Cleveland City Council

AGENDA Cleveland City Council Work Session – December 14, 2015 1:00 P.M. Cleveland Municipal Building 190 Church Street, NE I. PRESENTATIONS, PETITIONS AND COMMUNICATIONS FROM MAIL II. UPDATES FROM THE CITY MANAGER A. CHS Gym – Peggy Pesterfield B. Stormwater Credit & Adjustment Manual – David Mason with CDM Smith C. Pickens Street Review – Jonathan Jobe and Ken Webb D. 8th & Ocoee – Tommy Myers E. Sycamore Drive – FEMA Flood Mitigation Project – Jonathan Jobe III. REVIEW OF 3:00 AGENDA – CITY MANAGER IV. REPORTS OF COUNCIL MEMBERS A. Councilman Hughes E. Councilman Estes B. Councilman Banks F. Councilman Johnson C. Vice Mayor Poe G. Councilman May D. Councilman McKenzie V. ANNOUNCEMENTS VI. OTHER BUSINESS  AGENDA Cleveland City Council Regular Session – December 14, 2015 3:00 P.M. Cleveland Municipal Building 190 Church Street, NE I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE & PRAYER IV. WAIVE READING OF MINUTES A. Regular Session – November 23, 2015 (p. 1). V. PRESENTATIONS, PETITIONS AND COMMUNICATIONS FROM MAIL A. CALEA Presentation B. Service Awards:  40 Years - Buddy Smith – Fire Department  35 Years - Pat Lyles – Parks & Recreation  30 Years - Dudley Whaley – South Cleveland Community Center  25 Years - Peggy Hathcock – Development and Engineering Services Travis Weber – Police Department Shane Hayes – Public Works Johnny Woodward – Public Works Greg Mikel - Public Works  20 Years - Aaron Jones – Fire Department Ron Harrison – Fire Department Jan Parks – Public Works John Bivens – Animal Control Billy Durgin – Fire Department Darrell Evans – Fire Department Chuck Payne – Fire Department Duane Sullivan – Fire Department Dan Hartman – Parks & Recreation Brian Pritchard – Police Department C. Swearing-in of Police Officers Matthew Formont, Michael Gunnell and Blair Kent (p. 2-4).  D. Letter from the U.S. Department of Housing and Urban Development regarding the Annual Performance Assessment of the CDBG Grant Program and the CAPER for FY2015 (p. 5-8). VI. CONSENT AGENDA A. Final Passage - Ordinance No: 2015-41 – Amending Title 5, Chapter 2, Section 5-204 of the Municipal Code concerning the partial payment of property taxes (p. 9-11). B. Resolution No: 2015-97 – Authorizing the Mayor to sign the 2015 Multi-modal Access grant application to improve bicycle, pedestrian and transit access along 25th Street (95/5 $1,000,000/$50,000) (p. 12-13). C. Resolution No: 2015-98 – Approving a second amendment to the payment-in-lieu- of-taxes (PILOT) schedule for Mars Chocolate North America for the period January 1, 2012 through December 31, 2018 (p. 14-15). D. Resolution No: 2015-99 – Approving an amendment to an existing payment-in-lieu- of-tax (PILOT agreement with Whirlpool Corporation to encourage additional investment in plant and equipment and the retention and expansion of employment opportunities in Cleveland (p. 16-17). E. Resolution No: 2015-100 - Authorizing the Mayor to sign contract amendment number 5 with TDOT for the Roadscapes Phase 2 grant (p. 18-21). F. Bid Report – Airport property (To be distributed at the meeting) G. Reappointment – HR Committee – Shane Hayes as Public Works representative H. Reappointment – HR Committee – Sherry Maxfield as 911 Center representative I. Reappointment – Fletcher Park Board – Bernadette Douglas for an additional 3-year term to expire December, 2018 (p. 22). J. Reappointment – Fletcher Park Board – Anne Jones for an additional 3-year term to expire December, 2018. K. Reappointment – Parks Advisory Board – Hiawatha Brown for an additional 3-year term to expire December, 2018. L. Reappointment – Parks Advisory Board – Pat Ensley for an additional 3-year term to expire December, 2018. M. Reappointment – Parks Advisory Board – Bernadette Douglas for an additional 3-year term to expire December, 2018. VII. UNFINISHED BUSINESS A. Resolution No: 2015-101 – Version A – Appeal process removed - Adopting the City’s Personnel Rules and Regulations (Larry Wallace) (p. 23-116). B. Resolution No: 2015-101 – Version B – With Appeal process - Adopting the City’s Personnel Rules and Regulations (Larry Wallace) (p. 117-210). C. Resolution No: 2015-102 – Approving the 911 Communications Agreement (p. 211-233). VIII. REPORTS OF COUNCIL MEMBERS A. Councilman Hughes E. Councilman Estes B. Councilman Banks F. Councilman Johnson C. Vice Mayor Poe G. Councilman May D. Councilman McKenzie IX. NEW BUSINESS AND ORDINANCES A. Resolution No: 2015-95 – Accepting streets in Stonebriar Subdivision (Stone Castle Drive, Bell Tower Lane, Gate Tower Way, and remaining portion of Stonebriar Drive) accepting a letter of credit and authorizing street lighting (p. 234-242). B. Resolution No: 2015-96 – Adopting the Stormwater Utility Fee Credit and Adjustment Manual as the official policy of the City of Cleveland (p. 243-285). C. Motion – To send a resolution to our Legislative Delegation to honor Representative Kevin Brooks for his diligence in making the much-needed Exit 20 a reality and to name Exit 20 or a portion of the exit as deemed appropriate by the State. X. ANNOUNCEMENTS A. City offices will be closed as follows:  Thursday, December 24th, Friday, December 25th for the Christmas Holiday and Thursday, December 31st and Friday, January 1st for the New Year’s Holiday (This is mirroring the State Holiday Schedule and Bradley County).  No City Council meeting on December 28, 2015.  The City Clerk’s Office will be open normal hours on December 31st for property tax payments.  Strategic Planning Session – January 25, 2016 @ 8:30 a.m.