City Commission

4800 West Copans Road City of Coconut Creek Coconut Creek, FL 33063 Meeting Agenda - Final-revised City Commission LOU SARBONE, MAYOR JOSHUA RYDELL, VICE MAYOR REBECCA A. TOOLEY, COMMISSIONER MIKKIE BELVEDERE, COMMISSIONER SANDRA L. WELCH, COMMISSIONER KAREN M. BROOKS, CITY MANAGER TERRILL C. PYBURN, CITY ATTORNEY LESLIE WALLACE MAY, CITY CLERK COMMISSION MEETINGS TIME: Second and fourth Thursdays of the month at 7:00 p.m. PLACE: Coconut Creek Government Center, 4800 W. Copans Road Thursday, September 24, 2020 7:00 PM Coconut Creek Government Center The City of Coconut Creek City Commission will be conducting an “In Person" City Commission meeting on Thursday, September 24, 2020, beginning at 7 p.m. at the Coconut Creek Government Center, Commission Chambers, located at 4800 W. Copans Road, Coconut Creek, Florida 33063. Social distancing guidelines, as recommended by the CDC, will be enforced, including the requirement to wear a facial covering by all those in attendance. In addition, this meeting will be broadcast live on the City’s website (www.coconutcreek.net) and can be accessed by using the following steps: • In your internet browser, go to www.coconutcreek.net • Go to “Government” tab, select from the dropdown menu, “Agendas, Meeting Notices & Minutes” • Next select, “Live Audio of Commission Meetings” The public may appear in person and speak at the meeting or public comments may be provided in advance of the meeting up until 6 p.m. on Wednesday, September 23, 2020 by voicemail or email. Public comments received prior to the meeting will be played or read to the Commission during the meeting during general public comment or as part of the specific agenda item, as applicable. To provide advanced public comment: • Email up to a 400 word message to commissioncomments@coconutcreek.net; • Call the City’s dedicated Commission Comments Voicemail at (954) 973-6772 and leave up to a three (3) minute message; or • Mail written or other physical evidence to the City Clerk at the address provided below. City of Coconut Creek Page 1 Printed on 9/24/2020 City Commission Meeting Agenda - Final-revised September 24, 2020 Any submissions received after the deadline for providing advanced public comments may not be played or read aloud during the meeting but will be included as part of the record. Prior to the meeting date, if any member of the public requires additional information on how this meeting will be conducted, how and where to submit questions, or how to participate in the meeting (and obtain assistance if needed), please contact: Leslie Wallace May, City Clerk City of Coconut Creek 4800 W. Copans Road Coconut Creek, FL 33063 954-973-6774 publicrecords@coconutcreek.net AGENDA CALL TO ORDER / ROLL CALL PLEDGE OF ALLEGIANCE INPUT FROM THE PUBLIC Three (3) minutes per person on non-agenda items or consent agenda items. CITY MANAGER REPORT CITY ATTORNEY REPORT COMMISSION COMMUNICATIONS CONSENT AGENDA (7:30 Time Certain-Immediately followed by the Regular Agenda) 1. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2020-149 TO EXECUTE AN AGREEMENT WITH THE BUTLER GROUP OF SOUTH FLORIDA, LLC D/B/A NEXTAFF PURSUANT TO RFP NO. 06-10 -20-09 FOR SCHOOL CROSSING GUARD SERVICES. Sponsors: Police Department Attachments: RESOLUTION 2020-149-School Crossing Guard-RFP No. 06-10-20-09 AGREEMENT-School Crossing Guard-RFP No. 06-10-20-09 BACKUP-Terms, Conditions, & Scope-School Crossing Guard RFP BACKUP-Vendor Submittal-School Crossing Guard-RFP No. 06-10-20-09 BACKUP-RFP Tabulation-School Crossing Guard-RFP No. 06-10-20-09 2. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2020-196 TO EXECUTE AN AGREEMENT WITH EACH OF THE FOLLOWING TEN City of Coconut Creek Page 2 Printed on 9/24/2020 City Commission Meeting Agenda - Final-revised September 24, 2020 SHORT-LISTED FIRMS FOR GENERAL PROFESSIONAL ENGINEERING SERVICES PURSUANT TO RFQ NO. 03-25-20-02: (1) CRJ & ASSOCIATES, INC., (2) CALVIN, GIORDANO & ASSOCIATES, INC., (3) CARNAHAN, PROCTOR AND CROSS, INC., (4) CHEN MOORE AND ASSOCIATES, (5) CPH, INC., (6) HARRIS ENGINEERING, INC., (7) KCI TECHNOLOGIES, INC., (8) KEITH AND ASSOCIATES, INC., (9) KIMLEY-HORN AND ASSOCIATES, INC., AND (10) R.J. BEHAR & COMPANY, INC. Sponsors: Utilities and Engineering Attachments: RESOLUTION 2020-196-Engineering Svcs-RFQ No. 03-25-20-02 EXHIBIT A-Negotiated Fee Schedule-RFQ No. 03-25-20-02 AGREEMENT-Calvin Giordino Assoc. Inc. - 03-25-20-02 AGREEMENT-Carnahan, Proctor and Cross, Inc. - 03-25-20-02 AGREEMENT-Chen Moore and Associates - 03-25-20-02 AGREEMENT-CPH, Inc. - 03-25-20-02 AGREEMENT-CRJ & Associates - 03-25-20-02 AGREEMENT-Harris Engineering - 03-25-20-02 AGREEMENT-KCI Technologies, Inc. - 03-25-20-02 AGREEMENT-Keith and Associates, Inc., . - 03-25-20-02 AGREEMENT-Kimley Horn- 03-25-20-02 AGREEMENT-R.J. Behar & Company, Inc. - 03-25-20-02 BACKUP-Terms & Statement of Work-RFQ No. 03-25-20-02 3. RES A RESOLUTION SETTING THE DATE OF THE 2020 GENERAL 2020-197 ELECTION AS NOVEMBER 3, 2020; STATING THE LIST OF BALLOT QUESTIONS; AND STATING THE ADDRESSES OF THE POLLING PLACES. Sponsors: City Clerk Attachments: RESOLUTION 2020-197-Calling of 2020 Election EXHIBIT A-Charter Amendment Questions-Calling of Election EXHIBIT B-Polling Locations-Calling of Election (revised) BACKUP-Charter Section 707-Calling of Election BACKUP-Charter Section 708-Calling of Election BACKUP-Charter Section 907-Calling of Election BACKUP-Ordinance 2020-015-Calling of Election REGULAR AGENDA Sustainable Development 4. ORD AN ORDINANCE ADOPTING AN AMENDMENT TO THE 2020-026 COMPREHENSIVE PLAN BY AMENDING THE FUTURE LAND USE City of Coconut Creek Page 3 Printed on 9/24/2020 City Commission Meeting Agenda - Final-revised September 24, 2020 MAP BY AMENDING THE LAND USE DESIGNATION FROM OFFICE PROFESSIONAL (OP) TO COMMERCIAL (C) FOR PROPERTY GENERALLY LOCATED AT 5011 WEST HILLSBORO BOULEVARD. (QUASI-JUDICIAL)(SECOND PUBLIC HEARING) Attachments: ORDINANCE 2020-026 & EX A-Vista Gardens LUPA BACKUP-Aerial Photo-Vista Gardens LUPA BACKUP-Vista Gardens LUPA Application BACKUP-Applicant Presentation-Vista Gardens LUPA MINUTES-2019-0911 P&Z Mtg Legislative History 9/10/20 City Commission approved on first reading to the City Commission 5. ORD AN ORDINANCE APPROVING THE “VISTA GARDENS BALLROOM 2020-025 PLAT,” FOR THE PROPERTY LEGALLY DESCRIBED IN EXHIBIT "A," ATTACHED HERETO AND MADE A PART HEREOF, BEING GENERALLY LOCATED AT 5011 WEST HILLSBORO BOULEVARD. (QUASI-JUDICIAL)(SECOND PUBLIC HEARING) Attachments: ORDINANCE 2020-025 & EX A-Vista Gardens Plat EXHIBIT B-Vista Gardens Plat BACKUP-Aerial Photo-Vista Gardens Plat BACKUP-Exhibits-Vista Gardens Plat BACKUP-Applicant Presentation-Vista Gardens Plat MINUTES-2020-0812 P&Z Mtg Legislative History 9/10/20 City Commission approved on first reading to the City Commission 6. ORD AN ORDINANCE APPROVING THE REZONING REQUEST OF VISTA 2020-027 GARDENS BALLROOM, LLC TO REZONE FROM A-1 (AGRICULTURAL) AND O-2 (LOCAL OFFICE) TO B-3 (COMMUNITY SHOPPING) FOR THE PROPERTY LOCATED AT 5011 WEST HILLSBORO BOULEVARD. (QUASI-JUDICIAL)(SECOND PUBLIC HEARING) Attachments: ORDINANCE 2020-027 & EX A-Vista Gardens Rezoning EXHIBIT B-Declaration of Restrictive Covenants-Vista Gardens Rezoning BACKUP-Aerial Photo-Vista Gardens Rezoning BACKUP-Justification Statement-Vista Gardens Rezoning BACKUP-Applicant Presentation-Vista Gardens Rezoning MINUTES-2020-0812 P&Z Mtg Legislative History City of Coconut Creek Page 4 Printed on 9/24/2020 City Commission Meeting Agenda - Final-revised September 24, 2020 9/10/20 City Commission approved on first reading to the City Commission 7. ORD AN ORDINANCE APPROVING SPECIAL LAND USE APPLICATION OF 2020-028 VISTA GARDENS BALLROOM, LLC FOR A CATERING AND MEETING HALL AT 5011 WEST HILLSBORO BOULEVARD, PURSUANT TO SECTION 13-35, “SPECIAL LAND USE,” OF THE CITY’S CODE OF ORDINANCES. (QUASI-JUDICIAL) (SECOND PUBLIC HEARING). Attachments: ORDINANCE 2020-028 & EX A-Vista Gardens Special Land Use EXHIBIT B-Letter Outlining Proposed Conditions-Vista Gardens SLU BACKUP-Aerial Photo-Vista Gardens Special Land Use BACKUP-Community Outreach Report Vista Gardens Special Land Use BACKUP-Exhibit-Justification Statement-Vista Gardens-Special Land Use BACKUP-Applicant Presentation-Vista Gardens Special Land Use MINUTES-2020-0812 P&Z Mtg Legislative History 9/10/20 City Commission approved on first reading to the City Commission City Manager 8. RES A RESOLUTION AFFIRMING THE CITY’S COMMITMENT TO SOCIAL 2020-198 JUSTICE AND ADOPTING A FOUR PRONG STRATEGY TO ASSURE MEASURED IMPROVEMENTS RELATED TO SOCIAL JUSTICE IN OUR COMMUNITY. Attachments: RESOLUTION 2020-198-Support of Unity in our Community 9. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2020-172 TO EXECUTE AMENDMENT NO. 5 TO THE INTERLOCAL AGREEMENT WITH THE CITY OF MARGATE, DATED OCTOBER 1, 2016, PROVIDING FOR DELIVERY OF EMERGENCY MEDICAL AND FIRE PROTECTION SERVICES IN ORDER TO PROVIDE FOR AN INCREASE IN FEES. Attachments: RESOLUTION 2020-172-Margate Fire ILA Amdmt No. 5 AGREEMENT-Amendment No. 5-Margate Fire ILA EXHIBIT A- Margate Fire ILA EXHIBIT B-Amendment No. 1 Margate Fire ILA EXHIBIT C-Amendment No. 2-Margate Fire ILA EXHIBIT D-Amendment No. 3-Margate Fire ILA EXHIBIT E-Amendment No. 4-Margate Fire ILA ADJOURNMENT City of Coconut Creek Page 5 Printed on 9/24/2020 City Commission Meeting Agenda - Final-revised September 24, 2020 NOTE: If any person, firm, or corporation decides to appeal any decision made by the above City Commission with respect to any matter considered at such meeting or hearing, they will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence, if any, upon which the appeal is to be based. (F.S. 286.0105) In accordance with the Americans with Disabilities Act, any person with a disability who requires assistance to participate in said meeting may contact the City Clerk Department at 954-973-6774 at least two (2) days prior to said meeting. City of Coconut Creek Page 6 Printed on 9/24/2020