City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES WEDNESDAY, MAY 3, 2023 at 7:00 PM Call to Order: President Blueher called the meeting to order and led the Pledge of Allegiance. Ms. Gary gave the prayer. President Blueher called for roll call. Members of the Cicero Town Council were present or absent as follows: Present: Chad Blueher Absent: Jerry Cook Joseph Cox Eric Hayden Christopher Lutz Declare a Quorum Present: President Blueher declared a quorum with all members present. Others Present: Rhonda Gary, Clerk Treasurer Lance Overholser, Fire Chief Frank Zawadzki, Cicero/Jackson Township Plan Commission Director Jim Hunter, Parks Superintendent Keith Bryant, Town Engineer Bruce Freeman, Storm Water Management Board President Dan Strong, Project Coordinator Approval of Agenda: Mr. Cook made a motion to approve the agenda as presented. Mr. Lutz seconded, motion carried. Approval of Prior Minutes: Town Council Staff Meeting Minutes, April 13, 2023, 7:00 PM Town Council Meeting Minutes, April 18, 2023, 7:00 PM Mr. Cox made a motion to approve the minutes listed above. Mr. Hayden seconded, motion carried. Approval of Claims: Mr. Hayden made a motion to approve the claims dated 5/3/23. Mr. Cook seconded, motion carried. Council Committee Reports: 1. OTC Report – President Blueher had nothing to report. 2. EDC Report – Mr. Cox had no updates. Their meeting is scheduled for next Wednesday. 3. SWU Management Board Report – SWU President Freeman reported that there was a preconstruction meeting held last week and that the project is a go. In addition, there will be an informational meeting/mini groundbreaking ceremony at the Cicero Park Pavilion May 8, 2023 at 9:00am. All are welcome. Ms. Gary will post the invitation sent from Ms. Henderson to the town’s website. 1 Legal Counsel Report – Mr. Culp was present via telephone; however, he had nothing at this time. Cicero/Jackson Township Plan Commission Report – Director's Report - April 2023 • Permit Revenue: April 2023 = $9,758 YTD: $32,742 • April 2022 = $31,609 YTD: $84,935 • Difference: Month = -$21,851 YTD: -$52,193 • Forty-seven building permits were issued for April 2023. • Thirty-seven were within the corporate limits (of which, three were new homes). • Ten permits were issued in Jackson Township (of which, one was a new home). • Estimated Cost of projects permitted $3,224,034. Town Engineer Report – 1. Tamarack – Mr. Bryant stated that following notification of punch list completion by MI Homes, United conducted an inspection. Most items were complete but a few more items have been added to the list. These items will need to be addressed by MI Homes before Town acceptance of the infrastructure or Sections 1-3. 2. Auburn Estates – Mr. Bryant said that there is no update from the developer. 3. Water – Mr. Bryant reported that testing continues on Site 3 by Peerless Midwest. 4. Wastewater – Mr. Bryant informed the council that United has responded to the minimal IDEM Construction permit reviewer comments and would anticipate permit issuance in the near future. As part of the final review, construction estimates were updated with recent equipment and material vendor pricing and other data. As noted in Mr. Bryant’s email to the Town, estimates have increased dramatically. It was noted that these are only estimates but they are of concern and to avoid bidding and then not being able to award the project, Mr. Bryant notified the Town and the rate consultant. Dan Strong noted that he had spoken with Ms. Henderson at Mendenhall and Associates in reference to grants, SRF, etc. and she is revisiting these. President Blueher inquired about bond terms and rates – the prior BakerTilly rate study would be emailed to the Council. Mr. Strong stated that there is a meeting on 5/12/23 at town hall at 10:00am to discuss grant opportunities, forgivable loans, etc. that may be options. Mr. Bryant noted that the project was required by Agreed Order with the State of Indiana with timelines that currently require us to proceed soon. Delays will need to be discussed with IDEM to try to avoid penalties. 5. Tollgate CCMG Task Order – Mr. Hayden made a motion to approve and allow President Blueher to sign Engineering Task Order No. 2302-01, Tollgate Road Rehab Project. Mr. Cook seconded, motion carried 5-0. Old Business: There was none New Business: Mr. Cox made a motion to pay for the police cameras out of the council contingency fund in the amount of $39,750.00. Mr. Lutz seconded, motion carried. Miscellaneous: Mr. Lutz made a motion to pay Peerless Midwest for the (2) additional well locations. Mr. Cook seconded, motion carried. 2 Comments by Citizens: President Blueher announced that there is a breakfast Saturday (5/6/23) at the fire station. Chief Overholser said that it is 7:00-11:00 or when they run out which is usually around 10:30. Motion to Adjourn: Mr. Hayden made the motion. Mr. Cox seconded, motion carried. Signatures on Official Documents! Signatures of Cicero Town Council AYE NAY Chad M Blueher Jerry G Cook Joseph R Cox Eric C Hayden Christopher J Lutz Attested: Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on May 16, 2023, at 7:00 PM at Cicero Town Hall. 3