Council Work Session

City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Agenda Monday, July 14, 2014 1:00 PM Council Chambers Council Worksession Council Worksession Meeting Agenda July 14, 2014 1. Call to Order 2. Presentations 2.1 ID#14-243 Service Awards 3. Office of Management and Budget 3.1 ID#14-297 Adopt a tentative millage rate of 5.1550 mills for fiscal year 2014/15 and set public hearing dates on the budget for September 4, 2014 and September 18, 2014, to be held no earlier than 6:00 p.m. 4. Economic Development and Housing 4.1 ID#14-262 Approve the City of Clearwater’s Fiscal Year 2014-2015 Consolidated Annual Action Plan, to carry forward the goals and objectives set forth in the Fiscal Year 2011-2016 Five-Year Consolidated Plan, as required by HUD, and authorize the City to enter into agreements with organizations contained in the Fiscal Year 2014-2015 Consolidated Annual Action Plan. 4.2 ID#14-276 Approve a Community Housing Development Organization Agreement with Bright Community Trust, Inc. to acquire, rehabilitate and resell three affordable housing units in the amount of $295,405; certify the agency as a City of Clearwater Community Housing Development Organization, and authorize the appropriate officials to execute same. 5. Finance 5.1 ID#14-277 Approve a maintenance contract with Aptean, Inc., 1155 Perimeter Center West, Atlanta, GA 30338, for the period of July 1, 2015 to June 30, 2019 for software maintenance at a cost not to exceed $371,054 in accordance with Sec. 2.564 (1)(b), Code of Ordinances, sole source, and authorize the appropriate officials to execute same (consent) 6. Gas System 6.1 ID#14-281 Approve a Facility Encroachment Agreement with CSX Transportation, Inc. for the installation of an underground natural gas main in the CSX right-of-way and authorize the appropriate officials to execute same. (consent) 6.2 14-09 Approve and accept an Interlocal Agreement/Franchise with the City of Tarpon Springs in order to provide natural gas service to the citizens of Tarpon Springs and adopt Resolution 14-09. 7. Engineering City of Clearwater Page 2 Printed on 7/11/2014 Council Worksession Meeting Agenda July 14, 2014 7.1 ID#14-220 Approve an Amendment to a Cooperative Funding Agreement with Southwest Florida Water Management District (SWFWMD), increasing the grant by $1,000,000 to $1,550,000 for Magnolia Drive Outfall Storm Drainage and Water Quality Improvements, extend the contract expiration date to April 15, 2016 (12-0023-EN) and authorize the appropriate officials to execute same. (consent) 7.2 ID#14-223 Approve a Cooperative Funding Agreement agreement between Southwest Florida Water Management District (SWFWMD) and the City of Clearwater for implementation of the Jeffords Street Stormwater Improvements (N270) in the amount of $200,000 and authorize the appropriate officials to execute same. (consent) 7.3 ID#14-260 Award a construction contract to Keystone Excavators, Inc., of Oldsmar, Fl, the 2014 Annual Stormwater Improvements Project (14-0004-EN) based on unit price only in an amount not to exceed $1,144,319 and authorize the appropriate officials to execute same. (consent) 8. Fire Department 8.1 ID#14-257 Award a contract (purchase order) to Fisher Scientific, Atlanta, Georgia, in an amount not to exceed $575,126.21 for the purchase of self-contained breathing apparatus (SCBA) repair parts and air bottles, purchase of thermal imaging cameras and parts, personal protective equipment (PPE), and department operational supplies in accordance with Sec. 2.564(b), Code of Ordinances - Sole source for City standardized equipment, and authorize the appropriate officials to execute same. (consent) 8.2 ID#14-283 Approve the Third Amendment to the Contract for Purchase of Real Property by the City of Clearwater for property located at 1140 Brownell Street; and authorize the appropriate officials to execute same. (consent) 9. Marine & Aviation 9.1 ID#14-273 Authorize the adoption of Supplemental Joint Participation Agreement (JPA) Number 3 between the City of Clearwater and the State of Florida Department of Transportation (FDOT) amending contract AQJ28 to expand the scope of work, authorize the appropriate officials to execute same, and adopt Resolution 14-24. 10. Public Communications 10.1 14-22 Approve the Interlocal Agreement between the City of Clearwater, Florida and Pinellas County, which will allow the County to provide television support services to the City on an as-needed basis, authorize the appropriate officials to execute same, and adopt Resolution 14-22. City of Clearwater Page 3 Printed on 7/11/2014 Council Worksession Meeting Agenda July 14, 2014 10.2 ID#14-256 Award a one-year contract to North Star Destination Strategies for a not to exceed amount of $100,000 for community branding services and authorize the appropriate officials to execute same. (consent) 11. Solid Waste 11.1 ID#14-247 Approve a Contract (Blanket Purchase Order) to Hose and Hydraulics, Inc. of Clearwater, FL in the amount of $150,000 for the purchase of replacement hydraulic parts and repairs for vehicles and equipment used by city departments during the contract period August 1, 2014 through July 31, 2015, in accordance with Sec. 2.564(1)(d), Code of Ordinances, Pinellas County Contract 123-0379-Q and authorize the appropriate officials to execute same. (consent) 12. Official Records and Legislative Services 12.1 ID#14-258 Appoint Edward T. O’Brien, Jr. to the Marine Advisory Board to fill the remainder of an unexpired term until March 31, 2015. 12.2 ID#14-287 Designate a councilmember to be the official voting delegate at the Florida League of Cities’ Annual Conference, August 14-16, 2014. (consent) 13. Legal 13.1 8570-14 Amend Section 3-1508 of the Community Development Code of the City of Clearwater to clarify prohibited noises and pass Ordinance 8570-14 on first reading. 13.2 8567-14 Adopt Ordinance 8567-14 on second reading, annexing certain real property whose post office address is 1234 Palm Street, Clearwater, Florida 33755, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 13.3 8568-14 Adopt Ordinance 8568-14 on second reading, amending the future land use map element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1234 Palm Street, Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Residential Urban (RU). 13.4 8569-14 Adopt Ordinance 8569-14 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1234 Palm Street, Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). City of Clearwater Page 4 Printed on 7/11/2014 Council Worksession Meeting Agenda July 14, 2014 13.5 8571-14 Adopt Ordinance 8571-14 on second reading, amending the Operating Budget 2nd rdg for the Fiscal Year ending September 30, 2014, to reflect increases and decreases in revenues and expenditures for the General Fund, Special Development Fund, Special Program Fund, Stormwater Fund, Solid Waste Fund, Recycling Fund, Gas Fund, Marine Fund, Airpark Fund, General Services Fund, and Garage Fund. 13.6 8572-14 Adopt Ordinance 8572-14 on second reading, amending the Capital 2nd reading Improvement Budget for the Fiscal Year ending September 30, 2014, to reflect a net increase of $2,723,088. 14. City Manager Verbal Reports 15. City Attorney Verbal Reports 16. Council Discussion Item 16.1 ID#14-264 Gala’s Gelato Shop Signage - Councilmember Jonson 16.2 ID#14-265 Participation in FLC Policy Committees - Councilmember Jonson 16.3 ID#14-296 Borrow unused travel budget to cover Florida League of Cities Annual Conference Expenses - Councilmember Jonson 16.4 ID#14-306 Downtown Way Finding Map Update Cycle - Councilmember Jonson 17. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 18. Closing Comments by Mayor 19. Adjourn 20. Presentation(s) for Council Meeting 20.1 ID#14-274 Pinellas Planning Council (PPC) Countywide Update Local Government Review Package - Linda Fisher, PPC Principal Planner 20.2 ID#14-308 Florida League of Cities Home Rule Hero Award: Councilmember Bill Jonson - Kathy Till, FLC Advocacy Program Coordinator City of Clearwater Page 5 Printed on 7/11/2014