City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY, JUNE 15, 2017 CITY HALL COUNCIL CHAMBERS CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Council President Marson called the regular meeting to order at 6:00 p.m. and led the flag salute. COUNCIL MEMBERS PRESENT: Mayor Cheryl A. Young (arrived 6:05 p.m.) Councilor Karli Ebert Councilor Nell Harrison Councilor Sally Ann Marson Councilor Gordon Thistle COUNCIL MEMBERS ABSENT: None ALSO PRESENT: Michael S. McGlothlin, Chief of Police Leahnette Rivers, City Administrator/Recorder ATTORNEY PRESENT: None A quorum was present and due notice had been published. AGENDA ITEM 3 CITIZEN INPUT: 3.1 Hudson Garbage Service request for pass-through rate increase: Ernie Martin of Hudson Garbage Service with a request to approve a pass-through of the Columbia County Transfer Station disposal rate increase effective July 1, 2019. The proposed pass-through increase equates to $0.19 per month per 35-gallon can. Ernie said the Columbia County Commissioners have approved a 2.1% disposal rate increase at the Columbia County Transfer Station effective July 1, 2017, and they are asking to pass that increase through to customers, which will equate to a $0.19 per month increase for weekly serve for a 35-gallon can. No objections were heard from the Council. AGENDA ITEM 7 NEW BUSINESS: 7.7 Council Bill No. 17-822; Resolution No. No. 17-1189-RA: A Resolution setting rates to be charged for collecting and disposing of solid waste, recycling materials, and yard debris within the City of Columbia City, Oregon, effective July 1, 2017. MOVED (THISTLE), SECONDED (EBERT) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 17-822. 2 - Regular City Council Meeting June 15, 2017 AGENDA ITEM 3 CITIZEN INPUT (continued): Lane Koniak of Ninth Street, Columbia City, spoke to the Council about a request from the Probst Trust for a Minor Partition on property located on Miloris Way. She said part of the request will involve the property directly behind Ninth Street being consolidated with another parcel of forest land that is way up on top of the hill. She said it seems like an odd thing to do, but she is concerned about them requesting some sort of right-of-way behind the properties on Ninth Street. She said that is an extremely steep slope, and she, along with her neighbors, are asking County Planning to include a building restriction along that steep slope. She said she collected 41 signatures on the request that was sent to the County. AGENDA ITEM 2 PUBLIC HEARINGS: 2.1 Public Hearing: To receive public testimony relating to a proposal to increase water and sewer rates by approximately 3% and to adjust the commercial and industrial sewer usage fees based upon recent winter water usage history. Public Hearing opened. No comments were heard from the public. Public Hearing closed. 2.2 Public Hearing: To discuss the budget for the fiscal year beginning July 1, 2017 as approved by the Columbia City Budget Committee. Public Hearing opened. No comments were heard from the public. Public Hearing closed. Leahnette noted that she has recommended several changes be made to the amounts approved by the Budget Committee based upon more current information, most of which relate to current and proposed projects. In addition, she said the contingency line items within the Street Development, Storm Drain Development, Water Development and Sewer Development Funds have been removed and the funds have been placed in the unappropriated ending fund balance categories within the respective funds. AGENDA ITEM 4 COUNCIL REPORTS: 4.1 Parks Committee: Chair Marson said the report was included in the meeting packet. 4.2 Water and Sewer Committee: Leahnette reported that the sewer tap for the Sommerstrom Subdivision was scheduled for today. 4.3 Street Committee: No report. Chair Marson said the Committee Members plan to walk the streets later this summer to inventory the existing conditions. 4.4 Audit Committee: No report. 4.5 Hazard Mitigation Planning Group: Member Ebert said the Group will meet on Monday, June 26, 2017. 4.6 Other Reports: Councilor Marson said the bill reestablishing recreational immunity has been approved and is ready for the Governor's signature. 3 - Regular City Council Meeting June 15, 2017 AGENDA ITEM 5 CONSENT AGENDA: 5.1 Financial Report for the month ending May 31, 2017. 5.2 Bills paid with check numbers 20252 through 20316 during the month of May 2017. 5.3 Minutes of the Regular City Council Meeting on April 20, 2017. 5.4 Minutes of the Regular City Council Meeting on May 4, 2017. 5.5 Minutes of the Regular City Council Meeting on May 18, 2017. 5.6 Activities report from the City Administrator. 5.7 Resignation from the City Prosecutor, Laurie Seldon, dated June 6, 2017. 5.8 Activities report from the Chief of Police. 5.9 Activities report from the Public Works Superintendent. Leahnette asked to have Item 5.9 removed from the Consent Agenda. Councilor Ebert asked about the plans for replacing the City Prosecutor, Laurie Seldon. Leahnette explained that Laurie served as the City Prosecutor for five years or more, and during that time we required her services for a total of just 1/2 hour or so. Leahnette said since the position typically does not require much of a time commitment, the City Attorney, Steve Petersen, has agreed to do it. No objections were heard from the Council. MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY BY ROLL CALL VOTE TO APPROVE THE CONSENT AGENDA AS AMENDED. AGENDA ITEM 6 UNFINISHED BUSINESS: 6.1 Discussion of the local regulation of marijuana. The Council continued to discuss this topic with staff. Leahnette will contact the League of Oregon Cities to see if they have any estimates about the per capita amount of the State's first distribution, and when that distribution is expected to be sent. It was the consensus of the Council that this matter be revisited at a future meeting. AGENDA ITEM 7 NEW BUSINESS (continued): 7.1 Ratify Contract: Ratify Contract for Required Improvements between Columbia Harbour LLC and the City of Columbia City. MOVED (MARSON), SECONDED (EBERT) AND CARRIED UNANIMOUSLY TO RATIFY THE CONTRACT FOR REQUIRED IMPROVEMENTS BETWEEN COLUMBIA HARBOUR LLC AND THE CITY OF COLUMBIA CITY. 7.2 Council Bill No. 17-816; Resolution No. 17-1190-R: A Resolution adopting the Budget, making appropriations, imposing taxes, and categorizing taxes for the 2017-18 fiscal year. MOVED (MARSON), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 17-816. 7.3 Council Bill No. 17-817; Resolution No. 17-1191-R: A Resolution adopting Public Works Standard Construction Specifications for LED street lights within the City of Columbia City, Oregon. MOVED (THISTLE), SECONDED (EBERT) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 17-817. 7.4 Council Bill No. 17-818; Resolution No. 17-1192-R: A Resolution authorizing a transfer of appropriations within the General Fund, within the Street Fund, and within the Sewer Fund during the fiscal year beginning July 1, 2016. 4 - Regular City Council Meeting June 15, 2017 MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 17-818. 7.5 Council Bill No. 17-819; Resolution No. 17-1193-R: A Resolution providing for water rates and charges for the City of Columbia City, Oregon; rescinding Resolution No. 16-1168-R. MOVED (HARRISON), SECONDED (EBERT) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 17-819. 7.6 Council Bill No. 17-820; Resolution No. 17-1194-R: A Resolution adopting sewer charges and rates for the City of Columbia City in accordance with Ordinance No. 470; rescinding Resolution No. 16-1169-R. MOVED (MARSON), SECONDED (EBERT) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 17-820. 7.7 Intergovernmental Agreement Amendment: Amendment number three to Intergovernmental Agreement between Columbia County, Oregon and the City of Columbia City, Oregon, for the provision of supervised Community Corrections work crews. MOVED (EBERT), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO AMENDMENT NUMBER THREE TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN COLUMBIA COUNTY AND THE CITY FOR THE WORK CREW. 7.8 Request to Abate Weeds: Request from the City Administrator to abate weeds on the following properties:
505 A Street, under the ownership of Eric Falk;
Vacant lot to the west of 505 A Street, under the ownership of Eric Falk;
305 L Street, under the ownership of Bruce Brickman and Pamela Blair. MOVED (EBERT), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO AUTHORIZE THE ABATEMENT OF WEEDS AS REQUESTED BY THE CITY ADMINISTRATOR. AGENDA ITEM 8 OTHER BUSINESS: Request for Community Hall Rental Refund: The Council considered a request from Clairissa Williams dated June 6, 2017, for a refund of the Community Hall rent she paid for Saturday, June 10, 2017. In the request, she explained that the rental was for a training event, but they had to cancel the event due to lack of participation. MOVED (HARRISON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO RETAIN A $35.00 SERVICE FEE AND REFUND THE BALANCE OF $82.50 TO CLAIRISSA WILLIAMS. Request for an Assembly Permit for Harvard Park: The Council considered a request from Alex Reed dated June 15, 2017, to obtain a permit to assemble 50 or more people in Harvard Park on July 4, 2017. In the request, Alex explained that they plan to hold a neighborhood bar-be-cue in the park and they will clean up after themselves and haul away their garbage. MOVED (THISTLE), SECONDED (EBERT) AND CARRIED UNANIMOUSLY TO APPROVE ALEX REED'S REQUEST FOR AN ASSEMBLY PERMIT FOR HAVARD PARK. 5 - Regular City Council Meeting June 15, 2017 AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council, the meeting adjourned at 6:50 p.m. APPROVED: _______________________________________ Cheryl A. Young Mayor ATTEST: ___________________________________ Leahnette Rivers City Administrator/Recorder