City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES TUESDAY, APRIL 18, 2023 at 7:00 PM Call to Order: President Blueher called the meeting to order and led the Pledge of Allegiance. Ms. Gary gave the prayer. President Blueher called for roll call. Members of the Cicero Town Council were present or absent as follows: Present: Chad Blueher Absent: Jerry Cook Joseph Cox Eric Hayden Christopher Lutz Declare a Quorum Present: President Blueher declared a quorum with all members present. Others Present: Rhonda Gary, Clerk Treasurer Jeff Rednour, Police Chief Lance Overholser, Fire Chief Frank Zawadzki, Cicero/Jackson Township Plan Commission Director Terry Cooper, Street & Utilities Director Jim Hunter, Parks Superintendent Aaron Culp, Town Attorney Keith Bryant, Town Engineer Bruce Freeman, Storm Water Management Board President Dan Strong, Project Coordinator Approval of Agenda: Mr. Lutz made a motion to approve the agenda as amended. Mr. Cook seconded, motion carried. Approval of Prior Minutes: Town Council Meeting Minutes, March 21, 2023, 7:00 PM Mr. Hayden made a motion to approve the March 21, 2023 Council Meeting Minutes. Mr. Cook seconded, motion carried. Town Council Meeting Minutes, April 4, 2023, 7:00 PM Mr. Hayden made a motion to approve the April 4, 2023 Council Meeting Minutes. Mr. Lutz seconded, motion carried. Approval of Claims: Mr. Cox made a motion to approve the claims dated 4/18/23. Mr. Cook seconded, motion carried. Council Committee Reports: 1. OTC Report – President Blueher stated that OTC was recognized by The Indiana Destination Development Corp. and will receive a grant for future projects. More specifically, “The IDDC said the projects were selected based on quality of the submitted design, with preference given to high-view locations.” Kudos OTC!! 1  2. EDC Report – Mr. Cox had no updates. 3. SWU Management Board Report – SWU President Freeman said that there is a preconstruction meeting Thursday, 4/20/23. They are ready to get started on the Brinton Street Project. Legal Counsel Report – Mr. Culp had nothing at this time. Cicero/Jackson Township Plan Commission Report – Plan Commissioner Zawadzki had nothing new to report. Town Engineer Report – 1. Tamarack – Mr. Bryant stated that MI Homes has contacted him indicating that they have everything done on the punch list in the first three sections. Mr. Bryant is working with Mr. Strong and Director Cooper on some issues voiced by the HOA and will then schedule an inspection to verify completion. At that time, a recommendation will be made to the council to accept the infrastructure. 2. Auburn Estates – Mr. Bryant relayed that there are no recent developments in Auburn Estates. 3. Water – Mr. Bryant reported that Peerless Midwest is in the process of drilling on the third test site. 4. Wastewater – Mr. Bryant said that they are ready to advertise for bids but awaiting IDEM Construction Permit Section review. IDEM recently changed technical reviewers on the project. 5. Mr. Bryant noted that the town received a CCMG for the Tollgate Road Rehabilitation Project. He will assemble a task order for design, bid document preparation and other services for council consideration. Old Business: Salary Ordinance Amendment 4-18-2023-1 - Mr. Cox made a motion to approve Salary Ordinance Amendment 4-18-2023-1. Mr. Lutz seconded, motion carried. New Business: a. Concrete Work Agreement – Mr. Hayden made a motion to approve and allow President Blueher to sign the General Terms and Agreement. Mr. Cox seconded, motion carried. b. Ambulance Purchase – President Blueher confirmed with Ms. Gary that the old and new ambulances are paid from the non-reverting fund. Ms. Gary confirmed that they are indeed paid from the non-reverting fund. Mr. Hayden made the motion to move forward with the new ambulance purchase in the amount of $408,224.00. Chief Overholser also informed the council that the cost of the chassis could possibly increase depending on timing. Council asked that if that’s the case Chief Overholser would need to bring this back to the council for approval. Mr. Cook seconded, motion carried 4-1 with Mr. Lutz voting nay. c. Inter Local Agreement – Mr. Cox relayed that there is no new information and that the amount of the disbursement has not changed ($116,016.00). There was a brief discussion on the uses of those dollars. It was decided that the funds should be deposited into their own fund. Ms. Gary will set that up once the funds are received. Mr. Lutz made a motion to approve the Interlocal Agreement Concerning a One Time 2  Distribution of Public Safety Income Tax Proceeds. Mr. Cox seconded, motion carried. Miscellaneous: a. Utility Bills – President Blueher stated that he has been notified that some customers have not received their utility bill this month. Ms. Gary was aware of issues with the post office and customers did not incur late fees this month on the utility bills that went out earlier today. President Blueher asked if Invoice Cloud is still an option. Ms. Gary said that she is planning to move forward with that later this year. She wants to have the bugs worked out of the new phone system as well as installation of BerryComm. Invoice Cloud will be included in the 2024 budget. b. Paving Between Jackson and Cass Streets – Mr. Strong advised that he and Director Cooper have assessed the deterioration between the streets. Mr. Strong has reached out to Ms. Klopenstein at the Hoosier Heritage Port, and they do not have an interest in making repairs. Director Cooper estimated $50,000-$75,000 to make the necessary repairs. Mr. Culp would like a written agreement with the Hoosier Heritage Port for permission and to protect our investment if the council decides to move forward with repairs. Comments by Citizens: There were none. Motion to Adjourn: Mr. Cox made the motion. Mr. Lutz seconded, motion carried. Signatures on Official Documents! Signatures of Cicero Town Council AYE NAY Chad M Blueher Jerry G Cook Joseph R Cox Eric C Hayden Christopher J Lutz Attested: Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on May 3, 2023, at 7:00 PM at Cicero Town Hall. 3