Silence 2.3 Pledge of Allegiance 2.4 Roll Call Present: Village Trustee Kristen Chiaro; Village Trustee Tim Nice; Village Trustee John Fletcher; Village Trustee Carl Try; Village President Dave Kimsey Absent: Village Trustee Meredith Ferguson; Village Trustee Brett Gerger Others Present: Village Manager Pat McCarthy; Village Attorney Lisa Petrilli; General Foremen Dustin Patterson; Assistant Police Chief Scott Tarter; Chief Fiscal Officer Megan Cochran; Chief Budget Officer and Treasurer Kayla Piehl and Village Clerk Dan Holden 2.5 Public Comments Agenda Topics There were no Public Comments on Agenda Topics at this meeting 3. Old Business There was no Old Business discussed at this meeting Page 18 of 23 4. New Business 4.1 BLR 14220 Supplemental Resolution A motion was made by Trustee Chiaro to bring the BLR 14220 Supplemental Resolution to the table for discussion. This motion was seconded by Trustee Nice. By a 4-0-0-2 vote the motion passed. The vote was as follows: Trustee Nice – yes; Trustee Chiaro – yes; Trustee Gerger – absent; Trustee Fletcher – yes; Trustee Ferguson – absent; Trustee Try – yes. 5. Consent Agena 5.1 Warrants Resolution 02-25 5.2 Approval of Meeting Minutes from 12-23-24 A motion was made by Trustee Try to bring the Consent Agenda to the table for discussion. This motion was seconded by Trustee Fletcher. By a 4-0-0-2 vote the motion passed. The vote was as follows: Trustee Nice – yes; Trustee Chiaro – yes; Trustee Gerger – absent; Trustee Fletcher – yes; Trustee Ferguson – absent; Trustee Try – yes. 6. Public Comment 6.1 Members of the Public may address the Board on Village Business 7. Next Scheduled Meeting 7.1 Village Board Regular Meeting on January 28, 2025 @ 6:00 p.m. 8. Executive Session 8.1 Personnel under 2(c)(1) 8.2 Collective Negotiating Matter (2)(c)(2) 8.3 Litigation under 2(c)(11) 8.4 Setting the price for sale or lease of public property (2)(c)(6) 8.5 Review of Closed Session Minutes 2(c)(5) 8.6 Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired 2(c)(5) 9. Adjournment 9.1 A motion was made by Trustee Nice to adjourn the meeting. This motion was seconded by Trustee Fletcher. By an affirmative voice vote of the members present, the motion passed and the meeting adjourned at 6:05 p.m. A motion was made by Trustee Nice to re-open the Regular Village Board meeting. This motion was seconded by Trustee Fletcher. By an affirmative voice vote of the members present, the motion was passed and the Regular Village Board meeting resumed at 6:05 p.m. Public Comment Village Manager McCarthy informed the Board that the snow removal during the recent snowstorm was extensive and that the Village Employees really stepped up and worked very hard to get the streets in workable condition. The Trustees praised the Village Snow Removal crews for their work and the time spent clearing snow. Village Manager McCarthy also informed the Board that they have started negotiations with the Police Union on a new contract. There will be more information at future meetings as the negotiations continue. McCarthy also informed the Board about a meeting held on 1/15/25 about the Needs Assessment Study for future village space needs. More information on that will also be provided at future meetings. Kayla Piehl, Chief Budget Officer and Treasurer informed the Board that at the next meeting there will be an ordinance for a transfer of funds within the current budget year. Trustee Carl Try provided an update on the recent Public Properties meeting on January 14, 2025. -He noted that the Chatham Dog Park will have some rock work done in the near future Page 19 of 23 -There have been reports of people skateboarding on the recently renovated Pickle Ball Courts -The recently completed Light Up the Park was a huge success. The Bike Night and the Walking Night were both huge draws and there will be plans to continue that (and possibly expand) in the future. -There was a discussion about adding lights to the west side football field at Community Park. More discussion will occur on this potential project. -Discussion occurred on plans to update the Concession and Storage Building at Community Park. -Trustee Try also noted that there are concerns about parking at Community Park, especially when there is football, soccer and now expanded Pickle Ball Courts. Trustee Nice made a motion to adjourn the Regular Village Board meeting. This motion was seconded by Trustee Try. By an affirmative voice vote of the members present, the motion passed and the Regular Village Board meeting adjourned at 6:15 p.m. Dan Holden, Chatham Village Clerk A video of this meeting is available through the Village of Chatham website or on YouTube under “2025-01-15 Village Board Meeting”. Page 20 of 23 Tuesday, January 14, 2025 Public Hearing and Regular Village Board Meeting 6:00 p.m. Municipal Hall 117 East Mulberry Street Chatham, IL 62629 1. CDBG Disaster Recovery Grant Close Out of Public Hearing 1.1 Public Comment Village President Dave Kimsey opened the Public Hearing at 6:00 p.m. and made the following statement: The purpose of this hearing is to evaluate the CDBG Disaster Recovery grant resulting from a Presidentially declared disaster. This public hearing is a requirement for completing the CDBG Disaster Recovery project from the Illinois Department of Commerce and Economic Opportunity (DCEO). The Village of Chatham received a reimbursement grant in the amount of $250,000 on September 4, 2024 to conduct a Disaster Recovery project benefiting the entire community. The funds were to replace funds expended due toa Gubernatorial Disaster Proclamation for the period of June 29, 2023 through July 4, 2023. The project utilized US Census data for determining the percentage of low-to-moderate income in the project area. The US Census data indicated that 6.8% of the entire village was considered to be of low-to-moderate income. The grant period for the project was from September 1, 2024 through February 28, 2025 Payments made from the CDBG funds were used to reimburse for the following expense: Brown Storm Service $250,000 for cleanup of storm debris Total CDBG funds spent $250,000 1.2 Close Public Comment There was no one present at the Public Hearing or wishing to make a public comment. 1.3. Close Public Hearing Village President Dave Kimsey closed the Public Hearing at 6:02 p.m. 2. Meeting Opening 2.1 Call to Order Village President Dave Kimsey called the Regular Village Board meeting to order at 6:02 p.m. 2.2 Moment of Silence 2.3 Pledge of Allegiance 2.4 Roll Call Present: Village Trustee Kristen Chiaro; Village Trustee Tim Nice; Village Trustee John Fletcher; Village Trustee Carl Try; Village President Dave Kimsey Absent: Village Trustee Meredith Ferguson; Village Trustee Brett Gerger Others Present: Village Manager Pat McCarthy; Village Attorney Lisa Petrilli; General Foremen Dustin Patterson; Assistant Police Chief Scott Tarter; Chief Fiscal Officer Megan Cochran; Chief Budget Officer and Treasurer Kayla Piehl and Village Clerk Dan Holden 2.5 Public Comments Agenda Topics There were no Public Comments on Agenda Topics at this meeting 3. Old Business There was no Old Business discussed at this meeting 4. New Business 4.1 BLR 14220 Supplemental Resolution Page 21 of 23 A motion was made by Trustee Chiaro to bring the BLR 14220 Supplemental Resolution to the table for discussion. This motion was seconded by Trustee Nice. By a 4-0-0-2 vote the motion passed. The vote was as follows: Trustee Nice – yes; Trustee Chiaro – yes; Trustee Gerger – absent; Trustee Fletcher – yes; Trustee Ferguson – absent; Trustee Try – yes. 5. Consent Agena 5.1 Warrants Resolution 02-25 5.2 Approval of Meeting Minutes from 12-23-24 A motion was made by Trustee Try to bring the Consent Agenda to the table for discussion. This motion was seconded by Trustee Fletcher. By a 4-0-0-2 vote the motion passed. The vote was as follows: Trustee Nice – yes; Trustee Chiaro – yes; Trustee Gerger – absent; Trustee Fletcher – yes; Trustee Ferguson – absent; Trustee Try – yes. 6. Public Comment 6.1 Members of the Public may address the Board on Village Business 7. Next Scheduled Meeting 7.1 Village Board Regular Meeting on January 28, 2025 @ 6:00 p.m. 8. Executive Session 8.1 Personnel under 2(c)(1) 8.2 Collective Negotiating Matter (2)(c)(2) 8.3 Litigation under 2(c)(11) 8.4 Setting the price for sale or lease of public property (2)(c)(6) 8.5 Review of Closed Session Minutes 2(c)(5) 8.6 Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired 2(c)(5) 9. Adjournment 9.1 A motion was made by Trustee Nice to adjourn the meeting. This motion was seconded by Trustee Fletcher. By an affirmative voice vote of the members present, the motion passed and the meeting adjourned at 6:05 p.m. A motion was made by Trustee Nice to re-open the Regular Village Board meeting. This motion was seconded by Trustee Fletcher. By an affirmative voice vote of the members present, the motion was passed and the Regular Village Board meeting resumed at 6:05 p.m. Public Comment Village Manager McCarthy informed the Board that the snow removal during the recent snowstorm was extensive and that the Village Employees really stepped up and worked very hard to get the streets in workable condition. The Trustees praised the Village Snow Removal crews for their work and the time spent clearing snow. Village Manager McCarthy also informed the Board that they have started negotiations with the Police Union on a new contract. There will be more information at future meetings as the negotiations continue. McCarthy also informed the Board about a meeting held on 1/15/25 about the Needs Assessment Study for future village space needs. More information on that will also be provided at future meetings. Kayla Piehl, Chief Budget Officer and Treasurer informed the Board that at the next meeting there will be an ordinance for a transfer of funds within the current budget year. Trustee Carl Try provided an update on the recent Public Properties meeting on January 14, 2025. -He noted that the Chatham Dog Park will have some rock work done in the near future -There have been reports of people skateboarding on the recently renovated Pickle Ball Courts -The recently completed Light Up the Park was a huge success. The Bike Night and the Walking Night were both huge draws and there will be plans to continue that (and possibly expand) in the future. Page 22 of 23 -There was a discussion about adding lights to the west side football field at Community Park. More discussion will occur on this potential project. -Discussion occurred on plans to update the Concession and Storage Building at Community Park. -Trustee Try also noted that there are concerns about parking at Community Park, especially when there is football, soccer and now expanded Pickle Ball Courts. Trustee Nice made a motion to adjourn the Regular Village Board meeting. This motion was seconded by Trustee Try. By an affirmative voice vote of the members present, the motion passed and the Regular Village Board meeting adjourned at 6:15 p.m. Dan Holden, Chatham Village Clerk A video of this meeting is available through the Village of Chatham website or on YouTube under “2025-01-15 Village Board Meeting”. Page 23 of 23