Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE TUESDAY, JUNE 2, 2020 – 6:45 PM COLUMBUS CITY HALL AGENDA Video Conference Address: https://us02web.zoom.us/j/87357754471?pwd=OUt6UGR6K1ZhdDl0MTBTUWpjckhldz09 Meeting ID: 873 5775 4471 Password: 054767 OR Phone Conference Phone Number: 312 626 6799 Meeting ID: 873 5775 4471 Password: 054767 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments o Due to the COVID-19 health crisis, City staff will continue to minimize attendance at the Council meeting until further notice. Citizens wishing to make public comment at the meeting, please call 312-626-6799 by 6:15 pm. All comments are limited to 3 minutes in length. 5. Committee Minutes a. Hillside Cemetery – 2/3/20 6. Discuss re-opening plans for the Senior Center, Aquatic Center, Recreation programs 7. Review & discuss District 3 Aldermanic applications 8. Review & discuss City Tree Removal by K&B Tree & Lawn Care 9. Review applications for Alcohol License renewals: Licensing period 07/01/20 - 06/30/21 o Class "A" Fermented Malt Beverage Licenses o "Class A" Liquor & Fermented Malt Beverage Licenses o Class "B" Fermented Malt Beverage Licenses o "Class B" Liquor & Fermented Malt Beverage Licenses o "Class B" Fermented Malt Beverage License o "Class C" Wine License 10. Review applications for Tobacco Licenses – 7/1/20- 6/30/21 11. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential developments in the City of Columbus 12. Reconvene to open session 13. Convene to closed session per § 19.85(1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved 14. Reconvene to open session Adjourn  MINUTES OF THE MEETING HILLSIDE CEMETERY ASSOCIATION Monday February 3, 2020 Columbus Senior Center 105 N. DICKASON BLVD. COLUMBUS, WISCONSIN 53925 The meeting of Hillside Cemetery Association was called to order by Vice President David Roelke at 6:30 p.m. at the Columbus Senior; Columbus, Wisconsin 53925 Monday February 3, 2020 The public meeting had been posted and evidence thereof indicated by the city clerks proof of posting. Roll Call: Gloria Moldscheck, , Clara Sem1henn, Beth Altschwager, John Van Roo, Jim Kluetzman David Roelke, Joyce Shepard, Shirley Banetzke ,Evelyn McNulty, Alan Galston. Public Works Manager: Zach Navin Absent: B01mie Schoenhen, Vicki Schulze, The minutes of meeting October14, 2020, Read and approved. Beth Altschwager made a motion to accept the minutes; second by Evelyn Mc McNulty, canied by voice vote. Veteran Flags: Discussion regarding veteran flags: Zach Navin has notified cemeteries that we will not be providing flags this year 2020 for East York, North York ,Betheny, Salem, Bethel, St. Columbiaville, O'Keefe, Fountain Prairie, and St. Stephens Jolm Van Roo and his helpers will check over the flags we have at the cemetery, which can be used again. When needing flags the City will order. Cleaning Head Stones: President Roelke told the cemetery board members regarding cleaning of headstones; Marty McCarthy business name " GRAVE SAVERS " Maiiy McCaiihy "Grave Savers" is not registered with Wisconsin Department of Financial Institutions as a business. An interesting NOTE; The Wisconsin Cemetery Services policy is not to repair old sandstones headstones.. No known way to repair old Sandstone headstones because it material sediment, mainly of sand or rock grains of quarts or feldspar ai1d is very fragile and can not be nicely repaired. Jim Klueztman suggested: Pehl of Haiiford does cleaning of stones, Mike Hanousek suggested: Pechmann Memorials. Repairing Stones for 2020: The Wisconsin Correctional workers may not be working at our cemetery this summer due to the Virus. As there is no fa1iher business Beth Altschwager made a motion to adjourn, second by Joyce Shepard, canied by voice vote. Adjow11ed 7:01 p.m. Secretary Gloria Moldscheck  2020 AGENDA ITEM Committee of the Whole Meeting date: _____June 2, 2020__________________ Council Meeting date: __________ ___________ ITEM: __Proposed Plan to re-opening Columbus Area Senior Center_______ DETAILED DESCRIPTION OF SUBJECT MATTER: Attached is our proposed plan to re-open the senior Center in mid-June. This document outlines our plan to gradually offer programs and services to our seniors and to the public using phases to ensure safety. The months stated for each phase, is only a place holder. The actual transition through each phase will be dependent on CDC, state, county and local directives. The staff and meal site personnel have already been informed of new policies and given checklists and cleaning guides in preparation for re-opening. The custodian will be informed and given a cleaning checklist and guide to assist in these new cleaning and disinfecting policies. Thank you for your input and support during this challenging time. Kim LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Re-open Plan  Columbus Area Senior Center waiver ACTION REQUESTED OF COUNCIL: Although we will again be open to the public we are opening cautiously due to the group that we serve. We will open in phases, using precautions established by the CDC. This plan is based on Columbia County’s referencing of CDC guidelines and input from the WI Association of Senior Centers based on guidelines from the National Council on Aging. Communication of these changes to normal programming and policies will be done through membership mailing of newsletters, the Columbus Commotion, Senior Center Facebook and City of Columbus Web page. Registered members will be called by staff to answer questions and explain changes to programs, activities and safety precautions. The use of a month(s) per phase date is a place holder, not as an actual date of moving to the next phase. The actual change from one phase to another is dependent on directives from county health officials and the CDC. Phase 1 (June -July) All participants and staff will need to use the side door to enter and will be asked to use the hand sanitizer that we provide, each time they enter (even if it is multiple times during the day). No personal items or food/beverages will be permitted for participants who stay for an activity. Staff will only be allowed to store their own items in the office. We will have masks available and will ask the participants and staff to use, and if possible bring their own. Participants will be asked to sign a health liability waiver (see attached waiver). We will not be allowing more than 10 participants in the building at one time and only one activity will take place at any time during the day. Activities will require participants to register. We will offer an on line version (ZOOM, Facebook, etc.) of all appropriate programs. We will have limited programs in phase one (only those that we can ensure social distancing and other safety measures). These programs would be limited to: Meal delivery (no congregate or pick up) The ADRC meal program has its own safety policies in place and will ensure they are being maintained at CASC. The kitchen surfaces will be disinfected each day by ADRC Meal site staff using Medical equipment pick up or drop off Items will be reserved by phone with check out form completed by staff. Items will be disinfected prior to loan Book, game and puzzle pick up and drop off Items will be reserved by phone Items will be disinfected prior to loan Bingo- Tuesdays (limit 10 by reservation), but also available on https://bingobaker.com/play/1228516 Cards will be distributed and collected by staff and disinfected.  Paper copy of bingo cards will be available for pick up. Prizes will be mailed to those that win off-site. Trivia - Thursdays (limit 10 by reservation also available on ZOOM) Art Club – bi-monthly (limit 10 by reservation) One artist per table 6 feet apart, using their own supplies. Knit/Crochet – Wednesdays (limit 10 by reservation) Participants will be placed at tables 6 feet apart and use only their own supplies. Off-site participants can pick up yarn by appointment. No on site beverages or snacks, newspapers or magazines available. We will not have birthday lunch, potluck, cards or free breakfast. Our hours will be 10am-2pm Monday – Friday. Staff will be here from 7-3 each day. This will allow meal site workers to prep for deliveries without exposing them to participants. These hours will allow for staff to clean after end of day. Each night the cleaning person will disinfect all commonly used surfaces. Staff will also disinfect as needed throughout the day. (See cleaning schedule and check list attached). No rentals or evening programs until phase 2. It will be up to each of our partners (including the ADRC) to let us know when and how they will be restarting their programs with us. Phase 2 (July-August) All participants and staff will need to use the side door to enter and will be asked to use the hand sanitizer that we provide each time they enter (even if it is multiple times during the day). We will have masks available and will ask the participants and staff to use, and if possible bring their own. No personal items or food/beverages will be permitted for participants who stay for an activity. Participants will be asked to sign a health liability waiver (see attached waiver). We will not be allowing more than 20 participants in the building at one time and only one activity will take place at any time during the day. Activities will require participants to register. We will have limited programs in phase two (only those that we can ensure social distancing and other safety measures). These programs would be limited to: Meal delivery (no congregate or pick up) The ADRC meal program has its own safety policies in place and will ensure they are being maintained at CASC.  The kitchen surfaces will be disinfected each day by ADRC Meal site staff using Medical equipment pick up or drop off Items will be reserved by phone with check out form completed by staff. Items will be disinfected prior to loan Book, game and puzzle pick up and drop off Items will be reserved by phone Items will be disinfected prior to loan Bingo- Tuesdays (limit 20 by reservation), but also available on https://bingobaker.com/play/1228516 Cards will be distributed and collected by staff and disinfected. Exercise class – Monday and Wednesdays (limit 20 by reservation led by Kim Lang, available on ZOOM with a liability waiver read each time). Each participant will be given an exercise band and stress ball to keep in a bag marked with their name which only they will use each time. At home participants can pick bands and stress balls by appointment to keep at home. Trivia - Thursdays (limit 10 by reservation also available on ZOOM) Art Club – bi-monthly (limit 10 by reservation) One artist per table 6 feet apart, using their own supplies. Knit/Crochet – Wednesdays (limit 10 by reservation) Participants will be placed at tables 6 feet apart and use only their own supplies. Off-site participants can pick up yarn by appointment. Foot Clinic- Beaver Dam Hospital will schedule under social distancing guidelines Benefit specialist (can be done via phone) Corn-hole league – bi-monthly on Mondays Held in main room with distance between boards. Bags assigned to each player who will only touch their assigned bags. Single person play. Bags will be disinfected after each game. Fitness room (limit 1 per hour by reservation) Spouses may exercise together. Equipment will be cleaned after use by user and by staff. No on site beverages or snacks, newspapers or magazines available. We will not have birthday lunch, potluck, cards or free breakfast. Our hours will be 7am-2pm Monday – Friday. Staff will be here from 7-3 each day. This will allow meal site workers to prep for deliveries without exposing them to participants. These extended hours will allow for more individuals to reserve time in our fitness room. The extra staff time will allow for extra disinfecting after close. Each night the cleaning person will disinfect all commonly used surfaces. Staff will also disinfect as needed throughout the day. Rentals or evening programs with less than 20 participants will be allowed with hand sanitizing and social distancing required. Partner organizations will begin to hold programming at the Center, following their organizations guidelines and our facilitating health directives. Phase 3 (August-September) Both entrances will be open with hand sanitizer at each entrance. We will be asking that all participants use the hand sanitizer each time they enter (even if it is multiple times during the day). We will have masks available for those wishing to continue wearing them. We will not be allowing more than 50 participants in the building at one time during the day. Some activities will require participants to register. All programs will resume with added safety precautions being implemented as directed. We will not have beverages, snacks, birthday lunch, potluck, cards, fun with Red Bud or free breakfast until the meal site has congregate meals again. At that time, all recommended safety precautions will be implemented. Our hours will be 7am-3pm Monday – Thursday and 7am-2pn Fridays. Each night the cleaning person will disinfect all commonly used surfaces. Staff will also disinfect as needed throughout the day. Rentals or evening programs with less than 50 participants will be allowed with hand sanitizer available at each entrance. Phase three precautions will remain in place until advised otherwise by the CDC.  Columbus Area Senior Center COMMUNICABLE DISEASE RELEASE OF LIABILITY & ASSUMPTION OF RISK AGREEMENT In consideration of being allowed to participate in any way in the programs, related events, and activities, I the undersigned, acknowledge, appreciate, and agree that: I am aware there are risks to me of exposure to directly or indirectly arising out of, contributed to, by, or resulting from an outbreak of any and all communicable disease, including but not limited to, the virus “severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2)”, which is responsible for Coronavirus Disease (COVID-19) and/or any mutation or variation thereof. I, for myself and on behalf of my heirs, assigns, personal representatives and next of kin, HEREBY RELEASE, INDEMNIFY, AND HOLD HARMLESS THE (NAME OF ORGANIZATION), its officers, officials, agents and/or employees, other participants, sponsors, advertisers, and, if applicable, owners and lessors of premises used to conduct the event (RELEASEES), from any and all claims, demands, losses, and liability arising out of or related to any ILLNESS, INJURY, DISABILITY OR DEATH I may suffer, WHETHER ARISING FROM THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE, to the fullest extent permitted by law. I HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND SIGN IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT. Participant Signature: Participant printed name: Date:  CITY OF COLUMBUS FOR MEETING OF: June 2, 2020 REQUEST FROM/DEPARTMENT: CAAC AGENDA ITEM/REQUEST: Columbus Area Aquatic Center 2020 Reopening Plan *************************************************** DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: See enclosures please PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: _________________________ Department: __________________________ Acct. # Approved Budget: ______________ Current Balance in Acct #: ________________ Remaining Balance in Acct #: _______________ (after approval)  Columbus Area Aquatic Center 2020 Reopening Plan The Columbus Area Aquatic Center is a 14,000 square foot facility that has a 792-person capacity. These recommended practices were written in order to provide a framework for our facility and to have a starting point in which to begin operations safely and to avoid or reduce the spread of COVID-19 to the greatest extent possible. They will not eliminate all risk but will be a guide to mitigate issues associated with it. The impetus lies not only on the operator but also on the swimmers in adhering to safe practices. Typical pool operations during non-swim lessons weeks can be seen on schedule 1A. During these operations, the daily attendance has a wide range depending on the three-month season. June and July typically will have a daily attendance average of over 500 swimmers. This schedule will typically require between 16-24 different staff members working throughout the day. Schedule 2A indicates typical operations during weeks with swim lessons. With the added sessions of swim lessons, we can experience having an additional 100 swimmers in the water during the four-hour swim lesson timeframe. This schedule will typically have between 18-28 different staff members working throughout the day. Original 2020 Pool Season Dates and Activities: - June 3rd - Opening Day (Modified Hours) - June 7th - Start of Regular Business Hours - June 10th-July 24th - Swim Team - June 15-June 26 M-F - Session 1 Swim Lessons - June 20th - Mini Triathlon - June 28th - Ping Pong Float - July 4 (Open 3-6PM) - July 13-July 24 M-F - Session 2 Swim Lessons - July 17th – Beach Night - August 3-August 14 M-F - Session 3 Swim Lessons - August 16 - Back to School Night - August 23 - End of Season The CDC has reported that there is no evidence that COVID-19 can spread to people through the water used in pools, hot tubs, or water playgrounds. Proper operation and disinfection of pools, hot tubs, and water playgrounds should kill the virus that causes COVID-19. During this time, it is our top priority to ensure the health and safety of our employees, associates, customers, and communities. To open safely and timely the aquatic center will follow guidelines provided by the CDC and Wisconsin Health Departments through social distancing, capacity reductions, and timely disinfecting of the aquatic facility. This plan is designed to go into effect at the time of opening through July 5. This ending date is subject to change depending on guidance of health organizations and will be assessed throughout the period by management staff. Management staff will consider risks of the virus in the community, patrons following social distancing guidelines, and the overall health and wellbeing of the aquatic staff. Reopening 2020 Pool Season Dates and Activities:  Open Day Roughly June 17th (Possibly later)  Need proper time to address small cracks on exterior of gutter system  New surface on the stairs and platform for big flume slide  Mid America coming in to address surface cracks on pool surface  Time to properly train staff and recertify lifeguards  Filling pool and balancing chemicals (Roughly takes a 5-7 days) Cancellations of the following: Swim Team (June 10th-July 24th)  Department of Agriculture, Trade, and Consumer Protection- Suggested one patron per lane at a time is suggested for lap swimming or competition. Patrons are expected to swim in the middle of the lane to allow for maximum distance between heads (approximately 7 feet).  Difficulty ensuring swimmers are social distancing when swimming based on the nature of the sport, using pool equipment, sharing water bottles.  Lack of other recreational swim teams running a summer program. Many teams that we compete against use school facilities for practice and hosting meets. (Normally have six meets. Unable to have any meets at this time.)  Swim practice times of 4:00PM-5:00PM Monday-Friday in June- July 3rd could be used as additional times open to public Session 1 Swim Lessons (June 15-June 26 M-F)  Difficulty training staff in time allow  Difficulty in opening the pool to patrons the same week of starting lessons  We encourage staff to be hands-on teachers. This would decrease the quality of instruction.  Difficulty in social distancing during classes, use of equipment, ratio of teachers  Department of Agriculture, Trade, and Consumer Protection- Follow American Red Cross Learn to swim guidance. This could mean that only lessons for more advanced swimmers, or parent- child lessons, will initially be allowed in order to discourage close contact of nonfamily members Reschedule Mini Triathlon (June 20) to later date in July or August  Difficulty social distancing during certain points of event  Lack of time for staff to plan and schedule  More opportunity for enrollment Ping Pong Float (June 28)  Difficulty social distancing during event  Swimmers touch ping pong balls in water and bring them up to staff to collect prizes  Swimmers in proximity (not social distancing) while waited on pool deck for event to start and inline waiting for prizes Closed July 4 (Open 3-6PM in the past)  Difficulty in staffing  Increased number of nonmembers unfamiliar with our pool rules and policies Remaining events to be considered at a later date Daily Pool Schedule: Entrance to the Facility/Front Counter Space Post a sign at the entrance of the facility informing all personnel and customers that they should avoid entering the facility if they have any COVID-19 symptoms; maintain a minimum 6ft distance from one another; sneeze and cough into one’s elbow, not shake hands or engage in any unnecessary physical contact. Its recommend signs should include the follow:   Individuals experiencing COVID0-19 like symptoms such as fevers, coughing, flu like symptoms should avoid entering the facility.  Individuals entering the facility must be wearing face coverings; face coverings must remain in place until entering the pool water and put back on upon exiting the pool water.  Maintain social distance of a minimum of 6Ft at all times. This includes in all indoor facility, restrooms, deck area and the swimming pool.  Minimize all person-to-person contact. With a 14,000 square foot aquatic facility, our attendance to adhere to a six-foot social distancing guideline would put our compacity at roughly 123 people. What is important to consider in that figure is that social distancing guidelines for this figure would mean that no one in that 123 people live at the same residence. Considering our daily staff needs and social distancing guidelines, the aquatic center will have a compacity cap of 150 people. To allow as many patrons to enjoy the pool as possible daily and properly ensure a safe and clean environment the aquatic center will hold four separate swimming times of two hours. (Please look at schedule 3A)  The times will be from 10:30am-12:30pm, 1:00pm-3:00pm, 3:30pm-5:30pm, and 6:30pm-8:30pm during the weekday. (Lap swim 5:30pm-6:30pm during cleaning)  The times will be from 11:00am-1:00pm, 1:30pm-3:30pm, 4:00pm-6:00pm, and 6:30pm-8:30pm during the weekend. (Lap Swim 10am-11am)  During each swimming time, the pool will be closed to the public for cleaning.  Families and individuals will be able to sign up for one of these times through Activenet a day in advance.  Cleaning and Disinfecting Considerations Cleaning and disinfecting high traffic and common use areas has always been a critical element of the safe operation of an aquatic facility and under the current set of circumstances this practice will take on an even bigger sense of urgency. The CDC recommends practicing routine cleaning of frequently touched surfaces. More frequent cleaning and disinfection may be required based on level of use. Surfaces and objects in public places should be cleaned and disinfected before each use. Examples of high touch surfaces include tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilet, faucets and sinks. During the 30 minutes, closing period, public patrons will leave the facility through an open gate by concessions.  Patrons will be asked to leave the facility in a timely fashion  Swimmers will not be allowed to enter the locker rooms to shower  Patrons will not be allowed to remain at the pool on the deck for tanning  Patrons will be able to purchase concession food on a strict to go basis  GOAL: All patrons will exit the facility within 10 minutes of the closing of a time period  Proper time for staff to clean and disinfect bathhouse facility and deck Active net Registration:  Each time will only allow a capacity of 150 patrons.  Patrons will only be allowed one time a day to swim. This can be subject to change based on demand of the facility.  This will allow 600 different patrons to attend every day.  Active net Registration will be open the day before. We will open enrollment up via Activenet in series with CAAC members given priority, followed by residents of Columbus, and lastly non- residents of Columbus.  Members have already purchased individual memberships ($90/ $110) and family memberships ($200/$225)  Residents of Columbus pay yearly subsidies to run the aquatic center  GOAL: Manage expectation! If we do not put a cap to admissions and have people enroll a day ahead, we could see upset customers and social distancing problems on hot days. Example: We have a line waiting at the door of 300 people and we have to turn away potential customers.  Patrons of the pool will create an account and log onto Activenet to enroll in a scheduled time.  Patrons will pay for their scheduled time via credit card online and there will be NO REFUNDS.  Patrons not attending for scheduled time. We lose money and keep someone else from using the facility.  Patrons signing up without paying fee. (Could have the 150 people sign up and only 100 show up. Might have been 50 others that would have attending)  Refunds would be given due to weather below 65 degrees, thunderstorms, fecal contamination, or at manager’s discretion. Pricing:  Lap Swim: $3  Daily two-hour rate: ????  Residents $3  Non-Residents $4 / should the fee be more?  There will be no distinction for viewers at this time as they are still taking up a place. Policies:  No pool toys will be allowed  -Swimmers 12 and under will need to be accompanied by an adult or guardian – unsure as we have a rule now no one under the age of nine allowed without a guardian. Admissions:  Entrance into the aquatic facility will follow social distancing guidelines  Patrons will be encouraged to follow X’s outside of pool area (these will be 6 feet apart and wrap towards side parking lot  One family or patron will be allowed to enter the facility to check in at a time (This will prevent giant build ups of people in our entrance)  Employees will be required to wear disposable gloves and faces masks when appropriate  A maximum of four employees will be allowed in this area at a time  A plastic barrier will be up to separate employees from patrons  Patrons will scan their own memberships at the request of staff  Swimmers that passed our “Deep End” test will be given a wrist band to put on by themselves  Families of groups close to 10 persons will be provided colored wristbands to aid staff in knowing they are together. Concession Stand:  Maximum of four employees in the concessions stand at a time  Employees will be required to wear disposable gloves when:  Stocking products, serving products.  Handling money, one person is to handle money during their time in concessions  The concessions stand will only be serving packaged items  Tables will be cleaned / disinfected after each use  System where customers flip sign to identify used tables  Signage will be posted in concession area to encourage patrons to sit only with immediate family or a maximum of four people per table  Pool bubbler will be closed On the concession Deck:  Arrows will indicate where patrons should move to order and pick up food  X’s will be places to encourage social distancing between patrons Slide:  X’s will be placed on the big slide concrete platform to encourage social distancing between patrons  Slide attendant will be wearing disposable gloves  Slide attendant will clean and disinfected metal bar and slide platform after each use  In addition to normal operation and policies regarding large flume water slide patrons will be encourage to ONLY ride with individuals in their immediate family Pool Deck:  Chairs placement will follow social distancing guidelines  Chairs will be placed by staff to be six feet apart (Tape will be placed on concrete to mark this guideline)  This will provide roughly 60 chairs on concrete space  Families will be able to share their chair  Signs will be placed to prevent patrons from moving chairs outside of marked off area Grass space:  Signs will be placed on grass to encourage families that they can sit and place their belongings in grass space Pool: - Water Attractions in shallow end o The handles to increase/decrease water flow will be covered o Guards will encourage patrons to not touch them - Pelican Slide o Guards will encourage patrons to wait at bottom of stairs before going on the slide o Assisting staff member will disinfect stair handrails throughout the day - Ladders o Patrons will be encouraged to enter/exit the pool at the zero-depth entry o Assisting staff member will disinfect ladders throughout the day  - “Deep End” Test  The swim test will continue with swimmers 11 and under taking an endurance test to swim in the deep end  Test will be limited to two swimmers at a time  Testing will ONLY take place within 30 minutes of the opening of the bracketed pool time due to staffing concerns - Diving Board  X’s will be placed on the pool deck to ensure social distancing  Assisting staff member will disinfect stair handrails throughout the day - Vortex Slide  X’s will be placed on the pool deck to ensure social distancing  Assisting staff member will disinfect stair handrails throughout the day - Large Flume Water Slide  In addition to normal operation and policies regarding large flume water slide patrons will be encourage to ONLY ride with individuals in their immediate family  Guards will wear face covering at bottom of slide  Assisting staff member will disinfect metal handrails exiting slide area throughout the day Locker rooms:  Lockers will not be open for use to the community (belongings can be taken out to the pool deck)  Locker rooms will have arrows placed to encourage patrons to only enter and exit in certain locations  Patrons will be encouraged to only use the locker rooms when entering the aquatic facility  Limiting unnecessary trips to the locker rooms to check phone, shower, etc. can help ensure a clean and safe bathroom  Assisting staff members will disinfect metal handrails, changing areas, showers, and bathroom fixtures throughout the day  Signage encouraging patrons to wash heads and explain importance of social distancing  GOAL: Patrons will only use locker rooms when entering the aquatic facility to change, shower, etc. Family Change:  Family Change Bathrooms (Two) will always remain in the locked position to ensure a clean space for patrons  Patrons will have staff open family change bathrooms. Before allowing patrons in family change, staff will disinfect the bathroom.  GOAL: Patrons will use family change bathrooms instead of locker rooms. We can better monitor patrons coming and going that are using the facility. This will ensure that patrons are using a clean and safe bathroom.  Signage to be posted to ensure no confusion with patrons Pool Staff:  Employees will need to properly social distance by never exceeding four people in one area of the aquatic facilities bathhouse  Staff will NOT share towels, goggles, shirts, whistles, etc.  Lifeguards will be provided their own rescue masks and first aid materials in a fanny pack  These will stay in their lockers and will be returned at the end of season  Lifeguards will be provided their own rescue tube at the beginning of their shift  Rescue tubes will be disinfected at the end of each shift  Lifeguards will be provided face masks to wear when guarding  ACS will be provided face masks and disposable gloves  CAAC apparel (pullovers, windbreakers, hats, etc.)  This shared apparel will be housed in Kane’s office  Apparel will be signed out and at the end of each shift; it will be washed and cleaned. Staff Meetings will adhere to social distancing guidelines or be held on a virtual platform.  A small bottle of hand sanitizer will be issued to each lifeguard.  Hand sanitizer will be available within the lifeguard break room, group bathrooms, changing area, and kitchen.  We will encourage staff to bring mini ice coolers for lunch  Sunscreen / small bottles to be issued to each employee or having a no-touch dispenser for employees to use. Discourage staff assisting other staff in the application of sunscreen. Consider mandating the wearing of a rash guard/t-shirt and hat to reduce frequency of sunscreen application.  Summary of rules guidelines:  Post new rules and protocol through the facility  Educate and train staff on the new rules and protocol  Engage and send the rules to current swimmers  Circulate your rules, lap swim opening, and protocols on website and social media  1A Sunday Monday Tuesday Wednesday Thursday Friday Saturday (Regular Pool Hours/ No Lessons) 6:00AM X Lap Swim X Lap Swim X Lap X Swim 7:00AM X Lap Swim X Lap Swim X Lap X Swim 8:00AM X X X X X X X 9:00AM X X X X X X X 10:00AM X X X X X X X 11:00AM Lap X X X X X Lap Swim Swim 12:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 1:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 2:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 3:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 4:00PM Open Swim Swim Swim Team Swim Swim Open Swim Team Team Team Team Swim 5:00PM Open Lap Lap Lap Swim/ Lap Swim/ Lap Open Swim Swim/ Swim/ Toddler Toddler Swim/ Swim Toddler Toddler Time Time Toddler Time Time Time 6:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 7:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 8:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 9:00PM 8:30PM 8:30PM 8:30PM 8:30PM 8:30PM 8:30PM 8:30PM Close Close Close Close Close Close Close  2A Sunday Monday Tuesday Wednesday Thursday Friday Saturday (Regular Pool Hours/ With Swim Lessons) 6:00AM X Lap Swim X Lap Swim X Lap Swim X 7:00AM X Lap Swim X Lap Swim X Lap Swim X 8:00AM X X X X X X X 9:00AM X Swim Swim Swim Swim Swim X Lessons Lessons Lessons Lessons Lessons 10:00AM X Swim Swim Swim Swim Swim X Lessons Lessons Lessons Lessons Lessons 11:00AM Lap Swim Swim Swim Swim Swim Lap Swim Swim Lessons Lessons Lessons Lessons Lessons 12:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 1:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 2:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 3:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 4:00PM Open Swim Swim Swim Team Swim Swim Open Swim Team Team Team Team Swim 5:00PM Open Lap Lap Lap Swim/ Lap Swim/ Lap Open Swim Swim/ Swim/ Toddler Toddler Swim/ Swim Toddler Toddler Time Time Toddler Time Time Time 6:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 7:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 8:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 9:00PM 8:30PM 8:30PM 8:30PM 8:30PM 8:30PM 8:30PM 8:30PM Close Close Close Close Close Close Close  3A Sunday Monday Tuesday Wednesday Thursday Friday Saturday (Modified Pool Schedule- Weekday) 6:00AM X Lap Swim X Lap Swim X Lap X Swim 6:30AM X Lap Swim X Lap Swim X Lap X Swim 7:00AM X Lap Swim X Lap Swim X Lap X Swim 7:30AM X Lap Swim X Lap Swim X Lap X Swim 8:00AM X Clean X Clean X Clean X Facility Facility Facility 8:30AM X X X X X X X 9:00AM X X X X X X X 9:30AM X X X X X X X 10:00AM Lap X X X X X Lap Swim Swim 10:30AM Lap Open Open Open Swim Open Open Lap Swim Swim Swim Swim Swim Swim 11:00AM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 11:30AM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 12:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 12:30PM Open Clean Clean Clean Clean Clean Open Swim Facility Facility Facility Facility Facility Swim 1:00PM Clean Open Open Open Swim Open Open Clean Facility Swim Swim Swim Swim Facility 1:30PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 2:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 2:30PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 3:00PM Open Clean Clean Clean Clean Clean Open Swim Facility Facility Facility Facility Facility Swim 3:30PM Clean Open Open Open Swim Open Open Clean Facility Swim Swim Swim Swim Facility 4:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 4:30PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 5:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 5:30PM Open Lap Lap Lap Swim/ Lap Swim/ Lap Open Swim Swim/ Swim/ Clean Clean Swim/ Swim Clean Clean Facility Facility Clean Facility Facility Facility 6:00PM Clean Lap Lap Lap Swim/ Lap Swim/ Lap Clean Facility Swim/ Swim/ Clean Clean Swim/ Facility Clean Clean Facility Facility Clean Facility Facility Facility 6:30PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 7:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 7:30PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 8:00PM Open Open Open Open Swim Open Open Open Swim Swim Swim Swim Swim Swim 8:30PM Clean Clean Clean Clean Clean Clean Clean Facility Facility Facility Facility Facility Facility Facility  How to Safely Wear and Take Off a Cloth Face Covering WEAR YOUR FACE COVERING CORRECTLY • Wash your hands before putting on your face covering • Put it over your nose and mouth and secure it under your chin • Try to fit it snugly against the sides of your face • Make sure you can breathe easily • Do not place a mask on a child younger than 2 USE THE FACE COVERING TO PROTECT OTHERS • Wear a face covering to protect others in case you’re infected but don’t have symptoms • Keep the covering on your face the entire time you’re in public RR IER • Don’t put the covering around your neck or up on your forehead BA LO TH • Don’t touch the face covering, and, if you do, clean your hands C FOLLOW EVERYDAY HEALTH HABITS PHARMACY • Stay at least 6 feet away from others • Avoid contact with people who are sick • Wash your hands often, with soap and water, for at least 20 seconds each time • Use hand sanitizer if soap and water are not available TAKE OFF YOUR CLOTH FACE COVERING CAREFULLY, WHEN YOU’RE HOME • Untie the strings behind your head or stretch the ear loops • Handle only by the ear loops or ties • Fold outside corners together • Place covering in the washing machine • Wash your hands with soap and water Cloth face coverings are not surgical masks or N-95 respirators, both of which should be saved for health care workers and other medical first responders. For instructions on making a cloth face covering, see: cdc.gov/coronavirus CS 316439A 04/30/2020  What you should know about COVID-19 to protect yourself and others Know about COVID-19 milk Practice social distancing • Coronavirus (COVID-19) is an illness caused • Buy groceries and medicine, by a virus that can spread from person go to the doctor, and to person. complete banking activities • The virus that causes COVID-19 is a new online when possible. coronavirus that has spread throughout • If you must go in person, the world. stay at least 6 feet away from • COVID-19 symptoms can range from mild others and disinfect items you (or no symptoms) to severe illness. must touch. • Get deliveries and takeout, and limit in-person contact as Know how COVID-19 is spread much as possible. • You can become infected by coming into close contact (about 6 feet or two Prevent the spread of arm lengths) with a person who has COVID-19. COVID-19 is primarily spread COVID-19 if you are sick from person to person. • Stay home if you are sick, • You can become infected from respiratory except to get medical care. droplets when an infected person coughs, • Avoid public transportation, sneezes, or talks. ride-sharing, or taxis. • You may also be able to get it by touching a • Separate yourself from other surface or object that has the virus on it, and people and pets in your home. then by touching your mouth, nose, or eyes. • There is no specific treatment for COVID-19, but you can seek Protect yourself and others from COVID-19 medical care to help relieve your symptoms. • There is currently no vaccine to protect against COVID-19. The best way to protect • If you need medical attention, yourself is to avoid being exposed to the call ahead. virus that causes COVID-19. • Stay home as much as possible and avoid Know your risk for close contact with others. severe illness • Wear a cloth face covering that covers your nose and mouth in public settings. • Everyone is at risk of getting COVID-19. • Clean and disinfect frequently touched surfaces. • Older adults and people of any age who have serious • Wash your hands often with soap and water underlying medical conditions for at least 20 seconds, or use an alcohol- may be at higher risk for more based hand sanitizer that contains at least severe illness. 60% alcohol. cdc.gov/coronavirus CS 314937A 04/15/2020 KEEP CALM AND WASH YOUR HANDS CS243041B  How to Protect Yourself and Others Know how it spreads • There is currently no vaccine to prevent coronavirus disease 2019 (COVID-19). • The best way to prevent illness is to avoid being exposed to this virus. • The virus is thought to spread mainly from person-to-person. » Between people who are in close contact with one another (within about 6 feet). » Through respiratory droplets produced when an infected person coughs, sneezes or talks. » These droplets can land in the mouths or noses of people who are nearby or possibly be inhaled into the lungs. » Some recent studies have suggested that COVID-19 may be spread by people who are not showing symptoms. Everyone should Clean your hands often • Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing. • If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry. • Avoid touching your eyes, nose, and mouth with unwashed hands. Avoid close contact • Stay home if you are sick. • Avoid close contact with people who are sick. • Put distance between yourself and other people. » Remember that some people without symptoms may be able to spread virus. » This is especially important for people who are at higher risk of getting very sick. www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/people- at-higher-risk.html cdc.gov/coronavirus CS 316291A 05/05/2020 Cover your mouth and nose with a cloth face cover when around others • You could spread COVID-19 to others even if you do not feel sick. • Everyone should wear a cloth face cover when they have to go out in public, for example to the grocery store or to pick up other necessities. » Cloth face coverings should not be placed on young children under age 2, anyone who has trouble breathing, or is unconscious, incapacitated or otherwise unable to remove the mask without assistance. • The cloth face cover is meant to protect other people in case you are infected. • Do NOT use a facemask meant for a healthcare worker. • Continue to keep about 6 feet between yourself and others. The cloth face cover is not a substitute for social distancing. Cover coughs and sneezes • If you are in a private setting and do not have on your cloth face covering, remember to always cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow. • Throw used tissues in the trash. • Immediately wash your hands with soap and water for at least 20 seconds. If soap and water are not readily available, clean your hands with a hand sanitizer that contains at least 60% alcohol. Clean and disinfect • Clean AND disinfect frequently touched surfaces daily. This includes tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets, and sinks. www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/ disinfecting-your-home.html • If surfaces are dirty, clean them: Use detergent or soap and water prior to disinfection. • Then, use a household disinfectant. You can see a list of EPA-registered household disinfectants here. cdc.gov/coronavirus  Hands that look clean can still have icky germs! Wash Your Hands! This material was developed by CDC. The Life is Better with Clean Hands campaign is made possible by a partnership between the CDC Foundation, GOJO, and Staples. HHS/CDC does not endorse commercial products, services, or companies.  CITY OF COLUMBUS FOR MEETING OF: June 2, 2020 REQUEST FROM/DEPARTMENT: Recreation AGENDA ITEM/REQUEST: Columbus Recreation Day Camp 2020 Reopening Plan *************************************************** DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: See enclosures please PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: _________________________ Department: __________________________ Acct. # Approved Budget: ______________ Current Balance in Acct #: ________________ Remaining Balance in Acct #: _______________ (after approval)  Columbus Recreation Summer Day Camp 2020 Safety Plan Our goal is to continue to provide our community with the best service possible during this time of uncharted events. To keep our campers and staff healthy, the Recreation Department has made changes to our operations in an effort to reduce person-to-person interaction. Parents can definitely expect to see safety as the first and foremost focus at camp this summer. We know that when a child feels safe, they learn and grow even more effectively. Columbus Recreation has considered implementing several strategies to encourage behaviors and maintain operations that reduce the risk of spread. Our strategies are listed below. Camp hours will be Monday – Thursday 9am – 4pm. Time is subject to change depending on the need from our community members. Tentative start date is June 22 and will run through the second week in August. Camp is open for kids age 4-14  Camp will set up in the lower level of the Pavilion to allow enough spacing  Campers are to be pre-enrolled, no drop ins allowed.  Day campers and staff stay together all day, each day. One staff member to six campers  Campers remain at least 6 feet apart  Campers have designated craft kits; scissors, highlighters, crayons, etc.  Staff will assist with additional supplies for campers  Designated area set up for personal belongings  Encourage lunches be brought in totes  No snacks provided to campers unless prepackaged items. Water will be on site, single use bottles. Limit the sharing of food and ensure food safety practices are in line with CDC recommendations.  Outdoor activities will be prioritized.  All campers are from the local geographic area (e.g., city, town, county, community). Promoting healthy and protective measures for staff and campers  Encouraging staff to stay home when sick.  Teaching and reinforcing proper hand hygiene and respiratory etiquette.  Providing face coverings for day-to-day use.  Ensuring adequate supplies are on hand.  Posting reinforcing signs and messages.  Having hand sanitizer readily available for continued use. Maintaining healthy environments  Engage in frequent cleaning and disinfection of frequently touched surfaces and shared equipment.  Discourage the sharing of items and personal belongings.  Modify layouts to encourage physical distancing.  Ensure protections for staff and campers who are at higher risk of severe illness.  Stagger scheduling, including arrival and drop-off times. Columbus Recreation will find a way to take care of our campers. Our day camp is about community, growth, love and support.  How to Safely Wear and Take Off a Cloth Face Covering WEAR YOUR FACE COVERING CORRECTLY • Wash your hands before putting on your face covering • Put it over your nose and mouth and secure it under your chin • Try to fit it snugly against the sides of your face • Make sure you can breathe easily • Do not place a mask on a child younger than 2 USE THE FACE COVERING TO PROTECT OTHERS • Wear a face covering to protect others in case you’re infected but don’t have symptoms • Keep the covering on your face the entire time you’re in public RR IER • Don’t put the covering around your neck or up on your forehead BA LO TH • Don’t touch the face covering, and, if you do, clean your hands C FOLLOW EVERYDAY HEALTH HABITS PHARMACY • Stay at least 6 feet away from others • Avoid contact with people who are sick • Wash your hands often, with soap and water, for at least 20 seconds each time • Use hand sanitizer if soap and water are not available TAKE OFF YOUR CLOTH FACE COVERING CAREFULLY, WHEN YOU’RE HOME • Untie the strings behind your head or stretch the ear loops • Handle only by the ear loops or ties • Fold outside corners together • Place covering in the washing machine • Wash your hands with soap and water Cloth face coverings are not surgical masks or N-95 respirators, both of which should be saved for health care workers and other medical first responders. For instructions on making a cloth face covering, see: cdc.gov/coronavirus CS 316439A 04/30/2020  How to Protect Yourself and Others Know how it spreads • There is currently no vaccine to prevent coronavirus disease 2019 (COVID-19). • The best way to prevent illness is to avoid being exposed to this virus. • The virus is thought to spread mainly from person-to-person. » Between people who are in close contact with one another (within about 6 feet). » Through respiratory droplets produced when an infected person coughs, sneezes or talks. » These droplets can land in the mouths or noses of people who are nearby or possibly be inhaled into the lungs. » Some recent studies have suggested that COVID-19 may be spread by people who are not showing symptoms. Everyone should Clean your hands often • Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing. • If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry. • Avoid touching your eyes, nose, and mouth with unwashed hands. Avoid close contact • Stay home if you are sick. • Avoid close contact with people who are sick. • Put distance between yourself and other people. » Remember that some people without symptoms may be able to spread virus. » This is especially important for people who are at higher risk of getting very sick. www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/people- at-higher-risk.html cdc.gov/coronavirus CS 316291A 05/05/2020 Cover your mouth and nose with a cloth face cover when around others • You could spread COVID-19 to others even if you do not feel sick. • Everyone should wear a cloth face cover when they have to go out in public, for example to the grocery store or to pick up other necessities. » Cloth face coverings should not be placed on young children under age 2, anyone who has trouble breathing, or is unconscious, incapacitated or otherwise unable to remove the mask without assistance. • The cloth face cover is meant to protect other people in case you are infected. • Do NOT use a facemask meant for a healthcare worker. • Continue to keep about 6 feet between yourself and others. The cloth face cover is not a substitute for social distancing. Cover coughs and sneezes • If you are in a private setting and do not have on your cloth face covering, remember to always cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow. • Throw used tissues in the trash. • Immediately wash your hands with soap and water for at least 20 seconds. If soap and water are not readily available, clean your hands with a hand sanitizer that contains at least 60% alcohol. Clean and disinfect • Clean AND disinfect frequently touched surfaces daily. This includes tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets, and sinks. www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/ disinfecting-your-home.html • If surfaces are dirty, clean them: Use detergent or soap and water prior to disinfection. • Then, use a household disinfectant. You can see a list of EPA-registered household disinfectants here. cdc.gov/coronavirus  Stop the Spread of Germs Help prevent the spread of respiratory diseases like COVID-19. Avoid close contact with people who are sick. Cover your cough or sneeze with a tissue, then throw the tissue in the trash. Clean and disinfect frequently touched objects and surfaces. Avoid touching your When in public, wear a cloth eyes, nose, and mouth. face covering over your nose and mouth. Stay home when you are sick, except to get medical care. Wash your hands often with soap and water for at least 20 seconds. cdc.gov/coronavirus 316351-A April 7, 2020 9:58 AM  Hands that look clean can still have icky germs! Wash Your Hands! This material was developed by CDC. The Life is Better with Clean Hands campaign is made possible by a partnership between the CDC Foundation, GOJO, and Staples. HHS/CDC does not endorse commercial products, services, or companies.  2019 AGENDA ITEM Committee of the Whole Meeting date: ___ June 2, 2020____ Council Meeting date: ______June 16, 2020_______________ ITEM: __Alcohol License Renewals – Licensing Period 7/1/20-6/30/21__ __ DETAILED DESCRIPTION OF SUBJECT MATTER: All alcohol license applications have been reviewed for completeness. City Council has requested detailed information regarding premises descriptions, specifically where the alcohol is stored, sold, and/or consumed. Also included in the review are premises descriptions from the current licensing period (7/1/19-6/30/20) and the new licensing period (7/1/20-6/30/21). Building and Fire inspections have just begun due to the delay in renewal packets mailed out and return to my office. I expect updates for Tuesday's meeting. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL:  2019 AGENDA ITEM Committee of the Whole Meeting date: ______June 2, 2020 _____ Council Meeting date: __________________________ ITEM: ____Tobacco Licenses – Licensing Period 7/1/20 – 6/30/21__ DETAILED DESCRIPTION OF SUBJECT MATTER: Tobacco licensing renewal period has begun. Applications were included in the alcohol licensing packets. All applications are reviewed in the clerk's office for completion. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Tobacco License Renewal for Licensing Period July 1, 2020 –June 30, 2021. ACTION REQUESTED OF COUNCIL:  Tobacco/Cigarette Licenses – July 1, 2020 – June 30, 2021 Landmark Services Cooperative Cenex Convenience Store 501 Park Avenue, Columbus WI 53925 Chester Bandits Store, Inc Chester Bandits Store 1250 Park Avenue, Columbus WI 53925 Dolgencorp, LLC Dollar General Store #10422 951 W James Street, Columbus WI 53925 Kwik Trip Inc Kwik Trip #808 204 Dix Street, Columbus WI 53925 Walgreen Co Walgreens #10396 1500 W James Street, Columbus WI 53925 Jamesco Inc The Cardinal Cage 119 E James Street, Columbus WI 53925 Columbus West Travel Center LLC Columbus West Travel Center 2200 W James Street, Columbus WI 53925 Kestrel Golf Properties, LLC Kestrel Ridge Golf Course 900 Avalon Road, Columbus, WI 53925  2020 AGENDA ITEM Committee of the Whole Meeting date: June 2nd 2020 Council Meeting date: ____TBD ITEM: Removal of City Trees DETAILED DESCRIPTION OF SUBJECT MATTER: Issue The City has numerous trees in the Right of Way that are either dead or dying and need to be removed. Several of these dead/dying trees are due to the Emerald Ash Borer. Background On December 4th 2018 K&B Tree and Lawn Care was awarded the contract to provide tree trimming & removal services to the City of Columbus during calendar years 2019 and 2020. Anticipating a large number of trees that would need to be removed during 2020, additional funds were placed in the tree removal budgets. We have developed a list of trees that need to be removed that are dead/dying and K&B Tree and Lawn Care has provided a quote of $18,881.50 to complete this work. Bid prices are based on the diameter of the tree, and are set for the duration of the contract. K&B is only asked to do work that is considered to be more precise work due to the tree hanging over a house/road etc. If trees do not present any big challenges or safety concerns the Public Works staff remove them whenever we are able to use the Water & Light departments bucket truck, typically during winter months. The Water & Light department removes trees that are tangled up in electrical wires as they are much better equipped and trained to handle those situations. Fiscal Impact The contracted tree-trimming budget will cover the cost of these tree removals, and allow a buffer for additional trees that may need service due to winds or storm damage during the remainder of the year. Recommendation The purchasing policy requires the purchase of professional services in excess of $10,000 receive Council Approval. Staff recommends that this work be approved to help the Public Works Departments goal of removing the dead/dying trees from within the right of way. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: - Quote from K&B ACTION REQUESTED OF COUNCIL: Review and discuss. From: Tim Eilbes <tim@kbtreeandlawn.com> Sent: Friday, May 15, 2020 6:11 AM To: Zach Navin <ZNavin@columbuswi.us>; jason@kbtreeandlawn.com Subject: RE: City of Columbus Hi Zach, Thanks for talking thru things with Jason today. I think this where we are at for an updated tree list: Tree Contract Price 458 W Harrison –31” $ 1550.00 307 Turner – 23” $ 966.00 Dead end of Maple – 40” $2000.00 148 N Lewis – 31” $ 1550.00 459 W Harrison -21” $ 882.00 351 S Birdsey – 26” $ 1092.00 712 S Main – 41” $ 2767.50 130 N Main – 30” $ 1260.00 518 Selden St – 23” $ 966.00 444 W Prairie St – 35” $ 1750.00 Fireman’s Park Pavillion Tree – 32” $1600.00 430 W. Prairie street – 34” $1700.00 Across from 142 S Birdsey – 19” Ash $ 798.00 Totals: $ 18,881.50 Tim Eilbes Professional Landscape Architect K & B Tree and Lawn Care, LLC