Recreation Board

Approved: 071116 M&C Somers Gardiner Approved Minutes City of College Park Recreation Board Meeting Monday, April 4, 2016 6:30 p.m. College Park Community Center 5051 Pierce Avenue Members Present Absent Jazs Araghi ___X__ ______ (arrived at 6:57 p.m.) Alan Bradford ___X__ ______ Adele Ellis ___X__ ______ Eric Grims ______ ___X__ Bettina McCloud ______ ___X__ Judith Oarr ___X__ ______ Barbara Pianowski ___X__ ______ Also Present: Robert Ryan, Public Services Director; Sharon Fletcher, Department of Public Services Administrative Assistant; MK Fitzsimons ,M-NCPPC; Carlos Ocasio, M-NCPPC; Julie Beavers, Recording Secretary; Dr. and Mrs. Alamawi, of M&M Learning Center joined at ____ p.m. I. Call to Order The meeting was called to order at 6:50 p.m. II. Approval of Agenda An amendment to move discussion of Field Use Requests to Item III on the agenda was made by Ms. Ellis. Ms. Oarr seconded the motion. All present were in favor. The motion passed 4-0-0 III. Field Use Requests- Mr. Bradford, amended the order of discussion to report that he had spoken with CPB&G Club representatives about additional requests for Field Use in the Fall. a. College Park Boys & Girls Club – 08/01 through 11/30/2016 The Boys and Girls Club would like to use the field Monday through Saturday from 5:00 p.m. until 9:00 p.m. Ms. Oarr motioned to approve the College Park Boys and Girls Club request. Mrs. Pianowski seconded the motion.  All were in favor. The motion passed 4-0-0 b. J.A.F. Soccer Club – 09 through 11/2016 The J.A.F. Soccer Club would like to use the field Monday and Wednesday 6:00p.m. to 8:00 p.m. These times and dates overlaps the Boys and Girls Club use of the field between 5:00 p.m. to 9:00 p.m. Monday, Wednesday, Friday and Saturday are their busiest times Ms. Oarr Motioned to deny the J.A.F Soccer Club request with the Recreation Board’s regrets. It was also suggested that they be advised of first priority use to CPB&GC. Mrs. Pianowski seconded the motion. All were in favor. The motion passed 4-0-0 Ms. Fletcher asked Mr. Ryan to contact the Soccer Club to suggest that they consider use of Calvert Hills Playground Field. Mr. Ryan noted that the Calvert Hills Playground Field is restricted to under 13 year old players and would not meet the needs of the applicant. c. M & M Learning Center – 05/07/2016 Mr. Bradford reported that the requested date is the same as the College Park Boys and Girls Club Lacrosse playoffs to be held on Duvall Field. Ms. Oarr motioned that the City reply to M & M Learning Center to let them know that Duvall Field is full but the use of the Calvert Hills Playground Field is open. Mr. Bradford seconded the motion. All were in favor. The motion passed 5-0-0 IV. Treasurer’s Report for March 2016 Mrs. Pianowski motioned to approve the report as submitted. Mrs. Oarr seconded the motion. All were in favor. The motion passed 4-0-1 (Mr. Bradford abstained) V. Approval of March 7, 2016 Minutes Correction: Page 3: VII. Blues Festival: Ms. Araghi ELLIS suggested adding chicken tenders to the menu. 2 04042016 Approved Minutes  VI. Recent Events a. Attick Towers Pot Luck – 03/17/16 Ms. McCloud will report about the Pot Luck at the next meeting. Ms. Fletcher reported that the City reimbursed the Attick Towers Citizen’s Council for the Deejay. b. Good Neighbor Day – 04/02/2016 Ms. Fitzsimons reported the day was perfect. There was a great turn out despite the rain. 200 ponchos were provided by the University of Maryland and distributed to the volunteers. See reported that the trash collected contributes to the goal of cleaning up the Anacostia River by 2019. Gloves were distributed by M-NCPPC and the City’s Department of Public Works. Recreation Board sponsored Deejay Donnie Young who was well received. Over 300 volunteers participated in the 2016 event. VII. Field Use Requests (Revisited) Discussion on the M&M Learning Center application resumed when the applicants, Dr. and Mrs. Alamawi, arrived. Mr. Ryan explained the adopted Field Use Rules restrict use of Calvert Hills Playground Field to children 13 years of age and under. Mr. Bradford will contact Mary Lintner of the CPB&G to see if April 30, May 14 or May 21 will be available and will let Ms. Fletcher advise M&M Learning Center of alternative dates. Dr. Alamawi modified the existing application to include any of three dates offered by Mr.Bradford. Mr. Bradford motioned to approve April 30, May 14 or May 21 for the Family Fun Day then the Recreation Board does not have to meet again. Ms. Oarr seconded the motion. All were in favor. The motion passed 5-0-0 VIII. Future Events a. College Park Book Festival – 04/09/2016 3 04042016 Approved Minutes  Ms. Fitzsimons stated the program is good to go. There will be a mobile unit outside plus multiple inside activities. Ms. Fitzsimons would like to try to make this an annual event. b. Maryland Day – 04/30/2016 Ms. Araghi has volunteered to be at the City sponsored tent but it would be great to have other Recreation Board members present to promote Board- sponsored events and recruit new members. c. Back to School Give Away - 08/27/2016 Ms. Fletcher reported that KMG (the applicant) had shared a link to a video of the 2015 event. (https://www.dropbox.com/s/5k70b0y32sjot30/Comp%201_champion_voic eover2.mov?dl=0) They are working to have a family friendly Deejay. Mr. Bradford agreed to open the gates to provide the trucks with access to the field. Ms. Fletcher will share the promotional flier with the Board for distribution. Ms. Araghi would like to have a tent at the event to promote City events. d. College Park Day - 09/24/2016 The City will have a tent again, Recreation Board members are asked to support on the day. e. Blues Festival – 11/05/2016 Ms. Fletcher reported that Public Works Assistant Director, Brenda Alexander has already submitted the two banners for date changes and they should be ready soon. Mr. Ryan will get the name of the College Park Day flier designer to request assistance with the Blues Festival fliers. Ms. Araghi suggested that any give away items be bagged and traded for completed survey cards. She estimated that 200 bags filled with pens and other items would be sufficient. Volunteers are always needed and Ms. Araghi will contact Gloria Aparicio Blackwell about arranging more volunteers. Mr. Ryan suggested contacting the College Park Arts Exchange and the College Park Foundation as well. 4 04042016 Approved Minutes  Ms. Araghi sent an email to the members of the Recreation Board with the list of possible acts for the Festival. The Board will review the videos and respond to what they like the most. Ms. Ellis mentioned she would like to see Tom Prinicipato play at the Festival. Ms. Araghi stated it is possible to ask him. The MOU is currently being reviewed by the City Attorney and will be sent to Ms. Araghi when it is ready. Ms. Fitzsimions will set up a volunteer list. Ms. Araghi will send a list of activities for the volunteers to do. IX. New/Other Business a. Brunch with the Bunny Mr. Bradford purchased food to serve approximately 200 people. Only 100 guests were present at the event. The excess was offered to all event attendees, but Mr. Bradford noted that the offer contributed to disturbance as they gathered items. People were pushing and shoving to take things home. Mr. Bradford reported that he took the remaining food to the College Park Fire House. Mr. Ryan spoke with Peggy Higgins about the incident with the donuts from Raulin’s Battery. Youth and Family Services scheduled a brunch after their egg hunt. Next year the Recreation Board should communicate with Youth and Family Services before purchasing supplies for the event. Mr. Ryan suggested the Board talk to the Mayor and Council bout how they are supporting two conflicting City events. Ms. Fitzsimons suggested that the Brunch be held on Easter Monday. Another possibility is to have the event on Easter Monday. The Board will discuss more when they begin to plan the 2017 event. b. Breakfast with Santa December 10, 2016 Ms. Fitzsimons suggested that this be a multigenerational event similar to events she had held at her previous location. c. Rock n Roll concert 5 04042016 Approved Minutes  Mr. Bradford indicated that The Moose would like to host a similar event, after success of the March 5, 2016 event. The Moose has volunteered to pay for the use of the hall, $800.00 divided between three bands for the March event was sponsored by the College Park Arts Exchange. Mr. Bradford is determining ways to pay more per band. The bands are touring at the moment but he will speak with them when they return. X. Next Meeting Date: May 2, 2016 XI. Adjournment Mr. Bradford motioned to adjourn the meeting. Ms. Araghi seconded the motion. All were in favor. The motion passed 5-0-0 The Meeting adjourned at 7:46 p.m. Minutes prepared by: Julie Beavers, Contract Secretary 6 04042016 Approved Minutes