City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES September 18, 2012 At 7:00 PM Call To Order: President Brett Foster called the meeting to order and gave the prayer. President Foster called for the roll call and the members of the Town Council were present or absent as follows: Present: Brett Foster Absent: Jerry Cook Eric Hayden Kay Hartley Dennis Schrumpf Declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Steve Peachey, Fire Chief Aaron Culp, Town Attorney Cicero Town Council To Hold Public Hearing On 2013 Budget. Mr. Schrumpf made a motion to open the Public Hearing on the 2013 Budget. Ms. Hartley seconded, motion passed. Ms. Unger read the proposed budget amounts for 2013. Mr. Foster inquired if there were any comments or questions from the public. There were none. Ms. Hartley made a motion to close the Public Hearing. Mr. Hayden seconded, motion passed. Approval of Prior Minutes: Town Council Meeting Minutes, September 4, 2012, 7:00 PM – Mr. Hayden made a motion approve the minutes of the Town Council Meeting Minutes, September 4, 2012. Mr. Schrumpf seconded, motion passed. Approval of Agenda: Ms. Unger asked to add a discussion of sewer credit procedure under Miscellaneous and an issue regarding the Fire Building Repair under Old Business. Ms. Hartley made a motion to approve the agenda as amended. Mr. Schrumpf seconded, motion passed. Approval of Claims: Mr. Hayden inquired about a bill for Barnes and Thornburg. Ms. Unger explained it was for the Fire Territory. Mr. Hayden made a motion to approve the claims as presented. Mr. Schrumpf seconded, motion passed. Petitions by Citizens: There were none. 1 President’s Report: Mr. Foster stated that he did not have anything. Council Committee Reports: 1. Redistricting Committee - Ms. Hartley inquired if we had received any new maps. Chief Peachey stated that the County was working on this still. Mr. Culp inquired if we were ready to have him to do the Ordinance for the Districts? Ms. Unger stated no; still working on them. 2. Mr. Hayden inquired about the TIF Districts and was informed those were completed and turned into the county. Mr. Munoz stated that the SE TIF District may realize some addition revenue this coming year as CVS should be starting by the end of the year. Legal Counsel Report-John Culp: Mr. Culp stated that he had nothing. Cicero/Jackson Township Plan Commission Report-Mr. Munoz Mr. Munoz informed the Council that Mr. Cambre and he have applied for a grant for stormwater for the Parks. If received, they will also used some of the money from the sale of rain barrels to put in some rain gardens in the Parks. Town Engineer Report-Mr. Keith Bryant – 1. Stringtown Pike/Baseball Park Path – Mr. Bryant informed the Council that they have started the construction on the path. Mr. Bryant also stated that he had the documents for Mr. Foster to get approval to sign for this project. 2. Council To Discuss The Jackson Street Pedestrian Walkway – Mr. Bryant informed the Council that United is also pursuing Transportation money to assist with the Pedestrian Walkway. This is in addition to the additional MPO money. They come from the same source, just different pots. Mr. Bryant stated that he needed Mr. Foster’s signature on the letter. Mr. Eric made a motion to approve pursuing the Transportation money and allowing Mr. Foster to sign the letter. Mr. Cook seconded, motion passed. a. Mr. Bryant informed the Council that the engineers have been talking to the contractors that bid on the walkway project. They are also working on changes in the super and sub-structures. They should be ready to talk to the Council in October. 3. I & I – Mr. Bryant informed the Council that they have finished Phase II with the dye test and videos. Mr. Bryant received the video from Ms. Unger this evening for United’s review. Mr. Bryant stated that there are several direct connections that are extensive. United and Mr. Comer will be working to figure out how to fix. Ms. Hartley inquired if the issues were residential or business and Mr. Bryant stated that they were some of both. 4. Mr. Bryant informed the Council that United is working on the Southeast and Southwest utility extension. Old Business: Council To Consider Additional Expense With Fire Station Repair. Fire Chief Peachey explained to the Council the issue with the plywood under the façade. Chief Peachey stated that the old plywood was in bad condition and cannot be left on the building. The cost to replace the plywood is $4,100. Ms. Hartley stated that the Town should pay for the repair. Mr. Hayden stated that thought the Fire Department should pay 2  for the additional. Ms. Hartley stated that she thought the Fire Department needed to have money back for emergencies if necessary and possible furnace repair. Mr. Hayden stated if that was the case then no money should be transferred out of those lines for overtime. Ms. Hartley made a motion for the Town to pay the $4,100 for the additional repair. Mr. Cook seconded, motion passed. New Business: Town Council To Receive Information From Watson Agency On Town’s Dental Insurance. Ms. Cyndi Watson with the Watson Agency reviewed with the Council the options available and quotes for 2013. The Council inquired if the department heads had reviewed the information. Chief Hildebrand stated that they have and they are recommending the Kansas City Life policy that best reflects what they have currently for the lowest price. Ms. Hartley made a motion to approve the recommendation by the department heads with Kansas City Life. Mr. Schrumpf seconded, motion passed. Council To Consider 2013 Holiday Schedule For Town Employees. Mr. Cook made a motion to approve the 2013 Holiday schedule. Mr. Schrumpf seconded, motion passed. Council To Consider Resolution 09-18-2012-1 Transfers For Plan, Park & Clerk Treasurer. Ms. Unger explained that she handed out a new resolution this evening with some changes. Ms. Unger said that she has added some transfers into the PERF line items for Plan, Park, & Clerk Treasurer. This is due to PERF changing their procedure effective October 1st to making contributions weekly instead of quarterly, making five quarters due in 2012. Ms. Unger stated that there would also be transfers in other department as soon as we could figure it out. Mr. Schrumpf made a motion to approve Resolution 09-18- 2012-1 Transfers For Plan, Park & Clerk Treasurer. Ms. Hartley seconded, motion passed. Council To Consider Quote From ESRI For Maintenance On The Town’s ESRI Programs And Approve President To Sign. Ms. Unger informed the Council that she had C.J. Taylor, wastewater superintendent, review the maintenance agreement and he informed her that we should continue this contract. Mr. Hayden made a motion to approve the Maintenance Agreement. Mr. Cook seconded, motion passed. Council To Hear Presentation by LTJG James Stahlman, Unit commanding officer (Anthony Wayne Division) NSCC Sponsored by the Hamilton County Navy Club Ship #29. He is here to request a building or space to use for his drill site, so far they have not been able to secure one. He would like to put a unit in Cicero because he thinks this program would be very beneficial for Cicero and the Noblesville area. Mr. Stahlman introduced himself to the Council and distributed information regarding the Navel Sea Cadet Corps. Mr. Stahlman stated that he did not need a large space. The Council said they would review the information and address at the department head meeting next month. 3 Miscellaneous Ms. Unger explained to the Council that the Utilities Office has been receiving calls concerning a sewer credit for watering grass now that the watering ban has been lifted and we are outside the normal June, July, August time period for sewer credits. The Council said watering credits only June, July, and August. Comments By Citizens There were none. Signatures on Official Documents! Motion To Adjourn: Ms. Hartley made a motion to adjourn. Mr. Schrumpf seconded, motion passed. Signatures on Official Documents! __________________________ Brett S. Foster – President __________________________ Jerry G. Cook- Vice-President __________________________ Sylvia Kay Hartley _______________________ Eric C. Hayden __________________________ Dennis D. Schrumpf Attested: __________________________ Jan Unger, Clerk Treasurer The Next Cicero Town Council Meeting will be on October 2, 2012 at 7:00 PM at the Cicero Town Hall. 4