Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE TUESDAY, AUGUST 4, 2020 – 6:45 PM COLUMBUS CITY HALL AGENDA Join Zoom Meeting https://us02web.zoom.us/j/81547295279?pwd=d3BTbnZUU1Y3Sm9QSkNkOTlGUGZMUT09 OR Phone: 312 626 6799 Meeting ID: 815 4729 5279 Passcode: 803183 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments  Due to the COVID-19 health crisis, City staff continue to minimize attendance at the Council meetings in City Hall until further notice. Citizens wishing to make public comment at the meeting via Zoom, please email Pat Goebel at pgoebel@columbuswi.us by Noon August 4. In your email, please include: your name, address, and the Zoom profile name or phone number you will be calling from. Citizens not signed up to comment via Zoom by Noon August 4, may still comment by appearing in person at the meeting and signing up for public comment. 5. Committee Minutes a. Cable Comm. – 6/3/20 e. CDA – 2/24/20, 5/18/20 b. CWL – 4/16/20, 6/18/20 f. CHLPC – 7/9/20, 7/23/20 c. Library Minutes – 4/21/20, 5/19/20 g. PFC – 2/17/20 d. Plan Commission – 2/20/20, 5/21/20 h. Tourism – 4/13/20 6. Review & discuss 2020 Crack Seal Bid Recommendations 7. Review & discuss 2020 Slurry Seal Bid Recommendations 8. Review & discuss Hibbard Street Reconstruction Project Change Order #1 9. Review & discuss WWTP Influent Screen Replacement Change Order #1 10. Review & discuss Water Utility - Customer Lead Service Line Replacement Ordinance 11. Review & discuss Donation from American Packaging Corp 12. Review & discuss CHLPC Pavilion Painting Contract 13. Review & discuss Address changes for Scout Cabin, Rest Haven in Fireman's Park 14. Review & discuss Google Voice Options 15. Review draft RFP for statue receiver 16. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential developments in the City of Columbus. 17. Reconvene to open session 18. Adjourn  COLUMBUS CABLE COMMISSION MEETING COLUMBUS CITY HALL June 3, 2020 5:45 PM Council Chambers, City Hall Chairman Kaland called the meeting to order at 5:47 pm. Members present: Pete Kaland, Paul Pyfferoen, Chet Bembenek. Also in attendance: Media Coordinator Lisa Wolf Motion to approve minutes as submitted by Pyfferoen, Second by Bembenek. Motion carried. Motion by Bembenek second by Pyfferoen to approve the Agenda. Motion carried. Citizen Comments: none present NEW BUSINESS a) Election of Officers: Pyfferoen nominated to keep the officers the same as present. Motion to close nominations by Bembenek, Second by Pyfferoen. Motion passes 3-0. b) Staff Reports and Updates: Wolf presented the April and May Media Coordinator reports. One item of note in the reports was a list of obsolete equipment for disposal. The Commission voted to approve the list of equipment. Motion: Pyfferoen, Second: Bembenek, Motion passed 3-0. c) Cable Programming, Issues and Plans: Wolf expressed that there had been some issues in continuing to receive church programming during the COVID-19 pandemic, which have since been resolved. Wolf also noted that some equipment had malfunctioned within the past month, namely voice recorders and the DJI Ronin Gimbal. d) Cable Equipment Needs: Wolf reported that two voice recorders used for capturing audio for productions had broken in the past few months and that she is researching replacements. e) Budget Update: Wolf presented the budget update. f) Establish next meeting date: Next scheduled meeting – July 1st, 5:45 pm at City Hall. g) Adjournment: Motion by Bembenek, second by Pyfferoen, to adjourn at 6:20 pm. Respectfully Submitted, Lisa Wolf, Secretary  MINUTES City of Columbus Community Development Authority Monday February 24, 2020 6:30 PM Columbus City Hall 2nd Ward Room 1. Call to Order - Meeting was called to order at 6:47PM 2. Determination of Quorum – Meyers, Davis, Lyons and Reid were present. Thom and Nicholas were excused 3. Notice of Posted Meeting – Meeting was posted in accordance with State and Local laws. 4. Approve Agenda – Motion by Davis, second by Reid to approve the agenda as presented. Motion passed 4-0. 5. Approve Minutes from 1-20-2020 Meeting – Motion by Lyons, second by Davis to approve the 1-20-20 minutes as presented. Motion passed 4-0. 6. Citizen Comments – No Comments were received. 7. Unfinished Business a. Review and discuss City Loan Fund Program – Staff reviewed the draft loan manual and application form. Suggested edits were made by the CDA and staff has incorporated the comments into the final draft. b. Review and discuss City Façade Program – Staff gave a brief overview of the Façade Program at the meeting. The final draft guidelines and application form were not ready for the meeting staff indicated they would be available at the March meeting. 8. New Business a. Review and Discuss Small Business Seminars – Staff informed the CDA that the city was going to host Small Business Seminars once a month. The seminars will provide educational opportunities to current and prospective businesses in Columbus. The CDA provided some suggestions on topics for future seminars. 9. Adjournment – Motion by Davis, second by Meyers to adjourn the meeting at 7:59 PM  MINUTES City of Columbus Community Development Authority Monday May 18, 2020 6:30 PM Columbus City Hall 1. Call to Order – Meeting was called to order at 6:33 PM 2. Determination of Quorum – Thom, McCabe, Meyers and Thom were present. Schreiber staffed the meeting. 3. Notice of Posted Meeting – Meeting was noticed in accordance with state and local laws 4. Approve Agenda – Motion by Meyers, second by McCabe to approve the agenda as presented. Motion passed 4-0. 5. Approve Minutes from 2-24-2020 Meeting – Motion by McCabe, second by Lyons to approve the minutes as presented. Motion passed 4-0. 6. Citizen Comments – None 7. Unfinished Business a. Review and discuss City Loan Fund Program – Staff reviewed the draft loan manual and application form. The CDA suggested several updates to incorporate into the draft guidelines and application form. Staff will update the guidelines and the application form as discussed and present this at the July meeting. b. Review and discuss City Façade Program – Staff reviewed the draft façade program guidelines and application form. The CDA suggested several updates to incorporate into the draft guidelines and application form. Staff will update the guidelines and the application form as discussed and present this at the July meeting. 8. New Business - None 9. Adjournment – Motion by Meyers, second by Lyons to adjourn the meeting at 8:09  COLUMBUS WATER & LIGHT COMMISSION MEETING APRIL 16, 2020 CWL Commission President Lang called the CWL Commission meeting to order at 6:00 pm. Commissioners present: Lang, Andler, Olson and Robbins. Commissioner Schulze, Mayor Thom, City Administrator Kyle Ellefson, Jason Lietha from Ruekert & Mielke, ESR Anna Stieve and CWL Lead Lineman David Koenig attended via video conference call. Also, present at the meeting was CWL Co-Superintendent Kaltenberg and CWL Co-Superintendent Hammer. Excused Jason Theilen. It was reported that the City Clerk, as required by appropriate Wisconsin Statutes, had given proper public notice of the meeting. The Agenda for the meeting was approved on a motion by Robbins, second by Olson. Motion carried. Visitor’s Comments and Utility Communications: Jason Lietha, R&M, presented the 2020 STH 89 (Farnham Street) Water Design (90% to 98%) Task Order 2020-CWL01. Motion was made by Olson, second by Robbins to approve the 2020 STH 89 (Farnham Street) Water Design (90% to 98%) Task Order 2020-CWL 01 not to exceed $11,372.00. Roll call: Andler-aye, Olson-aye, Lang-aye, Robbins-aye, Schulze-aye and Thom-aye. Motion carried. Jason Lietha, R&M, presented the Water System SCADA Upgrade Service-Phase 2 Task Order 2020- CWL02; and services from Terminal-Andrae Electrical Contractors and Engineers. Motion made by Olson, second by Andler to approve the Water System SCADA Upgrade Service-Phase 2 Task Order 2020-CWL02 not to exceed $83,500.00 and service from Terminal-Andrae Electric Contractors and Engineers not to exceed $38,510.00. Roll call: Olson-aye, Lang-aye, Robbins-aye, Schulze-aye, Thom-aye and Andler-aye. Motion carried. Jason Lietha, R&M, presented the Solar Bid Evaluation and Letter of Recommendation. Motion was made by Robbins, seconded by Thom to approve the solar bid from Eagle Point Solar, LLC for $51,664.00. Roll call: Lang-aye, Robbins-aye, Schulze-aye, Thom-aye, Andler-aye and Olson-aye. Motion carried. CWL Energy Service Representative, Anna Stieve, presented options for Residential Energy Efficiency Packs with E3P Funds. Motion made by Olson, second by Robbins to approve Option 2. A $25.00 voucher for customers to redeem at the FOE Marketplace. Roll call: Robbins-aye, Schulze-aye, Thom-aye, Andler-aye, Olson-aye and Lang-aye. Motion carried. CWL Energy Service Representative, Anna Stieve, presented GD Roberts Additional Energy Efficiency Grant with E3P Funds. Motion made by Schulze, second by Thom to approve GD Roberts addition energy efficiency grant for two fiber lasers for $7,997.28, and an additional $3,391.88 for the installation of three efficient air compressors for a total of $11,398.16 with E3P Funds. Roll call: Schulze-aye, Thom-aye, Andler- aye, Olson-aye, Lang-aye and Robbins. Motion carried. The Consent Agenda which consisted of the March 19th CWL Commission Meeting minutes, Monthly Treasurer’s Report and the Outage Report, was approved on a motion from Olson, second by Andler. Motion carried. UNFINISHED BUSINESS: Corrosion Control Study: On March 10, 2020, the Columbus Corrosion Control Study was submitted by Donald Heeikkila from Ruekert and Mielke to Sophia Stevenson from the DNR. This is the final requirement of the Columbus Corrosion Control Treatment Study timeline table. COMMISSION MEETING APRIL 16, 2020 PAGE 2 NEW BUSINESS: Cash Disbursements/Accounts Payable Reports: The Commission reviewed the March Cash Disbursements Report. Checks numbered 21428-21472 and 35 wire and ACH transfers, totaled $869,092.99. The Commission reviewed the Accounts Payable Report and ordered paid 27 requests totaling $415562.62. Motion by Olson, second by Schulze, to approve paying the 27 requests from the AP Report and to transfer $321,775.00 from the MRB Principal & Interest -LGIP #5- Account. #1255 to the General Fund-Account #1310. Motion carried. The March cost per kilowatt-hour was $.06658. Reports were approved and placed on file. REPORTS: Mayor Comments: Mayor Thom commended new City Administrator Kyle Ellefson for calling in and getting to know staff. He also reported that he is working on committee appointments. Co-Superintendent Kaltenberg’s Report:  On Tuesday, April 7th Co-Sup’t Kaltenberg filed an application with the PSC in response to the order signed and served March 24, 2020 to ensure safe, reliable, and affordable access to utility services during the public health emergency declared in response to COVID-19 for Temporary Service Rules Waiving Credit Card Fees for both Electric and Water. On Friday, April 10th Co-Sup’t Kaltenberg received the approval and the new Tariff for both Electric and Water.  The Public Service Commission has extended the filing deadline for the 2019 PSC annual Reports to Monday, June 1. CWL’s PSC Annual Report was completed and submitted on March 30, 2020.  Wegner CPAs team have completed the 2019 Audit. CWL staff currently has been reviewing the Draft financial statements. They are working on finalizing the audit. Preliminary date to present to the Commission is at the May Commission meeting.  Co-Sup’t Kaltenberg subscribed to the new Member Managers LISTSERV. This list gives member utility managers the opportunity to engage with each other on topics utility leaders are navigating. With the new issues around Covid-19, member leaders may find the opportunity to connect with other managers a helpful tool.  Co-Sup’t Kaltenberg, Co-Sup’t Hammer and ESR Stieve reviewed the three solar PV Array bids that were submitted. Co-Sup’t Kaltenberg spoke with Andrew Burt from Ruekert & Mielke on the items they felt stood out to us to consider. He said he will have a letter of recommendation ready for the April Commission meeting.  CWL’s crew is progressing on the AMI Water Meter Project. To date, 2,027 of 2,337 water meters have been converted to AMI. COMMISSION MEETING APRIL 16, 2020 PAGE 3 The CWL crew has been working on the following for the past 4 weeks; Continue to change out water meters to AMI system Water Plants 1 & 2 Maintenance Zach Fenner – Apprentice School, done through teleconferencing Crew did online training while isolated Anticipated work for next 4 weeks; Hibbard St Tree removal Tree trim Circuit 104 by DPW Install electric services Motion by Robbins, second by Olson to adjourn at 7:20 p.m. Motion carried. **Next Scheduled Meeting – Thursday, May 21st, 6:00 pm at Columbus Water and Light** Respectfully Submitted, Brook Andler CWL Commission Secretary  COLUMBUS WATER & LIGHT COMMISSION MEETING JUNE 18, 2020 CWL Commission President Lang called the CWL Commission meeting to order at 6:00 pm. Commissioners present: Lang, Andler, Thom, Olson and Robbins. Commissioner Schulze, Scott Haumersen, CPA and Jessica Nordenstrom, Supervisor from Wegner CPAs attended via video conference call. Also, present at the meeting was CWL Lead Lineman David Koenig CWL Co-Superintendent Kaltenberg and CWL Co- Superintendent Hammer. Excused Katie Ryan It was reported that the City Clerk, as required by appropriate Wisconsin Statutes, had given proper public notice of the meeting. The Agenda for the meeting was approved on a motion by Robbins, second by Olson. Motion carried. Visitor’s Comments and Utility Communications: Scott Haumersen, CPA, from Wegner CPAs presented the 2019 CWL Audit Report. The Consent Agenda which consisted of the May 21st CWL Commission Meeting minutes, Monthly Treasurer’s Report and the Outage Report, was approved on a motion from Olson, second by Robbins. Motion carried. UNFINISHED BUSINESS: Replacement Lead Lateral Program Ordinance: Co-Sup’t Kaltenberg presented a draft Replacement Lead Lateral Program Ordinance with the suggested changes from the May Commission meeting. The Commission had some suggested changes to the draft ordinance. Co-Sup’t Kaltenberg will add those changes and have this item on the July agenda. NEW BUSINESS: Cash Disbursements/Accounts Payable Reports: The Commission reviewed the May Cash Disbursements Report. Checks numbered 21514-21567 and 34 wire and ACH transfers, totaled $ 776,475.54. The Commission reviewed the Accounts Payable Report and ordered paid 40 requests totaling $128,841.29. Motion by Olson, second by Andler, to approve paying the 40 requests from the AP Report. Roll call vote, Olson aye, Robbins aye, Thom aye, Andler aye, Lang aye and Schulze aye Motion carried. The April cost per kilowatt-hour was $.06678. Reports were approved and placed on file. Vehicle Replacement Report: In accordance with CWL Policy 409, ‘CWL Vehicle Replacement Policy’, this report was prepared for the Commission to review. The vehicle listing shows the vehicle number, vehicle year, purchase price, depreciation rate, depreciated amount per year, value of vehicle minus depreciation, anticipated replacement years and 2019 total mileage, 2019 total hours and mileage/hours as of 5/31/2020. In the 2020 budget, CWL was planning to replace truck 27 (2-wheel drive) with a new 4-wheel drive pickup truck. As CWL upgrades the electrical system, taller poles are being used. The crew states it is difficult to reach the necessary height needed to work safely with our smaller bucket truck (#28). Eric Anthon and Co-Sup’t Hammer had discussed upgrading the smaller bucket truck several times prior to his leaving. Current truck is 40’ ground to bottom of bucket, proposed would be 47’ ground to bottom of bucket. Also the DPW has shown interest is purchasing our current #28 bucket truck. Co-Sup’t Hammer have contacted Utility Sales & Service for a budgetary quote for a new or demo unit, and a price for what our current #28 would be if they were to sell it. COMMISSION MEETING JUNE 18, 2020 PAGE 2 Community Recharge Funds: WPPI committed $500,000 for members to support local COVID-19 relief. The Community Recharge initiative will provide additional funding to support local pandemic relief effort. The funds are allocated based on each member’s revenue to WPPI and total number of meters. The funding will be provided on a one-time only basis, and must be spent by the end of 2020. Columbus Water and Light’s Community Recharge fund allocation is $7,400.00. The Community Recharge Funds are specifically intended to be used in connection the COVID-19 public health emergency to provide charitable donations and other acts of goodwill in our community. Co-Sup’t Hammer and Co-Sup’t Kaltenberg came up with the following: $350.00 for flowers to be sent to the 3 nursing homes/assisted living facilities from local florist $1,762.50-Neighbors in Constant Care Foundation $1,762.50-St. Vincent De Paul Society $1,762.50-Columbus Fall River Food Pantry $1,762.50-Columbus Wisconsin Chamber of Commerce Motion was made by Olson, second by Schulze to approve the Community Recharge Funds to be allocated as presented. Motion carried. REPORTS: Mayor Comments: Mayor Thom thanked Greg Robbins for his ten years of service on the CWL Commission. He also stated that interviews were held for the City Finance Director position. Co-Superintendent Kaltenberg’s Report:  On Thursday, June 11th, the Public Service Commission (PSC) established a timeline to rollback many of the temporary provisions in response to the public health emergency that have been in place since late March. Specifically, the action allows utilities to provide disconnect notices beginning July 15, which means disconnection for nonpayment could occur 10 days later, on or after July 25. Further, the Commissioners clarified that any household with a person who tested positive for COVID-19 is included in the medical extension guidelines in the Administrative Code. Customers who have requested and received new service but did not provide documentation of residency and identity are also subject to disconnection (with proper notice) as of July 25. Also, utilities may begin requiring deposits from new customers as of July 31. Utilities may begin assessing late payment fees as of July 15, 2020, although they have the option to continue waiving late fees through December 31, 2020, without violating tariff provisions, so long as the practice is applied in a non-discriminatory way. Late fees may only be assessed on amounts incurred after July 15. Further, utilities must continue to offer a deferred payment agreement (DPA) to any customer who is unable to pay through August 15. After that date, the utility may decline to offer a subsequent DPA and initiate the disconnection process. Municipal utilities may continue to offer a DPA to a customer who is a tenant at a rental dwelling unit until August 15, regardless of whether it is specified in the utility’s tariffs.  On Friday, May 29th, the $25 voucher towards any purchase on the Focus on Energy Marketplace went out in the mail. Currently we have been told many customers have been using the vouchers. ESR Anna Stieve was contacted by Focus on Energy regarding potentially featuring the CWL/FOE Voucher program in the MEUW e-newsletter, coming out at the end of June.  On Tuesday, June 9th, Co-Sup’t Kaltenberg completed the MEUW Annual Wage & Benefits Survey. This year the spreadsheets used in the past are being replaced by a web-based tool. The new approach COMMISSION MEETING JUNE 18, 2020 PAGE 3 will help to simplify the data-collection process, improve the quality and consistency of the data and reduce the time needed to report the final results.  On Thursday, June 11th Co-Sup’t Hammer and Co-Sup’t Kaltenberg met with Dan Leavenworth from Eagle Point Solar and Andrew Burt from Ruekert & Mielke for a preconstruction meeting on the solar array project. Construction is scheduled to start the week of June 29, 2020.  CWL’s crew is progressing on the AMI Water Meter Project. To date, 2,031 of 2,337 water meters have been converted to AMI. CWL is anticipating to resume the AMI Water Meter Project July 1st. Co-Superintendent Hammer’s Report: The CWL crew has been working on the following for the past 4 weeks; Parkview Phase 3 – electrical upgrade Park Ave Strip Mall Electric Upgrade Change out Boarders transformer Tree clearance off of Frisch Dr. & electric upgrade Hydrant Maintenance Address water leak on 300 block S Spring St Storm Related Outages Anticipated work for next 4 weeks; Wrap up Parkview Phase 3 electrical upgrade Electrical upgrade @ Frisch Dr. (commercial & industrial) Electrical conversion work as part of Hwy 89 project Motion by Robbins, second by Olson to adjourn at 7:07 p.m. Motion carried. **Next Scheduled Meeting – Thursday, July 16th, 6:00 pm at Columbus Water and Light** Respectfully Submitted, Brook Andler CWL Commission Secretary  Columbus Historic Landmarks and Preservation Commission Regular Meeting Agenda Thursday July 9, 2020 3:30 PM Community Center Building Attendees: Carolyn Fredericks Beth Altschwager Retta Kurth Ruth Hermanson Eric Lukasavitz John Salzwedel Jan Ulrich Council Liaison: Excused Guests: George Jordan, Al Strohschein, Matt Schreiber, Paul Pyfferoen 1. Call meeting to order: Carolyn Fredericks 2. Properly posted meeting: Check 3. Citizen comments on agenda items: None 4. Approve Agenda: Motion: Altschwager; Second: Salzwedel; Moton carried. 5. Approve minutes from the June 10, 2020 meeting: Motion: Lukasavitz; Second: Altschwager. Motion carried. 6. Treasurer Report-Attached: : Motion to approve: Lukasavitz; Second: Kurth. Motion carried. 7. Old Business: A. Pavilion projects//planning meeting – Thursday, July 23, 2020, 3:30 p.m. at Pavilion: Noted B. CBR project and Park Avenue window estimate: Salzwedel presented a preliminary estimate from CBR. He will follow up by requesting an altered bid for custom built windows. Will also seek other estimates. C. Pavilion painting: Fredericks & Salzwedel met with Pulblic Works rep and Roberts to discuss details: 1) Public works will be doing the maintenance issues in preparation for painting. 2) Mark Crary will replace 1 door and 2 faux doors on the South end and a 3- panel door on the East side. Hermanson made a motion to have Crary do the work at a cost not to exceed $1500. Altschwager seconded it. Motion carried. 3) Pyfferoen displayed images of paint color options. Alterations in the contract to include porch ceilings painted in black, and trim a separate color would add $5300. Lukasavitz made a motion to allow for the additional expense to be paid out of the HLPC account. Hermanson seconded it. Motion carried. Final  decisions on colors tabled to July 23 Pavilion planning meeting. 4) Roberts are scheduled to begin with power washing July 20. D. Dix Street – Warner Street District walking tour book supplement: Ulrich distributed copies of the supplement and was met with applause for a project well done. Copies were distributed by Ulrich & Hermanson to home owners in the mid-twentieth century modern historic district. 8. New Business: A. Bills: Hermanson made a motion to reimburse Ulrich $192.23 for payment to Minuteman Press for printing of the tour book supplement. Kurth seconded it. Motion carried. B. Popcorn Wagon Committee – drawings/discussion for popcorn wagon at Pavilion: The Committee/Pyffereon presented and distributed the drawings for discussion. It is ultimately up to the City to accept/reject the proposal. HLPC will consider the options. C. Matching facade grants with the CDA – Matt Schreiber: Schreiber distributed copies of the Façade Improvement Grant Application for discussion. Included in the 2020 City budget is $3000 for grants. Guidelines for grants will be taken up by Council 7/20. Fredericks & Schreiber will work together on grants for historic properties. D: Water tower maintenance review: Hermanson will follow up on an inspection. E: Local Designations – process and list: Lukasavitz is moving forward in the process to get the “ball rolling”. F CHLPC garden Red Bud tree: Damage to the tree may require replacement. Tabled G. Donation envelopes – redesign and order: Tabled 9. Council Liaison Report: Absent 10. Adjourn: Motion: Lukasavitz; Second: Hermanson; Motion carried. Meeting adjourned at 6:30. Respectfully Submitted, Retta Kurth, Sec.  Columbus Historic Landmarks and Preservation Commission Special Meeting – Pavilion Projects Agenda Thursday July 23, 2020 @ 3:30 pm Fireman’s Park Pavilion Attendees: John Salzwedel, Beth Altschwager, Carolyn Fredericks, Retta Kurth,, Ruth Hermanson, Jan Ulrich Council Liaison: Ian Gray Guest: Zach Navin 1. Call meeting to order: John Salzwedel 2. Properly posted meeting: Check 3. Approve agenda: Motion: Ulrich; Second: Altschwager; Motion carried. 4. Citizen comments on agenda items: None 5. Approve minutes from June 24,2020 HLPC Special Meeting – Pavilion Planning Meeting: Motion: Fredericks; Second: Hermanson; Motion carried. 6. Exterior painting: Following discussion, Ulrich made a motion to highlight the architecture of the building with white exterior walls, grey trim, and black under-decking. Altschwager seconded it. Motion carried. Fredericks made a motion to paint the stairs as stated in the contract, since replacement by the City may not be done until 2021. Kurth seconded it. Motion carried. Fredericks & Salzwedel will present the information to City Council at the August 4 meeting. 7. Restoring Upper Ballroom Windows Project: Salzwedel presented a modified proposal from Community Building Restoration. Following discussion, Lukasavitz made a motion to accept the proposal. Altschwager seconded. It. Motion carried. Fredericks made a motion to pay CBR the 40% down-payment of $24,540 out of the ADA account. Hermanson seconded it. Motion carried. 8. Next meeting date: Set for Thursday August 27, 2020 at 3:30 pm at the Pavilion. 9. Adjourn: Motion: Altschwager; Second: Kurth; Motion carried. Meeting adjourned at 4:55 p.m. Respectfully Submitted, Retta Kurth, Sec. Columbus Public Library 223 W. James Street Columbus, WI 53925 Zoom Meeting April 21, 2020 LIBRARY BOARD MEETING MINUTES Peter Kaland called the meeting to order at 5:03pm. Staff members Amy Halzel and Bethany Hultgren attended as visitors. Present: Lindsey Ganz, Peter Kaland, Deb Haefner, Nora Vieau, Kim Schieble, Sara Sample, Sharon Eagan, Sue Salter ADOPTION OF AGENDA: Nora moved and Sara seconded a motion to approve the agenda. Motion Carried. DISPOSITION OF MINUTES: Sara moved and Sharon seconded a motion to approve the minutes. Motion carried. FINANCIAL SECRETARY’S REPORT: The Foundation balance is lower at $272,827.97 due to the effect of the virus. Deb made a motion to approve the treasurer’s report and seconded by Sharon. Motion carried. APPROVAL OF BILLS: Nora made a motion to approve bills of $7032.75 and seconded by Sara. Motion carried. DIRECTOR’S REPORT No report. PRESIDENT’S REPORT Staff duties while closed – 75-80% of assigned tasks completed before safer at home order from Governor Evers ordered nonessential employees to stay home due to the Covid-19 virus. Staff has been at home with pay. Planning for future re-opening – Discussed possible ideas for reopening to the public with curbside pickup as this will be allowed beginning on Friday, April 24th. We will plan to offer curbside the following week and staff will meet to work out the details. Social media programing – Bethany Hultgren, youth services coordinator, discussed ideas for social media programs and informational video tutorials. FRIENDS OF THE LIBRARY REPORT – Did not meet due to Covid-19 virus and safer at home order. CORRESPONDENCE COMMITTEE REPORTS  UNFINISHED BUSINESS Mayoral appointments to Library Board: Jim Schieble and Nora Vieau would like to continue to serve on the Library Board and their names will be submitted to the City for consideration. Library Annex Designation: Tabled. NEW BUSINESS Library Director Evaluation – Library Board members were asked to send five questions to Nora to give feedback to Director Ganz. Bathroom ceiling tiles – Sue made a motion approve the replacement of ceiling tiles and grid in both bathrooms under $600.00. Nora seconded. Motion carried. ADJOURN Nora made a motion to adjourn and Sharon seconded. Motion carried. Meeting adjourned at 6:14pm. Columbus Public Library Library Board Meeting Tuesday, May 19, 2020 Phyllis Luchsinger Callahan Meeting Room Pete Kaland called the meeting to order at 5:00 p.m. Present: Lindsey Ganz, Pete Kaland. Attending remotely: Sara Sample, Sue Salter, Nora Vieau, Jim Schieble, Deb Haeffner (by phone), Trina Reid, Bethany Hultgren Merry Anderson Adoption of the Agenda: Merry moved and Nora seconded a motion to approve the Agenda. Motion carried. Disposition of Minutes: Jim moved and Sue seconded a motion to approve the minutes. Motion carried. Financial Report: Market is up slightly to $293,753. CDAR1 matures 6/4, probably will rollover; CDARS2 matures 7/23. Recommend holding. New city treasurer coming on board soon. Sue moved and Nora seconded motion to approve report. Motion carried. Approval of Bills: None for approval Director’s Report: Curbside service offered beginning April 28, 2020 with more than 200 pick-ups to date. April circulation 466 checkouts with 225 YouTube video tutorials. Staff work included processing patron requests, planning summer programs, weeding shelves. Bethany created two video tutorials for help patrons place holds, which Pete complimented. Staff also working to move projects online or outdoors where possible. Summer reading being tracked through Beanstack program using funds paid for by Division of Libraries and Technologies. Carpets and bathrooms professionally cleaned. Bathrooms repainted, new ceiling tiles and changing table. Nations Roofing will return to finish roof repairs that could not be done previously due to winter weather at an estimated cost of $3,885. Plants purchased and planted by volunteers. SCLS replaced printers to direct staff printing from main desk and patron computers to main copier enabling removal of two smaller printers. Staff has attended numerous meetings mostly related to COVID-19 updates. Staff has facemasks and will be getting face shields. Staff only cleaning computers and public use equipment. Columbus Chemical sent a donation of chemical based cleaner. President’s Report: None Friends of the Library: None Correspondence: None Committee Reports: Personnel Committee: Nora will email new director evaluation form to board members. Reply requested in 3 weeks. Unfinished Business: Mayoral appointments—Jim, Nora and Sue will be reappointed via email. New Business: Chamber of Commerce membership-tabled OCI Yearbook Project-tabled Meeting Policy—Specifically Farmers Market request to use Library lawn. No sales permitted on Library property. No trucks permitted on Library property. Transactions along tree border permitted Reopening: Per Liindsay, there are many plans in place varying from county to county. CPL schedule to reopen 5/26. The Board strongly recommends facemasks for staff but this is optional. Jim asked if the staff has had protocol training. Sue suggested signage should encourage masks. Discussion addressed crowding possible due to limiting hours and all-virtual programming as done in Columbus schools and McFarland library. Sara moved and Deb seconded a motion to include the following: The library will be open regular, i.e. pre-COVID-19, hours. Staff will identify pros and cons and hours may be modified in the future e.g. closing earlier or opening later to allow for cleaning. Returns will be quarantined for 3 days in meeting room. Shelves will be posted to instruct browsers not to replace books they have handled on shelves so they can be quarantined as well. Limited holds will be processed Toys and computers in Children’s Library not available. The Annex and Meeting Room will be closed until further notice. Procedures will be reviewed monthly by the Board. Motion carried. Adjournment: Nora moved and Jim seconded a motion to adjourn. Motion carried. Next scheduled board meeting June 16, 2020. Respectfully submitted. Merry Anderson Secretary  MINUTES of COLUMBUS POLICE AND FIRE COMMISSION February 17, 2020 Columbus Fire Department Meeting Room 123 W. Harrison St., Columbus, WI 53925 1) Meeting called to order at 6:01 p.m. by PFC Chair Olson. 2) Roll Call: PFC Members present: Z. Kianovsky, L. Olson, T. Sumnicht, R. Rule. PFC Members absent: L. O’Donnell. Others present: CFD Chief Koehn, CPD Lt. Ward, City Counsel Liaison Trina Reid. 3) Notice of compliance with Open Meeting law—Notice of Meeting and Posted Agenda by Olson. 4) Motion by Kianovsky to approve agenda. Seconded by Rule. Motion carried unanimously. 5) Motion to approve minutes of meeting of 11/18/2019 by Sumnicht, seconded by Rule. Motion carried unanimously. 6) Citizen Comments: None. 7) New Business. A. Chief Koehn gave oral report regarding Fire Department, supplementing his written report. B. Lt. Ward submitted Chief Weiner’s written report and supplemented with an oral report. 8) Motion by Sumnicht to adjourn. Seconded by Kianovsky. Motion carried unanimously. PFC meeting adjourned. The next regular meeting of the Columbus Police and Fire Commission is tentatively scheduled for Monday, May 11, 2020 at 5:30 p.m. at the Columbus Fire Station. Special meetings may be called in the interim as needed. Minutes submitted by Zev Kianovsky, Secretary, Columbus Police and Fire Commission City of Columbus, Wisconsin Minutes are drafted for approval. Minutes approved by PFC on 5/6/2020  CITY OF COLUMBUS PLAN COMMISSION – REGULAR MEETING THURSDAY, FEBRUARY 20 2020 – 6:30 P.M. COLUMBUS CITY HALL - 105 N DICKASON BLVD COUNCIL CHAMBERS Minutes 1. Call Meeting to Order – Meeting was called to order at 6:30 PM. 2. Roll Call – Johnson, Lewis, Basten, Monday, and Parpart were present. Traxler and Zapotocny were excused. 3. Notice of open meeting – The meeting was noticed in accordance with state and local laws. 4. Approve Agenda – Motion by Parpart, Second by Basten to approve the agenda as presented. Motion passed 5-0. 5. Approve Minutes from 1-16-2020 Plan Commission Meeting – Motion by Basten, second by Parpart to approve the 1-16-20 minutes as presented. Motion passed 5-0. 6. Citizens Comments – No comments were received. 7. Unfinished Business - None 8. New Business a) Review and consider recommendation to Council for the Condominium Plat application for John and Judy Morschauser – Staff reviewed the request from John and Judy Morschauser to amend the condo plat for Condominium on the Green II. The applicant was required to amend the plat to complete the last phase of their development. The amended plat also removed a proposed building because it was now in the Floodplain. b) Review and discussion of the Draft Site Plan Ordinance – Staff presented the Draft Site Plan Ordinance to the Plan Commission. Plan Commission reviewed and provided comment. The consensus was that Plan Commission would provide suggested edits and comments at the next plan commission meeting for staff to incorporate before the ordinance is moved forward to council for approval. c) Review and Discuss Draft Chapter(s) of the Columbus Comprehensive Plan – Staff reviewed the Intergovernmental Cooperation chapter of the Comprehensive Plan. Plan Commission made suggested edits to be incorporated into the plan. 9. Adjourn – Motion by Basten, Second by Lewis to adjourn the meeting at 7:26PM  CITY OF COLUMBUS PLAN COMMISSION – REGULAR MEETING THURSDAY, MAY 21 2020 – 6:30 P.M. COLUMBUS CITY HALL - 105 N DICKASON BLVD CCOUNCIL CHAMBERS MINUTES 1. Call Meeting to Order – Meeting was called to order at 6:31 PM 2. Roll Call – Monday, Basten, Lewis, Pyfferoen were present. Parpart and Ryan were excused. Schreiber staffed the meeting. 3. Notice of open meeting – Meeting was noticed in accordance with state and local laws. 4. Approve Agenda – Motion by Pyfferoen, second by Basten to approve the agenda as presented. Motion passed 4-0 5. Approve Minutes from 2-20-2020 Plan Commission Meeting – Motion by Basten, second by Lewis to approve the 2-20-2020 minutes as presented. Motion passed 4-0. 6. Citizens Comments - No comments were received 7. Unfinished Business – None 8. New Business a) Public Hearing- Review the request of Doug Lindeman for a Conditional Use Permit to operate a Home Occupation at 556 Waterloo Street. – Chairperson Monday opened the public hearing. Staff provided an overview of the applicants Conditional Use Permit application for a Home occupation for the online sale of firearms and related items at 556 Waterloo Street. Staff noted that the public hearing was noticed properly and to date nobody had spoken in favor or opposition to the project. The Chairperson asked three times if anybody wanted to comment on the application. No comments were received and the chair closed the public hearing. b) Close Public Hearing – Review and make recommendation to council regarding the request of Doug Lindeman for a Conditional Use Permit to operate a Home Occupation at 556 Waterloo Street. – Plan commission members asked several questions to clarify how business would be conducted under this permit. Discussion focused on security and the amount of product that will be onsite. Basten made a motion, second by Pyfferoen to recommend council approve the request subject to the following conditions: 1. The applicant shall meet the requirements of 114-106 for a home based business 2. Firearms must be kept in a safe or other secure location at all times 3. A Security System must be maintained for the Premises 4. The applicant can hold no more than 5 firearms waiting for pick-up at any given time Motion passed 4-0. c) Review and discussion of the Draft Site Plan Ordinance – Staff noted this was delayed by COVID 19, with new members to plan commission the consensus was to allow for review and comment before the June meeting. 9. Adjourn – Motion by Pyfferoen, second by Lewis to adjourn at 7:14 PM Respectfully Submitted. Matt Schreiber  CITY OF COLUMBUS TOURISM COMMISSION DATE: Monday April13, 2020 TIME: 6:30 p.m. LOCATION: COUNCIL CHAMBERS, COLUMBUS CITY HALL VIDEO CONFERENCE ADDRESS: https://zoom.us/j/883398673 PHONE CONFERENCE PHONE NUMBER: 1 312 626 6799 MEETING ID: 883 398 673 MINUTES 1.) CALL TO ORDER – Meeting was called to order at 6:37 PM 2.) ROLL CALL – DETERMINATION OF A QUORUM- O’Brion, Thom, Walcott, Johnson and Milburn were present. McCabe was absent. Schreiber and Wolf staffed the meeting. 3.) NOTICE OF PUBLIC MEETING – Meeting was noticed in accordance with State and Local laws. 4.) APPROVE AGENDA – Motion by Milburn, Second by O’Brion to approve the agenda as presented. Motion passed 5-0 5.) APPROVE MINUTES – Motion by Milburn, Second by Thom 6.) CITIZEN COMMENTS – None were received. 7.) TOURISM COMMISSION FINANCIAL REPORT – Staff reviewed the report 8.) MEDIA COORDINATOR REPORT – Staff reviewed the report 9.) OLD BUSINESS: a. Review and take action on the application from Public Works to replace American Flags for downtown street poles – Zach Navin from the Department of Public Works attended to discuss the request. Navin mentioned that he included had contacted several organizations about donating towards the Flags but to date no donations were received. Navin added that DPW will provide an in-kind contribution to install and maintain the flags and related materials. The Tourism Commission indicated they could consider a contribution to the Mae Ward in future years to support projects like this. Motion by Milburn, second by Thom to approve up to $2668.75 as presented in the application to purchase American Flags and related materials for downtown street poles. Motion passed 5-0 10.) NEW BUSINESS: - None 11.) ADJOURN – Motion by Milburn, Second by Thom to adjourn the meeting at 7:11 PM. Motion passed 5-0  2020 AGENDA ITEM Committee of the Whole Meeting date: August 4th 2020 Council Meeting date: TBD ITEM: 2020 Crack Sealing Program DETAILED DESCRIPTION OF SUBJECT MATTER: Issue Rukert & Meilke solicited bids for crack sealing as part of the annual street maintenance program to be completed this year. Background As part of the annual street maintenance program streets crack sealing of streets is completed to reduce pavement deterioration by restricting water penetration into underlying base and subbase layers. Bids for the above project were opened on July 28, at 2:00 p.m. A complete bid breakdown in enclosed for your review. Fiscal Impact The annual street maintenance budget is $75,000. The low bidder, Thunder Road LLC, came in at $6,480 for this project. Leaving $68,520 available in the street maintenance budget for slurry sealing and the annual Columbia County Highway aid project. Recommendation We recommend that Thunder Road, LLC be awarded the base bid only for the 2020 Crack Sealing Program contract, in the amount of $6,480.00. This amount does not include the mandatory alternate bid. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: - 2020 crack sealing recommendation of award ACTION REQUESTED OF COUNCIL: Review and discuss.  4001 Nakoosa Trail, Suite 200, Madison, WI 53714 608-819-2600 July 28, 2020 Mr. Kyle Ellefson City Administrator City of Columbus 105 N. Dickason Columbus, WI 53925 RE: City of Columbus 2020 Crack Sealing Program Dear Mr. Ellefson: Bids for the above project were opened on July 28, at 2:00 p.m. online and are summarized as follows. A complete bid breakdown in enclosed for your review. BIDDER BASE BID MA-1 MA-2 MA-3 MA-4 1. Thunder Road, LLC $6,480.00 $2,150.00 $1,200.00 $1,400.00 $750.00 2. Fahrner Asphalt Sealers, LLC $9,050.00 $3,840.00 $2,320.00 $2,560.00 $750.00 We reviewed the documentation submitted by the apparent low bidder and found that: 1. The Bid Form has been appropriately completed. 2. We have no objections to the low bidder. 3. Low bidder has successfully completed similar projects. On these bases, we recommend that Thunder Road, LLC be awarded the base bid only for the 2020 Crack Sealing Program contract, in the amount of $6,480.00. This amount does not include the mandatory alternate bid. Our review did not include an evaluation of bidder's current financial condition nor of their permanent safety program. Should you decide to accept our recommendation, we will prepare the Notice of Award for your signature. We will then forward it, with contracts for execution, to the Contractor. One fully completed Notice of Award will be returned to you for your records. Bids remain subject to acceptance for 60 days from the bid date, unless Bidder agrees to an extension. Please advise us of your award decision or call if there are any question Respectfully, RUEKERT & MIELKE, INC. Jason P. Lietha, P.E. (WI, MN) Vice President / Office Manager jlietha@ruekert-mielke.com JPL:nah Encl: Bid Tabulation cc: Zach Navin – City of Columbus DPW ~Columbus City 8117-10064 2020 Street Maintenance > 200-Design > Bidding > 2020 Crack Sealing Program > Ellefson-2020728-Recommendation of Award_crack seal.docx~ Your Infrastructure Ally ruekertmielke.com  City of Columbus 2020 Crack Sealing Program Bid Tabulation 7/28/2020 Engineer's Thunder Fahrner Asphalt Base Bid Estimate Road, LLC Sealers, LLC Estimated Description Unit Quantity Bid Unit Price Bid Price Unit Price Unit Price 1 Avalon Road (Brookside Lane to Park Street) LS 1 $6,480.00 $6,480.00 $3,250.00 $2,950.00 2 Fountain Street (Lewis Street to Birdsey Street) LS 1 $3,000.00 $3,000.00 $980.00 $1,920.00 3 Dawn Court (Williams Street to Termini) LS 1 $4,500.00 $4,500.00 $2,250.00 $4,180.00 Total of Base Bid $13,980.00 $6,480.00 $9,050.00 Mandatory Alternate Bid Estimated Description Unit Quantity Bid Unit Price Bid Price Unit Price Unit Price MA-1 Poet Street (STH 89 to Waterloo Street) LS 1 $6,000.00 $6,000.00 $2,150.00 $3,840.00 MA-2 Manning Street (Waterloo Street to James Street) LS 1 $2,340.00 $2,340.00 $1,200.00 $2,320.00 MA-3 Fairway Drive (Park Street to Brookside Lane) LS 1 $3,840.00 $3,840.00 $1,400.00 $2,560.00 MA-4 Brookside Lane (Avalon Road to Fairway Drive) LS 1 $1,920.00 $1,920.00 $750.00 $750.00 Total of Mandatory Alternate Bid $12,180.00 $5,500.00 $9,470.00  2020 AGENDA ITEM Committee of the Whole Meeting date: August 4th 2020 Council Meeting date: ITEM: 2020 Slurry Sealing Program DETAILED DESCRIPTION OF SUBJECT MATTER: Issue Rukert & Meilke solicited bids for slurry seal as part of the annual street maintenance program to be completed this year. Background As part of the annual street maintenance program streets that were crack sealed the year prior are then typically slurry sealed to help further extend the life of the street. Bids for the above project were opened on July 28, at 2:15 p.m. A complete bid breakdown in enclosed for your review. Fiscal Impact The annual street maintenance budget is $75,000. After the approved crack sealing the budget would be $68,520. The lower bidder for the project, Farhner Asphalt Sealers LLC, came in at $52,090. Leaving $16,430 available for the annual Columbia County Highway aid project. Recommendation On these bases, we recommend that Fahrner Asphalt Sealers, LLC be awarded the base bid only for the 2020 Slurry Sealing Program contract, in the amount of $52,090.00. This amount does not include the mandatory alternate bid. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: -Rukert & Mielke Slurry Seal Recommendation ACTION REQUESTED OF COUNCIL: Review and discuss.  4001 Nakoosa Trail, Suite 200, Madison, WI 53714 608-819-2600 July 28, 2020 Mr. Kyle Ellefson City Administrator City of Columbus 105 N. Dickason Columbus, WI 53925 RE: City of Columbus 2020 Slurry Sealing Program Dear Mr. Ellefson: Bids for the above project were opened on July 28, at 2:15 p.m. online and are summarized as follows. A complete bid breakdown in enclosed for your review. BIDDER BASE BID MANDATORY ALTERNATE 1. Fahrner Asphalt Sealers, LLC $52,090.00 $3,600.00 2. Struck & Irwin Paving, LLC $54,832.00 $3,142.40 We reviewed the documentation submitted by the apparent low bidder and found that: 1. The Bid Form has been appropriately completed. 2. We have no objections to the low bidder. 3. Low bidder has successfully completed similar projects. On these bases, we recommend that Fahrner Asphalt Sealers, LLC be awarded the base bid only for the 2020 Slurry Sealing Program contract, in the amount of $52,090.00. This amount does not include the mandatory alternate bid. Our review did not include an evaluation of bidder's current financial condition nor of their permanent safety program. Should you decide to accept our recommendation, we will prepare the Notice of Award for your signature. We will then forward it, with contracts for execution, to the Contractor. One fully completed Notice of Award will be returned to you for your records. Bids remain subject to acceptance for 60 days from the bid date, unless Bidder agrees to an extension. Please advise us of your award decision or call if there are any questions. Respectfully, RUEKERT & MIELKE, INC. Jason P. Lietha, P.E. (WI, MN) Vice President / Office Manager jlietha@ruekert-mielke.com JPL:nah Encl: Bid Tabulation cc: Zach Navin – City of Columbus DPW ~Columbus City 8117-10064 2020 Street Maintenance > 200-Design > Bidding > 2020 Slurry Sealing Program > Ellefson-2020728 Recommendation of Award_slurry seal.docx~ Your Infrastructure Ally ruekertmielke.com  City of Columbus 2020 Slurry Sealing Program Bid Tabulation 7/28/2020 Engineer's Struck & Irwin Fahrner Asphalt Base Bid Estimate Paving, Inc. Sealers, LLC Estimated Bid Unit Description Unit Quantity Price Bid Price Unit Price Unit Price 1 South Lewis Street (James Street to Fuller Street) LS 1 $24,800.00 $24,800.00 $ 28,380.80 $ 27,210.00 2 West Harrison Street (Main Street to Birdsey Street) LS 1 $2,400.00 $2,400.00 $ 3,468.80 $ 2,970.00 3 Main Street (Harrison Street to James Street) LS 1 $2,400.00 $2,400.00 $ 2,915.20 $ 2,850.00 4 Ridgeview Street (Avalon Road to Termini) LS 1 $12,800.00 $12,800.00 $ 13,958.40 $ 13,120.00 5 Richmond Street (Birdsey Street to Main Street) LS 1 $2,400.00 $2,400.00 $ 3,340.80 $ 3,090.00 6 Washington Street (Charles Street to Lewis Street) LS 1 $2,400.00 $2,400.00 $ 2,768.00 $ 2,850.00 Total of Base Bid $47,200.00 $ 54,832.00 $ 52,090.00 Mandatory Alternate Bid Estimated Bid Unit Description Unit Quantity Price Bid Price Unit Price Unit Price MA-1 Middleton Road (STH 73 to Dickason) LS 1 $3,100.00 $3,100.00 $ 3,142.40 $ 3,600.00 Total of Mandatory Alternate Bids $3,100.00 $ 3,142.40 $ 3,600.00  2020 AGENDA ITEM Committee of the Whole Meeting date: _____August 4, 2020____________ Council Meeting date: ____August 18, 2020______ ___________ ITEM: _Hibbard Street Change Order #1________ DETAILED DESCRIPTION OF SUBJECT MATTER: The Hibbard Street Reconstruction Project was set to begin this past spring. Due to COVID-19, and the delayed results of the LRIP Grant program, awarding of the project was delayed, which in turn, delayed the start of the project until August. This change order reflects the change in the start and anticipated completion dates of the project. There is no change to the cost, just the beginning and end dates. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: o Change Order #1 from Forest Landscaping & Construction Inc ACTION REQUESTED OF COUNCIL: o Approve Change Order #1  2020 AGENDA ITEM Committee of the Whole Meeting date: ____8/4/2020_______ Council Meeting date: _____________________ ITEM:_WWTF Influent Screen Replacement Project Change Order # 1_ DETAILED DESCRIPTION OF SUBJECT MATTER: The WWTF influent screen project is underway, and there are some project changes recommended by both WWTF staff and engineering staff. Changes include the addition of aluminum stiffeners on plate covers to correct warping due to their size; the addition of four explosion-proof light fixtures that were originally planned for re-use; and a credit for plumbing revisions. The net financial impact on the project is $2,664.00. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Change Order #1 ACTION REQUESTED OF COUNCIL: Consider Approval of Change Order #1  People You Know … Service You Trust, Since 1896 950 Maple Avenue PO Box 228 Phone (920)623-5912 Columbus, WI 53925 FAX (920) 623-5923 Email: cwl@columbuswaterandlight.com www.columbuswaterandlight.com TO: City Council FROM: Michelle Kaltenberg, Co-Sup’t. DATE: July 24, 2020 RE: Customer Side Lead Service Line Replacement Ordinance The Columbus Water & Light Commission was in consensus to move forward with developing a financial assistance program for private lead service line replacements. The Wisconsin Public Service Commission (PSC) process is as follows: • Recommend an Ordinance to be passed by City Council • Have the Commission pass a Lead Service Line Program • Complete the PSC Application At the July 16, 2020 Columbus Water & Light Commission meeting the Commission approved a recommendation that this Ordinance to be passed by the City Council. (The Ordinance has been reviewed by the City Legal Counsel.) Attached to this memo is an Ordinance that the Commission recommends to be passed by the City Council. After reviewing this information, please contact me with any questions.  ORDINANCE NO. _____________ AN ORDINANCE TO CREATE SECTION 102-367 OF THE CITY OF COLUMBUS CODE OF ORDINANCES CONCERNING THE REPLACEMENT OF LEAD SERVICE LINES The Common Council of the City of Columbus, Wisconsin, hereby ordains as follows. 1. Section 102-367 Lead Service Line Replacement is hereby created to read as follows: 102-367 – Lead Service Line Replacement. (a) Intent and Purpose. Lead service lines have the potential to leach lead into drinking water. Disturbing or reconnecting to an existing lead service line may increase lead levels in drinking water. Elevated lead levels in drinking water have been determined to cause health problems in young children, pregnant women and their unborn children, and are also potentially harmful to adults. The Common Council therefore finds it in the public interest to establish a comprehensive program for removing and replacing all lead service lines within and connected to Columbus Water and Light’s water distribution system. (b) Authority. This ordinance is enacted pursuant to §§62.11(5) and 196.372, Wis. Stats. (c) Definitions: This Ordinance shall be interpreted so that the intent and purpose described may be accomplished. Words and phrases shall be understood according to common meanings unless the contrary is clearly indicated. (1) Superintendent or Co-Superintendent means the Superintendent or Co- Superintendents of CWL or their designee. (2) Customer-side Lead Service Line or Customer-side LSL means a Customer- side Service Line constructed of lead. (3) Customer-side Service Line means the Property Owner’s water service line from the outlet of the curb stop to the inlet of the customer’s water meter. (4) CWL means Columbus Water and Light, the City utility responsible for operating the City’s distribution system. (5) Distribution System means the network of water pipes, hydrants, valves and appurtenances, including the mains and service lines, owned and operated by Columbus Water and Light. (6) Lead Service Line or LSL means a water service line constructed of lead. The term covers both a Customer-side Lead Service Line and/or a Utility-side Lead Service Line. (7) Non-Compliance Penalties may include, but not necessarily be limited to, violation citations, elimination of financial assistance, service disconnection,  or other actions deemed permissible by the PSC and/or Columbus Water and Light. (8) Plumbing Contractor means a person, firm, corporation or other entity licensed by the State of Wisconsin to perform plumbing work in the City. (9) Property means real property as defined in § 70.03, Wisconsin Statutes. (10) Property Owner means a person or legal entity, or his, her or its representative, having ownership interest, legal or equitable, in the property. This term includes an estate, trust or lien. (11) PSC means Public Service Commission of Wisconsin. (12) Utility-side Lead Service Line or Utility-side LSL means a Utility-side Service Line constructed of lead. (13) Utility-side Service Line means the Utility owned portion of the water service line from the water main to the outlet of the curb stop, including the curb stop. (d) Lead Service Line Replacement Requirement. (1) As provided in this ordinance, all existing Lead Service Lines connected to the CWL Distribution System shall be replaced with water service line constructed of materials approved by the CWL. (2) Where both the Customer-side and Utility-side Service Lines are constructed of lead, the replacement of both sides of the service line shall be completed at the same time following the process set out in Subsection (f). (3) Where only the Customer-side Service Line is constructed of lead, the replacement of the Customer-side LSL shall be completed under a schedule established by CWL. (4) As of the effective date of this Ordinance, no person, unless authorized by CWL, may connect a Customer-side LSL to a non-lead utility side service line. (e) Identification of Customer-Side Lead Service Lines. (1) CWL will create a contact list of homes that potentially have Lead Service Lines based on the building’s date of construction. (2) Upon notice from CWL, a Property Owner or Customer who exercises control over a Property connected to the CWL Distribution System shall schedule an inspection of the Customer-side Service Line by a Superintendent or Co-Superintendent or their designee in order to allow CWL to confirm the service line’s material of construction. CWL may use various methods to contact the Property Owner or Customer, including but not limited to phone calls, bill stuffers, emails, mailers, and door-to-door contact. (3) In the event a Property Owner or Customer refuses or fails to provide access to the interior of any property in order to accomplish such inspection, the Superintendent or Co-Superintendent or their designee, pursuant to §196.171, Wis. Stats., shall take the steps necessary to complete the 2 C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\XTOFS4V5\FINAL Lead Service Line ordinance 7_16_2020.docx  inspection and confirm the service line’s material of construction, including and up to the issuance of Non-Compliance Penalties. (4) As an alternative to CWL inspection, the Property Owner or Customer may arrange to have a Plumbing Contractor perform the inspection and provide inspection results to CWL. The option is not available if a Utility-side LSL replacement is being conducted in conjunction with the replacement of the Customer-side LSL. (5) Upon confirmation that a Customer-side Service Line is constructed of lead, CWL will notify the Property Owner of the requirement to replace the Customer-side Lead Service Line following the steps detailed in Subsections (f) or (g), depending on the circumstance. (6) CWL shall create and maintain records of all inspected, identified and replaced Lead Service Lines in the City, until such time that no Lead Service Lines exist. (f) Replacement of Customer-Side Lead Service Lines in conjunction with replacement of Utility-Side Lead Service Lines. (1) Although not prevalent, the CWL Distribution System contains a small percentage of Utility-side Lead Service Lines. Utility-side LSLs will be replaced as part of a City street reconstruction project if possible. Before undertaking a project which will replace Utility-side LSLs, CWL shall identify those properties that connect to the Utility-side LSLs planned for replacement. (2) Prior to scheduling the replacement of Utility-side LSLs, a Superintendent or Co-Superintendent or their designee, shall inspect all connected and affected Customer-side Service Lines for the presence of lead. If the Property Owner fails to provide access to the interior of any improvement to accomplish such inspection, the Superintendent or Co-Superintendent or their designee shall take such steps necessary to make the determination, and shall collect the cost from the Property Owner, by use of a special charge pursuant to §66.0627 Stats. (3) If a Customer-side Service Line is found to be constructed of lead, CWL will notify the Property Owner of that fact in writing. CWL will also notify the Property Owner that the Property Owner must replace the Customer-side LSL in conjunction with CWL’s scheduled replacement of the Utility-side LSL, and that failure to do so may subject the Property Owner to Non- Compliance Penalties. (4) At least forty-five (45) days prior to the date of the scheduled replacement of the Utility-side LSL, CWL shall notify the Property Owner with a Customer- side LSL in writing of the scheduled date of replacement of the Utility-side LSL. (5) Within thirty (30) days of receipt of the replacement notice, the Property Owner shall schedule the replacement of the Customer-side LSL to coincide with the scheduled replacement of the Utility-side LSL. The Property Owner 3 C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\XTOFS4V5\FINAL Lead Service Line ordinance 7_16_2020.docx  shall, within 5 days, notify CWL that the replacement of the Customer-side LSL has been scheduled and provide the name of the Plumbing Contractor who will complete the replacement work. (6) Upon a Property Owner’s request, CWL may assist the Property Owner with getting bids from Plumbing Contractors. CWL’s contractor for Utility-side LSL replacement work may be available to perform Customer-side LSL replacement work. (7) Customer-side LSL replacement work must be completed at the same time as the Utility-side LSL is replaced unless an extension is allowed under par. 8. Failure to commence Customer-sided LSL replacement work as required by this ordinance or to complete such work within a reasonable time after commencement of the work, may result in the issuance of Non-Compliance Penalties. (8) Upon the Property Owner’s written request, and with the Property Owner’s demonstration of a compelling need, the Superintendent or Co- Superintendent may, at his or her discretion, extend the time for replacing the Customer-side LSL, unless the Superintendent or Co-Superintendent determines that granting such an extension will create an imminent threat to the health, safety or welfare of the public. (9) A Property Owner who follows the procedures detailed in both this Subsection and Subsection H may be eligible to receive financial assistance for the Customer-side LSL replacement. (g) Replacement of Customer-side Lead Service Line where only the Customer-Side portion of the Service Line is Lead. (1) If CWL confirms that a Customer-side Service Line is constructed of lead and notifies the Property Owner of that fact in writing as provided by Subsection E, the Property Owner must, unless Subsection (f) applies, arrange for the replacement of the Customer-side LSL to be completed under a schedule established by CWL. Failure to complete the replacement of the Customer-side LSL within that time period may result in Non-Compliance Penalties. (2) Upon the Property Owner’s written request, and with the Property Owner’s demonstration of compelling need, the Superintendent or Co-Superintendent may, at his or her discretion, extend the time for replacing the Customer-side LSL, unless the Superintendent or Co-Superintendent determines that granting such an extension will create an imminent threat to the health, safety or welfare of the public. (3) Upon a Property Owner’s request, CWL may assist the Property Owner with getting bids from Plumbing Contractors. (4) A property Owner who follows the procedures details in both this Subsection and Subsection (h) may be eligible to receive financial assistance for the Customer-side LSL replacement. (h) Financial Assistance for Customer-Side LSL Replacements. 4 C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\XTOFS4V5\FINAL Lead Service Line ordinance 7_16_2020.docx  (1) CWL is authorized to establish a program to provide eligible Property Owners with financial assistance to replace Customer-side LSLs. CWL must seek PSC approval of any CWL financial assistance program to replace Customer-side LSLs. If CWL’s financial assistance program has received PSC approval and has available funding, CWL may provide eligible Property Owners with financial assistance to replace Customer-side LSLs as provided in this Subsection H. (2) CWL may loan an eligible Property Owner funds to pay the Property Owner’s Customer-side LSL replacement cost up to the sum of $5,000.00. CWL may provide an eligible Property Owner this sum in the form of a 10- year, 1.0% interest, loan. Loan repayments shall be included as a special charge on the Property Owner’s property tax bill pursuant to Section 66.0627(8)(ag). (3) A Property Owner is eligible for financial assistance for the purpose of replacing the Customer-side LSL if the Property Owner satisfies all of the following criteria: a. The Property Owner alone, or collectively with others, owns the entire fee simple title to the Property served by the Customer-side LSL. b. The Property Owner’s Customer-side LSL is either attached to a Utility-side Service Line that is not a LSL, or a Utility-side LSL scheduled for replacement and for which the Property Owner has been notified by CWL of such scheduled replacement. c. The Property Owner agrees to have the replacement work done by a CWL-approved plumbing Contractor in compliance with this ordinance. (4) Written applications for financial assistance shall include the following: a. A completed application on a form furnished by CWL signed by the eligible Property Owner. The completed application form shall include a certification by the Property Owner that attests that all eligibility criteria listed in par. 2 are met. b. Copies of written quotes from at least two Plumbing Contractors for the replacement of the Property Owner’s Customer-side LSL. (5) A property Owner will be eligible for financial assistance based only on the lowest bid amount included in the written quotes received from the Plumbing Contractors, unless an extraneous circumstance exists that will require the approval of the Superintendent or Co-Superintendent. In certain circumstances and where deemed appropriate, the Superintendent or Co- Superintendent, in conjunction with the Property Owner, may approve a contractor requested change order for inclusion in the financial assistance portion of the work. 5 C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\XTOFS4V5\FINAL Lead Service Line ordinance 7_16_2020.docx  (6) After a complete application is received, and prior to the commencement of any replacement work, CWL shall determine if the Property Owner is eligible for financial assistance available as a loan. Such determination shall be provided in writing to the applying Property Owner. (7) Customer-side LSL replacement work must be accomplished in a workmanlike manner and be coordinated with any CWL Utility-side LSL replacement work as required by Subsection F. (8) Upon completion of the Customer-side LSL replacement, the Property Owner shall provide CWL with a copy of the invoice from the Plumbing Contractor. Upon proof of completion satisfactory to the Property Owner and CWL, CWL shall directly pay the Plumbing Contractor the amount of money approved by CWL for financial assistance for replacement of the Customer- side LSL. CWL shall provide the Property Owner with documentation of such payment. (9) The total amount of money provided by CWL as financial assistance in the form of a loan may not exceed the actual cost of replacement of the Customer-side LSL or $5,000.00, whichever is less. (10) Disputes regarding eligibility for financial assistance may be appealed to the Columbus Water and Light Commission. 2. Severability. If any subsection or portion of this ordinance is for any reason determined to be invalid or unconstitutional by the decision of a court of competent jurisdiction, that subsection or portion shall be deemed severable and shall not affect the validity of the remaining subsections or portions of this ordinance. 3. Effective Date. This Ordinance shall become effective upon passage and publication as provided by law. ADOPTED THIS ______ DAY OF AUGUST, 2020 By: __________________________ Michael Thom, Mayor Attest: __________________________ Patricia Goebel, Clerk 6 C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\XTOFS4V5\FINAL Lead Service Line ordinance 7_16_2020.docx  2020 AGENDA ITEM Committee of the Whole Meeting date: August 4, 2020 Council Meeting date: TBD ITEM: APC cross walk sign donation DETAILED DESCRIPTION OF SUBJECT MATTER: Issue American Packaging Corporation has safety concerns with their employees crossing the street to the employee parking lot on APC way. Background APC has safety concerns with the amount of truck traffic that comes down APC way and the close proximity of the employee entrance/exit to the street where the cross walk is for employees to get to the employee parking lot. APC decided to install crosswalk signs with flashing beacons but did not discuss with City staff before installing and unintentionally installed their signs in the City Right of Way. I explained to APC staff that because they were installed in the City Right of Way they would ultimately become city property and it would be best to fill out the donation form to acknowledge the signage for future records. APC understands that with this Donation the City will become the property of the City of Columbus and is subject to the laws, policies, and procedures of the City. APC also acknowledges that the City is not obligated to replace any donation if it damaged/worn as well as remove the donation if deemed necessary for any reason by City staff. Fiscal Impact No fiscal impact. Recommendation Because this donation exceeds $1,000 it is required by policy to receive council approval. City staff has reviewed this donation and recommends approval. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: - Photos of signage - Invoice for signage and installation - Signed donation form ACTION REQUESTED OF COUNCIL: Review and discuss.  Invoice/Receipt Date Invoice # 4/14/2020 20-6280 Ship To American Packaging Corporation 331-318-8500 Robert Goebel 100 APC Way Columbus, WI 53925 Bill To American Packaging Corporation Robert Goebel 100 APC Way Columbus, WI. 53925 P.O. No. Terms Item Description Rate Quantity Amount SRRFBSW Model SRRFBSW 2,117.00 2 4,234.00 Solar Power Single Sided LED Light Bar Lockable Control Cabinet Wireless Communications Between Systems Wired Standard Activation Button with Sign and Frame Standard 30" W11-2 Pedestrian Sign Telespar Pole ... Telespar 10' x 2" Square Pole with 3 ft sleeve 270.00 2 540.00 Serial Numbers for RRFB SRRFBW207835-36 Shipping details... Central Transport 4/22/2020 148-9558941-5 Please verify all items have been received. Discrepancies will be addressed up to 10 days after delivery date only! Subtotal $4,774.00 Sales Tax (0.0%) $0.00 PLEASE NOTE OUR NEW LOCATION Total $4,774.00 Send Payments to: Payments/Credits -$4,774.00 16135 NEW AVE SUITE #2 Balance Due $0.00 LEMONT, IL. 60439 Fax E.I.N. - 84-2159768 Web Site 630-491-1583 corporate@ustrafficsystems.com ustrafficsystems.com  2020 AGENDA ITEM Committee of the Whole Meeting date: August 4 2020 Council Meeting date: ITEM: CHLPC Pavilion Painting Contract DETAILED DESCRIPTION OF SUBJECT MATTER: Issue CHLPC is in the process of having the Fireman’s Park Pavilion Pressure washed and repainted. They have requested the approved contract come back to the Committee of the Whole to approve change orders in the contract. Background On December 2, 2019 CHLPC submitted an agenda item to the Committee of the Whole to have the Fireman’s Park Pavilion Painting Contract approved. Normally, a group such as CHLPC would bring requests such as this to a City staff member for review and ask the staff member to submit the memo with the request to the council once they had reviewed and approved it. This however was not the case and the item was put on the agenda without any department review and approved without input from City staff. Wednesday July 8th I met with CHLPC and the approved contractor, Roberts Brothers, to review the work and it was at this time that I heard CHLPC mention different colors on the Pavilion. Later that week I reviewed the contract and Committee of the Whole minutes to find out that specific colors were approved back in December. On July 23rd I met with HLPC during their special projects meeting to notify them that if different colors were desired the contract would need to come back to the Committee of the Whole since they had approved and signed off on the original contract, which is why this agenda item is on tonight. HLPC has stated on multiple occasions that maintenance will be the responsibility of the City, so future maintenance and upkeep of the paint is likely to be at City cost. Fiscal Impact There is no initial fiscal impact to the City as the contractor is honoring his original contract and CHLPC has committed to covering any extra cost that may arise from the project. However there are concerns that there will be more of a fiscal impact in years to come due to multiple colors on the Pavilion which will need more upkeep and take more time to maintain. As a reminder, this painting project was sponsored by the Merle Gunther Foundation and was intended to have no financial impact on the City of Columbus. Recommendation Review and decide whether to adhere to the intial contract, or pursue a change in contract details at CHLPC’s request. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: - Email correspondence from Councilmen Gray regarding color choices. ACTION REQUESTED OF COUNCIL: Review and discuss.  CITY OF COLUMBUS FOR MEETING OF: July 21, 2020 REQUEST FROM/DEPARTMENT: Recreation Department AGENDA ITEM/REQUEST: Address Changes within Fireman’s park *************************************************** DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: The Recreation Department would like to recommend to City Council members that separate addresses be made on the Scout Cabin building and Rest Haven building within Fireman’s Park; the Pavilion would remain the same address as 1049 Park Avenue. We would request the Scout Cabin to be 1049A and the Rest Haven would become 1049B. I received an email confirmation from Ian Gort of the Wisconsin Historical Society (Historic Preservation Specialist, State Historic Preservation Office) that reads historic building addresses change over time. Changing an address does not change the historic status of the facility. I have shared the email with Pat Goebel so that she can keep this on file; I have done so as well. Should this move forward I would work with Pat to get the addresses changed. Thank you for your consideration. PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: _________________________ Department: __________________________ Acct. # Approved Budget: ______________ Current Balance in Acct #: ________________ Remaining Balance in Acct #: _______________ (after approval)  2020 AGENDA ITEM Committee of the Whole Meeting date: ___Tuesday, August 4, 2020______ Council Meeting date: __ ____ ___________ ITEM: __Google Voice Options_______ DETAILED DESCRIPTION OF SUBJECT MATTER: *** Please note that with either Google option, the need to maintain public records and satisfy open records requests may be a concern. Records of calls, texts and other messages made and received for official purposes are subject to disclosure, and if you utilize your primary personal device to conduct official business, there are certain situations and circumstances where your device may need to be collected and the contents analyzed in the process of satisfying the open records request. If officials maintain a separate phone exclusively for official business, that should eliminate the need for personal phones to be involved in the open records process, as only the phone used for official business would be subject to such requests. Option 1 Google Voice Business Plan – Would be managed by the City. Numbers could potentially move with the position. 3 different pricing structures Please see attachment for additional differences between plans. Starter - $10 per month/per user – Max 10 users Standard - $20 per month/per user – Unlimited number of users Premier - $30 per month/per user – Unlimited number of users Google Voice Business Plan also requires a G Suite subscription in order to have Google Voice. In addition, to the costs listed in the above Voice section, we would also need to purchase a G Suite option. Please see attachment for additional differences between plans. Basic - $6 per month/per user Business - $12 per month/per user Enterprise - $25 per month/per user Option 2 Google Voice offers a Free option for personal use. This option would require you to set up a number and maintain on your own. Number would stay with that person, you would be responsible for ending the phone number when no longer needed. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Pricing and Descriptions of Google Voice and Google Suite ACTION REQUESTED OF COUNCIL: Review and discuss. Google Voice – Business Plan Pricing (also requires Google Suite subscription) Google Voice Business plan also requires G Suite. Google Voice for Personal Use – Free option This would be managed by each individual interested in having a Google Voice number. Must have a personal google account to set up.  2020 AGENDA ITEM Committee of the Whole Meeting date: ____8/4/2020_______ Council Meeting date: _____________________ ITEM:_Draft Process to Determine Receiver of Christopher Columbus Statue_ DETAILED DESCRIPTION OF SUBJECT MATTER: The statue is in storage pending a final determination of the Council. During the discussion and hearings related to the statue, several individuals and organizations suggested a willingness to take possession of the statue, although no comprehensive proposals have been received to date. I have attached a draft RFP for the reuse of the statue. It is a relatively formal document with benchmarks, timelines, selection criteria, and an evaluation process. This RFP may not be the ideal tool to guide this process, but in the absence of other detailed proposals from the community, the Council will need to identify some method for making their decision. If the RFP process is selected, please note that it was developed as a starting point, and the Council has the flexibility to add, remove, or change anything in the document. If a comprehensive proposal for the statue is received prior to the meeting, that will be shared with the City Council. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Provide staff direction on the process for determining the statue’s disposition.  REQUEST FOR PROPOSAL (RFP) FOR CITY OF COLUMBUS REUSE OF CHRISTOPHER COLUMBUS STATUE Project Overview The City of Columbus is seeking proposals for the re-use of a large fiberglass statue of Christopher Columbus. The City is interested to consider how community and cultural organizations may re-use the statue in or around the City of Columbus, although parties outside of the Columbus area who have a serious interest in obtaining the statue may also submit proposals for consideration. Background The City of Columbus recently removed a Christopher Columbus statue from Wisconsin Department of Transportation (WISDOT) property. The Statue, the property where it was displayed, money and memorabilia were transferred to the City of Columbus in 2012 at the request of the 1992 Columbus Quincentennial Celebration, Inc. organization. In 2015, as part of a State Highway 16/60 project, WISDOT expanded the Right of Way, and they took ownership of the land where the statue was displayed. During the property transfer, WISDOT did not issue a permit for the statue to remain in the Right of Way. The City Council recently voted to remove the statue from the WISDOT land, but retain ownership in hopes of identifying a new owner or caretaker group. The statue is approximately 9 feet tall, with an extended arm and sword reaching approximately 14 feet. The statue appears substantially weathered after many years exposed to the elements without dedicated maintenance. A brief visual inspection revealed a fiberglass base with several cracks near mounting holes and fissures running through the base, an old bullet hole through the Spanish “Lions and Castles” flag, a faded and cracked finish on the statue and various holes, cracks, and damage found throughout the fiberglass surface. Planning Timeline RFP Issued: August 4, 2020 RFP Deadline: September 4, 2020 Staff Complete Review of RFP Submissions September 11, 2020 Committee of the Whole Receives RFP September 15, 2020 Submissions Page 1 of 3  Committee of the Whole Discusses RFP September 15, 2020 - October 8, 2020 Submissions and Considers Preferred Submission. Staff conduct follow-up as needed. Committee of the Whole Recommends October 8, 2020 Disposition of the Statue and funds City Council Considers disposition of Statue October 22, 2020 and related funds Statue and funds transferred according to By November 20, 2020 City Council Determination Criteria for Selection  Clarity and Feasibility: Respondent clearly details who they are, what their specific proposal for the statue is, when their plan could be executed, where the statue will be located, why the respondent wants to receive the statue (what is their goal or purpose), and information related to how they plan to display the statue. Respondent should also discuss how they intend to move the statue to its proposed location. Does the plan seem reasonably achievable?  Capability: The respondent shall provide a description of their experience and ability to accept the statue, implement their plan, and devote resources to maintain the statue over time. Has the respondent existed for a substantial amount of time?  Permissibility: Respondent shall present information related to their ability to display the statue as they propose. Respondents shall include information about the display location, zoning suitability, and any permissions, permits, or approvals needed to implement their proposed plan.  Local Benefit: How does the submission benefit the City of Columbus? If the submission will not locate the statue in or near Columbus, how does the submission create local benefit where it will be located. Is there an educational or cultural component to the proposal?  Financial: Respondent details a financial plan to install and care for the statue, or provides information substantiating adequate financial resources to achieve the proposal. Selection Process City Staff will provide an initial review of all submissions to determine completeness, consider how the submission addressed the elements of evaluation, and identify any questions or items of concern. The Committee of the Whole will receive all complete submissions and related Page 2 of 3 documents, will deliberate regarding the submissions and elements of review, and make a recommendation to the City Council regarding the disposition of the statue and funds. If the City Council, for any reason, determines there are no satisfactory proposals, the City reserves the right to: reject all proposals, make a counter-proposal to one or more of the respondents, re-issue another RFP, maintain ownership of the statue, or pursue any other course of action deemed in the best interest of the City of Columbus. Submission Requirements Proposals are due by 4:00 PM on Friday, September 4, 2020 via mail or hand delivery of five (5) copies to Matt Schreiber, Columbus City Hall, 105 N Dickason Blvd, Columbus, WI 53925. RFP Point of Contact For any questions about this RFP please contact: Matt Schreiber Director of Planning and Development 105 N Dickason Blvd Columbus, WI 53925 (920) 623-5900 E-mail: mschreiber@columbuswi.us Page 3 of 3