City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY, FEBRUARY 5, 2015 CITY HALL COUNCIL CHAMBERS CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Mayor Young called the regular meeting to order at 6:06 p.m. COUNCIL MEMBERS PRESENT: Mayor Cheryl A. Young Councilor Sally Ann Marson Councilor Gordon Thistle COUNCIL MEMBERS ABSENT: Councilor Josh Fromm Councilor Nell Harrison ALSO PRESENT: Micah Rogers, Public Works Superintendent Leahnette Rivers, City Administrator/Recorder ATTORNEY PRESENT: Harold Olsen, City Attorney A quorum was present and due notice had been published. AGENDA ITEM 2 PUBLIC HEARINGS: None. AGENDA ITEM 3 CITIZEN INPUT: None. AGENDA ITEM 4 COUNCIL REPORTS: 4.1 Parks Committee: Micah reported that Jason Jones poured the base for the Phase II Monuments yesterday, and Public Works has filled the flag pole bases with concrete. He said a Scout will be starting an Eagle Scout project involving the installation of electrical conduit and a sprinkler system in the Phase II area of the park. Leahnette said Jason Jones plans to start setting the monuments in place next week after the concrete cures. 4.2 Water and Sewer Committee: Micah said he expects to receive and review 50% design drawings for the Sewer Improvements Project next week. 4.3 Street Committee: No report. 4.4 Audit Committee: No report. 2 - Regular City Council Meeting February 5, 2015 4.5 Hazard Mitigation Planning Group: No report. 4.6 Other Reports: None. AGENDA ITEM 5 CONSENT AGENDA: 5.1 Bills paid with check numbers 18437 through 18495 during the month of December 2014. 5.2 Activities report for the month of December 2014 from the Chief of Police. 5.3 Activities report from the City Administrator/Recorder. 5.4 Portable Basketball Hoop in ROW Permit request - Ryan and Brie Allen of 3200 Fifth Street. MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO APPROVE THE CONSENT AGENDA. AGENDA ITEM 6 UNFINISHED BUISNESS: None. AGENDA ITEM 7 NEW BUSINESS: 7.1 Takeover Agreement: Takeover Agreement between Guarantee Company of North America USA and City of Columbia City. The Council reviewed the Takeover Agreement which is the result of NW Kodiak Construction’s failure to complete the work on the Water Improvements Project. Council and staff discussed the Takeover Agreement and the additional costs that the City has incurred as a result of NW Kodiak’s failure to perform. MOVED (MARSON) AND SECONDED (THISTLE) TO APPROVE THE TAKEOVER AGREEMENT PROVIDED THEY INCLUDE $10,000.00 IN LIQUIDATED DAMAGES. MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO AMEND THE MOTION TO INCLUDE $14,000.00 IN LIQUIDATED DAMAGES. AMENDED MOTION CARRIED UNANIMOUSLY. 7.2 Electrical Line Extension Agreement: Electrical Line Extension Agreement between the Columbia River PUD and the City of Columbia City. MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO APPROVE THE ELECTRICAL LINE EXTENSION AGREEMENT. AGENDA ITEM 8 OTHER BUSINESS: Olson family: Harold reported that Micah Olson and his father and family members were recently featured on the 700 Club, which is a nationally aired television program. City Attorney report: Harold shared the following bits of advice from Oscar Wilde: “Selfishness is not living as one wishes to live; it is asking others to live as one wishes to live.” “Some cause happiness wherever they go; others whenever they go.” “I think God in creating Man somewhat overestimated his ability.” “Always forgive your enemies; nothing annoys them so much.” Abandoned hoop: Leahnette said the City has identified an abandoned hoop that was left on the street by some previous homeowners. She suggested it be placed in the Jim Bundy Memorial Park parking lot if it is in good condition. Otherwise, she said the City will take it to the dump. No objections were heard. 3 - Regular City Council Meeting February 5, 2015 City Attorney interviews: Mayor Young suggested the Mayor, Council President and City Administrator serve as the City Attorney Interview Committee. No objections were heard. AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council, the meeting adjourned 6:34 p.m. APPROVED: _______________________________________ Cheryl A. Young Mayor ATTEST: ___________________________________ Leahnette Rivers City Administrator/Recorder