City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street June 10, 2025 Claremont, CA 91711 6:30 PM COUNCILMEMBERS COREY CALAYCAY MAYOR JED LEANO ED REECE JENNIFER STARK SAL MEDINA NOTICE OF TELECONFERENCE LOCATION: Section 54953(b) of the California Government Code authorizes members of the City Council to use teleconferencing to attend a meeting, provided the agenda identifies the teleconference location. In accordance with Section 54953(b), the following location is hereby noticed as a teleconference location: ibis Styles Beaune Centre, 7 Boulevard Perpreuil, 21200 Beaune, France, at which Councilmember Sal Medina will be present. Meetings are open to the public for in-person attendance. The meeting will be live streamed via Zoom, technology permitting. Members of the public will not be able to provide public comment via Zoom. To watch the meeting via Zoom, use the following link: https://zoom.us/j/256208090. To listen via telephone dial (213)338-8477, Webinar ID: 256 208 090. The recorded meeting will be uploaded to the City website and archived. OPTIONS FOR PUBLIC COMMENT Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment. IN-PERSON LIVE COMMENTS When public comment is announced, please proceed to the podium one by one. E-MAIL/MAIL Written comments sent to the City Clerk’s office will be distributed to the City Council and imaged into the record of the meeting. Email: cityclerk@claremontca.gov. Mail: PO Box 880, Claremont, CA 91711. Written comments submitted after publication of the agenda will be made available in the document archive system on the City website as soon as possible - www.claremontca.gov. Page 2 City Council Agenda June 10, 2025 For assistance, comments, or more information please contact the City Clerk’s Office: email: cityclerk@claremontca.gov; phone: (909) 399-5461 or (909) 399-5463. CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Recognition: Volunteers from the Special Needs and Resources Parent Group for Their Contribution to the City's Special Needs and Inclusion Program Announcements: Claremont Helen Renwick Library Updates Outside Public Agency Representative Updates FEDERAL HOLIDAYS Juneteenth, June 19, 2025 MAYOR AND COUNCIL Council Items - None Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : https://www.claremontca.gov/Government/City-Council/Council-Appointments. CITY MANAGER REPORT PUBLIC COMMENT The Council has set aside this time for persons who wish to comment on items that are not listed on the agenda, but are within the jurisdiction of the City Council. Members of the public will have the opportunity to address the City Council regarding all items on the agenda at the time the Council considers those items. Page 3 City Council Agenda June 10, 2025 General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine. The City Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the Consent Calendar for discussion, reading of resolutions and ordinances will be waived. 1. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated June 5, 2025. Attachment(s): Resolution Approving City Warrant Register 2. CITY COUNCIL MINUTES OF MAY 27, 2025 (REGULAR) Recommendation: Staff recommends the City Council approve the regular City Council meeting minutes of May 27, 2025. Attachment(s): Draft Regular Meeting Minutes of May 27, 2025 3. APPROVAL OF FINAL PARCEL MAP NO. 84366 WHICH MODIFIES TWO PARCELS (APN: 8308-025-004 & 8308-025-013) AND DEDICATES RIGHT-OF-WAY FOR CLAREMONT BOULEVARD AND A RELATED TRAFFIC SIGNAL AT NINTH STREET AND CLAREMONT BOULEVARD. APPLICANT - CLAREMONT MCKENNA COLLEGE Recommendation: Staff recommends the City Council: A. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPROVING THE FINAL PARCEL MAP NO. 84366; and B. Find that this item is exempt from environmental review under the California Environmental Quality Act (CEQA). Attachment(s): Resolution Approving Final Parcel Map 84366 Final Parcel Map 84366 Planning Commission Meeting Minutes of December 17, 2024 Page 4 City Council Agenda June 10, 2025 4. AWARD OF CONTRACT TO B&D CONSTRUCTION CO., INC. FOR THE CITYWIDE SANITARY SEWER CONDITION ASSESSMENT AND CLOSED-CIRCUIT TELEVISION PROJECT (FUNDING SOURCE: SEWER FUND) Recommendation: Staff recommends the City Council: A. Authorize the City Manager to execute a contract with B&D Construction Co., Inc. in the amount of $599,353.38 for the Citywide Sewer Condition Assessment and Closed-Circuit Television of the City's sanitary sewer system; and B. Authorize a fifteen percent project contingency in the amount of $89,903. 5. RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR A SAFE STREETS AND ROADS FOR ALL (SS4A) GRANT WITH THE U.S. DEPARTMENT OF TRANSPORTATION FOR THE SAN JOSE AVENUE AND INDIAN HILL BOULEVARD COMPLEMENTARY SAFETY PLAN AND STRATEGIES Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, AUTHORIZING THE FILING OF AN APPLICATION FOR A SAFE STREETS AND ROADS FOR ALL (SS4A) GRANT WITH THE U.S. DEPARTMENT OF TRANSPORTATION FOR SAN JOSE AVENUE AND INDIAN HILL BOULEVARD COMPLEMENTARY SAFETY PLAN AND STRATEGIES. Attachment(s): Resolution Authorizing Safe Streets for All Grant Application 6. APPROPRIATE TRANSPORTATION DEVELOPMENT ACT-ARTICLE 4 FUNDS (TDA), STATE TRANSIT ASSISTANCE FUNDS (STA), SENATE BILL 1 STATE TRANSIT ASSISTANCE FUNDS AND PROPOSITION C 40% DISCRETIONARY MUNICIPAL OPERATOR SERVICE IMPROVEMENT PROGRAM FUNDS FOR CLAREMONT DIAL-A-RIDE PROGRAM OPERATIONS (FUNDING SOURCE: TRANSPORTATION FUND) Recommendation: Staff recommends that the City Council: A. Direct staff to amend its 2019-20 and 2020-21 TDA and STA Claims to reserve and request the allocated funds for Claremont Dial-a-Ride operations; and B. Appropriate $206,172 from the Transportation Fund to cover the anticipated 2024-25 shortfall for the Claremont Dial-a-Ride Program. Attachment(s): Claremont Dial-a-Ride 2024-25 Budget Memorandum Page 5 City Council Agenda June 10, 2025 7. AWARD OF CONTRACT TO SUPERIOR PAVEMENT MARKINGS, INC. FOR THE STREET STRIPING IMPROVEMENT PROJECT WHICH INCLUDES SAN JOSE AVENUE, BASE LINE ROAD, AND IDENTIFIED CROSSWALKS ADJACENT TO SCHOOLS (FUNDING SOURCES: STATE GAS TAX AND PROPOSITION C FUNDS) Recommendation: Staff recommends the City Council: A. Award a contract to Superior Pavement Markings, Inc. in the amount of $297,979 for the 2024-25 Street Striping Improvement Project and authorize a five percent contingency in the amount of $14,898.95, for a total contract amount of $312,877.95, and authorize the City Manager to execute the agreement; and B. Appropriate $95,092.55 from the State Gas Tax Fund to fully fund the project. 8. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH TOTER, INC. TO PURCHASE REFUSE AND RECYCLING CONTAINERS (FUNDING SOURCE: SANITATION FUND) Recommendation: Staff recommends the City Council authorize the City Manager to execute a four-year contract with Toter, Inc. for the purchase of sanitation containers in an amount not to exceed $141,000 annually, or $564,000 over the term of the agreement. 9. AUTHORIZATION TO AMEND THE EXISTING AGREEMENT WITH BURRTEC WASTE INDUSTRIES, INC. TO INCREASE COMPENSATION FOR PROCESSING CONSTRUCTION AND DEMOLITION DEBRIS (FUNDING SOURCE: SANITATION FUND) Recommendation: Staff recommends the City Council authorize the City Manager to amend the agreement with Burrtec Waste Industries, Inc. for processing construction and demolition debris, increasing the not-to-exceed annual contract value to $110,000. 10. REVISIONS TO THE GRANT ALLOCATION POLICY FOR THE COMMUNITY BASED ORGANIZATION GENERAL SERVICES AND HOMELESS SERVICES/CRITICAL NEED PROGRAM (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT) Recommendation: The Community and Human Services Commission recommends the City Council approve the revisions to the Community Based Organization Grant Allocation Policy. Attachment(s): Grant Allocation Policy with Proposed Changes Excerpt from the 5-07-25 CHS Commission Minutes Page 6 City Council Agenda June 10, 2025 PUBLIC HEARING Public Hearings will not begin before 7:00 p.m. 11. APPROVAL OF THE DISTRICT ENGINEER’S REPORT AND ADOPTION OF A RESOLUTION AUTHORIZING THE 2025-26 LANDSCAPE AND LIGHTING DISTRICT ANNUAL ASSESSMENT OF $226.13 PER ASSESSMENT UNIT (FUNDING SOURCE: LANDSCAPE AND LIGHTING DISTRICT FUND) Recommendation: Staff recommends the City Council: A. Conduct a public hearing to receive public comment; B. Accept the Engineer's Report prepared by Willdan Financial Services; and C. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, CONFIRMING A DIAGRAM AND ASSESSMENT, AND LEVYING THE ASSESSMENT FOR THE 2025/26 FISCAL YEAR IN CONNECTION WITH LANDSCAPE AND LIGHTING DISTRICT NO. LL001 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE. Attachment(s): Resolution Confirming and Levying the 2025-26 LLD 2025-26 Engineer's Report Resolution 25-10 - Authorizing the Preparation of the 2025-26 LLD Resolution 2025-20 - Intent to Levy and Setting a Public Hearing Date Excerpt from the 04/02/25 CHS Minutes Page 7 City Council Agenda June 10, 2025 CONTINUED PUBLIC HEARING At the May 27, 2025 regular City Council meeting, the public hearing on the item below was opened, and all verbal public comment was completed. Deliberation by the City Council was continued to this meeting. There will not be an opportunity to provide verbal public comment at this continued public hearing. Members of the public may continue to submit written public comment on this item. 12. CONTINUED REVIEW OF TENTATIVE TRACT MAP #84564 FOR THE PROPOSED SUBDIVISION OF 3 ACRES OF LAND (2.67 NET ACRES AFTER DEDICATIONS) FOR A 70-UNIT TOWNHOME CONDOMINIUM DEVELOPMENT PROPOSED ON VACANT LAND AND A DECOMMISSIONED TENNIS CLUB LOCATED AT 840 SOUTH INDIAN HILL BOULEVARD. APPLICANT: CITY VENTURES (CLAREMONT 2 INV, LLC) Recommendation: Staff recommends the City Council: A. Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPROVING TENTATIVE TRACT MAP #84564 FOR THE PURPOSED SUBDIVISION OF 2.67 ACRES OF LAND FOR A 70-UNIT TOWNHOME CONDOMINIUM DEVELOPMENT ON A PROPERTY LOCATED AT 840 SOUTH INDIAN HILL BOULEVARD. APPLICANT: CITY VENTURES (CLAREMONT 2 INV, LLC); and B. Concur with the Community Development Director's determination that this item is exempt from environmental review under the California Environmental Quality Act (CEQA). Attachment(s): May 27, 2025 City Council Agenda Report and Attachments ORDINANCES - None ADMINISTRATIVE ITEMS - None CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. COMMISSIONS/COMMITTEES ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, JUNE 24, 2025, AT 6:30 PM, IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. Page 8 City Council Agenda June 10, 2025 A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Regional Healthcare Update by John Chapman, President/CEO of San Antonio Regional Hospital Helen Renwick Library Program and Activities Update Outside Public Agency Representative Updates Resolution Approving City Warrant Register Dated June 19, 2025 Draft June 10, 2025 Regular City Council Meeting Minutes Acquisition of Vince Skelly Carved Artwork for City Hall Outdoor Display Citywide User Fee Rate Increase Based on the Consumer Price Index 415 Alamosa Avenue Street Dedication Extension of Agreement for On-Call Asphalt Repairs Amendment to Agreement for Traffic Signal Maintenance Amendment to Agreement with the City of Pomona for Annual MS4 Compliance Activities Cancellation of August Regular City Council Meetings Resolution Ordering Placement of Liens on Real Property for Delinquent Sanitation and Sewer Maintenance Fees IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 or 909-399-5463 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON JUNE 5, 2025, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: June 11, 2025