Village Board Meeting

Village Board Agenda 02/25/2025 at 06:00 PM Village Board Room Page 1. Meeting Opening 1.1 Call to Order 1.2 Moment of Silence 1.3 Pledge of Allegiance 1.4 Roll Call 1.5 Public Announcements 1.6 Public Comments Agenda Topics 2. Old Business 3. New Business 3-6 Resolution 07-25 for Annual Maintenance for IDOT MFT Projects.2025-2026 MFT Program.pdf 4. Consent Agenda 4.1 Warrants Resolution 08-25 7 - 17 02-25-2025 Warrants Copy of multi fund voucher approval list-ap- 2025.02.00011.pdf Warrants PR invoices 02072025.pdf Warrants PR invoices 02212025.pdf 4.2 Approval of Meeting Minutes from 02-11-2025 18 - 19 Regular Village Board Meeting Minutes 2 11 25.docx Page 1 of 19 5. Public Comment 5.1 Members of the Public May Address the Board on Village Business 6. Next Scheduled Meeting 6.1 Village Board 6:00 PM at Village Hall 03-11-2025 7. Executive Session 7.1 Personnel under 2(c)(1) 7.2 Collective Negotiating Matter (2)(c)(2) 7.3 Litigation under 2(c)(11) 7.4 Setting the price for sale or lease of public property (2)(c)(6). 7.5 Review of Closed Session Minutes 2(c)(21) 7.6 Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired 2(c)(5) 8. Adjournment 8.1 Adjourn Meeting Page 2 of 19  Resolution for Maintenance Under the Illinois Highway Code District County Resolution Number Resolution Type Section Number 6 Sangamon Original 25-00000-00-GM BE IT RESOLVED, by the President and Board of Trustees of the Village of Governing Body Type Local Public Agency Type Chatham Illinois that there is hereby appropriated the sum of Name of Local Public Agency Four hundred sixty four thousand four hundred forty eight & 98/100 Dollars ( $464,448.98 ) of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 05/01/25 to 04/30/26 . Beginning Date Ending Date BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that Village of Chatham Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I Dan Holden Village Clerk in and for said Village Name of Clerk Local Public Agency Type Local Public Agency Type of Chatham in the State of Illinois, and keeper of the records and files thereof, as Name of Local Public Agency provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the President and Board of Trustees of Chatham at a meeting held on 02/25/25 . Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 25 day of February, 2025 . Day Month, Year Clerk Signature & Date (SEAL, if required by the LPA) APPROVED Regional Engineer Signature & Date Department of Transportation Completed02/24/25 BLR 14220 (Rev. 12/13/22) Page 3 of 19  Local Public Agency General Maintenance Submittal Type Original Estimate of Maintenance Costs District Estimate of Cost For 6 Municipality Maintenance Period Local Public Agency County Section Number Beginning Ending Village of Chatham Sangamon 25-00000-00-GM 05/01/25 04/30/26 Maintenance Items Material Categories/ Total Point of Delivery or Maintenance Maintenance Maint Eng Insp. Work Performed by Operation Operation Category Req. an Outside Contractor Unit Quantity Unit Cost Cost Cost 1. Winter Road Salt (Joint IIA No Ton 315 $111.29 $35,056.35 $35,056.35 Maintenance Purchase) 2. Tree Trimming Tree Trimming and IIA No $ 1 $15,000.00 $15,000.00 $15,000.00 and Removal Removal 3. Seal Coat Bituminous Materials III Yes Gal 9,000 $6.00 $54,000.00 $90,100.00 (Deliver and Install) HFRS-2 (0.2 GAL/SY) Seal Coat Aggregate (Air Cooled Blast Furn. Slag) Ton 380 $95.00 $36,100.00 CA -13 (18 LB/SY) 4. Sidewalks and IIA No Concrete CY 100 $140.00 $14,000.00 $24,500.00 Curbs Slab-Jacking $ 1 $8,000.00 $8,000.00 ADA Ramps $ 1 $2,500.00 $2,500.00 5. Bituminous IIA No Pre-Mix Ton 152 $125.00 $19,000.00 $20,500.00 Patching Equipment Rental $ 1 $1,500.00 $1,500.00 6. Roadside IIA No Aggregate Ton 1,000 $25.00 $25,000.00 $25,000.00 Maintenance 7. Traffic Control IIA No Traffic Signs (Various) $ 40 $150.00 $6,000.00 $15,000.00 Devices Sign Posts (Various) and $ 40 $225.00 $9,000.00 Accessories 8. Grading and Grading and Shaping IIA No $ 1 $10,000.00 $10,000.00 $10,000.00 Shaping Ditches Ditches 9. PCC Patching (Deliver and IIA Yes Pavement Marking $ 1 $24,950.00 $24,950.00 $24,950.00 Install) (Various Locations) 10. Crack Sealing IIA No Crack Sealing $ 1 $2,500.00 $2,500.00 $2,500.00 11. PCC Patching IIB No PCC CY 200 $175.00 $35,000.00 $39,500.00 (Material Only) Equipment Rental and $ 1 $4,500.00 $4,500.00 Accessories 12. Guardrail Guardrail and IIA No $ 1 $75,000.00 $75,000.00 $75,000.00 Repair Embankment Repair 13. Drainage IIA No Drainage Repair $ 1 $10,000.00 $10,000.00 $10,000.00 Repair 14. HMA Mill and Overlay (Deliver HMA Mill and Overlay and Install) (Binder and Surface IV Yes SY 350 $100.00 $35,000.00 $55,000.00 (Savannah Rd. & Course including Traffic Walnut St. Control) Intersection) Concrete Curb and Gutter Foot 80 $250.00 $20,000.00 Total Operation Cost $442,106.35 Completed02/24/25 Page 1 of 2 BLR 14222 (Rev. 05/26/23) Page 4 of 19  Estimate of Maintenance Costs Submittal Type Original Maintenance Period Local Public Agency County Section Beginning Ending Village of Chatham Sangamon 25-00000-00-GM 05/01/25 04/30/26 Estimate of Maintenance Costs Summary Maintenance MFT Funds RBI Funds Other Funds Estimated Costs Local Public Agency Labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) $182,506.35 $182,506.35 Materials/Deliver & Install/Materials Quotations (Bid Items) $129,600.00 $129,600.00 Formal Contract (Bid Items) $130,000.00 $130,000.00 Maintenance Total $442,106.35 $442,106.35 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds RBI Funds Other Funds Total Est Costs Preliminary Engineering $12,689.13 $12,689.13 Engineering Inspection $7,153.50 $7,153.50 Material Testing $2,500.00 $2,500.00 Advertising Bridge Inspection Engineering Maintenance Engineering Total $22,342.63 $22,342.63 Total Estimated Maintenance $464,448.98 $464,448.98 Remarks Material testing will be performed for item #14 (HMA Mill and Overlay) SUBMITTED Local Public Agency Official Signature & Date Title APPROVED Village Manager Regional Engineer Signature & Date County Engineer/Superintendent of Highways Signature & Date Department of Transportation IDOT Department Use Only Received Location Received Date Additional Location? WMFT Entry By Entry Date Completed02/24/25 Page 2 of 2 BLR 14222 (Rev. 05/26/23) Page 5 of 19  Maintenance Engineering to be Performed by a Consulting Engineer Local Public Agency County Section Number Village of Chatham Sangamon 25-00000-00-GM The services to be performed by the consulting engineer, pertaining to the various items of work included in the estimated cost of the maintenance operations (BLR 14222), shall consist of the following: PRELIMINARY ENGINEERING shall include: Investigation of the condition of the streets or highways for determination (in consultation with the local highway authority) of the maintenance operations to be included in the maintenance program; preparation of the maintenance resolution (BLR 14220 for municipalities and counties), maintenance estimate of cost and, if applicable, proposal; attendance at meetings of the governing body as may reasonably be required; attendance at public letting; preparation of the contract, quotations, and/or acceptance (BLR 12330) form. Also, preparation of the maintenance expenditure statement which must be submitted to IDOT within 3 months of the end of the maintenance period. ENGINEERING INSPECTION shall include: Furnishing the engineering field inspection, including preparation of payment estimate for contract, material proposal and/or deliver and install proposal and/or checking material invoices of those maintenance operations requiring engineering field inspection. For operations requiring material testing ensure the testing is completed by a qualified firm. For furnishing preliminary engineering, the engineer will be paid a base fee PLUS a negotiated fee percentage. Only one base fee can be charged per maintenance period. For furnishing engineering inspection, the engineer will be paid a negotiated fee percentage. The negotiated preliminary engineering fee percentage for each maintenance group shown in the "Schedule of Fees" shall be applied to the total estimated costs of that group. The negotiated fee for engineering inspection for each maintenance group shall be applied to the total final cost of that group for the times which required engineering inspections. In no case shall this be construed to include supervision of the contractor operations. SCHEDULE OF FEES Total of all Maintenance Operations: <= $20,000 Base Fee > $20,000 Base Fee = $1,250.00 PLUS Maintenance Preliminary Engineering Engineering Inspection Engineering Category Maximum Fee % Negotiated Fee % Maximum Fee % Negotiated Fee % Operation(s) to be Inspected I NA NA NA NA NA IIA 2% 2% 1% IIB 3% 3% 3% III 4% 4% IV 5% 6% The LPA certifies that the selection of the ENGINEER was performed in accordance with the Local Government Professional Service Selection Act 50 (ILCS 510/1-510/8) and procedures outlined in Chapter 5 of the DEPARTMENT's Bureau of Local Roads and Streets Manual. BY: BY: Local Public Agency Signature & Date Consulting Engineer Signature & Date Title Title Village Manager Village Engineer P.E. Seal & Date Approved: Regional Engineer, IDOT Signature & Date Completed02/24/25 BLR 05520 (Rev. Page 07/13/22) 6 of 19  Accounts Payable Voucher Approval List User: MCochran Printed: 02/20/2025 - 8:00PM Batch: 00011.02.2025 - February 25 2025 Warrants Voucher No. Warrant Date Vendor Description Account Number Amount 0 2/25/2025 Great Lakes Ace Hardware bolts and nuts for gate sign 100-301-420-04 12.51 0 2/25/2025 Great Lakes Ace Hardware post level 100-301-445-04 8.59 0 2/25/2025 Great Lakes Ace Hardware Can of fuel for air compressor, 2 cans Starter fluid, & Teflon T 700-701-450-02 45.56 0 2/25/2025 Great Lakes Ace Hardware heat tape for water line 100-301-420-04 31.99 0 2/25/2025 Great Lakes Ace Hardware COUPLER FOR AIR COMPRESSOR/HEADLAMP 100-401-450-02 56.97 0 2/25/2025 Great Lakes Ace Hardware spray paint 100-301-450-02 22.99 0 2/25/2025 Great Lakes Ace Hardware hose for parks shop 100-301-445-04 41.99 0 2/25/2025 Great Lakes Ace Hardware 14.1 oz Propane Cylinder 100-301-450-02 11.98 Warrant Total: 232.58 0 2/25/2025 Ameren Illinois Monthly Gas Expense - Admin office 700-701-420-02 51.63 0 2/25/2025 Ameren Illinois Monthly Gas Expense - Admin office 600-601-420-02 51.62 0 2/25/2025 Ameren Illinois Monthly Gas Expense - Shop Building 100-501-420-02 469.85 0 2/25/2025 Ameren Illinois Monthly Gas Expense - Water Tower 700-701-420-02 72.26 0 2/25/2025 Ameren Illinois Monthly Gas Expense - Parks Building 100-301-420-02 629.25 Warrant Total: 1,274.61 0 2/25/2025 Anixter Power Solutions LLC galv top mount arm 600-601-450-07 7,662.50 0 2/25/2025 Anixter Power Solutions LLC arr lighting 480V MOV w/indic 480V 600-601-475-03 109.25 0 2/25/2025 Anixter Power Solutions LLC Metering done on site 600-601-475-03 1,591.30 0 2/25/2025 Anixter Power Solutions LLC large leather gloves 600-601-450-01 72.00 0 2/25/2025 Anixter Power Solutions LLC xlarge leather gloves 600-601-450-01 216.00 0 2/25/2025 Anixter Power Solutions LLC class 2 large sleeve 600-601-450-01 1,105.48 Warrant Total: 10,756.53 0 2/25/2025 Association of Public Safety Comm Officials Dispatcher Training 100-501-413-02 875.00 Warrant Total: 875.00 0 2/25/2025 Applied Concepts Inc Radar Units 100-501-445-06 3,684.00 Warrant Total: 3,684.00 Page 7 of 19  0 2/25/2025 Averill Anderson HRA Insurance Reimb Exp 100-301-412-02 25.21 0 2/25/2025 Averill Anderson HRA Insurance Reimb Exp 100-501-412-02 217.54 0 2/25/2025 Averill Anderson HRA Insurance Reimb Exp 600-601-412-02 85.83 0 2/25/2025 Averill Anderson HRA Insurance Reimb Exp 100-401-412-02 34.89 0 2/25/2025 Averill Anderson HRA Insurance Reimb Exp 100-201-412-02 1.30 0 2/25/2025 Averill Anderson HRA Insurance Reimb Exp 100-101-412-02 28.98 0 2/25/2025 Averill Anderson HRA Insurance Reimb Exp 700-701-412-02 55.18 0 2/25/2025 Averill Anderson HRA Insurance Reimb Exp 120-401-412-02 3.87 0 2/25/2025 Averill Anderson HRA Insurance Reimb Exp 100-501-412-02 748.07 0 2/25/2025 Averill Anderson HRA Insurance Reimb Exp 600-601-412-02 687.76 0 2/25/2025 Averill Anderson HRA Insurance Reimb Exp 100-101-412-02 69.09 0 2/25/2025 Averill Anderson HRA Insurance Reimb Exp 700-701-412-02 138.18 Warrant Total: 2,095.90 0 2/25/2025 American Water Works (AWWA) AWWA membership 700-701-435-04 413.00 Warrant Total: 413.00 0 2/25/2025 Bank Of Springfield Interest payments for 151 N Market St. 100-101-490-01 269.48 0 2/25/2025 Bank Of Springfield Principal payments for 151 N Market St. 100-101-490-02 872.51 Warrant Total: 1,141.99 0 2/25/2025 BHMG Engineers, Inc E03509 Chatham Substation One Lines Drawings Revision 600-601-416-03 1,260.00 Warrant Total: 1,260.00 0 2/25/2025 Bodine Electric Repair traffic signal Plummer and Gordon 100-401-420-06 620.00 Warrant Total: 620.00 0 2/25/2025 Brown Storm Service Monthly branch pickup 120-401-422-06 14,000.00 Warrant Total: 14,000.00 0 2/25/2025 CDS Office Technologies KONICA MINOLTA BIZHUB C360i 600-601-435-09 67.21 0 2/25/2025 CDS Office Technologies KONICA MINOLTA BIZHUB C360i 700-701-435-09 67.20 Warrant Total: 134.41 0 2/25/2025 Checkpoint Tire And Service Oil change MP24897 100-501-430-03 85.80 Warrant Total: 85.80 0 2/25/2025 Crawford Murphy And Tilly General engineering retainer 100-101-416-01 13,120.00 Page 8 of 19  0 2/25/2025 Crawford Murphy And Tilly General engineering retainer 700-701-416-01 572.06 0 2/25/2025 Crawford Murphy And Tilly General engineering retainer 100-101-416-01 20,620.00 0 2/25/2025 Crawford Murphy And Tilly General engineering retainer 700-701-416-01 1,132.06 0 2/25/2025 Crawford Murphy And Tilly General engineering retainer 100-101-416-01 27,931.16 0 2/25/2025 Crawford Murphy And Tilly General engineering retainer 700-701-416-01 840.00 0 2/25/2025 Crawford Murphy And Tilly General engineering retainer 100-101-416-01 9,156.25 Warrant Total: 73,371.53 0 2/25/2025 Curran Township Refund of Road & Bridge Tax overpayment 100-101-491-01 1.40 Warrant Total: 1.40 0 2/25/2025 City Water Light And Power Monthly Substation Maintenance 600-601-420-06 372.61 Warrant Total: 372.61 0 2/25/2025 Flentje's Plumbing, Inc repaired busted water line at soccer/football concession stand 100-301-420-01 329.05 Warrant Total: 329.05 0 2/25/2025 Illinois Meter Inc STORM SEWER GRATE 100-401-420-04 342.70 0 2/25/2025 Illinois Meter Inc 6" PVC line stop sleeves 700-701-420-04 2,880.00 0 2/25/2025 Illinois Meter Inc 6" Romac couplings 700-701-420-04 1,050.00 Warrant Total: 4,272.70 0 2/25/2025 Illinois-Mo Nitrogen, Oxygen, Argon & Acet 600-601-420-06 310.62 Warrant Total: 310.62 0 2/25/2025 IMEA Monthly Metered Electric Usage 600-601-482-01 652,313.63 Warrant Total: 652,313.63 0 2/25/2025 Lawson Products Inc Rusty Converter 600-601-450-02 73.65 0 2/25/2025 Lawson Products Inc cable ties 600-601-450-02 28.56 0 2/25/2025 Lawson Products Inc connectors 600-601-450-02 23.06 0 2/25/2025 Lawson Products Inc Washers 600-601-450-02 20.11 0 2/25/2025 Lawson Products Inc washers 600-601-450-02 36.66 0 2/25/2025 Lawson Products Inc Hex Cap Screws 600-601-450-02 74.70 0 2/25/2025 Lawson Products Inc Hardflex Plaster Recip Bld 600-601-450-02 42.91 0 2/25/2025 Lawson Products Inc Metalize Aerosol Rusty Converter 600-601-450-02 167.30 Warrant Total: 466.95 Page 9 of 19  0 2/25/2025 Marlin Leasing Corporation KONICA MINOLTA BIZHUB C360i Copier 600-601-435-09 72.50 0 2/25/2025 Marlin Leasing Corporation KONICA MINOLTA BIZHUB C360i Copier 700-701-435-09 72.50 Warrant Total: 145.00 0 2/25/2025 Menards 20x20 wall grate 100-301-420-01 24.99 0 2/25/2025 Menards cleaning supplies 700-701-450-02 42.82 0 2/25/2025 Menards cleaning supplies 600-601-450-02 42.82 0 2/25/2025 Menards plywood for electric shop floor repair 600-601-420-01 8.99 Warrant Total: 119.62 0 2/25/2025 Motorola Communications Starcom Radio Network 100-501-435-08 828.00 Warrant Total: 828.00 0 2/25/2025 Napa Of Auburn low voc brake cleaner 100-301-450-02 71.88 0 2/25/2025 Napa Of Auburn Battery/wipers 600-601-430-02 202.16 Warrant Total: 274.04 0 2/25/2025 NEC Financial Services LLC Managed Care for Door Locks 600-601-420-06 192.05 0 2/25/2025 NEC Financial Services LLC Managed Care for Door Locks 100-501-420-06 109.75 0 2/25/2025 NEC Financial Services LLC Managed Care for Door Locks 700-701-420-06 82.30 0 2/25/2025 NEC Financial Services LLC Managed Care for Door Locks 100-401-420-06 54.88 0 2/25/2025 NEC Financial Services LLC Managed Care for Door Locks 100-101-420-06 54.87 0 2/25/2025 NEC Financial Services LLC Managed Care for Door Locks 100-301-420-06 54.87 Warrant Total: 548.72 0 2/25/2025 Ray OHerron Bullet proof vest & carrier 100-501-450-01 907.20 0 2/25/2025 Ray OHerron Pants return 100-501-450-01 -329.96 0 2/25/2025 Ray OHerron Nexbelt 100-501-450-01 70.50 0 2/25/2025 Ray OHerron Ammunition 100-501-413-02 602.00 Warrant Total: 1,249.74 0 2/25/2025 OReilly Auto Parts sanding pads 100-301-445-04 27.74 0 2/25/2025 OReilly Auto Parts oil for all mowers 100-301-430-01 385.50 Warrant Total: 413.24 0 2/25/2025 Orkin Pest Control Annual Pest Control Admin Police 100-101-420-06 1,071.24 0 2/25/2025 Orkin Pest Control Annual Pest Control Parks Shop 100-101-420-06 817.80 0 2/25/2025 Orkin Pest Control Annual Pest Control Pub Works Complex 100-101-420-06 817.92 Page 10 of 19  0 2/25/2025 Orkin Pest Control Annual Pest Control Train Depot 100-101-420-06 933.00 0 2/25/2025 Orkin Pest Control Annual Pest Control Utility Office 100-101-420-06 1,013.64 Warrant Total: 4,653.60 0 2/25/2025 PF Pettibone Co New citation books 100-501-435-05 556.70 Warrant Total: 556.70 0 2/25/2025 RP Lumber Co premix concrete, 4x4's and 6x6 100-301-420-04 140.87 0 2/25/2025 RP Lumber Co 2 4x4's, 1 6x6 and 2 premix concrete 100-301-420-04 65.96 0 2/25/2025 RP Lumber Co screws, 2x4's and 1x6's 100-301-420-04 173.22 0 2/25/2025 RP Lumber Co 2x4x10's 100-301-420-04 44.40 0 2/25/2025 RP Lumber Co saw blade 100-301-445-04 10.99 Warrant Total: 435.44 0 2/25/2025 SCADAware January 25 professional services - Scada maintenance and support 700-701-420-06 4,415.01 Warrant Total: 4,415.01 0 2/25/2025 Sloan Implement Co fuel, oil and air filters for all mowers 100-301-430-02 535.60 0 2/25/2025 Sloan Implement Co parts for broken plow 100-301-430-02 177.42 Warrant Total: 713.02 0 2/25/2025 Sorling Northrup Hanna Cullen and Cochran LLegal Fees - General 100-101-415-01 9,687.50 0 2/25/2025 Sorling Northrup Hanna Cullen and Cochran LLegal Fees - FOIA Requests 100-101-415-01 750.00 Warrant Total: 10,437.50 0 2/25/2025 South Sangamon Water Commission Metered Water Usage 700-701-478-01 291,469.47 Warrant Total: 291,469.47 0 2/25/2025 South County Publications Annual Booster Pages 100-101-435-03 35.00 Warrant Total: 35.00 0 2/25/2025 Torchlight K9 LLC K9 Milo 100-501-445-06 7,000.00 Warrant Total: 7,000.00 0 2/25/2025 T and R Electric Supply Co Inc PAD MOUNT 167 KVA reconditioned 600-601-475-03 9,939.75 Warrant Total: 9,939.75 0 2/25/2025 United Community Bank Lease Payment 2023 Hyundai IONIQ 5 600-601-445-08 961.99 Page 11 of 19  Warrant Total: 961.99 0 2/25/2025 Koreckyj, Michael SIGN REPLACEMENT PROGRAM 100-401-450-05 2,809.75 Warrant Total: 2,809.75 0 2/25/2025 Velan Solutions LLC Peer Support Network System 100-501-416-03 720.00 Warrant Total: 720.00 0 2/25/2025 Verizon Wireless Water Mobile Phone Expense 700-701-435-07 72.02 0 2/25/2025 Verizon Wireless Electric Mobile Phone Expense 600-601-435-07 72.02 Warrant Total: 144.04 0 2/25/2025 Village Of Chatham Transfer amount expended for ARPA water expenses 100-101-535-02 139,000.00 0 2/25/2025 Village Of Chatham Elec Utility Administration Fee 600-601-540-01 35,683.67 0 2/25/2025 Village Of Chatham Transf 20% Telecom tax to Util 100-000-316-01 1,690.08 0 2/25/2025 Village Of Chatham Water/Sewer Utility Administration Fee 700-701-540-01 12,566.58 0 2/25/2025 Village Of Chatham Monthly Transfer from Gen to Cap Projects for Fu 100-101-535-10 41,666.67 Warrant Total: 230,607.00 Report Total: 1,336,488.94 Page 6 Page 12 of 19  Accounts Payable Voucher Approval List User: jillb Printed: 02/10/2025 - 4:44PM Batch: 00004.02.2025 - Paycom Invoices PR 02072025 Voucher No. Warrant Date Vendor Description Account Number Amount 0 2/10/2025 AFLAC American Family Life Assurance Co Aflac Voluntary Insurance 100-000-232-07 65.05 0 2/10/2025 AFLAC American Family Life Assurance Co Aflac Voluntary Insurance 100-000-232-07 65.05 Warrant Total: 130.10 0 2/10/2025 AXA Equitable Life Ins Company AXA Deferred Comp 100-000-232-19 764.82 0 2/10/2025 AXA Equitable Life Ins Company AXA Deferred Comp 700-000-232-19 78.70 0 2/10/2025 AXA Equitable Life Ins Company AXA Deferred Comp 600-000-232-19 81.08 0 2/10/2025 AXA Equitable Life Ins Company AXA Deferred Comp 120-000-232-19 282.09 Warrant Total: 1,206.69 0 2/10/2025 Blue Cross Blue Shield Retiree insurance expense 600-601-412-02 739.36 0 2/10/2025 Blue Cross Blue Shield Due from retiree ins. IMRF 100-000-326-01 47.35 0 2/10/2025 Blue Cross Blue Shield Retiree Insurance Expense 100-501-412-02 739.36 0 2/10/2025 Blue Cross Blue Shield Retiree Insurance Expense 100-501-412-02 739.36 0 2/10/2025 Blue Cross Blue Shield Retiree Insurance Expense 100-501-412-02 739.36 0 2/10/2025 Blue Cross Blue Shield Retiree Insurance Expense 100-401-412-02 739.36 0 2/10/2025 Blue Cross Blue Shield WH but not yet billed 100-501-412-02 -763.05 0 2/10/2025 Blue Cross Blue Shield WH but not yet billed 100-000-232-07 -104.48 0 2/10/2025 Blue Cross Blue Shield WH but not yet billed 100-501-412-02 -461.57 0 2/10/2025 Blue Cross Blue Shield Retiree Insurance Expense 600-601-412-02 739.36 0 2/10/2025 Blue Cross Blue Shield Rounding Adjustment 100-101-412-02 -0.39 0 2/10/2025 Blue Cross Blue Shield Retiree Insurance Expense 600-601-412-02 739.36 0 2/10/2025 Blue Cross Blue Shield 50% Retiree insurance BENEFIT expense 100-401-412-02 369.68 0 2/10/2025 Blue Cross Blue Shield WH but not yet billed 600-000-232-07 -22.39 0 2/10/2025 Blue Cross Blue Shield WH but not yet billed 700-701-412-02 -98.91 0 2/10/2025 Blue Cross Blue Shield WH but not yet billed 600-000-232-07 -0.80 0 2/10/2025 Blue Cross Blue Shield Hahn 1/2 wh - not yet invoiced 700-701-412-02 125.91 0 2/10/2025 Blue Cross Blue Shield Due from retiree ins. IMRF 100-401-412-02 23.69 0 2/10/2025 Blue Cross Blue Shield WH but not yet billed 100-501-412-02 -15.54 Page 13 of 19 0 2/10/2025 Blue Cross Blue Shield German, Dennis (Medical Ben PSEBA Disability) 100-501-412-02 739.36 0 2/10/2025 Blue Cross Blue Shield Retiree Insurnace Expense 100-000-326-01 23.68 AP-Voucher Approval List (02/10/2025 - 4:44 PM) Page 1  Voucher No. Warrant Date Vendor Description Account Number Amount 0 2/10/2025 Blue Cross Blue Shield Due from Retiree ins IMRF 100-000-326-01 23.69 0 2/10/2025 Blue Cross Blue Shield Due from retiree ins - Dental IMRF 100-000-326-01 23.69 0 2/10/2025 Blue Cross Blue Shield Retiree Insurance Expense 100-501-412-02 739.36 0 2/10/2025 Blue Cross Blue Shield WH 700-000-232-07 -0.80 0 2/10/2025 Blue Cross Blue Shield WH but not yet billed 600-601-412-02 -98.91 0 2/10/2025 Blue Cross Blue Shield WH but not yet billed 100-000-232-07 -3.73 0 2/10/2025 Blue Cross Blue Shield Hahn 1/2 wh - not yet invoiced 600-601-412-02 129.72 0 2/10/2025 Blue Cross Blue Shield 50% Retiree ins reimbursed through IMRF 100-000-326-01 369.68 0 2/10/2025 Blue Cross Blue Shield WH but not yet billed 600-601-412-02 -3.33 0 2/10/2025 Blue Cross Blue Shield WH but not yet billed 700-701-412-02 -3.33 0 2/10/2025 Blue Cross Blue Shield Hahn 1/2 wh - not yet invoiced 100-101-412-02 125.90 0 2/10/2025 Blue Cross Blue Shield German, Dennis (Spouse Med PSEBA Disability) 100-501-412-02 807.44 0 2/10/2025 Blue Cross Blue Shield WH but not yet billed 700-000-232-07 -22.38 0 2/10/2025 Blue Cross Blue Shield Medical Insurance 600-000-232-12 6,104.90 0 2/10/2025 Blue Cross Blue Shield Medical Insurance 600-000-232-12 5,978.91 0 2/10/2025 Blue Cross Blue Shield Dental Insurance 700-000-232-07 167.60 0 2/10/2025 Blue Cross Blue Shield Dental Insurance 700-000-232-07 171.09 0 2/10/2025 Blue Cross Blue Shield Medical Insurance 100-000-232-12 23,097.45 0 2/10/2025 Blue Cross Blue Shield Medical Insurance 100-000-232-12 23,220.14 0 2/10/2025 Blue Cross Blue Shield Medical Insurance 700-000-232-12 4,282.63 0 2/10/2025 Blue Cross Blue Shield Medical Insurance 700-000-232-12 4,404.81 0 2/10/2025 Blue Cross Blue Shield Dental Insurance 120-000-232-07 9.49 0 2/10/2025 Blue Cross Blue Shield Dental Insurance 120-000-232-07 9.48 0 2/10/2025 Blue Cross Blue Shield Dental Insurance 600-000-232-07 239.22 0 2/10/2025 Blue Cross Blue Shield Dental Insurance 600-000-232-07 235.70 0 2/10/2025 Blue Cross Blue Shield Medical Insurance 120-000-232-12 295.75 0 2/10/2025 Blue Cross Blue Shield Medical Insurance 120-000-232-12 295.75 0 2/10/2025 Blue Cross Blue Shield Dental Insurance 100-000-232-07 784.45 0 2/10/2025 Blue Cross Blue Shield Dental Insurance 100-000-232-07 785.97 0 2/10/2025 Blue Cross Blue Shield Retiree Medical Insurance 300-000-232-12 807.44 0 2/10/2025 Blue Cross Blue Shield Retiree Dental Insurance 300-000-232-07 189.43 Warrant Total: 78,205.27 0 2/10/2025 Blue Cross and Blue Shield Ancillary Billing Dept Life Insurance & Disability 700-000-232-07 92.20 0 2/10/2025 Blue Cross and Blue Shield Ancillary Billing Dept Life Insurance & Disability 100-000-232-07 346.47 0 2/10/2025 Blue Cross and Blue Shield Ancillary Billing Dept Life Insurance & Disability 600-000-232-07 99.97 0 2/10/2025 Blue Cross and Blue Shield Ancillary Billing Dept Life Insurance & Disability 120-000-232-07 7.82 Page 14 of 19 Warrant Total: 546.46 AP-Voucher Approval List (02/10/2025 - 4:44 PM) Page 2  Voucher No. Warrant Date Vendor Description Account Number Amount 0 2/10/2025 Corebridge Financial, Inc. COREBRIDGE Def Comp 100-000-232-19 60.00 Warrant Total: 60.00 0 2/10/2025 Fidelity Life Insurance Company Retiree Vision Insurance 100-000-326-01 6.76 0 2/10/2025 Fidelity Life Insurance Company Retiree Vision Insurance 100-000-326-01 6.76 0 2/10/2025 Fidelity Life Insurance Company Retiree Vision Insurance 100-000-326-01 6.76 0 2/10/2025 Fidelity Life Insurance Company Retiree Vision Insurance 100-000-326-01 12.84 0 2/10/2025 Fidelity Life Insurance Company Adjustment to Vision Insurance 100-101-412-02 -0.55 0 2/10/2025 Fidelity Life Insurance Company Retiree Vision Insurance 100-000-326-01 6.76 0 2/10/2025 Fidelity Life Insurance Company Eye Insurance 600-000-232-07 59.22 0 2/10/2025 Fidelity Life Insurance Company Eye Insurance 700-000-232-07 42.89 0 2/10/2025 Fidelity Life Insurance Company Eye Insurance 100-000-232-07 202.14 0 2/10/2025 Fidelity Life Insurance Company Eye Insurance 120-000-232-07 2.69 0 2/10/2025 Fidelity Life Insurance Company Eye Insurance 600-000-232-07 59.15 0 2/10/2025 Fidelity Life Insurance Company Eye Insurance 700-000-232-07 42.95 0 2/10/2025 Fidelity Life Insurance Company Eye Insurance 100-000-232-07 202.54 0 2/10/2025 Fidelity Life Insurance Company Eye Insurance 120-000-232-07 2.70 0 2/10/2025 Fidelity Life Insurance Company Retiree Eye Insurance 300-000-232-07 32.44 Warrant Total: 686.05 0 2/10/2025 Illinois Municipal Retirement Fund Payroll Rounding Adjustment 100-101-412-03 -0.04 0 2/10/2025 Illinois Municipal Retirement Fund IMRF WH 100-000-232-06 8,084.05 0 2/10/2025 Illinois Municipal Retirement Fund IMRF WH 600-000-232-06 8,365.25 0 2/10/2025 Illinois Municipal Retirement Fund IMRF WH 700-000-232-06 4,528.53 0 2/10/2025 Illinois Municipal Retirement Fund IMRF WH 120-000-232-06 300.74 0 2/10/2025 Illinois Municipal Retirement Fund IMRF WH 100-000-232-06 7,109.94 0 2/10/2025 Illinois Municipal Retirement Fund IMRF WH 600-000-232-06 6,787.89 0 2/10/2025 Illinois Municipal Retirement Fund IMRF WH 700-000-232-06 4,828.55 0 2/10/2025 Illinois Municipal Retirement Fund IMRF WH 120-000-232-06 300.74 Warrant Total: 40,305.65 0 2/10/2025 Liberty National Liberty National Ins 700-000-232-07 205.79 0 2/10/2025 Liberty National Liberty National Ins 120-000-232-07 18.43 0 2/10/2025 Liberty National Liberty National Ins 600-000-232-07 96.92 0 2/10/2025 Liberty National Liberty National Ins 100-000-232-07 349.90 Warrant Total: 671.04 Page 15 of 19 0 2/10/2025 Local Union 51 IBEW Local 51 Union Dues 700-000-232-16 15.08 0 2/10/2025 Local Union 51 IBEW Local 51 Union Dues 700-000-232-16 15.08 AP-Voucher Approval List (02/10/2025 - 4:44 PM) Page 3  Voucher No. Warrant Date Vendor Description Account Number Amount 0 2/10/2025 Local Union 51 IBEW Local 51 Union Dues 600-000-232-16 395.27 0 2/10/2025 Local Union 51 IBEW Local 51 Union Dues 600-000-232-16 395.27 Warrant Total: 820.70 0 2/10/2025 Local 821 Illinois Fraternal Order of Police Local 821 Union Dues 600-000-232-16 24.29 0 2/10/2025 Local 821 Illinois Fraternal Order of Police Local 821 Union Dues 600-000-232-16 24.31 0 2/10/2025 Local 821 Illinois Fraternal Order of Police Local 821 Union Dues 100-000-232-16 383.42 0 2/10/2025 Local 821 Illinois Fraternal Order of Police Local 821 Union Dues 100-000-232-16 383.38 0 2/10/2025 Local 821 Illinois Fraternal Order of Police Local 821 Union Dues 700-000-232-16 24.31 0 2/10/2025 Local 821 Illinois Fraternal Order of Police Local 821 Union Dues 700-000-232-16 24.29 Warrant Total: 864.00 0 2/10/2025 NCPERS Group Life Ins NCPERS Life Insurance 700-000-232-07 17.59 0 2/10/2025 NCPERS Group Life Ins NCPERS Life Insurance 100-000-232-07 54.40 0 2/10/2025 NCPERS Group Life Ins NCPERS Life Insurance 600-000-232-07 24.01 Warrant Total: 96.00 0 2/10/2025 PLEA Legal Defense Fund PLEA Police Legal Defense Fund 100-000-232-07 44.67 0 2/10/2025 PLEA Legal Defense Fund PLEA Police Legal Defense Fund 100-000-232-07 44.67 Warrant Total: 89.34 0 2/10/2025 Village Of Chatham Police Pension Flat Amount 100-000-232-09 5,593.74 Warrant Total: 5,593.74 Report Total: 129,275.04 Page 16 of 19 AP-Voucher Approval List (02/10/2025 - 4:44 PM) Page 4  Accounts Payable Voucher Approval List User: jillb Printed: 02/20/2025 - 11:30AM Batch: 00009.02.2025 - Paycom Invoices Biweekly PR 02212025 Voucher No. Warrant Date Vendor Description Account Number Amount 0 2/20/2025 AXA Equitable Life Ins Company AXA Deferred Comp 100-000-232-19 1,158.63 0 2/20/2025 AXA Equitable Life Ins Company AXA Deferred Comp 600-000-232-19 91.10 0 2/20/2025 AXA Equitable Life Ins Company AXA Deferred Comp 120-000-232-19 306.21 0 2/20/2025 AXA Equitable Life Ins Company AXA Deferred Comp 700-000-232-19 88.72 Warrant Total: 1,644.66 0 2/20/2025 Corebridge Financial, Inc. COREBRIDGE Def Comp 100-000-232-19 60.00 Warrant Total: 60.00 0 2/20/2025 Liberty National Liberty National Ins 700-000-232-07 205.82 0 2/20/2025 Liberty National Liberty National Ins 120-000-232-07 18.43 0 2/20/2025 Liberty National Liberty National Ins 600-000-232-07 96.92 0 2/20/2025 Liberty National Liberty National Ins 100-000-232-07 349.87 Warrant Total: 671.04 0 2/20/2025 Village Of Chatham Police Pension Flat Amount 100-000-232-09 5,593.74 Warrant Total: 5,593.74 Report Total: 7,969.44 Page 17 of 19 AP-Voucher Approval List (02/20/2025 - 11:30 AM) Page 1 Village Board Regular Meeting February 11, 2025 Municipal Hall 117 East Mulberry Street Chatham, IL 62629 1. Meeting Opening 1.1 Village President Dave Kimsey called the Regular Village Board meeting to order at 6:00 p.m. 1.2 Moment of Silence 1.3 Pledge of Allegiance 1.4 Roll Call Present: Village Trustee Kristen Chiaro; Village Trustee John Fletcher; Village Trustee Carl Try; Village Trustee Meredith Ferguson; Village President Dave Kimsey Absent: Village Trustee Tim Nice and Village Trustee Brett Gerger Others Present: Village Manager Pat McCarthy; Village Attorney Andrew Jarmer; Police Chief Vern Foli; Public Works Director Dustin Patterson; Emergency Manager Trent Thompson and Village Clerk Dan Holden 1.5 Public Announcements There were no Public Announcements at this meeting 1.6 Public Comments on Agenda Topics There were no Public Comments on Agenda Topics 2. Old Business There was no Old Business discussed at this meeting. 3. New Business 3.1 A Resolution 05-25 Authorizing an Intergovernmental Agreement for Participation in the Illinois Public Works Mutual Aid Network (IPWMAN). A motion was made by Trustee Ferguson to bring Resolution 05-25 to the table for discussion. This motion was seconded by Trustee Fletcher. By a 4-0-0-2 vote of the Trustees, the motion passed. The vote was as follows: Trustee Try – yes; Trustee Nice – absent; Trustee Ferguson – yes; Trustee Chiaro – yes; Trustee Fletcher – yes; Trustee Gerger – absent. 3.2 Resolution 03-25 for IDOT Improvement MFT Project Plummer Blvd Resurfacing 4. Consent Agenda Warrants Resolution 06-2025 Approval of Meeting Minutes from the Regular Board meeting on 1-28-2025 A motion was made by Trustee Try to bring the Consent Agenda to the table for discussion. This motion was seconded by Trustee Chiaro. By a 4-0-0-2 vote of the Trustees, the motion passed. The vote was as follows: Trustee Try – yes; Trustee Nice – absent; Trustee Ferguson – yes; Trustee Chiaro – yes; Trustee Fletcher – yes; Trustee Gerger – absent. 5. Public Comment on Village Business Emergency Manager Trent Thompson gave a brief update on the winter storm that is expected on Wednesday, February 12, 2025 6. Next Scheduled Meeting 6.1 Village Board 6:00 p.m. at Municipal Hall on 2-25-25 7. Executive Session 7.1 Personnel under 2(c)(1) 7.2 Collective Negotiating Matter (2)(c)(2) 7.3 Litigation under 2(c)(11) 7.4 Setting the price for sale or lease of public property (2)(C)(6) Page 18 of 19  7.5 Review of Closed Session Minutes 2(c)(21) 7.6 Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired 2(C)(5) There was no need for Executive Session during this meeting 8. Adjournment 8.1 Adjourn Meeting. A motion was made by Trustee Ferguson to adjourn the Regular Village Board meeting. This motion was seconded by Trustee Fletcher. By an affirmative voice vote of the members present, the motion passed, and the meeting adjourned at 6:05 p.m. Meeting Minutes prepared by Village Clerk Dan Holden Page 19 of 19