City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES October 21, 2014 At 7:00 PM Call To Order: President Dennis Schrumpf called the meeting to order and led the Pledge of Allegiance. President Schrumpf gave the prayer. President Schrumpf called for the roll call and the members of the Town Council were present or absent as follows: Present: Dennis Schrumpf Absent: Jerry Cook Brett Foster Kay Hartley Eric Hayden President Schrumpf declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Steve Peachey, Fire Chief Paul Munoz, Cicero Jackson Township Plan Commission Director Aaron Culp, Town Attorney Kelleigh Fagan, Town Attorney Paul Utterback, Storm Water Management Board President Approval of Agenda: Mr. Foster made a motion to approve the Agenda as presented. Mr. Hayden seconded, motion passed. Adoption Of The Town of Cicero 2015 Budget. Council To Consider Ordinance 10-21-2014-1 Ordinance for Appropriations and Tax Rate For 2015 Town Budget. Mr. Schrumpf stated that the Public Hearing for the Budget was held on October 7, 2014 and they were now ready to approve the Town’s Budget for 2015. Mr. Hayden made a motion to approve Ordinance 10-21-2014-1 An Ordinance for Appropriations and Tax Rate for 2015 for the Town of Cicero. Mr. Foster seconded, motion passed. Approval of Prior Minutes: Town Council Meeting Minutes, October 7, 2014, 7:00 PM – Ms. Hartley made a motion to approve the October 7, 2014 Town Council Meeting Minutes as presented. Mr. Cook seconded, motion passed. Approval of Claims: Mr. Foster made a motion to approve the claims as presented. Mr. Cook seconded, motion passed. Petitions by Citizens: Mr. Paul Gibson addressed the Council concerning the new Jackson Street Pedestrian Walkway. Mr. Gibson commended the Council and Clerk for their efforts in acquiring 1  funds and completing the walkway. Mr. Gibson stated that the walkway was an asset to the community and now that it is completed he thinks it should be dedicated. Mr. Gibson suggested that with the flags that go across the causeway during special events it would be nice to name the walkway “Veterans Walkway”. Mr. Gibson felt that this would be a fitting memorial to the veterans in our community. At the circle on the west end of the walkway, Mr. Gibson suggested an Eagle Scout project to install an American Flag and possibly all of the flags of the military branches. Mr. Gibson thought that it would be fitting to have the naming and ribbon cutting on Veterans Day, November 11th. Mr. Foster loved the idea and Mr. Schrumpf agreed. Mr. Schrumpf established a committee of Ms. Hartley, Mr. Cambre, Mr. Munoz, Mr. Bryant and he will call the Hamilton North Chamber. He will also be on the committee. Mr. Culp stated that the he could prepare the formal resolution naming the walkway and the proclamation. Mr. Schrumpf thanked Mr. Gibson for his idea. President’s Report: President Schrumpf stated that he Town has received the OCRA Grant applied for in the amount of $400,000 to replace the waterlines in the front section of Hidden Bay. Mr. Schrumpf stated that it is best to get these lines replaced that run under the mobile homes for the safety of the town employees as well as the residents in the event of another water main break. Council Committee Reports: There were none. Legal Counsel Report- Aaron Culp Mr. Culp stated that he did not have anything. Cicero/Jackson Township Plan Commission Report Mr. Munoz stated that he did not have anything Town Engineer Report-Mr. Keith Bryant – Mr. Bryant advised the Council of the following: 1. Jackson Street Pedestrian Walkway - Mr. Bryant stated that they are still waiting for final inspection of the walkway. Mr. Bryant stated that they did meet with Frontier and that Frontier was very apologetic about how things were handled. The bill, which is over the contract price by $126,000, was not reviewed prior to being sent out. Frontier was willing to reduce the additional amount of the bill to around $20,000. Mr. Bryant stated that Frontier was supposed to send him a revised bill but he has not seen it to date. Mr. Cook inquired as to why we had to pay anything extra. Mr. Culp stated that there was no change order and no permission, but why go to litigation over $20,000. Mr. Culp stated that if Frontier files a lawsuit the Town would have to defend. There was a discussion that continued and Mr. Bryant stated that until we see what they are willing to do we cannot do anything, so we should wait and see. 2. I & I Project – Mr. Bryant stated that all of the pipe was in the ground. The contractor is working on chip and sealing the alleys and other restoration that needs to be completed. Mr. Bryant stated that there may be extra money from the bond issue and that the Council may want to elect to use it to do some additional work. 3. UV System at Wastewater Plant – Mr. Bryant stated that the current UV system is outdated and that is was in the budget to repair this year but it is too late at this point. Disinfectant season is from April 1st to October 31st. System needs to be updated during non disinfectant season. He said they could get everything ready and then they could start with the update on October 31, 2015. Council was good with this. Mr. Bryant stated that he would bring a full agreement to the next meeting. 2  4. Hidden Bay – Mr. Bryant said he spoke with Ms. Henderson and she is waiting on the agreement from OCRA. Mr. Bryant stated that they would be working on the survey, design, and leg work until all is settled. Old Business: Council To Discuss Turning Of The Docks. Charlie Cambre explained what they were planning to do with moving the docks. Mr. Mike Deaton distributed a diagram to the Council and went in to further detail. He stated that they would be installing galvanized I-beams approximately two feet off shore to which the stiff arms on the dock will be attached to hold the dock in place. There was an extensive discussion on this process and Mr. Hayden wanted to know why use the I-beams instead of a sleeve and collar. Mr. Cambre stated that this is how he would like for it to be done and that there was less maintenance by doing this. There will be additional cost to have the I-beams dip galvanized. They were not sure what the cost would be. The discussion continued. Mr. Hayden was concerned about safety of this setup. Mr. Bryant stated that he was good with it. Mr. Boyd stated that he was fronting the money for the repositioning as stated in November up to $3,500. He said he would also front the money for the additional amount to be reimbursed when the TIF increase comes in with his new development. Mr. Cook made a motion to table until the extra cost was identified. Motion died for lack of a second. Mr. Foster made a motion to allow them to move forward with the additional cost not to exceed $2,000.00. Ms. Hartley seconded, motion passed 4-0-1 with Mr. Cook abstaining. Council To Introduce Ordinance 10-21-2014-2 Flood Plain Ordinance And Announce There Will Be A Public Hearing on November 4, 2014 On This Ordinance. Mr. Schrumpf stated that the Flood Plain Ordinance passed earlier by the Town Council was not in the same format as the boilerplate sent by the State but that it contained all of the correct information. The State is requesting that the Town pass the ordinance in the boilerplate format that the State sent as an example. Mr. Culp stated that was correct and that they have now used the boilerplate that was sent. Mr. Schrumpf stated that there will be a public hearing on this ordinance on November 4, 2014. Council To Consider Town Of Cicero Credit Card Policy To Backup Ordinance 10-07-2008-2 An Ordinance Authorizing The Acquisition of Credit Cards For The Town Of Cicero. Mr. Hayden made a motion to untable this policy. Mr. Cook seconded, motion passed. Changes were made in number seven stating that “Any violations of this policy may result in disciplinary action which could include termination of employment and or reimbursement of expenditures.” Ms. Hartley made a motion to approve the policy as presented for Town of Cicero Credit Card Policy. Mr. Hayden seconded, motion passed. New Business Mr. Boyd stated that the Town owned property behind the concrete ramp and his property that was a pie shaped slice. He wanted to know if the Town would allow him to landscape that area or if they wanted to continue to take care of it. Council was okay with Mr. Boyd landscaping this with the river rock he was using in the area. 3 Miscellaneous Comments from the Public There were none. Signatures on Official Documents! Motion to adjourn: Mr. Cook made a motion to adjourn the Town Council Meeting. Ms. Hartley seconded. Motion to adjourn passed. Signatures of the Cicero Town Council __________________________ Dennis D. Schrumpf – President __________________________ Sylvia Kay Hartley- Vice-President __________________________ Jerry G. Cook __________________________ Brett S. Foster _______________________ Eric C. Hayden Attested:__________________________ Jan Unger, Clerk Treasurer Note: The Next Cicero Town Council Meeting will be on Tuesday, November 4, 2014 @ 7:00 PM at the Cicero Town Hall. 4