Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Convention & Trade Center June 22, 2021 801 Front Avenue, South Hall 9:00 AM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Glenn Davis (arrived 9:08 a.m.), R. Walker Garrett (arrived at 9:02 a.m.), John M. House, Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson (arrived at 9:20 a.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors Charmaine Crabb and Bruce Huff were absent. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Larry Biggers at Northside Worship Center of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the June 15, 2021 Council Meeting. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 PROCLAMATIONS: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor Tucker) 3. PROCLAMATION: Juneteenth Jubilee Day RECEIVING: Councilor Toyia Tucker, Parks and Recreation Director, Holli Browder, and Civic Center Director, Rob Landers Mayor’s Agenda #4: No Action Taken (Proclamation read into the record by Councilor House) 4. PROCLAMATION: Reentry Awareness Month RECEIVING: Keith Mitchell and Kristin Barker PRESENTATIONS: Mayor’s Agenda #5: No Action Taken 5. Mayor’s Commission on Reentry Awareness Update (Keith Mitchell and Kristin Barker) Mayor’s Agenda #6: No Action Taken 6. Audit Report on the Columbus Golf Authority (John Redmond, Internal Auditor & Compliance Officer) ADD-ON PRESENTATION: Mayor’s Agenda Add-On Presentation: No Action Taken False Alarm Reduction Program (Abbey Steffey) Page 2 of 14 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- An Ordinance providing for the establishment of taxing districts, including a county-wide general services district and three (3) urban services districts and three (3) Business Improvement Districts (BID); providing for the levy, assessment, and collection of taxes for Columbus, Georgia within such districts for the year 2021 as provided under the Charter of the Consolidated Government of Columbus, Georgia; providing penalties for violations of the provisions of said ordinance; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading - An Ordinance providing for the levy, assessment, and collection of taxes for the public school system of Columbus, Georgia; and for other purposes. (Request of the Muscogee County School District) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- An Ordinance amending Chapter 5 of the Columbus Code pertaining to Animal Control and Enforcement to add a requirement to Section 5-7.1 pertaining to outdoor facilities; and for other purposes. (Councilor House) City Attorney’s Agenda #4: PUBLIC HEARING HELD; Vote Result: AMENDED to include a buffer requirement of 10 feet with a certain amount of shrubs / ornamental grasses per 100 linear feet and a wood fence or masonry wall. 4. 1st Reading- REZN-04-21-0662: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 8238 Cooper Creek Road (parcel # 080-001-019) from RO (Residential Office) Zoning District to NC (Neighborhood Commercial) Zoning District. (Mayor Pro-Tem) City Attorney’s Agenda #5: PUBLIC HEARING HELD Page 3 of 14 5. 1st Reading- REZN-04-21-0799: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 8300 / 8350 Fortson Road (parcel # 074-001-016 / 074-001-017) from RE1 (Residential Estate) Zoning District to LMI (Light Manufacturing / Industrial) Zoning District. (Councilor Davis) City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- REZN-04-21-0800: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 3290 Williams Road (parcel # 073-021-002K) from LMI (Light Manufacturing / Industrial) Zoning District to GC (General Commercial) Zoning District. (Councilor Davis) RESOLUTIONS City Attorney’s Agenda #7: Vote Result: APPROVED 7. A Resolution providing for the levy and collection of an annual ad valorem tax to provide funds for the payment of the principal of and interest on the $57,330,000 in principal amount of Muscogee County School District (Georgia) General Obligation Sales Tax Bonds, Series 2021 (Request of Muscogee County School District) City Attorney’s Agenda #8: Vote Result: APPROVED 8. EXCP-03-21-0589: A Resolution authorizing a special exception to allow a church to locate at 1372 Celia Drive with greater than 1.0 acre and less than 2.0 Acres in a SFR3 (Single Family Residential 3) Zoning District. (Planning Department and PAC recommend approval) (Councilor Barnes) City Attorney’s Add-On Item: Vote Result: APPROVED ADD-ON RESOLUTION: Resolution authorizing payment of attorney fees which may be incurred for legal services rendered regarding various city issues during fiscal year 2022. Page 4 of 14 PUBLIC AGENDA 1. Ms. Annette Adams, Re: Solutions to the solid waste collection issue. Cancelled CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Memorandum of Agreement (MOA) with the Housing Authority of Columbus, Georgia, the State Historic Preservation Office (SHPO), and River Valley Regional Commission (RVRC) to Conduct a Historic Resources Survey Approval is requested to execute a Memorandum of Agreement (MOA) with the Housing Authority of Columbus, Georgia, the State Historic Preservation Office (SHPO), and River Valley Regional Commission (RVRC) to conduct a Historic Resources Survey. City Manager’s Agenda #2: Vote Result: APPROVED 2. Donation of Surplus Radios to the Muscogee County School District Approval is requested authorizing the abandonment of 5 XTS 2500 radios that are no longer serviceable and declaring them surplus and donating the equipment to the Muscogee County School District for use as communication with field personnel. City Manager’s Agenda #3: Vote Result: APPROVED 3. FY22 Veterans Treatment Court Grant Approval is requested to accept a Criminal Justice Coordinating Council’s Grant award of $112,897.00 or as otherwise awarded for the purpose of funding the Muscogee County Veterans Treatment Court and to amend the multi-governmental fund by the amount awarded. The grant is $101,607.00 with a required Match of $11,290.00 which the City of Columbus is being required to provide. The total grant amount is $112,987.00. Page 5 of 14 City Manager’s Agenda #4: Vote Result: APPROVED 4. FY22 Mental Health Court Grant Approval is requested to accept a Criminal Justice Coordinating Council’s Grant award of $153,749 or as otherwise awarded for the purpose of funding the Muscogee County Mental Health Court and to amend the multi-governmental fund by the amount awarded. The grant is $153,790 with a required cash match of $17,083. The total grant amount is $170,832. City Manager’s Agenda #5: Vote Result: APPROVED 5. FY22 Revised Holiday Schedule Approval is requested to approve the revised holiday schedule for the FY22 Budget Year. It is recommended that Monday, June 20, 2022 be designated as a holiday. City Manager’s Agenda #6 (A-E): Vote Result: APPROVED 6. PURCHASES A. Executive Recruitment Services (Annual Contract) – RFP No. 21-0024 B. Flatbed Dump Truck for Public Works – Cooperative Purchase C. GPS Rover for Landfill Monitoring/Compaction – Cooperative Purchase D. Fuel Pumps and Controls – RFP No. 21-0017 E. Marquee and LED Indoor Message Boards for the Civic Center 7. UPDATES AND PRESENTATIONS A. Yard Waste Collection Plan/Update - Lisa Goodwin, Deputy City Manager. No Action Taken B. Parks and Recreation Summer Programming/Facility Use - Holli Browder, Parks and Recreation Director. No Action Taken Page 6 of 14 EXECUTIVE SESSION: At the request of Mayor Henderson, Mayor Pro Tem Allen made a motion to enter into executive session to discuss matters of litigation, seconded by Councilor Woodson and carried unanimously by the seven members present, with Councilor Davis being absent for the vote, Councilors Crabb and Huff being absent for the meeting, and the time being 12:07 p.m. The Regular Meeting reconvened at 1:14 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of litigation; however, there were no votes taken. C. Proposed SPLOST Project Update - Pam Hodge, Deputy City Manager. No Action Taken D. ARP Funding Update - Pam Hodge, Finance Director. No Action Taken E. Monthly Finance Update - Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT June 30, 2021 1. Protective Fire Clothing and Accessories (Annual Contract) – RFB No. 21-0035 Scope of Bid Provide firefighters with body protection against extreme temperature, sharp objects, steam water penetration, hot particles, and other hazards encountered during structural firefighting. These items will be procured on an “as needed” basis and are to be utilized by the Columbus Fire & EMS Department. The contract term will be for two years with the option to renew for three additional twelve-month periods. July 9, 2021 1. Treatment Providers for Mental Health Court and Veterans Treatment Court (Annual Contract) – RFP No. 21-0031 Scope of RFP Columbus Consolidated Government, on behalf of the Mental Health Court and Veterans Treatment Court, is soliciting proposals to provide treatment to participants in PTSD Counseling and Psychological Assessment. Offerors may submit proposals to provide either or both areas of treatment. The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. Page 7 of 14 July 14, 2021 1. Mott’s Green Plaza P. I. #0015287 (Re-Bid) – RFB No. 21-0037 Scope of Bid The Consolidated Government of Columbus, Georgia (the Owner) invites bids for construction of the proposed trail and landscape improvements along the Columbus Riverwalk. The work primarily involves installation of concrete paving and decorative planters and structures with landscaping, as depicted on the drawings. The DBE goal for this project is 8%. Bidders are advised that the governing specifications for this project, including such items as bidding requirements, general conditions, technical specifications and related items, shall be in accordance with the State of Georgia, Department of Transportation Standard Specifications, 2013 Edition, and applicable Supplemental Specifications and Special Provisions. The Owner assumes the Bidder is a pre-qualified bidder with GDOT and therefore is familiar with the stated reference documents or has access to same. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION: A Resolution cancelling the July 6, 2021 and August 3, 2021 Proclamation Sessions. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION: A Resolution excusing Councilor Jerry “Pops” Barnes from the June 15, 2021 Special Called Meeting. Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. TRAVEL AUTHORIZATION REQUEST: A Request for Travel Authorization for Councilor Toyia Tucker to attend ACCG’s Lifelong Learning Academy. Clerk of Council’s Agenda #4: Vote Result: APPROVED Page 8 of 14 4. TRAVEL AUTHORIZATION REQUEST: A Request for Travel Authorization for Councilor Toyia Tucker to attend GMA’s Annual Convention. Clerk of Council’s Agenda #5: Vote Result: APPROVED 5. TRAVEL AUTHORIZATION REQUEST: A Request for Travel Authorization for Councilor Evelyn “Mimi” Woodson to attend GMA’s Annual Convention. Clerk of Council’s Agenda #6: Vote Result: RECEIVED 6. BOARD OF WATER COMMISSIONERS: Email Correspondence from Reynolds Bickerstaff- Chairperson advising of the pending resignation of Mr. Sanders Griffith, III that would become effective on December 31, 2021. Clerk of Council’s Agenda #7: Vote Result: RECEIVED 7. Minutes of the following boards: Board of Tax Assessors, #19-21 Historic & Architectural Review Board, May 10, 2021 River Valley Regional Commission, April 28 and May 26, 2021 Clerk of Council’s Add-On Item: Vote Result: APPROVED RESOLUTION: A Resolution excusing Councilor Charmaine Crabb from the June 22, 2021 Regular Council Meeting. Clerk of Council’s Add-On Item: Vote Result: APPROVED RESOLUTION: A Resolution excusing Councilor Bruce Huff from the June 22, 2021 Regular Council Meeting. BOARD APPOINTMENTS - ACTION REQUESTED 8. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Page 9 of 14 Clerk of Council’s Agenda #8(A): No Action Taken A. CONVENTION & VISITORS BUREAU BOARD OF COMMISSIONERS: Marianne Richter (Mayor’s Appointment) Restaurant / Retail Industry Not Eligible to succeed Term Expires: December 31, 2021 These are four-year terms. Board meets monthly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 8 9. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #9(A): Vote Result: CONFIRMED appointment of Christopher Posey. A. REGION 6- REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Mr. Christopher Posey was nominated to succeed Ms. Beverly Garland. (Mayor Pro Tem Allen’s nominee) Term expires: June 30, 2024 10. COUNCIL’S DISTRICT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #10(A): No Action Taken A. KEEP COLUMBUS BEAUTIFUL COMMISSION: Sheila Mitchell (Council District 3- Huff) Not eligible to succeed Term Expires: June 30, 2021 Page 10 of 14  Patricia Thomas (Council District 4- Tucker) Not eligible to succeed Term Expires: June 30, 2021 Warren Wagner (Council District 5- Crabb) Resigned Term Expires: June 30, 2021 Susan Gallagher (Council District 7- Woodson) Does not desire reappointment Term Expires: June 30, 2021 Mark McCollum (Council District 8- Garrett) Not eligible to succeed Term Expires: June 30, 2021 This is a two-year term. Board meets every other month beginning in February. Clerk of Council’s Agenda #10(B): No Action Taken B. PUBLIC SAFETY ADVISORY COMMISSION: Friar Noel Danielewicz (Council District 3- Huff) Seat Declared Vacant Term Expires: October 31, 2022 11. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #11(A): No Action Taken A. BOARD OF FAMILY & CHILDREN SERVICES: Page 11 of 14  Dr. Deepali Agarwal Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2021 In accordance with O.C.G.A. 49-3-2 (Amended via 2015 SB 138) the governing authority (Local County Board of Commissioners) shall ensure that all appointments made on or after July 1, 2015, are made from the following categories: (1) Pediatric healthcare providers (active or retired); (2) Appropriate school personnel (active or retired); (3) Emergency responders (active or retired); (4) Law enforcement personnel (active or retired); (5) Private child welfare service providers (active or retired); (6) Alumni of the child welfare system; (7) Mental health care providers (active or retired); (8) Former foster parents and (9) Leaders within the faith-based community (active or retired). This is a five-year term. Meets monthly. Women: 5 Senatorial District 15: 5 Senatorial District 29: 0 Clerk of Council’s Agenda #11(B): No Action Taken B. KEEP COLUMBUS BEAUTIFUL COMMISSION: David Goldberg Open for Nominations Moving out of county (Council’s Appointment) At-Large Member Term Expires: June 30, 2021 Arsburn “Oz” Roberts Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2021 Dr. William Kendall Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2021 Page 12 of 14  Fran Fluker Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2021 Orlean Baulkmon Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2021 Larry Derby Open for Nominations At-Large Member (Council’s Appointment) Did not desire reappointment Term Expired: June 30, 2020 The terms are two-years. Meets every even month. Clerk of Council’s Agenda #11(C): No Action Taken C. TREE BOARD: Frank Tommey Open for Nominations Not Eligible to succeed (Council’s Appointment) Residential Development Member Term Expired: December 31, 2020 Troy Keller Open for Nominations Not Eligible to succeed (Council’s Appointment) Educator Member Term Expired: December 31, 2020 This is a four-year term. Meets as needed. Women: 6 Senatorial District 15: 4 Senatorial District 29: 7 Page 13 of 14 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen, seconded by Councilor Tucker. However due to the lack of a quorum; Councilors Davis, Thomas and Woodson having left the meeting and Councilors Crabb and Huff being absent from the meeting, the June 22, 2021 Regular Council Meeting was adjourned at 2:13 p.m. Page 14 of 14