City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY, FEBRUARY 4, 2016 CITY HALL COUNCIL CHAMBERS CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Mayor Young called the regular meeting to order at 6:00 p.m. Mayor Young delivered the invocation and led the flag salute. COUNCIL MEMBERS PRESENT: Mayor Cheryl A. Young Councilor Sally Ann Marson Councilor Nell Harrison Councilor Gordon Thistle COUNCIL MEMBERS ABSENT: Councilor Josh Fromm ALSO PRESENT: Micah Rogers, Public Works Superintendent Leahnette Rivers, City Administrator/Recorder ATTORNEY PRESENT: None A quorum was present and due notice had been published. AGENDA ITEM 2 PUBLIC HEARINGS: None AGENDA ITEM 3 CITIZEN INPUT: None AGENDA ITEM 4 COUNCIL REPORTS: 4.1 Parks Committee: Chair Marson said the Committee met recently and they are making plans for the Memorial Day Celebration in the Veterans Park. She said they will meet again later this month. 4.2 Water and Sewer Committee: In the absence of Chair Fromm, Micah said the sewer project is moving along well. He said the contractor, Landis and Landis Construction, Inc., is great to work with and is doing really good work. 4.3 Street Committee: Chair Marson said the Street Committee will meet on Monday. 4.4 Audit Committee: Secretary Harrison said the Audit Committee will meet later this month. 2 - Regular City Council Meeting February 4, 2016 4.5 Hazard Mitigation Planning Group: At the request of the Hazard Mitigation Planning Group, the Mayor and Council reviewed a draft letter to the Dyno Nobel Inc. headquarters in Salt Lake City expressing the City's concerns about the local facility's anhydrous ammonia release history, the potential impacts to the health and safety of our community, and issues associated with communication and emergency response efforts. The Council agreed upon some minor modifications to the draft letter. MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO AUTHORIZE THE MAYOR TO SIGN THE LETTER. 4.6 Other Reports: None. AGENDA ITEM 5 CONSENT AGENDA: 5.1 Activities report from the Public Works Superintendent. 5.2 Activities report from the City Administrator. MOVED (THISTLE), SECONDED (MARSON) AND CARRIED UNANIMOUSLY TO APPROVE THE CONSENT AGENDA. AGENDA ITEM 6 UNFINISHED BUISNESS: None. AGENDA ITEM 7 NEW BUSINESS: 7.1 June 30, 2015 Financial Report: Audited Financial Report for the year ended June 30, 2015. MOVED (MARSON), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO ACCEPT THE FINANCIAL REPORT. 7.2 Equipment Sale and Maintenance Agreement: Equipment Sale and Maintenance Agreement between the City of Columbia City and Ricoh USA Inc. MOVED (THISTLE), SECONDED (MARSON) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO THE EQUIPMENT SALE AND MAINTENANCE AGREEMENT IN THE AMOUNT OF $6,510.00. 7.3 Electrical Line Extension Agreement: Electrical Line Extension Agreement between the City of Columbia City and the Columbia River PUD. MOVED (HARRISON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO APPROVE THE ELECTRICAL LINE EXTENSION AGREEMENT IN THE AMOUNT OF $27,193.00. AGENDA ITEM 8 OTHER BUSINESS: Community Hall Committee Meeting: Councilor Marson said the Community Hall Committee will meet tomorrow at 3:00 pm at City Hall. 2015 Memorial: Mayor Young announced that the St. Helens Senior Center will hold a Memorial on Saturday at 1:00 pm to honor locals who passed away in 2015. She said everyone is welcome to attend. AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council, the meeting adjourned 6:07 p.m. 3 - Regular City Council Meeting February 4, 2016 APPROVED: _______________________________________ Cheryl A. Young Mayor ATTEST: ___________________________________ Leahnette Rivers City Administrator/Recorder