City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY, AUGUST 4, 2016 CITY HALL COUNCIL CHAMBERS CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Council President Marson called the regular meeting to order at 6:00 p.m. Council President Marson led the flag salute. COUNCIL MEMBERS PRESENT: Mayor Cheryl A. Young (arrived 6:02 p.m.) Council President Sally Ann Marson Councilor Nell Harrison Councilor Josh Fromm COUNCIL MEMBERS ABSENT: Councilor Gordon Thistle ALSO PRESENT: Michael McGlothlin, Chief of Police Leahnette Rivers, City Administrator/Recorder ATTORNEY PRESENT: None A quorum was present and due notice had been published. AGENDA ITEM 2 PUBLIC HEARINGS: None AGENDA ITEM 3 CITIZEN INPUT: Joe Turner of Columbia City complained about people not picking up after their dogs. He mentioned that there are some homeless people living up Smith Road that come in to town pretty regularly. He said someone keeps using all of the hand cleaner in porta-potty in Bundy Park, and someone has also been damaging the urinal within the porta-potty. AGENDA ITEM 4 COUNCIL REPORTS: 4.1 Parks Committee: Chair Marson said the Committee is working out the details of the remaining grant-related improvements they are planning for the Veterans Park. She said the Public Works crew recently did a fantastic job of sprucing up Ruth Rose Richardson Park. 4.2 Water and Sewer Committee: Chair Fromm said the City recently received word about two additional grant awards for infrastructure improvements. Leahnette said one project consists of water system mapping and asset management and will be funded by a $20,000 100% forgivable loan. She said the other is a source water protection project that involves eliminating two existing drywells located within the wellhead protection area and 2 - Regular City Council Meeting August 4, 2016 replacing them with a section of storm system along Third Street. She said this project will receive $30,000 in grant funding. 4.3 Street Committee: Mayor Young said she just drove down "L" Street and the newly constructed street is gorgeous. 4.4 Audit Committee: Secretary Harrison said the Audit Committee will meet on the 29th of this month. 4.5 Hazard Mitigation Planning Group: Chief McGlothlin said the Team recently met and finalized the plans for the Prepare Fair, which will be held during the City Celebration on September 17th. 4.6 Other Reports: Mayor Young said she recently attended the Oregon Mayors Association (OMA) conference. She said aside from the conference facility, the experience was outstanding. She said the sessions were great and she really enjoyed the conference. She said her good friend, Harold White, has been Mayor for as long as she has, but he will retire at the end of this year. She said after his retirement, she will become the longest serving Mayor within the State of Oregon. She said she was able to attend the conference with the assistance of a scholarship from OMA. Councilor Marson said the Community Hall Committee recently met with a representative of the Ford Family Foundation to discuss our project and our funding request. Leahnette announced that the Knife River Foundation has awarded a $5,000 grant for the Community Hall, and Knife River sponsored the project with a $3,000 contribution. AGENDA ITEM 5 CONSENT AGENDA: 5.1 Bills paid with check numbers 19592 through 19654 during the month of July 2016. 5.2 Activities report from the City Administrator. MOVED (FROMM), SECONDED (MARSON) AND CARRIED UNANIMOUSLY TO APPROVE THE CONSENT AGENDA. AGENDA ITEM 6 UNFINISHED BUISNESS: 6.1 Second reading of Council Bill No. 16-792; Ordinance No. 16-696-O: A Resolution assessing abatement costs, fees and accrued interest as a lien against property described as Tax Account No. 5121-CA-03900, located at 445 Skookum Ct., Columbia City, Oregon, currently under the ownership of Paul S. and Wilma Vincent. The Council completed the second reading of Council Bill No. 16-792. MOVED (MARSON), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 16-792. AGENDA ITEM 7 NEW BUSINESS: 7.1 Second reading of Council Bill No. 16-792; Resolution No. 16-1172-R: A Resolution assessing abatement costs, fees and accrued interest as a lien against property described as Tax Account No. 5121-CA-03900, located at 445 Skookum Ct., Columbia City, Oregon, currently under the ownership of Paul S. and Wilma Vincent. MOVED (HARRISON), SECONDED (FROMM) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 16-792. 7.2 Public Works Emergency Response Cooperative: Oregon Public Works Emergency Response Cooperative Assistance Agreement. 3 - Regular City Council Meeting August 4, 2016 MOVED (MARSON), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO THE AGREEMENT. 7.3 Council Bill No. 16-793; Resolution No. 16-1173-R: A Resolution authorizing the execution of a franchise extension agreement between the City of Columbia City and Qwest Corporation dba CenturyLink, QC. MOVED (MARSON), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 16-793. AGENDA ITEM 8 OTHER BUSINESS: Local Option Levy Renewal: Chief McGlothlin discussed the upcoming request to renew the Local Option Levy with the Mayor and Council. AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council, the meeting adjourned at 6:16 p.m. APPROVED: _______________________________________ Cheryl A. Young Mayor ATTEST: ___________________________________ Leahnette Rivers City Administrator/Recorder