Recreation Board

Approved: 030716 M&C Somers Gardiner Approved Minutes City of College Park Recreation Board Meeting Monday, February 1, 2016 6:30 p.m. College Park Community Center 5051 Pierce Avenue Members Present Absent Jazs Araghi ___X__ ______ (Joined meeting by phone from 6:52 p.m. until 7:06 p.m.) Alan Bradford ___X__ ______ Adele Ellis ___X__ ______ Eric Grims ______ __X___ Bettina McCloud ______ __X___ Judith Oarr ___X__ ______ Barbara Pianowski ___X__ ______ Also Present: Robert Ryan, Public Services Director; MK Fitzsimons, Facility Director of the College Park Community Center, M-NCPPC; Paula Greene, Public Works Department Staff Member; Julie Beavers, Recording Secretary I. Call to Order The meeting was called to order at 6:34 p.m. II. Approval of Agenda Ms. Oarr motioned to approve the agenda as submitted. Ms. Pianowski seconded the motion. All were in favor. The motion passed 4-0-0 III. Approval of January 4, 2016 Minutes Mrs. Pianowski motioned to approve the minutes as submitted. Mr. Bradford seconded the motion. All were in favor. The motion passed 4-0-0 IV. Treasurer’s Report for January 2016 Mr. Bradford submitted the Treasurer’s Report for the Board to review. The report is attached to the minutes.  Ms. Oarr motioned to approve the Treasurer’s Report as submitted. Mrs. Pianowski seconded the motion. All were in favor. The motion passed 4-0-0 V. Field Use Requests – Spring 2016 a. Metropolitan Athletic Club – Tu/Th,6p -8p, 3/01 thru 04/28 Ray Johnson was present on behalf of the Metropolitan Athletic Club of Suitland, MD. She indicated that many of the children who will participate in the activities are local College Park residents Before the meeting Mr. Bradford emailed Mary Lintner and Joan Keller of the College Park Boys and Girls Club to see if the request from Metropolitan Athletic Club would be feasible. There response stated that the Boys and Girls Club has scheduled use of the fields Monday through Saturday from 5:30 p.m. until 9:00 p.m. The CPB&GC has grown so large that they now use the whole field. Since the City and Recreation Board has already approved the field use for the CPB&GC the approved use cannot be modified. Ms. Ellis apologized to Ms. Johnson for not being able to accommodate the Metropolitan Athletic Club’s Field Request due to the increased use by the previously approved and City supported College Park Boys and Girls Club. Mrs. Pianowski seconded the motion. All were in favor. The motion passed 4-0-0 Ms. Fitzsimons indicated that she would try to accommodate this group at the Community Center. b. JAF Soccer Club (added after the meeting started) Ms. Ellis motioned to convey the Recreation Board’s regrets to the JAF Soccer Club that they are unable to accommodate their Field Use Request due to the increased use by the City supported and previously approved use by the College Park Boys and Girls Club. Mrs. Pianowski seconded the motion. All were in favor. The motion passed 4-0-0 2 02022015 Approved Minutes VI. Recent Events a. Family Bowling - 01/31/2016 Mr. Bradford reported that there were 103 bowlers which was 52 more than last year’s event. The contract was for 50 bowlers at $17.00 a person. 96 bowlers paid $5.00 and seven (7) who were non College Park Residents who paid $10.00. Mr. Bradford collected $550.00 and there were 53 extra bowlers and 27 extra pizzas. Last year the event cost $985.00 at $14.00 a person. This year the event cost $2,444.68. The increased amount of attendees may have been due to the blizzard and/or advertising At 12:50 p.m. there were 51 people set up in the bowling lanes ready for the lanes to be turned on. The Board discussed a possibility of raising the price from $5.00 to $10.00 for residents and $15.00 for non residents for next year. The Board will continue discussion and take a vote at the March Board meeting. This year many guests brought credit cards to pay for the event but unfortunately the bowling alleys ATM machine was broken and guests had to go elsewhere to get money. Next year the flyer should say “cash only” so that this does not occur again. VII. 2016 Blues Festival – 11/05/2016 Mr. Ryan called Ms. Araghi at 6:52 p.m. Ms. Araghi asked if the Board would prefer Archie Edward’s Blues Heritage Foundation or the winner of the DC Blues Society (DCBS) Duo Competition. Ms. Ellis stated it would be nice to have one band confirmed in advance. Ms. Araghi agreed and stated the contestants for the DCBS duo competition have to be entered by August but the winner will not be announced until October which may be too late for advertising. Also, there is a chance that a member 3 02022015 Approved Minutes  of the Blues Heritage Foundation may be a contestant for the DCBS Duo Competition. Another possibility would be to advertise at College Park Day, Good Neighbor Day and Maryland Day to see if there may be a band that would like to enter in the DC Blues Society Battle of the Bands and the chance to play at the College Park Blues Festival. Ms. Araghi will create a Save-the-Date flyer for all the upcoming College Park events. Ms. Ellis motioned to let Ms. Araghi see how many groups enter the DCBS Duo Competition and if she thinks there are some good potential groups she can go with one of those. If she does not have a timely response from a musician from the event then the fallback should be someone from the Archie Edward’s Blues Society Heritage. Mrs. Pianowski seconded the motion. All were in favor. The motion passed 5-0-0 Ms. Araghi stated the Tommy Lepson Blues Band, a local College Park resident, is not confirmed but he is available. Ms. Araghi ended the phone call at 7:06 p.m. VIII. Future Events a. Rock and Roll Concert – 03/05/2016 Mr. Ryan indicated that the City Attorney has requested a non- discriminatory clause on the contract provided by the College Park Moose Lodge. Mr. Bradford indicated that everything else was in order for the event. Mr. Bradford will send the flyer to Ms. Fitzsimons to post at the Community Center. b. Bunny Brunch – 03/19/2016 (Paula Greene is confirmed) Ms. Greene has confirmed that she will be the Easter Bunny for this event. Mr. Bradford and Mrs. Bradford will go to Costco to purchase the items needed for the event. The Board members will be there to set up at 9:00 a.m. 4 02022015 Approved Minutes  Ms. Fitzsimons stated she will speak with Michelle about decorations and will look into the entertainment. Ms. Greene will take an inventory of the supplies and report to Mr. Bradford if there is anything else that is needed. c. Good Neighbor Day – 04/02/2016 Mrs. Pianowski motioned to approve $200.00 to sponsor a Dee jay for the event. Mrs. Pianowski made a Friendly Amendment to up to $250.00. Ms. Oarr seconded the motion. All were in favor. The motion passed 4-0-0 d. Maryland Day – 04/30/2016 The Recreation Board is invited to help at the table to advertise the City sponsored events. Ms. Fletcher will be asked work to update the events flyer. e. College Park Day - 09/24/2016 The Recreation Board doesn’t do anything to help put the event together but there is a city tent and it would benefit the Board to have a member there to advertise its events. The Blues Festival banner is usually displayed on the stage during this event. f. Blues Festival – 11/05/2016 The Board already discussed this item. IX. Rules and Procedures Pertaining to Appointed Boards Mr. Ryan stated it has taken approximately a year for the City Council to meet with all the Boards and Committees to come before the Council to explain what needs to be changed for each appointed group. The one item that changed for the Recreation Board is that the Board members do not have to be from a specific district. Mr. Ryan asked the Board to read through the Rules and Procedures to Appointed Boards section so they are aware of the changes. Ms. Fletcher will submit a draft of the previous Annual Report and the Board will discuss and work to write an official report at the next meeting. 5 02022015 Approved Minutes  The Board will also need to look at the Fundraising attachment. Ms. Araghi’s request for food for the Blues Festival is an “in kind” donation. Lastly, the public meetings are difficult to change when it comes to the date and time of the meeting since they are advertised weeks in advance. X. New/Other Business Mr. Bradford updated the Board on his medical issues. XI. Next Meeting Date: March 7, 2016 Ms. Araghi will not be able to be at that meeting as well. XII. Adjournment Ms. Oarr motioned to adjourn the meeting. Mr. Bradford seconded the motion. All were in favor. The motion passed 4-0-0 The Meeting adjourned at 7:30 p.m. Minutes prepared by: Julie Beavers, Contract Secretary 6 02022015 Approved Minutes