Committee of the Whole

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE TUESDAY, NOVEMBER 20, 2018 COLUMBUS CITY HALL MINUTES 1. Roll Call: Present: Mayor Thom, Clark, Hendrickson, Millar, Reid, Theilen, Traxler; City Administrator Vander Sanden, City Attorney Johnson, Interim City Clerk Goebel, interested citizens and the media. 2. Notice of Open Meeting: Noted. 3. Approve Agenda: Motion by Theilen, second by Hendrickson to approve. Carried voice vote. 4. Citizens Comments on agenda items: None. 5. Department Reports: noted: DPW Quarterly & Monthly, Police Report – October 2018, Fire Dept Report – October 2018, Senior Center – September 2018, Treasurer's Report – October 2018, Lifestar Report – October 2018 6. Board/Committees/Commissions Reports: noted: ECCJMC – 09/20/18, HLPC – 10/11/18, Senior Center – 10/04/18, CWL – 10/11/18 7. Review & discuss request by Atty. Al Strohshein to assist with a donation to Columbus/Fall River Food Pantry: reported a charitable donation from Russ & Peggy Fredrick specifically designated to the Columbus /Fall River Food Pantry. The Food Pantry is not listed as a 501c(3) therefore, the donation would be made through the City, keep the funds segregated and move the money when needed. Move Forward to the 12/4 Regular meeting. 8. Review and discuss the following services contracts for 2019-2020: Electrical, Plumbing, HVAC, Hillside Cemetery-mowing, Hillside Cemetery-internment, Tree Care, Weeds- Grass-Shrubbery: HVAC: recommendation: TAS, $70/hr standard rate; $100/hr off hours; 15% mark up - Forward to 12/4 Regular meeting. Recommend notary not required upon approval. Electric: recommendation: SNS Electric, $65/hr standard rate; $97.50/hr off hours; 20% mark up - Forward to 12/4 Regular meeting. Recommend notary not required upon approval. Plumbing: recommendation: Wright Plumbing, $88/hr standard rate; $132/hr off hours; 25% mark up - Forward to 12/4 Regular meeting Internment @ Hillside Cemetery: recommendation: Meitner, $550 regular burial; $285 cremation; additional $200 Sundays & Holidays; additional $100 Saturdays - Forward to 12/4 Regular meeting Mowing: recommendation: From the Ground Up, $2000 2019, $2100 2020 per event - approximately 26 events per year. Council requests cemetery mowing be re-bid. Weed, Grass, Shrubbery: recommendation: From the Ground Up, $35/hr with response time of 24 hours. Council requests street & tree care be re-bid. Tree Care: recommendation: K&B, 1"-10"/$30; 11"-30"/$42; 31"-40"/$50; over 41"/$67.50; stump removal $10.25 per inch diameter; Tree Trimming $9.75 per inch diameter - Forward to 12/4 Regular meeting. 9. Review "Class A" Liquor & Fermented Malt Beverage license application for Maurer's Market IGA: Council would like more defined description of where alcohol will be sold and stored. Forward to 12/4 Regular meeting. Would like to see applicant make adjustments to license application. 10. Review and discuss final closeout Change Order for the 2018 City Street Project: Change Order decrease of $2412.64. Forward to 12/4 Regular meeting. 11. Consider and discuss resolution to accept donated utilities from Fromm Family Foods: Utilities from 2017 and Hall Road from 2018. They did the work and dedicate back to City. Forward to 12/4 Regular meeting. Page 2 – Council COW 11/20/18 12. Discuss transfer of Jurisdictional Rights of portion of STH 73: Agreement gives the City access control and ability to maintain the highway. Forward to 12/4 Regular meeting. 13. Discuss the placement of stop signs at John St & Hamilton/Center St & Hamilton: Motion by Thom, second by Hendrickson to place stop signs at John & Hamilton Streets and Center & Hamilton Streets. Carried voice vote. 14. Review & Discuss Condition of the Pillars at the Firemen’s Park Pavilion: several pillars have some damage and need assessment. Currently close off area on balcony where damage is. Need to spend the money to find out needs to repair. Vander Sanden will follow-up. 15. Consider and discuss scheduling of a Fall/Winter Council Listening Session: Traxler suggested the Library Annex for the listening session; would like to shoot for January session. Vander Sanden will send email with list of dates. 16. Update on Municipal Court: Vander Sanden attended meeting on November 13 but there was not a quorum. Wanted to discuss the City’s undesignated allotment of funds. Suggested the new meeting be held in Columbus. 17. Consider and discuss use of slow moving vehicles on city streets: Slow moving vehicles and low speed vehicles are separate issues and are regulated differently. Golf carts, electric vehicles, lawn mowers, ATV’s, UTV’s are regulated differently. Possibly review each vehicle individually and discuss one at a time; do not lump all together to try to regulate. Return to staff for maps and attorney for ordinance. 18. Convene to closed session per §19.85(1)(g) to confer with legal counsel for the governing body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Motion by Hendrickson, second by Clark to convene to closed session per §19.85(1)(g) to confer with legal counsel for the governing body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Roll call vote unanimous. Motion by Hendrickson, second by Theilen to reconvene to open session at 9:12 pm. Roll call vote unanimous. 19. Convene to closed session pursuant to §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility (City Employee evaluation process): Motion by Hendrickson, second by Clark to convene to closed session per pursuant to §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility (City Employee evaluation process). Roll call vote unanimous. Motion by Clark, second by Millar to reconvene to open session at 9:30 pm. Roll call vote unanimous. 20. Motion by Millar, second by Clark to adjourn at 9:31 pm. Carried voice vote.