Technical Coordinating Meeting

1 of 21 TOM ROWLAND, CHAIRMAN 190 Church Street, N.E., P.O. Box 1519, Cleveland, TN 37364-1519 Phone (423) 479-1913 fax (423) 559 3373 http://clevelandtn.gov/index.aspx?nid=153 MPO Coordinator Greg Thomas, AICP gthomas@clevelandtn.gov Cleveland Urban Area MPO Technical Coordinating Committee WEDNESDAY, April 20, 2016, 10:00 O’CLOCK AM, 2nd FLOOR CITY COUNCIL MEETING ROOM, MUNICIPAL BUILDING, 190 CHURCH STREET NE, CLEVELAND, TN AGENDA 1. Call TCC meeting to order 2. Approval of meeting minutes— March 2, 2016 p. 2 3. New Business a. Draft 2040 Long-Range Transportation Plan release for public comment p.4 b. Development of 2017-2020 Transportation Improvement Program and p.5 identification of potential projects c. Extension of on-call contract with Parsons Brinkerhoff for transportation p.10 planning assistance 4. Old Business---none 5. Comments by federal, state, local agencies 6. MPO Coordinator/staff comments p.13 7. Public comments 8. The next regular TCC meeting date is Wednesday, May 25, 2016 at 10 a.m. 9. Adjourn  2 of 21 TOM ROWLAND, CHAIRMAN 190 Church Street, N.E., P.O. Box 1519, Cleveland, TN 37364-1519 Phone (423) 479-1913 fax (423) 559 3373 http://clevelandtn.gov/index.aspx?nid=153 MPO Coordinator Greg Thomas, AICP gthomas@clevelandtn.gov MPO Technical Coordinating Committee WEDNESDAY, March 2, 2016, 10:00 O’CLOCK AM, 2nd FLOOR CITY COUNCIL MEETING ROOM, MUNICIPAL BUILDING, 190 CHURCH STREET NE, CLEVELAND, TN MINUTES 1. Call MPO TCC meeting to order --- Chairman Tommy Myers called the meeting to order and asked those present to sign in. The other TCC members in attendance were Janice Casteel, Jonathan Jobe, Brian Beck, and David Sheely of the City of Cleveland, Tad Bacon of Cleveland Utilities, Sandra Knight Collins and Bently Thomas of Bradley County, MaryLynn Brown of SETHRA/CUATS, Greg Thomas of City of Cleveland/Cleveland MPO, D. Stacy Morrison and Joren Dunnavant of TDOT, and Scott Allen of FHWA.. 2. Approval of meeting minutes— January 6, 2016--- Chairman Myers introduced the item and called for discussion or a motion. Sandra Knight moved that they be approved and the motion was seconded by Brian Beck and approved unanimously. 3. New Business a. 2040 Long-Range Transportation Plan update--- Chairman Myers introduced the item and Greg Thomas presented a staff report. He explained that an MPO and TCC meeting would be needed on April 20, 2016 for the purpose of releasing the draft 2040 RTP for public comment prior to the planned adoption at the May 25, 2016 MPO meeting. Pending TDOT’s technical review of plan components for compliance with the requirements of the most recent highway legislation including the FAST Act and MAP-21, staff will provide the MPO and the TCC with a draft of the 2040 RTP ready to be released for public comment. The 2040 RTP is likely to look rather different than past versions of the long range transportation plan, with new requirements for goals, objectives, and performance measures, and greater balance in the emphasis on different modes. That being said, the cost constrained highway projects list is likely to be of keen interest to the MPO, local governments, and the public going forward. A preliminary draft has been developed for inclusion in the  3 of 21 draft plan based upon past input from the MPO, local governments, and the public together with other needs-based data related to safety, congestion, etc. A draft proposed project list is attached but this is subject to revision based upon review comments and revision of the data inputs for the 2040 RTP. Several important considerations in the development of the plan were highlighted. b. Grant application for park-ride lot--- Chairman Myers introduced the item and Greg Thomas presented a staff report. At this point, staff is still awaiting the announcement of a new funding round. c. Development of 2017-2020 Transportation Improvement Program and identification of potential projects--- Chairman Myers introduced the item and Greg Thomas presented a staff report. Greg Thomas shared a memo that had gone to the member governments asking them to submit projects by March 15, 2016 along with a schedule for the production and adoption of the new TIP. d. SR60 Access Management Planning Study Presentation--- Chairman Myers introduced the item and Greg Thomas commented briefly on this item which was to be discussed in full at the MPO meeting. 4. Old Business---none 5. Comments by federal, state, local agencies--- 6. MPO Coordinator/staff comments--- Greg Thomas mentioned the MPO Coordinators update memo. He also discussed the FAST Act and the possibility of the eligibility for a small project grant under the FASTLane grant program, particularly in reference to the proposed grade-separated crossing downtown. Considerable discussion ensued, including the possible inclusion of “complete streets” improvements for Inman Street. 7. Public comments---none 8. The next regular TCC meeting date is Wednesday, April 20, 2016 at 10 a.m. 9. Adjourn  4 of 21 MEMORANDUM TO: MPO Executive Board and TCC FROM: Greg Thomas, AICP, MPO Coordinator DATE: April 18, 2016 SUBJECT: 2040 RTP update and request to release for public comment A draft of the 2040 RTP has been reviewed by TDOT and revisions have been made to the draft pursuant to TDOT comments. Staff is recommending that the revised draft be released for public comments (the revised draft of the 2040 RTP will be provided in a separate distribution due to the document size). The FHWA and FTA may also submit comments on the revised draft. The intention is that the comments would be addressed and that the 2040 RTP would be adopted at your May 25, 2016 meeting. Page 1 of 1  5 of 21 MEMORANDUM TO: MPO Executive Board and TCC FROM: Greg Thomas, AICP, MPO Coordinator DATE: April 18, 2016 SUBJECT: 2017-2020 TIP development Below is the TIP schedule that was shared with you earlier. Attached are some additional materials that outline the progress in developing a TIP budget and potential project list. 2017-2020 TIP The Cleveland MPO staff is working with consultant Parsons Brinkerhoff to develop the 2017- 2020 Transportation Improvement Program (TIP) which describes the programming of federal transportation funds, as well as state and local match dollars, within the MPO area. Projects in the TIP are consistent with the long range transportation plan which is also presently being updated as the Cleveland MPO’s 2040 Regional Transportation Plan. The Schedule for the 2017-2020 TIP development is as follows: Dec 2015 – March 2016 Request Program and Project information from MPO member jurisdictions and CUATS February Receive Inflation Rate from TDOT Programming & Scheduling for YOE revenues & expenditures, and system-level cost/revenue for O&M March 15 Deadline for local governments to submit proposed TIP projects Apr 1 – May 15 Receive State Projects and anticipated State funds to program May 16 – May 31 Submit Draft TIP to TDOT for Review (30 business day review) Jun 28 – Jul 15 Receive TDOT comments and revise TIP based on comments Jul 15 – Jul 29 Submit Draft TIP to TDOT for submission to FHWA/FTA; TDOT to FHWA/FTA (20 business day review) Page 1 of 2  6 of 21 July 18 – Sept 12 FHWA/FTA reviews MPOs’ draft TIPs Aug 29 – Sept 12 Receive FHWA/FTA comments and revise TIP By Sept 14 Special MPO Executive Board meeting to release draft TIP for public comment Oct 5 MPO Executive Board public hearing, meeting to adopt TIP Oct 27 Deadline for Submitting Final Approved Copies of TIP to TDOT Oct 28 – Oct 31 TDOT submits MPO TIPs to FHWA/FTA for approval Nov 1 – Dec 13 FHWA/FTA Review Period (20 business days) Dec 14 FHWA/FTA Approval of STIP (including TIPs) Page 2 of 2 7 of 21 8 of 21 9 of 21  10 of 21 MEMORANDUM TO: MPO Executive Board and TCC FROM: Greg Thomas, AICP, MPO Coordinator DATE: April 18, 2016 SUBJECT: Parsons Brinkerhoff on-call contract Attached please find proposed amendment number 7 to the Parsons Brinkerhoff on-call contract for transportation planning services. It adds $100,000 to the existing contract that supports the MPO. PB will be assisting us with the new TIP and several other transportation planning tasks. Generally speaking, work done under this contract is funded from the PL budget that is 80% federal share. A resolution with the draft amendment has been prepared for the City Council to consider. Staff is asking that the MPO endorse the continuation of this contract for services. Page 1 of 1  11 of 21 Amendment Number 7 Professional Services Agreement This Amendment to the original Agreement is made and entered into this __ day of ______, 2016 to be effective ______, 2016, by and between the City of Cleveland on behalf of the Cleveland Urbanized Metropolitan Planning Organization (MPO), (hereinafter called the “OWNER”), and Parsons Brinckerhoff, Inc. with offices at 2100 West End Avenue, Suite 630, Nashville, Tennessee 37203 (hereinafter called “PB”). The original agreement was entered into on February 1, 2005 and subsequently amended on February 13, 2006, December 4, 2006, November 19, 2008, October 8, 2012, August 12, 2013 and June 9, 2014. This Amendment supersedes all previous amendments and the base contract. The Fourth Item subsection B and C in the base contract, as previously amended, are hereby replaced in their entirety with the following: FOURTH: COMPENSATION B. In the event OWNER requests and PB agrees to provide services in addition to those set forth in Exhibit A (“ADDITIONAL SERVICES”) then such ADDITIONAL SERVICES shall be provided on a time and materials basis in accordance with labor rates shown in Exhibit B, which was revised per Amendment 6 and is further revised by this amendment, attached hereto and made a part hereof. Direct expenses will be billed separately. The parties have established a Three-hundred thirty-three thousand dollars ($333,000.00) ceiling for work requested by OWNER as under ADDITIONAL SERVICES. It is understood and agreed that no ADDITIONAL SERVICES shall be performed by PB prior to the OWNER’s issuance of a work order detailing such ADDITIONAL SERVICES and PB’s agreement thereto. PB is not entitled to be paid the foregoing ceiling amount under this Agreement for ADDITIONAL SERVICES not requested by the OWNER. The maximum ceiling under the ADDITIONAL SERVICES represents available funds for payment to PB and does not guarantee payment of any such funds to PB under this Agreement unless the OWNER Requests ADDITIONAL SERVICES and PB performs said ADDITIONAL SERVICES. The OWNER is under no obligation to request ADDITIONAL SERVICES from PB in any specific dollar amounts or to request any ADDITIONAL SERVICES at all from PB during any period of this contract. C. In no event shall the total compensation payable by the OWNER under this Agreement for the SERVICES and ADDITIONAL SERVICES exceed Three Hundred Ninety Thousand Seven Hundred Seventy Dollars ($390,770.00), unless the parties mutually amend the Agreement. IN WITNESS WHEREOF, this amendment to the original professional services agreement has been executed by the OWNER and PB, effective from the day and year first written above. CITY OF CLEVELAND By: ____________________________ Title: ___________________________  12 of 21 PARSONS BRINCKERHOFF, INC. By: ____________________________ Title: ___________________________ 13 of 21  14 of 21 MEMORANDUM TO: MPO Executive Board and TCC FROM: Greg Thomas, AICP, MPO Coordinator DATE: April 18, 2016 SUBJECT: CMAQ funding and park and ride facility TDOT has advised that a CMAQ funding round is expected to open May 2, 2016 with a grant application deadline of July 1, 2016. Based on prior discussion with the MPO we would expect to submit an application for a park and ride facility at the Old Woolen Mill. Page 1 of 1  15 of 21 MEMORANDUM TO: MPO Executive Board and TCC FROM: Greg Thomas, AICP, MPO Coordinator DATE: April 18, 2016 SUBJECT: March 2016 transit riders Fixed Route Fiscal Fiscal Month Fiscal Yr Fiscal Yr Fiscal Yr Year Year (11/12) (12/13) (13/14) (14/15) (15/16) July 6411 6539 7986 8184 9,058 August 8133 8454 8364 9091 9,553 September 7405 6919 7513 9643 9,774 October 6867 7847 9500 11,587 10,101 November 6475 7614 7876 7779 8,081 December 6313 6908 8073 8885 9,085 January 6500 7712 6969 8116 8095 February 6704 7588 7433 6458 9,271 March 7760 7998 8,806 7,998 10,087 April 6913 9044 8686 7,945 May 7178 8909 8965 7,845 June 6305 7340 8229 8756 Total 82964 92,872 98400 102287 83,105 Page 1 of 2  16 of 21 Demand Response Fiscal Month Fiscal Yr Fiscal Yr Fiscal Yr Fiscal Yr YR (11/12) (12/13) (13/14) (14/15) (15/16 July 1951 2131 1930 2268 2,121 August 2191 2285 1907 2206 1957 September 2211 2012 1883 2268 1992 October 2152 2248 2120 2405 2,139 November 1775 1521 1785 1992 1856 December 1751 1402 2,090 1514 1,986 January 1947 1683 1930 2140 2145 February 1877 1753 1860 1694 2,374 March 2124 1795 2,260 2283 April 1969 1921 2317 2,059 May 2060 2020 2161 1,961 June 2028 1683 2335 2229 Total For Fiscal Year 24036 22454 24578 25019 16,570 Page 2 of 2 17 of 21 18 of 21 19 of 21 20 of 21 21 of 21