Village Board Meeting

Village Board Agenda 01/14/2025 at 06:00 PM Village Board Room Page 1. Meeting Opening 1.1 Call to Order 1.2 Moment of Silence 1.3 Pledge of Allegiance 1.4 Roll Call 1.5 Public Announcements 1.6 Public Comments Agenda Topics 2. Old Business 3. New Business 3.1 Resolution 05-25 Authorizing an Intergovernmental 3-7 Agreement for Participation in the Illinois Public Works Mutual Aid Network (IPWMAN) IPWMAN_Resolution_Authorizing_Mutual_Aid_Agreement_FI NAL_Fillable_2024-09-09_mwd (1).pdf 4. Consent Agenda 4.1 Warrants Resolution 06-2025 02-11-25 Warrants multi fund 8 - 18 voucher approval list-ap-2025.02.00002.pdf 4.2 Approval of Meeting Minutes from 1-28-2025 Village Board 19 - 20 Page 1 of 20  Regular Meeting.docx 5. Public Comment 5.1 Members of the Public May Address the Board on Village Business 6. Next Scheduled Meeting 6.1 Village Board 6:00 PM at Village Hall 2-25-2025 7. Executive Session 7.1 Personnel under 2(c)(1) 7.2 Collective Negotiating Matter (2)(c)(2) 7.3 Litigation under 2(c)(11) 7.4 Setting the price for sale or lease of public property (2)(c)(6). 7.5 Review of Closed Session Minutes 2(c)(21) 7.6 Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired 2(c)(5) 8. Adjournment 8.1 Adjourn Meeting Page 2 of 20  05-25 WHEREAS, the Illinois Public Works Mutual Aid Network (IPWMAN) was organized beginning in 2009 to coordinate mutual aid. The system is designed to facilitate all levels of mutual aid from day-to-day non-emergent sharing of resources to major incidents and disasters requiring significant deployment of resources; and WHEREAS, since the last revision of the master IPWMAN intergovernmental agreement IPWMAN has grown exponentially to its current composition of over 400 Illinois member agencies; and WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes units of local government to contract or otherwise associate among themselves, with the State, with other States and their units of local government, and with the United States to obtain and share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or ordinance; and to further contract or otherwise associate with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and 1 Page 3 of 20  WHEREAS, the “Intergovernmental Cooperation Act”, 5 ILCS 220/1 et seq., provides that any power or powers, privileges, or authority exercised or which may be exercised by a unit of local government may be exercised and enjoyed jointly with any other unit of local government including units of local government from another state; and WHEREAS, Section 5 of the “Intergovernmental Cooperation Act”, 5 ILCS 220/5, provides that any one or more public agencies may contract with any one or more public agencies to perform any governmental service, activity or undertaking which any of the public agencies entering into the contract is authorized by law to perform, provided that such contract shall be authorized by the governing body of each party to the contract; and WHEREAS, the Mayor/President and the Council/Board of Trustees of the Village of Chatham ______________________________________________________________________ have determined that it is in the best interests of this unit of local government and its residents to enter into the Illinois Public Works Mutual Aid Network Agreement to secure to each the benefits of public works mutual aid and assistance. NOW, THEREFORE, BE IT RESOLVED by the Mayor/President and Village of Chatham, Council/Board of the_____________________________________________________________________, Sangamon ____________________________ County, Illinois as follows: 2 Page 4 of 20  SECTION ONE: INCORPORATION OF RECITALS That the recitals set forth above are incorporated here by reference. SECTION TWO: APPROVAL OF AGREEMENT That the Illinois Public Works Mutual Aid Network Agreement is hereby approved, and the Mayor/President and the Clerk/Secretary be and are hereby authorized and directed to execute the Illinois Public Works Mutual Aid Network Agreement, a copy of which is attached hereto as Exhibit A and made a part hereof. SECTION THREE: REPEALER All prior ordinances, resolutions or motions, or parts of ordinances, resolutions, or motions in conflict with any of the provisions of this Resolution shall be, and the same are hereby repealed to the extent of the conflict. SECTION FOUR: SEVERABILITY This Resolution and every provision thereof shall be considered severable. If any section, paragraph, clause, or provision of this Resolution is declared by a court of law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the validity of any other provisions of this Resolution. SECTION FIVE: EFFECTIVE DATE This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. 3 Page 5 of 20  February 20_____, ADOPTED this _____day of ________________, 25 by a roll call vote as follows: AYES: ____________________________________________________________ NAYS: ____________________________________________________________ ABSENT: __________________________________________________________ ______________________________ Village President Title: ______________________________ ATTEST: ______________________ Clerk/Secretary 4 Page 6 of 20 STATE OF ILLINOIS ) Sangamon ) COUNTY OF________________) SS SECRETARY/CLERK'S CERTIFICATE I, ___________________________, the duly qualified and acting Secretary/Clerk of the __________________________________________________________, __________________County, Illinois, do hereby certify that attached hereto is a true and correct copy of a Resolution entitled: 05-25 RESOLUTION NO._______________ A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT FOR PARTICIPATION IN THE ILLINOIS PUBLIC WORKS MUTUAL AID NETWORK (IPWMAN) which Resolution was duly adopted by said Council/Board at a meeting held on the February 20_____. _____ day of ________________, 25 I do further certify that a quorum of said Council/Board was present at said meeting, and that the Council/Board complied with all the requirements of the Illinois Open Meetings Act and its own policies, rules or regulations concerning the holdings of meetings and the taking of action during meetings. IN WITNESS WHEREOF, I have hereunto set my hand this _____ day of 25 February , 20_____. ________________ _________________________________________ Secretary/Clerk 1 Page 7 of 20  Accounts Payable Voucher Approval List User: MCochran Printed: 02/07/2025 - 10:26AM Batch: 00002.02.2025 - February 11 2025 Warrants Voucher No. Warrant Date Vendor Description Account Number Amount 0 2/11/2025 Great Lakes Ace Hardware fasteners 700-701-450-02 11.40 0 2/11/2025 Great Lakes Ace Hardware nuts and bolts 700-701-420-04 14.99 0 2/11/2025 Great Lakes Ace Hardware 3/4" X 50' contractor hose 700-701-450-02 54.99 0 2/11/2025 Great Lakes Ace Hardware Car wash supplies 100-301-450-02 17.98 0 2/11/2025 Great Lakes Ace Hardware Drain Boiler Brass 3/4 MPT 100-401-450-02 11.99 0 2/11/2025 Great Lakes Ace Hardware Surge protector for Gym Swann Camera System 100-101-436-09 19.99 0 2/11/2025 Great Lakes Ace Hardware GLASS CLEANER 100-401-450-02 14.97 Warrant Total: 146.31 0 2/11/2025 Radiotronics Inc K9 override switch 100-501-430-02 57.50 Warrant Total: 57.50 0 2/11/2025 Amazon Capital Services Inc rock salt 600-601-420-01 389.95 0 2/11/2025 Amazon Capital Services Inc Rock salt 700-701-420-01 389.95 0 2/11/2025 Amazon Capital Services Inc DVR for shop 100-501-420-01 469.95 0 2/11/2025 Amazon Capital Services Inc Accordion Folders 100-101-435-01 13.63 0 2/11/2025 Amazon Capital Services Inc Battery Charger 100-501-445-04 94.99 0 2/11/2025 Amazon Capital Services Inc Clamps 100-501-445-04 14.98 0 2/11/2025 Amazon Capital Services Inc Markers 100-501-435-01 6.92 0 2/11/2025 Amazon Capital Services Inc Paper clips & Notebooks 100-501-435-01 26.79 0 2/11/2025 Amazon Capital Services Inc Printer 100-501-435-01 299.99 0 2/11/2025 Amazon Capital Services Inc PG Disinfectant Spray 100-501-450-02 25.40 0 2/11/2025 Amazon Capital Services Inc Office supplies - correction tape, dry erase markers 100-501-435-01 43.63 0 2/11/2025 Amazon Capital Services Inc Carhartt Bibs 100-301-450-01 199.99 0 2/11/2025 Amazon Capital Services Inc Annke Security Power Adapter Supply for Gym Camera System 100-101-436-05 15.60 Warrant Total: 1,991.77 0 2/11/2025 Americall Communications Company Inc Work on door locks 600-601-420-01 200.00 0 2/11/2025 Americall Communications Company Inc IP Address Maintenance on Door Locks 100-101-420-01 187.50 Warrant Total: 387.50 Page 8 of 20  0 2/11/2025 Anixter Power Solutions LLC xlarge leather gloves 600-601-450-01 108.00 0 2/11/2025 Anixter Power Solutions LLC large leather gloves 600-601-450-01 360.00 Warrant Total: 468.00 0 2/11/2025 ATT Mobility Parks Telephone Expense 100-301-435-07 48.17 0 2/11/2025 ATT Mobility Police Telephone Expense 100-501-435-07 991.43 0 2/11/2025 ATT Mobility Water Telephone Expense 700-701-435-07 254.30 0 2/11/2025 ATT Mobility Streets Telephone Expense 100-401-435-07 120.65 0 2/11/2025 ATT Mobility Electric Telephone Expense 600-601-435-07 411.99 0 2/11/2025 ATT Mobility Admin Telephone Expense 100-101-435-07 630.87 0 2/11/2025 ATT Mobility Admin ipads sales tax credit 100-101-436-05 -32.63 0 2/11/2025 ATT Mobility Streets ipad sales tax credit 100-401-436-05 -10.87 Warrant Total: 2,413.91 0 2/11/2025 Averill Anderson HRA Insurance Reimb Exp 100-501-412-02 3,190.71 0 2/11/2025 Averill Anderson HRA Insurance Reimb Exp 600-601-412-02 623.16 0 2/11/2025 Averill Anderson HRA Insurance Reimb Exp 700-701-412-02 80.66 Warrant Total: 3,894.53 0 2/11/2025 Bank Of Springfield Water Tower Paint Project Loan Principal 700-701-490-02 13,767.36 0 2/11/2025 Bank Of Springfield Water Tower Paint Project Loan Interest 700-701-490-01 203.04 Warrant Total: 13,970.40 0 2/11/2025 B And B Electric Installed new lights, changed junction box in back hall 100-101-420-01 1,966.15 Warrant Total: 1,966.15 0 2/11/2025 Bodine Electric Repair traffic light at Main and Walnut. 1/2 reimbursement IDOT 100-401-420-06 876.26 0 2/11/2025 Bodine Electric Repair traffic light at Main and Walnut. 1/2 reimbursement IDOT 100-401-420-06 1,742.00 Warrant Total: 2,618.26 0 2/11/2025 Capital Area Cleaners Cleaning Service 100-501-420-03 293.75 0 2/11/2025 Capital Area Cleaners Cleaning Service 700-701-420-03 556.25 0 2/11/2025 Capital Area Cleaners Cleaning Service 100-101-420-03 293.75 0 2/11/2025 Capital Area Cleaners Cleaning Service 600-601-420-03 556.25 0 2/11/2025 Capital Area Cleaners Cleaning Service 100-301-420-06 315.00 Warrant Total: 2,015.00 0 2/11/2025 CDS Office Technologies CDS IT Services PBOT Migration 100-101-436-03 1,000.00 Page 9 of 20  0 2/11/2025 CDS Office Technologies CDS IT Services PBOT Migration 100-501-436-03 1,000.00 0 2/11/2025 CDS Office Technologies CDS IT Services PBOT Migration 600-601-436-03 1,000.00 0 2/11/2025 CDS Office Technologies CDS IT Services PBOT Migration 700-701-436-03 1,000.00 0 2/11/2025 CDS Office Technologies IT Support Services 100-101-436-03 250.00 0 2/11/2025 CDS Office Technologies IT Support Services 100-501-436-03 250.00 0 2/11/2025 CDS Office Technologies IT Support Services 600-601-436-03 250.00 0 2/11/2025 CDS Office Technologies IT Support Services 700-701-436-03 250.00 0 2/11/2025 CDS Office Technologies Two new workstations 100-501-436-05 4,710.24 0 2/11/2025 CDS Office Technologies Barcode Scanner for Utility office and installation 600-601-435-01 132.00 0 2/11/2025 CDS Office Technologies Barcode Scanner for Utility office and installation 700-701-435-01 132.00 0 2/11/2025 CDS Office Technologies Monthly IT Service, Backup, Vulscan & Password 100-501-436-03 756.59 0 2/11/2025 CDS Office Technologies Monthly IT Service, Backup, Vulscan & Password 600-601-436-03 756.59 0 2/11/2025 CDS Office Technologies Monthly IT Service, Backup, Vulscan & Password 100-101-436-03 756.59 0 2/11/2025 CDS Office Technologies Monthly IT Service, Backup, Vulscan & Password 700-701-436-03 756.59 Warrant Total: 13,000.60 0 2/11/2025 Checkpoint Tire And Service TIRE REPAIR- 2017 Ford F350 100-401-430-03 30.00 0 2/11/2025 Checkpoint Tire And Service APPLY CREDIT ON ACCOUNT DUE TO INVOICE 9478477 700-701-430-02 -955.81 0 2/11/2025 Checkpoint Tire And Service Tires for 2018 Ford F250 Super 3/4 ton 700-701-430-02 1,278.68 0 2/11/2025 Checkpoint Tire And Service interstate battery 700-701-430-02 177.11 0 2/11/2025 Checkpoint Tire And Service Oil change MP14330 100-501-430-03 69.66 0 2/11/2025 Checkpoint Tire And Service Oil change MP23175 100-501-430-03 80.58 Warrant Total: 680.22 0 2/11/2025 Crawford Murphy And Tilly MFT Program 2024-2025 500-401-416-01 3,613.75 Warrant Total: 3,613.75 0 2/11/2025 Coe Equipment vac truck quick connects and hose assembly 700-701-430-02 638.01 Warrant Total: 638.01 0 2/11/2025 Comcast Business admin fiber internet expense 100-101-435-07 732.00 0 2/11/2025 Comcast Business police fiber internet expense 100-501-435-07 732.00 0 2/11/2025 Comcast Business water fiber internet expense 700-701-435-07 1,338.23 0 2/11/2025 Comcast Business elec fiber internet expense 600-601-435-07 366.00 0 2/11/2025 Comcast Business parks fiber internet expense 100-301-435-07 122.00 0 2/11/2025 Comcast Business streets fiber internet expense 100-401-435-07 122.00 0 2/11/2025 Comcast Business water phone expense 700-701-435-07 238.16 0 2/11/2025 Comcast Business admin phone expense 100-101-435-07 629.17 0 2/11/2025 Comcast Business parks phone expense 100-301-435-07 88.94 Page 10 of 20  0 2/11/2025 Comcast Business police phone expense 100-501-435-07 629.17 0 2/11/2025 Comcast Business electric phone expense 600-601-435-07 238.16 Warrant Total: 5,235.83 0 2/11/2025 Comcast Cable Fax Expense Office 600-601-435-07 102.64 0 2/11/2025 Comcast Cable Fax Expense Office 700-701-435-07 102.64 0 2/11/2025 Comcast Cable Fax expense admin building 600-601-435-07 72.71 0 2/11/2025 Comcast Cable Fax expense admin building 700-701-435-07 72.70 0 2/11/2025 Comcast Cable Fax expense admin building 100-101-435-07 72.71 0 2/11/2025 Comcast Cable Fax expense admin building 100-501-435-07 72.70 Warrant Total: 496.10 0 2/11/2025 Compass Minerals America Inc ROAD SALT MFT#1 500-401-455-04 4,659.60 Warrant Total: 4,659.60 0 2/11/2025 Core & Main LP paint marking sticks 700-701-420-04 70.00 Warrant Total: 70.00 0 2/11/2025 City Water Light And Power Electric Expense 700-701-476-01 3,377.30 0 2/11/2025 City Water Light And Power Monthly Substation Maintenance 600-601-420-06 445.30 Warrant Total: 3,822.60 0 2/11/2025 Delta Mobile Testing test of rubber goods and hot sticks 600-601-430-03 4,824.00 Warrant Total: 4,824.00 0 2/11/2025 Illinois Dept Of Revenue Electric utility excise tax 600-601-484-01 17,069.67 Warrant Total: 17,069.67 0 2/11/2025 E-Bolt Construction Supply 16' extension ladder and spotlight 700-701-445-04 319.98 0 2/11/2025 E-Bolt Construction Supply tools, drill, socket sets, hatchet, ratchet, blades, etc. 100-401-450-02 2,090.44 0 2/11/2025 E-Bolt Construction Supply cut off wheels and m12 batteries 700-701-445-04 139.98 0 2/11/2025 E-Bolt Construction Supply headlamps and stick transfer pump 700-701-445-04 339.97 Warrant Total: 2,890.37 0 2/11/2025 Element Services Mechanical/HVAC Inspections 100-101-437-03 45.00 Warrant Total: 45.00 0 2/11/2025 Leonard C. Emerson Business cards 100-501-435-05 60.00 Page 11 of 20  Warrant Total: 60.00 0 2/11/2025 US Post Office Enterprise Payment System Postage to EPS account 600-601-435-02 1,600.00 0 2/11/2025 US Post Office Enterprise Payment System Postage to EPS account 700-701-435-02 1,600.00 Warrant Total: 3,200.00 0 2/11/2025 Environmental Systems Res Agreement Fee Software Maintenance 1/23/25 - 1/22/26 100-101-436-09 5,166.66 0 2/11/2025 Environmental Systems Res Agreement Fee Software Maintenance 1/23/25 - 1/22/26 600-601-436-09 5,166.67 0 2/11/2025 Environmental Systems Res Agreement Fee Software Maintenance 1/23/25 - 1/22/26 700-701-436-09 5,166.67 Warrant Total: 15,500.00 0 2/11/2025 Farm And Home Supply 2 Stihl weed eaters 100-301-445-04 659.98 0 2/11/2025 Farm And Home Supply Thrust washer, Bolt & Cutoff switch for Stihl TS800 700-701-435-09 57.50 0 2/11/2025 Farm And Home Supply weed preventer 100-301-420-04 80.97 0 2/11/2025 Farm And Home Supply chainsaw bar 100-301-445-04 109.99 0 2/11/2025 Farm And Home Supply shut off valve,manifold,anchor 600-601-450-02 69.92 Warrant Total: 978.36 0 2/11/2025 FBI National Academy Annual Renewal 100-501-435-04 125.00 Warrant Total: 125.00 0 2/11/2025 Flentje's Plumbing, Inc Building Inspections - Plumbing 100-101-437-03 315.00 Warrant Total: 315.00 0 2/11/2025 Frontier Monthly Phone Bill Substation 600-601-435-07 56.15 Warrant Total: 56.15 0 2/11/2025 Roger W Holmes Hearing Officer Services - January 2025 100-101-437-01 400.00 Warrant Total: 400.00 0 2/11/2025 IL Assoc Of Chiefs Police Sergeants Exam 100-501-435-11 365.00 Warrant Total: 365.00 0 2/11/2025 Illinois Meter Inc replacement brass nuts 700-701-420-04 222.20 0 2/11/2025 Illinois Meter Inc pipe joint compound 700-701-420-04 185.76 0 2/11/2025 Illinois Meter Inc hand pump for chain breaker cutter 700-701-445-04 1,006.06 0 2/11/2025 Illinois Meter Inc SS elbows and nipples 700-701-420-01 47.50 0 2/11/2025 Illinois Meter Inc SS 45 bend 700-701-420-04 19.00 Page 12 of 20  0 2/11/2025 Illinois Meter Inc 4" x 20' ductile iron 700-701-420-04 829.40 Warrant Total: 2,309.92 0 2/11/2025 IMUA December Safety Training - Lockout/Tagout 600-601-413-02 500.00 Warrant Total: 500.00 0 2/11/2025 Illinois National Bank Lease Payment 1 Ton Dump Truck 600-601-445-08 1,606.16 0 2/11/2025 Illinois National Bank Lease Payment Digger Derrick 600-601-445-08 4,519.06 Warrant Total: 6,125.22 0 2/11/2025 Illinois Public Risk Fund Workers Compensation Ins 100-101-440-01 745.26 0 2/11/2025 Illinois Public Risk Fund Workers Compensation Ins 100-501-440-01 3,353.67 0 2/11/2025 Illinois Public Risk Fund Workers Compensation Ins 100-401-440-01 3,726.30 0 2/11/2025 Illinois Public Risk Fund Workers Compensation Ins 600-601-440-01 2,235.78 0 2/11/2025 Illinois Public Risk Fund Workers Compensation Ins 700-701-440-01 1,117.89 0 2/11/2025 Illinois Public Risk Fund Workers Compensation Ins 100-301-440-01 1,242.10 Warrant Total: 12,421.00 0 2/11/2025 Joseph Christopher Rechner 200 market st Tree Trimming 600-601-420-05 5,000.00 0 2/11/2025 Joseph Christopher Rechner 96 birchwood Tree Trimming 600-601-420-05 4,000.00 Warrant Total: 9,000.00 0 2/11/2025 Scott Kains Legal Fees Code Enforcement 100-101-437-01 820.00 Warrant Total: 820.00 0 2/11/2025 Lake Area Disposal Inc Trash Service - Parks 2 (4Y) bins 100-301-420-06 585.00 0 2/11/2025 Lake Area Disposal Inc Trash Service - Electric (2Y bin 50%)) 600-601-420-06 95.00 0 2/11/2025 Lake Area Disposal Inc Trash Service - Water (2Y bin 50%) 700-701-420-06 95.00 0 2/11/2025 Lake Area Disposal Inc Trash Service Electric 600-601-420-06 205.70 0 2/11/2025 Lake Area Disposal Inc Trash Service Water 700-701-420-06 199.65 0 2/11/2025 Lake Area Disposal Inc Trash Service Streets 100-401-420-06 199.65 Warrant Total: 1,380.00 0 2/11/2025 Menards hose reel and drain valve 100-401-450-02 101.18 0 2/11/2025 Menards tools- sledge hammer, mallet, pliers, clamps, ratchets, etc. 100-401-450-02 186.79 0 2/11/2025 Menards shop vac bags,lock,charger,air chuck,regulator 600-601-450-02 203.35 Warrant Total: 491.32 Page 13 of 20  0 2/11/2025 Microchip Computer Solution Web Hosting - Police Dept 100-501-436-03 40.00 Warrant Total: 40.00 0 2/11/2025 Ray OHerron Boots Return 100-501-450-01 -134.95 0 2/11/2025 Ray OHerron Spring kit 100-501-450-03 36.94 0 2/11/2025 Ray OHerron Uniform 100-501-450-01 152.77 0 2/11/2025 Ray OHerron Campaign hat 100-501-450-01 123.50 0 2/11/2025 Ray OHerron Uniform pants 100-501-450-01 179.58 Warrant Total: 357.84 0 2/11/2025 OReilly Auto Parts vehicle wash 100-301-450-02 28.76 0 2/11/2025 OReilly Auto Parts solenoid for infield pro 100-301-430-02 25.99 0 2/11/2025 OReilly Auto Parts battery for charger 100-101-430-02 140.18 Warrant Total: 194.93 0 2/11/2025 Donald Peters grave digging 100-201-420-06 750.00 0 2/11/2025 Donald Peters grave digging 100-201-420-06 750.00 0 2/11/2025 Donald Peters grave digging 100-201-420-06 750.00 0 2/11/2025 Donald Peters grave digging 100-201-420-06 750.00 Warrant Total: 3,000.00 0 2/11/2025 Cash - Petty Cash Office supplies: Trash bags & lollipops 600-601-450-02 8.58 0 2/11/2025 Cash - Petty Cash Office supplies: Trash bags & lollipops 700-701-450-02 8.58 0 2/11/2025 Cash - Petty Cash Shipping-USPS 100-501-435-02 7.00 0 2/11/2025 Cash - Petty Cash Postage 100-501-435-02 9.90 0 2/11/2025 Cash - Petty Cash Utility Office Supplies-bucket, broom, mop 600-601-450-02 0.99 0 2/11/2025 Cash - Petty Cash Postage 100-501-435-02 21.20 0 2/11/2025 Cash - Petty Cash Postage 100-501-435-02 10.60 0 2/11/2025 Cash - Petty Cash Flea Spray 100-501-450-02 26.79 0 2/11/2025 Cash - Petty Cash Bleach 100-501-450-02 2.39 0 2/11/2025 Cash - Petty Cash Office supplies-ibuprofen, Swiffer, trash bags 600-601-450-02 13.25 0 2/11/2025 Cash - Petty Cash Office supplies-ibuprofen, Swiffer, trash bags 700-701-450-02 13.25 0 2/11/2025 Cash - Petty Cash Postage 100-501-435-02 4.01 0 2/11/2025 Cash - Petty Cash Postage 100-501-435-02 5.80 0 2/11/2025 Cash - Petty Cash 2 Keys 100-501-450-02 7.18 0 2/11/2025 Cash - Petty Cash Laundry-Water break 625 White Oak 700-701-450-02 20.00 0 2/11/2025 Cash - Petty Cash Utility Office Supplies-bucket, broom, mop 700-701-450-02 0.98 0 2/11/2025 Cash - Petty Cash Shipping-USPS 100-501-435-02 7.64 0 2/11/2025 Cash - Petty Cash Milwaukee Markers 100-101-435-01 3.58 Page 14 of 20  Warrant Total: 171.72 0 2/11/2025 PH Broughton And Sons PREMIX MFT#5 500-401-455-02 1,981.73 Warrant Total: 1,981.73 0 2/11/2025 ProFinish Services LLC Concession stand exterior repair deposit 100-301-425-02 7,920.00 Warrant Total: 7,920.00 0 2/11/2025 Puritan Springs Water service 700-701-435-10 18.78 0 2/11/2025 Puritan Springs Water service 600-601-435-10 18.78 0 2/11/2025 Puritan Springs Water Service - Electric Shop 600-601-435-10 62.43 Warrant Total: 99.99 0 2/11/2025 Rural Electric Convenience Coop Repeater 9500 Old Indian Trail 700-701-476-01 37.56 0 2/11/2025 Rural Electric Convenience Coop Repeater 10750 Sugar Creek Lan 700-701-476-01 37.56 0 2/11/2025 Rural Electric Convenience Coop Repeater 128500 Union School R 700-701-476-01 37.56 0 2/11/2025 Rural Electric Convenience Coop Repeater 8813 Old Indian Trail 700-701-476-01 37.56 0 2/11/2025 Rural Electric Convenience Coop Repeater 10150 Old Indian Trai 700-701-476-01 37.56 0 2/11/2025 Rural Electric Convenience Coop Security Light Chatham Rd 700-701-476-01 21.54 0 2/11/2025 Rural Electric Convenience Coop Electric Exp-Dusk Drive 700-701-476-01 184.90 Warrant Total: 394.24 0 2/11/2025 Redwing Brands of America Safety boots 700-701-450-01 310.24 0 2/11/2025 Redwing Brands of America safety boots 100-301-450-01 212.49 Warrant Total: 522.73 0 2/11/2025 RP Lumber Co Lumber for park benches 100-301-420-04 75.72 0 2/11/2025 RP Lumber Co Lumber for park benches 100-301-420-04 47.52 0 2/11/2025 RP Lumber Co 2 6x6 post and 2 bags of pre mix concrete 100-301-420-04 67.98 0 2/11/2025 RP Lumber Co 4x4's for fence 100-301-420-04 25.98 Warrant Total: 217.20 0 2/11/2025 Sangamon County MPC & VPN connections Jan 25-Mar25 100-501-435-08 3,975.00 Warrant Total: 3,975.00 0 2/11/2025 Sangamon County Water Reclamation District Sanitary sewer expense 700-701-480-01 145,632.50 Warrant Total: 145,632.50 Page 15 of 20  0 2/11/2025 Simple Man Transportation 100.45 tons of fill sand 700-701-455-13 2,159.69 Warrant Total: 2,159.69 0 2/11/2025 SBRK Finance Holdings, Inc PayPad monthly transaction fee 600-601-435-06 100.38 0 2/11/2025 SBRK Finance Holdings, Inc PayPad monthly transaction fee 700-701-435-06 66.92 Warrant Total: 167.30 0 2/11/2025 William Stapleton, Jr. Building Inspections - Electric 100-101-437-03 360.00 Warrant Total: 360.00 0 2/11/2025 Staples Credit Plus Business Advantage Jr. Legal pads, hand sanitizer, label refills, accordion Folders 100-101-435-01 191.44 Warrant Total: 191.44 0 2/11/2025 South County Publications Classified AD 100-501-435-03 360.00 Warrant Total: 360.00 0 2/11/2025 Third Millennium Utility Bill Rendering 600-601-435-05 461.80 0 2/11/2025 Third Millennium Utility Bill Rendering 700-701-435-05 461.80 Warrant Total: 923.60 0 2/11/2025 Woods-Malcom Nicole S Window tint repair 700-701-430-03 75.00 Warrant Total: 75.00 0 2/11/2025 Tractor Supply Hardware for park benches 100-301-420-04 50.27 0 2/11/2025 Tractor Supply t post puller 100-301-445-04 44.99 Warrant Total: 95.26 0 2/11/2025 Traffic Control Corp Plummer and Gordon - Traffic Signal Cabinet - Ins Reimbursement 100-401-420-06 350.00 0 2/11/2025 Traffic Control Corp Field Service for Plummer and Gordon - Traffic Cabinet Installat 100-401-420-06 22,450.00 Warrant Total: 22,800.00 0 2/11/2025 TransUnion Risk and Alternative Data SolutionMonthly Statement Background check Software 100-501-436-09 189.00 Warrant Total: 189.00 0 2/11/2025 T and R Electric Supply Co Inc PADMOUNT 50 KVA 600-601-475-03 5,139.38 0 2/11/2025 T and R Electric Supply Co Inc PADMOUNT 50 KVA 600-601-475-03 5,139.38 Warrant Total: 10,278.76 Page 16 of 20  0 2/11/2025 United Community Bank Lease Payment Sewer Vac Truck 700-701-445-08 5,530.69 Warrant Total: 5,530.69 0 2/11/2025 USA BlueBook anti-slip grip protection thermal gloves 700-701-450-01 78.90 0 2/11/2025 USA BlueBook flexible shutoff tools 700-701-445-04 1,141.90 Warrant Total: 1,220.80 0 2/11/2025 Koreckyj, Michael speed limit and slow children playing signs 100-401-450-05 1,199.70 Warrant Total: 1,199.70 0 2/11/2025 Velan Solutions LLC Support Services Training 100-501-416-03 1,000.00 Warrant Total: 1,000.00 0 2/11/2025 Visa Adobe Pro License 100-101-436-09 155.55 0 2/11/2025 Visa Court Smart 100-501-436-09 850.00 0 2/11/2025 Visa Chamber Membership Card 100-501-435-04 205.80 0 2/11/2025 Visa Accommodations for police conference 100-501-413-02 117.60 0 2/11/2025 Visa FBI Academy Dues 100-501-435-04 125.00 0 2/11/2025 Visa IL Police Accreditation Coalition Conference 100-501-413-02 533.04 0 2/11/2025 Visa Return of Merchandise 700-701-450-01 -96.51 0 2/11/2025 Visa Monthly Rental of Water Storage 700-701-420-06 125.00 0 2/11/2025 Visa Surge Protector 100-101-436-05 222.99 0 2/11/2025 Visa Insulated Bibs - Returned 700-701-450-01 104.02 0 2/11/2025 Visa Insulated Bibs 700-701-450-01 139.99 0 2/11/2025 Visa Wireless Keyboard, Monitor 100-401-436-05 379.98 Warrant Total: 2,862.46 0 2/11/2025 WEX BANK Parks fuel expense 100-301-430-01 609.12 0 2/11/2025 WEX BANK Water fuel expense 700-701-430-01 2,096.25 0 2/11/2025 WEX BANK Streets fuel expense 100-401-430-01 2,838.44 0 2/11/2025 WEX BANK Admin fuel expense 100-101-430-01 202.91 0 2/11/2025 WEX BANK Electric fuel expense 600-601-430-01 2,461.64 0 2/11/2025 WEX BANK Police fuel expense 100-501-430-01 3,282.81 Warrant Total: 11,491.17 0 2/11/2025 Woodys Municipal Supply Curb Guards for Plows 100-401-430-02 418.80 Warrant Total: 418.80 Page 17 of 20  Report Total: 366,853.60 Page 11 Page 18 of 20 Village Board Regular Meeting January 28, 2025 Municipal Hall 117 East Mulberry Street 1. Meeting Opening 1.1 Village President Dave Kimsey called the Regular Village Board meeting to order at 6:00 p.m. 1.2 Moment of Silence 1.3 Pledge of Allegiance 1.4 Roll Call Present: Village Trustee Kristen Chiaro; Village Trustee John Fletcher; Village Trustee Carl Try; Village Trustee Brett Gerger; Village President Dave Kimsey Absent: Village Trustee Tim Nice and Village Trustee Meredith Ferguson Others Present: Village Manager Pat McCarthy; Village Attorney Lisa Petrilli; Chief Budget Officer and Treasurer Kayla Piehl; Chief Fiscal Officer Megan Cohran; Police Chief Vern Foli; Emergency Manager Trent Thompson and Village Clerk Dan Holden 1.5 Public Announcements Les Morgan, with the Chatham American Legion and Chatham VFW, announced that the Legion Lenten Fish Fry’s will start on March 7, 2025. Linda McCord and Jill Reynolds of the Chatham-Auburn American Legion Auxiliary addressed the board on their efforts in the recently completed Wreaths Across America project and to thank the Village Board and Village Staff for supporting this project. They gave a special thanks for Village President Kimsey for attending the event and to village employees Arick Hanson and Dustin Patterson for their assistance. 2. Old Business There was no Old Business discussed at this meeting. 3. New Business 3.1 An Ordinance 25-01 Transferring Appropriation Authority Between Line Items for the Fiscal Year Commencing the 1st Day of May, A.D., 2024, and Ending on the 30th Day of April, A.D. 2025 A motion was made by Trustee Chiaro to bring Ordinance 25-01 to the table for discussion. This motion was seconded by Trustee Try. By a 4-0-0-2 vote of the Trustees, the motion passed. The vote was as follows: Trustee Try – yes; Trustee Nice – absent; Trustee Ferguson – absent; Trustee Chiaro – yes; Trustee Fletcher – yes; Trustee Gerger – yes. 3.2 Resolution 03-25 for IDOT Improvement MFT Project Plummer Blvd Resurfacing A motion was made by Trustee Fletcher to bring Resolution 03-25 to the table for discussion. This motion was seconded by Trustee Gerger. By a 4-0-0-2 vote of the Trustees, the motion passed. The vote was as follows: Trustee Try – yes; Trustee Nice – absent; Trustee Ferguson – absent; Trustee Chiaro – yes; Trustee Fletcher – yes; Trustee Gerger – yes. 4. Consent Agenda Warrants Resolution 04-25 Approval of Meeting Minutes from the Regular Board meeting on 1-14-25 A motion was made by Trustee Try to bring the Consent Agenda to the table for discussion. This motion was seconded by Trustee Fletcher. By a 4-0-0-2 vote of the Trustees, the motion passed. The vote was as follows: Trustee Try – yes; Trustee Nice – absent; Trustee Ferguson – absent; Trustee Chiaro – yes; Trustee Fletcher – yes; Trustee Gerger – yes. 5. Public Comment Page 19 of 20  There was no Public Comment on Village Business at this meeting 6. Next Scheduled Meeting 6.1 Village Board 6:00 p.m. at Municipal Hall on 2-11-25 7. Executive Session 7.1 Personnel under 2(c)(1) 7.2 Collective Negotiating Matter (2)(c)(2) 7.3 Litigation under 2(c)(11) 7.4 Setting the price for sale or lease of public property (2)(C)(6) 7.5 Review of Closed Session Minutes 2(c)(21) 7.6 Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired 2(C)(5) Village President Kimsey announced that there will be a need for Executive Session under 7.2 Collective Negotiating Matter (2)(c)(2) A motion was made by Trustee Chiaro to suspend the Regular Village Board meeting to enter into Executive Session. This motion was seconded by Trustee Try. By a 4-0-0-2 vote of the Trustees, the motion passed. The vote was as follows: Trustee Try – yes; Trustee Nice – absent; Trustee Ferguson – absent; Trustee Chiaro – yes; Trustee Fletcher – yes; Trustee Gerger – yes. The time of suspension of the Regular Village Board meeting was 6:09 p.m. At 6:54 p.m., a motion was made by Trustee Gerger to resume the Regular Village Board meeting after the adjournment of Executive Session. This motion was seconded by Trustee Fletcher. By a 4-0-0-2 vote of the Trustees, the motion passed. The vote was as follows: Trustee Try – yes; Trustee Nice – absent; Trustee Ferguson – absent; Trustee Chiaro – yes; Trustee Fletcher – yes; Trustee Gerger – yes. A motion was made by Trustee Gerger to adjourn the Regular Village Board meeting. This motion was seconded by Trustee Fletcher. By an affirmative voice vote of the members present, the motion passed and the meeting adjourned at 6:55 p.m. Meeting Minutes prepared by Village Clerk Dan Holden Page 20 of 20