City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES TUESDAY, NOVEMBER 1, 2022 at 7:00 PM Call to Order: President Amos called the meeting to order and lead the Pledge of Allegiance. Ms. Gary gave the prayer. President Amos called for roll call. Members of the Cicero Town Council were present or absent as follows: Present: Chad Amos Absent: Chris Lutz Chad Blueher Jerry Cook Dan Strong Declare a Quorum Present: President Amos declared a quorum with four members present. Others Present: Rhonda Gary, Clerk Treasurer Jeff Rednour, Police Chief Lance Overholser, Fire Chief Frank Zawadzki, Cicero/Jackson Township Plan Commission Director Terry Cooper, Street & Utilities Director Jim Hunter, Parks Superintendent Aaron Culp, Town Attorney Keith Bryant, Town Engineer Bruce Freeman, Storm Water Management Board President Approval of Agenda: Mr. Strong made a motion to approve the agenda as amended. Mr. Blueher seconded, motion carried. Approval of Prior Minutes: Town Council Staff Meeting Minutes, October 13, 2022, 7:00 PM Town Council Meeting Minutes, October 18, 2022, 7:00 PM Mr. Blueher made a motion to approve the minutes listed above as presented. Mr. Cook seconded; motion carried. Approval of Claims: Mr. Strong made a motion to approve the claims dated 11/1/22 as presented. Mr. Cook seconded, motion passed. Council Committee Reports: 1. OTC Report – Mr. Blueher relayed that plans for the Christmas Parade and Festival, scheduled for 12/3, are moving along. 2. EDC Report – Mr. Cox was not present. 3. SWU Management Board Report – SWU President Freeman reported that he had some concern with BerryComm and how their project might affect a stormwater project in Morse Landing in the future. He gave a brief update on the Brinton Street Stormwater 1  Project. President Freeman also stated that the SWU Board has been working with Mendenhall & Associates, L.L.C. on that project. Ms. Henderson with Mendenhall & Associates then addressed the council with updates on the timelines for the Brinton Street Stormwater Project. Ms. Henderson asked for the council to approve an additional $45,000.00 to be paid through stormwater funds as a local match for engineering services. This will leave an additional $45,000.00 in the construction line item. Mr. Strong made a motion to approve the request. Mr. Cook seconded, motion carried. Ms. Henderson then went over the Agreement (Contract) for Grant Administration Services provided by Mendenhall & Associates and requested council approval. The SWU Board has reviewed and approved the contract. Mr. Culp stated that he has also reviewed the contract and found it acceptable. Mr. Blueher made a motion to approve and allow Mr. Amos to sign the contract. Mr. Cook seconded, motion carried. Legal Counsel Report – Mr. Culp asked the council to consider the Barnes and Thornburg engagement agreement. Mr. Strong made the motion. Mr. Cook seconded, motion carried. Cicero/Jackson Township Plan Commission – Director's Report - October 2022 Permit Revenue: October 2022 = $9,099 YTD: $162,231 October 2021 = $12,501YTD: $121,033 Difference: Month = -$3,402 YTD: $41,198 A total of 33 building permits were issued in October of 2022. Twenty-five were inside corporate limits (of which 3 were new homes). Eight permits were issued in Jackson Township (of which, 0 was for a new home). Estimated Cost of projects permitted $3,430,356. Additional updates: *Auburn Estates Subdivision – 62 lots in Section 1, only four to be permitted. *Tamarack Section 4 – 69 lots, 18 left to be permitted. *IDEM MS-4 Audit – Audit went well, auditor had several positive things to say about our program, a few negatives, official report pending. *Mr. Strong congratulated Mr. Zawadzki on completing one year with the town! Town Engineer Report – 1. Tamarack and Auburn Estates – Mr. Bryant stated that there is nothing new with Tamarack or Auburn Estates. He plans to reach out to both developers to inquire about finishing up their punch lists. 2. Water – Mr. Bryant said that they have had issues with test well sites and are looking at other options. 3. Wastewater Treatment Plant – Mr. Bryant relayed that they continue to work on design everyday. 4. Stringtown Pike Rehab Project – Mr. Bryant informed the council that Grady Brothers hope to finish this week, weather permitting. Old Business: There was none. 2 New Business: 1. 2023 Community Building Rates – Superintendent Hunter sent the new fees earlier via email and explained that the current rates have been in place for years. Mr. Cook made a motion to approve the 2023 Community Building Rates. Mr. Blueher seconded, motion carried. 2. Transfer Resolution 11-01-2022-1 – Mr. Strong made a motion to approve Resolution 11-01-2022-1. Mr. Blueher seconded, motion carried. 3. Five Year Master Plan Resolution 11-01-2022-2 – Parks Superintendent Hunter asked the council if they had questions or comments in regard to the Park’s Department Five Year Master Plan. They did not. He asked council’s approval. Mr. Blueher made a motion to approve Resolution 11-01-2022-2. Mr. Cook seconded, motion carried. Miscellaneous: There was nothing. Comments by Citizens: Parks Superintendent Hunter stated that the Haunted Trail was a huge success. Over 3,300 people visited the trail. It was free to the public but accepted good will donations. He said that they did a wonderful job! Motion to Adjourn: Mr. Strong made the motion. Mr. Blueher seconded, motion carried. Signatures on Official Documents! Signatures of Cicero Town Council __________________________ Chad B. Amos, President __________________________ Chad M. Blueher, Vice President __________________________ Jerry G. Cook __________________________ Christopher J. Lutz __________________________ Dan Strong Attested: __________________________ Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on November 15, 2022, at 7:00 PM at Red Bridge Community Building. 3