Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE TUESDAY, MAY 18, 2021 – 6:45 PM COLUMBUS CITY HALL AGENDA Topic: Common Council/COW Regular Meeting Log In Time: May 18, 2021 06:00 PM: https://us02web.zoom.us/j/81327712654?pwd=YllrSUtRc2ZlTFNIY0VndEsza0g1QT09 Meeting ID: 813 2771 2654 Passcode: 334495 Or Call: 312 626 6799 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments o Due to the COVID-19 health crisis, City staff continue to minimize attendance at the Council meetings in City Hall until further notice. Citizens wishing to make public comment at the meeting via Zoom, please email Jane Fude at jfude@columbuswi.us by Noon May 18. In your email, please include: your name, address, and the Zoom profile name or phone number you will be calling from. Citizens not signed up to comment via Zoom by Noon May 18, may still comment by appearing in person at the meeting and signing up for public comment. 5. Department Reports: o March 2021: Finance; April 2021: DPW, Fire, Library, Lifestar, Police 6. Review Update on Enerpac Playground Donation. (Amended 5/17/2021 at 2:00 PM) 7. Review & consider request for Hwy 89 Encroachment Agreement 8. Review & consider Plan Commission recommendation regarding the application of ACS RBHS, LLC for a zoning map amendment for parcel number 11211-1505.64 and 11211-1505.65 from RD Rural Development to R3. 9. Review & consider Plan Commission recommendation regarding the application from ACS RBHS, LLC for the proposed Certified Survey Map for parcel number 11211-1505.64 10. Review & consider Plan Commission recommendation regarding application from ACS RBHS, LLC for the proposed Certified Survey Map for parcel number 11211-1505.65 11. Review & consider Plan Commission recommendation to adopt the Columbus 2040 Comprehensive Plan 12. Discuss a potential update to the Columbus Outdoor Recreation Plan to gain eligibility for Stewardship and Land and Water Conservation Fund grants 13. Review & discuss the Mae Ward Fund application for flowering baskets 14. Review & consider a Resolution Authorizing Execution of the DNR Principal Forgiven Financial Assistance Agreement 15. Review & consider request to transfer assets from DPW to Fire Department 16. Review & consider PT position proposed by Cable Commission 17. Review & discuss Bids to remove Ash Trees for the DNR Forestry Grant 18. Adjourn  Columbus Public Works Department Report April 2021 The month of April for the Department of Public Works really kicked us into the mood for spring with warmer temperatures in the beginning of the month but the end of the month left us felling more like fall than spring! Here are some of April’s highlights: • Brush pick up started for the residents • Assisted City Hall with voting set up & tear down • Landscaping at City owned facilities • Playground inspections completed on City owned playgrounds • Public Works staff were certified for mandatory flagging operations - this is required by the State of WI • Numerous repairs to City owned Park buildings from vandalism - this was almost a daily task • Remove of old winter décor at the Cemetery along with marking of headstones and graves for interment • Cleaning of the Pavilion from rentals • Repair of waterline in Fireman’s Park - this is the main line that feeds the bathrooms • Opened the Park bathrooms for the season • Started mowing for the season • Various work orders for other Departments • Hosted a successful appliance drop off at the Landscape Center • Trimmed trees at the Cemetery • Removed brush along the sides of Lewis St bridge per County inspection • Changed scoreboard out at Fireman’s Park 2 times - once for football, once for baseball • Batting cages & soccer nets installed at Meister park for sports season Some of my other tasks include: Attended Cemetery Board meeting Gar Plastic issue Plumbing issues at the Pool Met with Enerpac & Amy Jo for playground expansion Driveway permit inspections Met with Refrigerant Depot for appliance drop off Attended virtual APWA Snow Conference  April 2021 - DPW Streets & Alleys DPW HOURS Athletic Fields Snow & Ice Street Cleaning 3% Traffic Control 2% Hours Cost Removal 0% 0% Athletic Fields 17.57 $579.91 Storm Sewers CAAC 3% CAAC 41.08 $1,275.19 0% 4% Sidewalk/Curb/ City Bldgs & Grounds 176.13 $5,995.96 Gutter Recycling Center City Bldgs & Custodial 44.52 $658.96 0% 4% Grounds Forestry 135.59 $3,997.44 16% Management 82.29 $5,458.65 Municipal Garage 50.44 $1,582.37 Custodial Municipal Parks 232.41 $6,918.62 4% PW Cemetery 203.14 $5,698.26 Recycling Center 40.45 $1,273.28 PW Cemetery Forestry 19% 12% Sidewalk/Curb/Gutter 3.38 $126.07 Snow & Ice Removal 30.24 $961.03 Municipal Parks Management Storm Sewers 2.18 $66.81 21% Municipal Garage 5% 7% Street Cleaning 2.51 $98.35 Streets & Alleys 32.41 $922.82 Traffic Control 3.59 $132.82 Udey Dam 0.32 $15.49 Weed Control 5.46 $127.92 1103.71 $35,889.95 WW HOURS April 2021 -WWTP Treatment Plant 28% Hours Cost Plant Operations 233.38 $10,152.20 Sludge Processing 57.59 $2,516.67 Treatment Plant 111.13 $4,596.34 402.1 $17,265.21 Plant Operations Sludge 58% Processing 14%  CITY COUNCIL REPORT FOR MAY 18, 2021 MEETING LEVEL OF STAFFING - AS OF 04/30/2021 32 Paid on Call Firefighters - Non-Probationary Members 2 Paid on Call Firefighters - Probationary Members 1 Fire Chief 35 Total Active Members 5 Vacant Firefighter Positions 0 Hiring Process 0 Eligibility List Full staff level for active fire personnel is 40  INCIDENT RESPONSES April 2021 Alarm End City Rural # of Run # Alarm Date Time Time Incident Location Incident Incident Incident Type F.F. 21-038 04/01 17:48 20:48 W1673 County K X Assist EMS 6 21-039 04/02 13:17 13:29 Hwy 151 @ Exit 115 X No incident found 8 Grease fire on 21-040 04/02 22:45 23:30 15 Parkview Circle X 4 stove 21-041 04/05 09:32 11:40 W11052 Hwy 16/60 X House Fire 8 21-042 04/05 14:43 15:10 450 Williams Street X Assist EMS 6 Hwy 151, near 21-043 04/07 10:31 11:31 X Car Fire 8 County S Hwy 151, NB on 21-044 04/08 07:17 08:30 X MVA 5 ramp from Hwy 16 W. James @ Spring 21-045 04/11 12:58 14:15 X MVA 7 St. 21-046 04/12 02:20 02:51 1141 Farnham St. X CO incident 4 N2117 21-047 04/13 16:55 20:55 Columbus/Fall River X Grain Dryer Fire 17 Road 21-048 04/15 18:25 18:44 110 Stuart Street X Fire Alarm 7 21-049 04/15 20:25 21:40 139 West School X MVA 14 21-050 04/19 20:37 20:45 2280 West James X Fire Alarm 12 21-051 04/20 02:19 02:55 110 Stuart Street X CO Alarm 6 21-052 04/22 14:03 14:50 951 West James X Mulch Fire 8 21-053 04/22 19:03 19:48 Maple Ave & Dix St. X MVA 8 Schaefer Rd, north 21-054 04/23 05:37 06:25 X MVA 5 of County K 21-055 04/23 11:56 13:00 2200 West James X Fluid Cleanup 7 Current Monthly Total: 18 Total Runs by Month: Jan 12 July Feb 14 Aug Mar 11 Sep Apr 18 Oct May Nov June Dec Year to date total 55 Last Year at this time 59  TRAININGS, MEETINGS, AND COMMUNITY ACTIVITIES APRIL 2021 04/06 Department Drill - Extrication 04/12 Officer Meeting 04/27 Weather Spotting Class online – 23 members attended 04/28 Columbia County Fire Chiefs Meeting @ Doylestown – Chief Koehn, Asst Chief Kenevan, Dep. Chief Kluetzman ITEMS OF NOTE FOR APRIL Firefighter Alexander Secord resigned on April 19. He had been with the department for 19 months. I I informed the Police and Fire Commission of my pending retirement date of July 30, 2021. Randy Koehn  Columbus Public Library April 20, 2021 DIRECTOR’S REPORT LIBRARY NEWS The Columbus Public Library no longer requires appointments to enter the building as of April 12. Patrons may still schedule a time to pick up items in the entryway and we have had a few patrons continue to utilize this service. The self-check machine has arrived to the Columbus Public Library and we are now working with the South Central Library System and Bibliotheca to get the machine set to go for patron use. PROGRAMS “Spirits of Earth: Ancient Native American Effigy Mounds in Wisconsin” is on April 22 at 6:30 pm and has a total of 130 people signed up. “The Birdman of Koshkonong” is on May 6 at 6:00 pm and a cook-along program with Huma Siddiqui on May 17 at 6:30 pm. We continue to provide an adult craft video per month and weekly videos for children and teens including story time, STEM activities, craft projects, and a board game spotlight. Our take-and- make kits for all ages continue to remain popular. Book clubs for adults continue to be held virtually. BUILDINGS The Department of Public Works has helped us to set up our outdoor furniture and have and delivered mulch for us to use. We noticed there was water leaking inside underneath the bookshelf in the front entryway. DPW took a look and adjusted the gutters to see if that would help. We still had water coming in that area so they are now going to regrade the dirt and mulch to see if that will take care of the issue. MEETING/CONTINUING EDUCATION MEETINGS Lindsey Ganz attended the All Directors meeting in March. We looked at reimbursement comparison from adjacent county libraries, received updates on the building needs assessment workgroup, and received updates on a delivery sorter. Lindsey also attended the Columbia County Library Board meeting and gave an update on the virtual project. The personnel committee met and continued their work to update job descriptions. The Library programming team continues to meet virtually on a weekly basis. We are currently planning for the Summer Library Program and for the virtual project. We have approval to bring our Words on Wheels and outdoor storytime program to Fall River and Columbus for the summer. Columbia County Directors are meeting virtually once per month to plan events for the Virtual 1 Project. The city department heads continue to meet virtually twice per month. TRAINING/ EDUCATION Lindsey presented a continuing education training for library staff in the South Central Library System and for libraries outside of our system with Melissa Roelli from the Mount Horeb Public Library. DIRECTOR GOALS UPDATE One of my director goals is to collaborate with others and to establish local relationships. I presented library updates at the city council orientation on Friday, April 16. This presentation covered information about board meetings, current hours and services, online resources, statistics, programs for all ages, summer library program, and the library annex. STRATEGIC PLAN UPDATE 1. Physical Space c. If we don’t strive for more space, how do we prioritize what we have? Deb Haeffner, design consultant for the South Central Library System and Columbus Library board member, met with staff to look at the current layout of the upstairs library and give suggestions for addressing space needs for collections and patrons. Deb created an updated layout to present to the Library Board for consideration. Respectfully submitted by Lindsey Ganz 2 TO: Columbus Area EMS District Board Members FROM: Chris Orange DATE: May 1, 2021 SUBJECT: April 2021 Lifestar responded to 67 911 calls for the month of April in the CAEMS area that were paged out via Columbia County Dispatch. Lifestar requested mutual aid once from Rio EMS to cover a call in the City of Columbus and once from Watertown EMS to cover a call in the Village of Reeseville Below is the monthly breakdown by municipality: • City of Columbus – 28 • Village of Fall River – 13 • Village of Lowell – 1 • Village of Reeseville - 7 • Town of Calamus – 2 • Town of Columbus – 5 • Town of Elba – 5 • Town of Fountain Prairie – 2 • Town of Hampden – 0 • Town of Otsego – 0 • Town of Portland – 2 • Town of York – 0 • Intercepts – 0 • Auto ALS – 0 • Mutual Aid Given – 0 • Mutual Aid Rec’d – 2 Lifestar met the response guidelines for all calls in the month of April.  Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec TOTAL Calamus 3 2 3 2 10 Columbus, City 38 32 37 28 135 Columbus, Town 1 3 4 5 13 Elba 3 3 4 5 15 Fall River 16 11 9 13 49 Fountain Prairie 3 4 2 2 11 Hampden 2 1 1 0 4 Lowell 0 2 4 1 7 Otsego 1 2 0 0 3 Portland 0 1 2 2 5 Reeseville 3 6 7 7 23 York 2 1 1 0 4 TOTALS 72 68 74 65 279 Auto ALS 0 0 0 0 0 Intercepts 0 3 1 0 4 Mutual Aid Given 1 0 2 0 3 Mutual Aid Rec’d 0 1 4 2 7 MONTHLY TOTALS 73 72 81 67 293 Respectfully, Christopher Orange Critical Care Paramedic Columbus Supervisor  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) May 12, 2021 Mayor Arnold Members of the Common Council Columbus Police and Fire Commission: RE: POLICE DEPARTMENT ACTIVITY REPORT, April 2021 Attached is the monthly report for the Columbus Police Department. Please feel free to contact me at any time if you have questions. Chief Dennis Weiner www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) PERSONNEL The department is not fully staffed. Current staffing as of May 12, 2021: Authorized by Budget Actual Sworn Officers Full-time sworn police positions: 10 7 (Position breakdown) Patrol Officer 6 5 Sergeant 1 0 Lieutenant 2 1 Chief 1 1 Clerical Office Manager (full-time) 1 1 Clerk (full-time) 1 1 Current personnel: Name Date of Hire Chief Dennis Weiner 2/18/2008 Lieutenant Roger Witthun 12/17/2001 Lieutenant vacant Sergeant Officer Matt Schultz 12/23/2002 Officer Kelly Towne 02/02/2004 Officer Riley Vogel 05/30/2017 Officer Andrew Henn 12/04/2019 Officer Dillon Donahue 05/13/2020 Officer vacant Office Manager Erika Kellar 02/04/1999 Public Safety Clerk Bonnie Langsdorf 09/30/2006 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) PERSONNEL: I will be issuing Officer Kelly Towne a department Lifesaving Award for her efforts in early March. Officer Towne was dispatched to a location with EMS for a person who had collapsed. CPR was started by co-workers as Officer Towne arrived and continued until arrival at the hospital. The patient was transported to a Madison hospital and was released several weeks later. She is home and doing well. A true team effort between Lifestar EMS, co-workers and Officer Towne that resulted in the saving of a life. The employer has also recommended to the Red Cross a similar award for those involved. Resignation: On April 13 Sergeant Creighton submitted his resignation. He is getting out of law enforcement. After the updated job description is approved, I will be posting the position. Officer vacancy: There were 2 remaining candidates on our police office eligibility list. Both spent time riding along with officers to acquaint themselves with our operation and to interact with staff. I subsequently contacted one on the list to offer him a job. He declined as he was offered a job by another department. I contacted the 3rd applicant and will be deciding very soon how I am proceeding. If I don't hire him I will be re-posting the position. Lieutenant vacancy: I have offered the vacant Lieutenant position to Bradley Konkel of Beaver Dam. He accepted the position and has successfully completed all the required testing. Bradley has been a police officer in Beaver Dam for 7 1/2 years and brings a great deal of experience and training with him. He will begin in June. TRAINING: All officers attended 4 hours firearms training at the range in Juneau. TRAFFIC ENFORCEMENT: During April 2021, officers issued 74 traffic citations, 24 municipal ordinance citations and 68 warnings. The speed trailer has been deployed with the warmer weather. Anyone with location requests for it should contact the department directly with the request. MISCELLANEOUS INCIDENTS: This has been a very busy month for us. While our call volume hasn't going up substantially, the depth of some of the calls require a substantial amount of investigation and officer time. Being down 3 people is also impacting our operation, resulting in extended shifts, call ins and more overtime being paid. I am also assisting more than usual with calls, covering patrol during transports or when the officers are busy on other incidents. We had 15 calls of 911 disconnects. That is when a call is received at the 911 center in Portage and nothing is heard or said. These are frequently bumped emergency buttons on phones or smart watches. By policy we respond and investigate all 911 disconnects, even if the dispatcher reaches them on a callback and says everything is fine. We have had incidents where a 911 disconnect is a medical emergency or a criminal act in progress, such as a domestic incident. During the month we also had 2 mental health commitments. These calls can average 6-9 hours of officer time from time of call to completion. We have investigate, contact mental health for an assessment they do of the patient, either on the phone or face to face, have a medical clearance done, and then a determination if we will transport them and to where. www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) Winnebago Mental Health in Oshkosh, which is the closest secure mental health facility for us and the one most commonly used by Columbia County. Transport time each way is over an hour. These types of calls go hand in hand for our elevated Check Welfare calls (16) this month. Often a check welfare call is a mental health related call that do not meet the criteria for a commitment, but still involve considerable time. We also responded to 7 domestic abuse incidents during the month of April 2021. While that isn't a record, it is notably higher than the previous 6 months. Officers arrested 7 people for Operating While Intoxicated/Operating with Restricted Controlled substance in their blood during the month. Of these 6 arrests, there were 3--first offenses, 3-- second offenses, and 1 was a fourth offense. Two Frauds were reported during the month. One involved a fraudulent unemployment claim being filed in a resident's name. The other involved a business who was defrauded of approximately $6,000 through a check scam. Officers responding to a complaint found 1 adult and 6 juveniles in a vacant building that is currently being used to store high end and expensive electronics. It was discovered the subjects had used golf clubs found within the building to do $15,600 worth of damage to the electronics. The adult was subsequently arrested and jailed on felony and misdemeanor charges. The others, due to their ages, are being referred to the Columbia County Juvenile Court for identical charges through the juvenile court system. Columbus Police Department Nature of Call Total Calls Received --- ------------------ -------------------- 911 HANG UP 15 ACCIDENT HIT AND RUN 2 ACCIDENT PROPERTY DAMAGE ONLY 5 ACCIDENT WITH PERSONAL INJURY 4 ASSIST ANOTHER AGENCY 9 BURGLAR ALARM 7 FIRE ALARM 4 MEDICAL ALARM 2 PANIC ALARM 1 ANIMAL COMPLAINTS 9 ANIMAL BITE 3 BATTERY 1 BOND VIOLATION 2 BURGLARY 1 MENTAL HEALTH COMMITMENT 2 CHILD ABUSE 1 CHILD SEXUAL ASSAULT 1 CITIZEN ASSIST 3 CIVIL 8 COMMUNITY COMPLAINT 1 CONTROLLED 3 CRIMINAL DAMAGE TO PROPERTY 6 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) DISORDERLY CONDUCT 4 DEATH INVESTIGATION 2 DISABLED VEHICLE 5 DOMESTIC ABUSE 7 DRIVING COMPLAINT 23 EMS CALL 4 ESCORT 1 EXTRA PATROL 62 GENERAL FIRE 3 FIRE GAS LEAK/CARBON MONOXIDE 2 FLEET MAINTENANCE 1 FOOT PATROL 2 FRAUD 2 HARASSMENT 3 ROAD HAZARD 3 JUVENILE INCIDENT 7 LOST AND FOUND 2 MEDICAL EXAMINER 1 NOISE COMPLAINT 4 OUT WITH PERSON 4 OPEN DOOR 3 ORDINANCE VIOLATION 3 DRUG OVERDOSE 2 OWI 7 PARKING VIOLATION 14 SECURITY 145 SEX OFFENSE 1 SPECIAL EVENT 2 SPEED BOARD 1 SUSPICIOUS 11 THEFT 4 THREAT 1 TIPS/LEADS 1 TRAFFIC CONTROL 1 TRAFFIC STOP 99 TRESPASS 1 TRO/INJ VIOL 1 VEH LOCKOUT 1 WARRANT 2 WELFARE 16 ------------------------------------------------------------------------- Total Calls: 548 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  AGENDA ITEM #____________ CITY OF COLUMBUS FOR MEETING OF: May 18, 2021 REQUEST FROM/DEPARTMENT: Recreation Department AGENDA ITEM/REQUEST: Informative update on Enerpac Playground Donation *************************************************** DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: April 6, 2020 at the COW, council members learned of the Phase 2 Enerpac donation of playground structures, for Warner Street Park. April 21, 2020 at the Regular meeting, a motion was made by Reid, second by Gray to approve the donation. Enclosed for your review, you will find the COW agenda and the Regular meeting minutes from 2020. Installation was delayed in 2020 due to COVID. The project will be complete late summer of 2021. DPW will play a small role in helping with installation through prepping the site by removing grass and soil to level the area. Enerpac is working with Lee Recreation to drill holes and to install the play structures themselves. Once installation of the structures are complete, DPW will place pea gravel and mulch in the play area (purchased by Enerpac). We are excited for this new addition to our community and are thankful to Enerpac for their generous donation. PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: _________________________ Department: __________________________ Acct. # Approved Budget: ______________ Current Balance in Acct #: ________________ Remaining Balance in Acct #: _______________ (after approval)  COLUMBUS COMMON COUNCIL - COMMITTEE OF THE WHOLE MONDAY, APRIL 6, 2020 - 6:45 PM COLUMBUS CITY HALL Video Conference Address: https://zoom .us/j/240717497?owd:::cUlcyem 1YU01WQzdaTU91RUdnZEtyUT09 Meeting ID: 240 717 497 Password: 776216 OR Phone Conference Phone Number: 312-626-6799 Meeting ID: 240 717 497 Password: 776216 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments c5 Due to the COVID-19 health crisis, City staff need to minimize attendance at the Council meeting in City Hall per Governor Evers• Directive. Citizens wishing to make public comment at the meeting, please call 312-626-6799 by 6:15 pm. All comments are limited to 3 minutes in length. 5. Committee Minutes a. HLPC - 3/11/20 b. Library- 2/27/20 6. Enerpac donation of playground structures for Warner Street park 7. Consider and discuss site plan for butterfly garden near WWTP 8. Consider and discuss resolution providing for sale of $1,135,000 for Sewerage System Revenue Bonds, Series 2020 9. Discuss agreement for temporary accounting services 10. Mo�n to adjourn to closed session pursuant to 19.85 (1) (e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential developments in the City of Columbus Adjourn  2021 AGENDA ITEM Committee of the Whole Meeting date: ____May 18, 2021_______ Council Meeting date: _June 8, 2021______ ITEM:_ Highway 89 Encroachment Agreement_ DETAILED DESCRIPTION OF SUBJECT MATTER: With the upcoming State Highway 89 project, the Department of Transportation has conducted a survey of the project/parcel boundaries and identified several easements that were required for the project. During this survey process, the Department of Transportation identified a building on parcel 11-211-1046.02, located at 130 Farnham Street, which was encroaching into the right of way by several inches. The Department of Transportation does not need the area this building occupies to complete the project, but they would like to see the building’s presence formalized through an encroachment agreement or right of way permit. The State presented their standard agreement to the property owner, but the property owner refused to sign. After negotiations between the property owner’s Attorney and the City Attorney, the property owner has indicated they are willing to sign the attached encroachment agreement. The primary change was removing language obligating the building owner to pay costs related to removing the building from the right of way or costs to repair or restore the right of way if the building was destroyed. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: • Proposed Encroachment Agreement ACTION REQUESTED OF COUNCIL: Consider the Encroachment Agreement and determine if the terms are acceptable.  ENCROACHMENT AGREEMENT Re: Land described on the attached Exhibit A. This Agreement made and entered into this ___ day of ________________, 2021, by and between the City of Columbus, a Wisconsin Municipal Corporation (hereinafter “City”) and Sustainable Solutions, LLC., a Wisconsin Limited Drafted by and Return To: Liability Company (hereinafter “LLC”). Paul A. Johnson Boardman & Clark LLP WHEREAS, LLC is the owner of real PO Box 256 Lodi, WI 53555 property located in the City of Columbus, 11-211-1046.02 Columbia County, Wisconsin, described on the Parcel Identification Number(s) attached Exhibit A (“the Property”); and WHEREAS, a portion of a building on the Property encroaches into the Farnham Street (Highway 89) right-of-way by approximately .4 feet; and WHEREAS, the parties hereto have agreed that until such time as the building shall be destroyed, relocated, or in need of repair to greater than 50% of its 2021 assessed value, the building may remain as presently situated on the Property. NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, it is hereby agreed as follows: 1. The portion of the building owned by LLC on the Property which presently encroaches into the Farnham Street right-of-way shall be and is hereby allowed to remain as is. 2. At such time as the building on the Property is destroyed, relocated, or in need of repair to greater than 50% of its 2021 assessed value, the building shall be moved so as not to encroach upon the Farnham Street right-of-way and to comply with all applicable City setbacks so that it is totally and completely within the property owned by LLC. C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\X2D8RNX4\encroachment agreement w-sustainable solutions revised 051121 (A4099551x9DEB4).docx 3. This Agreement shall run with the land and is made and entered into for the benefit of the parties hereto and shall be binding upon them and upon their heirs, successors, personal representatives, agents, trustees and successors in interest. Dated and approved this _____ day of _____________, 2021. SUSTAINABLE SOLUTIONS, LLC. By: __________________________ Lora S. Boeger, Authorized Member CITY OF COLUMBUS By: __________________________ By: ___________________________ Mary Arnold, Mayor Patricia Goebel, Clerk AUTHENTICATION Signatures of all signers to this Agreement, in their capacities indicated, are hereby authenticated this ____ day of _____________, 2021. _____________________________________ Attorney Paul A. Johnson Notary Public, State of Wisconsin My Commission is Permanent. F:\DOCS\WD\39075\1\A3333582.DOCX 2  2021 AGENDA ITEM Committee of the Whole Meeting date: May 18, 2021____ Council Meeting date: ______________________________ ITEM: Review and consider plan commission recommendation for ACS RBHS LLC Zoning Map Amendments and Certified Survey Map applications SUBMITTED BY: Matt Schreiber___________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: The City of Columbus has received an application from Jim Hartung and Steve Black from Valido Homes (ACS RBHS LLC) to complete a zoning map amendment and subsequent Certified Survey Map (CSM) to create six (6) lots for single-family residences. Zoning Map Amendment The application is to amend portions of lot 64 and lot 65 of the Community Trails Subdivision from RD – Rural Development district to R-3 High Density Residential district. The zoning map amendment is consistent with the designated future land use for this area. Staff has recommended that Plan Commission recommend approval of the zoning map amendment. Certified Survey Maps The application has submitted two (2) CSM applications to complete a land division for parcel 64 and 65. Each CSM would create three (3) lots for single-family homes and would map the remnant parcel of lot 64 and lot 65. The proposed CSM will create conforming lots for the R3 zoning district. Staff has submitted comments to the applicant and is awaiting minor revisions before the CSM is approved by council on June 8. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Zoning Map Amendment Application, CSM applications ACTION REQUESTED OF COUNCIL: Review and move the projects forward to council to take action on the application.  2021 AGENDA ITEM Committee of the Whole Meeting date: ____May 18, 2021___________________ Council Meeting date: ____ _____________ ITEM: Comprehensive Plan Adoption DETAILED DESCRIPTION OF SUBJECT MATTER: Staff has been working to update the City’s Comprehensive Plan. The comprehensive plan was created to meet the requirements of the Wisconsin Comprehensive Planning law s.66.1001. The Plan Commission has oversaw plan development and have reviewed draft chapters of the comprehensive plan. Staff updated the city website with the draft chapters after the plan commission had reviewed and commented on the chapter. To view the final draft chapters visit https://www.cityofcolumbuswi.com/2284/Zoning-Planning. The plan is in the final stages, as we work towards approval the following items will occur: • Public Information Meeting followed Public Hearing hosted by the Plan Commission, scheduled for May 13, 2021 • Resolution from Plan Commission to recommend that Council adopt of the Comprehensive Plan. The earliest the plan may be adopted is June 8, 2021, this largely depends on the amount of suggested edits that need to be made after the public hearing. Most of the draft chapters have been available on the website for a few months and no comments have been received. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Proposed Ordinance to Adopt the Comprehensive plan, Proposed resolution from Plan Commission to adopt the Comprehensive Plan ACTION REQUESTED OF COUNCIL: Move to the Council for final approval  Ordinance No. An Ordinance to Adopt the City of Columbus, Wisconsin Comprehensive Plan 2020-2040 The City Council of the City of Columbus, Wisconsin, do ordain as follows: Section 1. Pursuant to section 66.1001(1)(a) and 66.1001(2) of the Wisconsin Statutes, the City of Columbus is authorized to prepare, adopt, and amend a comprehensive plan Section 2. The City Council of the City of Columbus, Wisconsin, has adopted written procedures designed to foster public participation in the preparation of a comprehensive plan update as required by section 66.1001(4)(a)of the Wisconsin Statutes. Section 3. The Plan Commission of the City of Columbus, by a majority vote of the entire commission recorded in its official minutes, has adopted a resolution recommending to City Council the adoption of the document entitled "City of Columbus, Wisconsin Comprehensive Plan 2020-2040," containing all of the elements specified in section 66.1001(2) of the Wisconsin Statutes. Section 4. The City has held at least one public hearing on this ordinance, in compliance with the requirements of section 66.1001(4)(d) of the Wisconsin Statutes. Section 5. The Columbus City Council, does, by enactment of this ordinance, formally adopt the document entitled," City of Columbus, Wisconsin Comprehensive Plan 2020- 2040," pursuant to section 66.1001(4)(c) of the Wisconsin Statutes. Section 6. This ordinance shall take effect upon passage by a majority vote of the members-elect of the City Council and publication as required by law. ________________________ Mary Arnold, Mayor Attest: _________________ Pat Goebel, Clerk Approved: _______________ Published: ________________  RESOLUTION ____ PLAN COMMISSION RECOMMENDATION TO ADOPT THE CITY OF COLUMBUS COMPREHENSIVE PLAN WHEREAS, the City Council directed Plan Commission to review and update the City of Columbus Comprehensive Plan; and WHEREAS, Plan Commission has reviewed and updated all aspects of the plan to reflect current data, conditions, and community priorities; and WHEREAS, residents and other stakeholders have been invited to attend and participate in regular and special Plan Commission meetings at which the proposed revisions to the Comprehensive Plan have been discussed; and WHEREAS, members of the public and nearby local governmental units will be invited to comment on this plan at a public hearing conducted by Plan Commission, and will have access to the draft document on the City website, at City Hall, and at the Columbus Public Library for at least 30 days prior to that hearing; and WHEREAS, after said public hearing, the City Council will decide whether to adopt by ordinance the revised and updated Comprehensive Plan; and WHEREAS, following adoption this plan will be implemented through the City's annual budget; and WHEREAS, future decisions by the City regarding official mapping, land division, land use and zoning shall be consistent with the goals, objectives, and policies of this plan; and WHEREAS, this Comprehensive Plan may from time to time be further amended, extended, or added to in greater detail. NOW, THEREFORE, BE IT RESOLVED, by the City of Columbus Plan Commission that the updated Comprehensive Plan is hereby recommended for adoption by City Council pursuant to s..62.23, Wis. Stats. Adopted this 13th day of May 2021. _________________________________________ Planning Commission Chair _______________________________________________ Secretary of the Planning Commission  2021 AGENDA ITEM Committee of the Whole Meeting date: ______May 18, 2021 __________ Council Meeting date: __ ______________________ ITEM: ____Discuss potential update to the Columbus Outdoor Recreation Plan DETAILED DESCRIPTION OF SUBJECT MATTER: In early April, council approved a resolution to support the submittal of a grant application to the Recreational Trails Program through DNR. The application was to help with acquisition costs for the Bike and Pedestrian trails completed by the TAP grant. After the city submitted the grant application the DNR contacted staff to inform the city that they RTP program is not funding acquisition projects this year. However, they encouraged staff to update the application and submit the project to Stewardship Grant or Land and Water Conservation Grant. The DNR is willing the give an extension for the grant submittal to allow the city the time to update the Outdoor Recreation Plan for the City. Staff has a word version of the previous outdoor recreation plan that was completed by the city. The outdoor recreation plan would take 60 to 90 days to update. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: E-Mail from DNR ACTION REQUESTED OF COUNCIL: Discuss potential update to the Columbus Outdoor Recreation Plan From: Housley, Cheryl - DNR To: Matthew Schreiber Cc: Winebar, Roberta J - DNR Subject: RE: RTP Grant Date: Monday, May 3, 2021 4:47:05 PM Matthew, Thanks for the conversation today regarding City’s grant eligibility extension and its possibility to update it Comprehensive Outdoor Rec. Plan thus making the City eligible for Stewardship and LWCF grants. As discussed, I would need copies of meeting minutes from a City committee or board which document that steps are being taken to update the plan. Please provide copies of (unofficial) minutes before the end of May. I would also need an approximate City timeline for the CORP to be final. Also, as Bobbi mentioned, if you can complete Section B of the 8700-338 form that would better complete your application for Stewardship and LWCF grant consideration. Please forward updated 8700-338 + and support materials, before or during the week of May 17. See https://dnr.wi.gov/topic/stewardship/documents/FINAL_2021_StewLUGRTPLWCF_application_booklet_011521.pdf (please see pages 18-25 for support documentation requirements). Thanks and feel free to reach out with any questions or follow-up to our conversation. -Cheryl We are committed to service excellence. Visit our survey at http://dnr.wi.gov/customersurvey to evaluate how I did. Cheryl Housley New Cell: 608-516-9560 Cheryl.Housley@wisconsin.gov From: Winebar, Roberta J - DNR <Roberta.Winebar@wisconsin.gov> Sent: Friday, April 30, 2021 4:11 PM To: Matthew Schreiber <mschreiber@columbuswi.us> Cc: Housley, Cheryl - DNR <Cheryl.Housley@wisconsin.gov> Subject: RE: RTP Grant Matthew, Unfortunately acquisition applications are not being accepted this funding cycle for RTP: From page 7 of our grant application guidance booklet: Note: Due to RTP being under the FAST Act, acquisition applications are not being accepted for SFY2022 due to the timeframe that must be met. If you would like to answer the questions in section B, your project would be eligible for Stewardship and/or Land and Water Conservation Funding. Since we have your application by the deadline, we could give you a couple of weeks to complete those questions and submit the supporting documentation for those. Let us know if you plan to fill this section out and Cheryl Housley, your regional grant project manager, will be happy to help you with any questions you may have regarding those questions. I’ve cc’d Cheryl on this email. We are committed to service excellence. Visit our survey at http://dnr.wi.gov/customersurvey to evaluate how I did. Bobbi Winebar Phone: (920) 461-2595 (NEW!) roberta.winebar@wisconsin.gov From: Matthew Schreiber <mschreiber@columbuswi.us> Sent: Friday, April 30, 2021 3:52 PM To: Winebar, Roberta J - DNR <Roberta.Winebar@wisconsin.gov> Subject: RTP Grant Hello, Attached is the City of Columbus grant application to the RTP program. Please let me know If you have any questions. Matthew Schreiber, AICP Director of Planning and Development City of Columbus 105 Dickason Blvd Columbus, WI 53925 E-Mail: mschreiber@columbuswi.us Phone: (920) 623-5900 Notice: This email is on a publicly owned system, subject to open records (sec. 19.21, et seq.) and archival (sec. 16.61, et seq.) requirements under Wisconsin State Law.  2021 AGENDA ITEM Committee of the Whole Meeting date: May 18, 2021 _______ Council Meeting date: _________________ ITEM: Review and discuss the Mae Ward Fund application for Flowering Baskets DETAILED DESCRIPTION OF SUBJECT MATTER: For the past 2 summers the city of Columbus has installed flowering baskets in the downtown area. This year the city was able to work with the Columbus FFA to grow the flowers in their greenhouse. Please review the attached application to purchase flowers and supporting materials (coco liners, soil, etc.) for the flowering baskets and planters in the downtown area. The Mae Ward Fund was established to complete projects that enhance the beauty of public places in Columbus. In the 2021 budget, the city allocated $500 in the Mae Ward Fund to complete beautification projects. This is the first Mae Ward Fund application to date. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Mae Ward Fund Application, Invoice ACTION REQUESTED OF COUNCIL: Review and discuss the Mae Ward Fund application for Flowering Baskets  Mae Ward Fund Narrative How the funds will be used? The application is to purchase materials needed to grow and support ten (10) flowering baskets and two (2) planters. This year we are installing two petunias that were used last year, and mini-petunias to add another color. In addition, funds will be used to purchase coco liners for the baskets. The flowering baskets will be installed by Columbus DPW and/or Columbus Water and Light Staff at the end of May or Beginning of June. Last year both DPW and Water and Light helped with the installation. This year we expect the installation to go much quicker because we will not have to install the banners or the brackets for the flowering baskets. Kevin White from Contree Sprayer and Equipment has generously borrowed a sprayer for staff to use for the season. Staff has talked with the DPW director and he indicated they would have time to handle the watering for the season. How the project sponsor is capable of completing the proposed project? The City of Columbus partnered with the FFA to successfully grow and inu Where is the project is located? The baskets will be on the same street poles that we used in 2019 and 2020. The brackets that were installed in 2019 remained on the street poles year round and will be used this season. The baskets are generally located on street poles by: James and Dickason; James and Water Street; Ludington and Harrison; and Ludington and Mill. Identify how the project will enhance beauty in the City of Columbus? Last year I heard many positive comments on the flowers and banners. The project will continue to enhance the streetscape and make downtown Columbus more inviting to residents and visitors. Please see the attached pictures that show the impact of this project. April Invoice No. 001 2019 To Columbus City Beautification City of Columbus Columbus, WI Ship To Same as recipient Instructions Checks payable to CHS Quantity Description Unit Price Total 30 Red Trailing Petunias 25.00 25.00 15 Double White Petunia 12.00 12.00 18 Sweet potato vine 14.40 8.00 60 Tidal wave plugs 15.00 15.00 6 Ornamental millet NC 30 Verbena 25.00 25.00 Water crystals 8.00 8.00 3 Bags Media 16.00 48.00 Fertilizer and utilities 10% 14.00 Subtotal 155.00 Sales Tax NA Shipping & Handling NA Total Due 155.00 Paid to Columbus High School Thank you for your business! Columbus FFA Tel 920-623-5956 x 2112 1164 Farnham Street Columbus.k12.wi.us Fax Columbus, WI 53925 gcrook@columbus.k12.wi.us  2021 AGENDA ITEM Committee of the Whole Meeting date: ____May 18, 2021_______ Council Meeting date: _June 8, 2021______ ITEM:_Transfer of Copy Machine from DPW to Fire Department_ DETAILED DESCRIPTION OF SUBJECT MATTER: On 3/16/2021, the City Council approved the Upgrade of the DPW Copier. In preparation for receiving the new copier and determining the disposition of the current copier, DPW took steps outline in the Disposal of Assets policy. Based on the steps in the policy, DPW offered the current copier to other City Departments to see if they could use it, and the Fire Department was the only Department to submit a written request for the copier. The Fire Department’s current copy machine has fallen in to disrepair, and they were already considering purchasing or leasing a new machine. According to the Disposal of Assets Policy: All requests should be forwarded to the City Council for consideration. If approved, the assets shall be transferred to the requesting department. The asset description shall be provided to the Finance Director and transferred from one department to the other departments fixed capital asset list. A monetary sale of any item from one department to another must be approved by City Council. There is no monetary exchange proposed for this transfer. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Approve the transfer of the existing copy machine from DPW to the Fire Department.  2021 AGENDA ITEM Committee of the Whole Meeting date: ____May 18, 2021_______ Council Meeting date: _June 8, 2021______ ITEM:_Cable Production Specialist Position_ DETAILED DESCRIPTION OF SUBJECT MATTER: The Cable Commission forwarded a request to create a part-time production specialist position funded entirely by the Cable budget. This position would work approximately 100 hours a year at $12/hour, and would not be eligible for health insurance or retirement benefits. Primary duties include filming and broadcasting public meetings and other content for the cable channel. According to Ordinance, the Cable Commission prepares their own budget, but they serve in an advisory role when it comes to job descriptions and employment decisions. The creation of additional positions on the Organizational Chart, even part-time positions, should be reviewed and approved by the City Council. The attached position description is in draft form, and will be updated if there is interested in approving this new part-time position. Anticipated changes to the draft position description include classifying the position non-exempt for FLSA purposes, ensuring the duties include the preparation and/or distribution of city-related media materials as directed, and specifically evaluating the physical demands and work environment details. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: • Production Specialist Job Description from the Cable Commission ACTION REQUESTED OF COUNCIL: Consider the proposed Production Specialist position and determine if there is a desire to create the position.  POSITION DESCRIPTION Title: Production Specialist Department: Administration Date: 4/29/2021 FLSA: Exempt GENERAL PURPOSE The Production Specialist is a part-time position within the City of Columbus. The Production Specialist assists the Media Coordinator in recording of government meetings, producing, and scheduling other programming for Columbus Cable. SUPERVISION RECEIVED Works under the supervision of the Media Coordinator. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES The Production Specialist may be called upon to perform any or all of the following: • Film and broadcast City government meetings to public access channel and approved web formats. • Film, produce and broadcast programming of educational benefit & promotion of the community. PERIPHERAL DUTIES • Operates office machines as required. • Attends meetings, seminars and workshops related to duties and responsibilities. • Any other duties as assigned. DESIRED MINIMUM QUALIFICATIONS Minimum Education and Experience: This is an entry-level position. Page | 1  Necessary Knowledge, Skills and Abilities:. (A) Ability to communicate effectively; orally and in writing. (B) Knowledge of video cameras and other trade tools and software, or willingness to learn, is desired SPECIAL REQUIREMENTS Valid state driver's license or ability to obtain one. TOOLS AND EQUIPMENT USED Computer and relevant software used by the City to facilitate duties; equipment generally associated with filming and broadcast production; other general office equipment PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. • The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • The noise level in the work environment is usually moderately quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. Page | 2 The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. I acknowledge that I have read the job description for my employment position with the City of Columbus and I certify that I can perform these functions. Name – Please print Employee Signature Date Page | 3  2021 AGENDA ITEM Committee of the Whole Meeting date: May 18, 2021 Council Meeting date: June 1, 2021 ITEM: Award of City Ash Tree Removal Contract DETAILED DESCRIPTION OF SUBJECT MATTER: The City of Columbus received $20,000 from the Urban Forestry Grant to remove infected ash trees from city parks, streets, and the Hillside Cemetery. The City budgeted $20,000 to match the grant funds for tree removal. Request for proposal was advertised in the Beaver Dam Daily Citizen on April 14 & 17, and on the city website for two weeks. The deadline for submission was Monday, April 26, 2021, at 3:30pm. The advertisement is attached. We received 2 bids for the ash tree removal contract. These were opened by Duane Gau and Jenny Schultz on Tuesday, April 27, 2021, at 2:12pm. The bid tabulation sheet is attached. Public Works is recommending to offer the Ash Tree Removal Contract to K&B Tree and Lawn Care, the lowest bidder. They are also our current tree service contract holder for the 2021-2022 calendar years and are a certified arborist as required by the Grant. Their bid prices are as follows: 1-10” is $30.45 per inch diameter, 11-30” is $42.63 per inch diameter, 31-40” is $50.75 per inch diameter, above 41” is $68.52 per inch diameter, and stump removal only is $10.41 per inch diameter. Exhibit B is attached with their pricing per tree. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Name of Documents 1. Advertisement in Beaver Dam Daily Citizen and City of Columbus website – 2 pgs. 2. Proposal with specifications – 11 pgs. 3. Bid tabulation sheet – 1 pg. 4. Contract with Addendum A – 3 pgs 5. Exhibit B – K&B’s Price Per Tree/stump Removal per budget parameters– 1 pg. Number of Attached Pages: 18 Is Funding Required? _____X____ YES __________NO Funding Source: General Fund Departments: Forestry-Department of Public Works Account Numbers: 100-555510-299 ACTION REQUESTED OF COUNCIL: Approve the award of the City Ash Tree Removal Contract to K&B Tree and Lawn Care for the following bid prices: 1-10” at $30.45 per inch diameter, 11-30” at $42.63 per inch diameter, 31- 40” at $50.75 per inch diameter, above 41” at $68.52 per inch diameter, and stump removal only at $10.41 per inch diameter. For an amount not to exceed $40,000.  REQUEST FOR PROPOSAL ASH TREE REMOVAL - CITY OF COLUMBUS The City of Columbus requests sealed bids for removal of ash trees in the City of Columbus. Ash trees are to be removed from city streets, parks, and the Columbus Hillside Cemetery during the 2021 calendar year. Bid specifications and proposals are online at www.cityofcolumbuswi.com, or you may pick up a copy at the Department of Public Works, 229 E. School St., Columbus, WI 53925. Deadline for submittal of bid is 3:00pm on Monday, April 26, 2021, at the Department of Public Works. Contact Candace Schroeder at 920-623-5908 with any questions.  Customer Ad Proof 60000987 Columbus Dept of Public Works Order Nbr 47434 Publication Beaver Dam Daily Citizen Contact Columbus Dept of Public Works PO Number Address 1 229 E. SCHOOL ST Rate Open Address 2 Order Price 25.17 City St Zip COLUMBUS WI 53925 Amount Paid 0.00 Phone 9206235908 Amount Due 25.17 Fax Section Legals Start/End Dates 04/17/2021 - 04/24/2021 SubSection Insertions 2 Category 0100 LEGAL NOTICE Size 20 Ad Key 47434-1 Salesperson(s) Unassigned Rep Keywords ASH TREE REMOVAL Taken By Arlene Staff Notes Ad Proof MAD\mnistafa 1 of 1 4/8/2021 2:53:20 PM  PROPOSAL FOR THE CITY OF COLUMBUS 2021 ASH TREE REMOVAL 2021 PROPOSAL FOR ASH TREE REMOVALS City of Columbus, Wisconsin  EXHIBIT A CITY OF COLUMBUS, WI ASH TREE REMOVAL PROGRAM TERMS This request for pricing is for services performed in calendar year 2021, ending December 31, 2021. GENERAL Contractor shall provide pricing to include all necessary equipment and labor to remove ash trees, stump grinding and stump hole filling, primarily on City streets or City-owned property including City park lands and Hillside Cemetery. ASH TREE REMOVAL SCHEDULE Trees scheduled for removal can be found in Exhibit B, please include prices in column G. COMPLETION OF WORK The contractor shall commence work on a Tree Work Order within 15 calendar days after issuance and complete same within 30 calendar days thereafter. Failure by the Contractor to do so may result in forfeiture of this contract. STUMP REMOVAL Stump removal is defined for the purpose of these specifications as the grinding of stumps and surface roots, to no less than 6 inches below ground level, removal of grindings, filling of stump hole with topsoil free of lumps and clods, seeding said topsoil, and fine raking. a. Measurement: Stump removal payment shall be based on diameter measured 3 inches above ground when stump removal only is issued as part of a Tree Work Order. In all other cases where stumps are removed as part of a complete tree removal, the cost of stump is included in the bid price for removal of the combined tree and stump. b. Topsoil: The topsoil shall be placed free of lumps and clods as so to provide a reasonably level surface. c. Seed: The Contractor shall utilize a grass seed mixture approved by the Public Works Director. Seed shall be evenly distributed and hand raked lightly into the topsoil. d. Fine Raking: The Contractor shall fine rake the filled seeded area so as to result in a smooth level surface. e. Mulch: The Contractor shall mulch seeded area. f. Timing: Stump hole filling shall be completely performed by the Contractor, as specified here, within 24 hours following stump grinding. DISPOSAL OF TREE CUTTINGS, TRIMMINGS, AND CHIPPINGS When a tree is removed under this contract and is located in the street border, the burnable wood from said tree can be given to the adjacent property owner, excluding brush, only if the owner requests the same. The Contractor shall place the wood on private land and shall not dispose of said burnable wood at another location. The property owner may thereafter dispose of said wood at his/her option. Should the adjacent private property owner not want the wood, the Contractor shall dispose of all cuttings, trimmings, and chippings also to include grindings from stumps. No payment beyond the unit price bid shall be paid the Contractor by the City for disposal of tree cuttings/ trimmings/ chippings. INSURANCE The successful bidder must submit a certificate of insurance showing $1,000,000 General Liability Insurance, proof of auto insurance and Workman’s Compensation and listing the City of Columbus as additional insured. SAFETY The Contractor shall obey all Federal and State laws. The Contractor shall employ proper signage, barricades, and safety practices under this contract, to assure the safety of his/her employees, the public and private or public property. Safety facilities may be dictated by the Public Works Director, and, if so dictated, the Contractor shall immediately comply with same. DAMAGES Any physical damages incurred by the Contractor to private or public property shall be corrected by the Contractor in a manner and within a time period dictated by the Public Works Director. Failure by the Contractor to make such corrections, such as to private sidewalks, etc., may result in the City causing said corrections to be made and deducting the cost for same from payments due the contractor for work performed. A 20% penalty charge shall be added as compensation to the City of overhead costs incurred in causing said corrections to be made. PAYMENT The contractor shall be paid based on the unit prices bid. Contractor required to submit an itemized invoice in the amount equal to the pertinent Tree Work Order or as may be otherwise issued by the City. Tree Removal Orders shall be prepared based on tree’s measured diameter at breast height (DBH). Payment will be made twice per month following Council approval. DISCLAIMER The City reserves the right to accept or reject any bid and to waive irregularities in the bidding process. SUBLETTING The contractor shall not sublet any portion of the work under this contract unless written approval is first received from the Public Works Director. Should the Contractor, in submitting his/her bid, propose to sublet any portion of the work, then said bidder shall so this state on the Proposal form who said subcontractor will be and for what item of work he/she will be utilized. The City will not recognize said Contractor, as the contract will be between the City and the bidding Contractor. Violations of contract requirements, by any subcontractor, shall be deemed violations as if performed by the bidding contractor. The undersigned bidder, being fully familiar with the specifications provided in this document, proposes to provide Street, Hillside Cemetery, and Park Tree Care Service for the calendar year 2021 and fully understands that the City of Columbus, Wisconsin, may award a Contract for all items of work upon the low bidders for each of the “Bid Groups” of work as follows: Bid Item I Unit Cost 1. Tree and Stump Removal Combined. Pricing based upon diameter size: 1” to 10” $__________________per inch diameter 11” to 30” $__________________per inch diameter 31” to 40” $__________________per inch diameter Above 41” $__________________per inch diameter 2. Stump Removal Only (diameter 3” above ground) $_____________ per inch diameter This Proposal must be notarized utilizing the Proposal Notarization Form – attached as Exhibit C.  EXHIBIT B ASH TREE REMOVAL SCHEDULE SPECIES DIAMETER LOCATION ADDRESS UTILPRES TREE ID NOTE CONTRACTOR'S BID Green Ash 24 Street 205 N Spring 108 White Ash 9 Street 519 W Mill Both 151 Green Ash 16 Street 502 N Lewis 168 Mountain Ash 9 Street 654 W Prairie St Tel/Cable 345 White Ash 35 Street 336 S Lewis Both 342 White Ash 16 Street 654 W Prairie 346 White Ash 11 Street 314 S Charles Both 372 White Ash 12 Street 651 W Prairie Both 383 Green Ash 26 Street 549 W Prairie Both 390 Green Ash 17 Street 153 S Lewis Both 406 JUST THE STUMP Green Ash 19 Street 513 W Harrison Both 411 White Ash 15 Street 532 W Prairie Tel/Cable 422 White Ash 12 Street 546 W Prairie Tel/Cable 425 Green Ash 22 Street 461 W Prairie St 444 Green Ash 9 Street 407 W Prairie Both 450 White Ash 17 Street 406 W Prairie 453 White Ash 10 Street 430 W Prairie 457 White Ash 13 Street 444 W Prairie 459 White Ash 8 Street 131 S Spring Both 483 White Ash 16 Street 320 W Harrison Both 493 White Ash 17 Street 306 W Prairie 517 White Ash 13 Street 332 W Prairie 518 White Ash 38 Street 352 W Prairie 520 Green Ash 31 Street 353 W Prairie 531 Green Ash 17 Street 308 W School 536 Green Ash 16 Street 414 W School Both 541 Green Ash 21 Street 552 W School 548 JUST THE STUMP White Ash 39 Street 255 S Spring 575 Green Ash 14 Street 251 W Harrison 581 White Ash 14 Street 251 W Harrison 582 Green Ash 9 Street 147 W Prairie 625 Green Ash 18 Street 319 S Dickason Both 627 White Ash 6 Street 328 S Dickason 642 Green Ash 20 Street 247 S Water Tel/Cable 683 Green Ash 20 Street 342 Waterloo 704 White Ash 10 Street 314 Waterloo 706 Green Ash 29 Street 240 Wtaerloo 709 Green Ash 12 Street 218 Waterloo 712 Green Ash 15 Street 204 Waterloo 713 White Ash 27 Street 655 Maple 763 Green Ash 27 Street 710 Dix 835 Green Ash 12 Street 409 W School Both 1096 White Ash 17 Street 424 W Richmond None 1103 White Ash 15 Street 453 S Birdsey None 1106 Green Ash 16 Street 453 S Lewis None 1119 JUST THE STUMP  EXHIBIT B ASH TREE REMOVAL SCHEDULE SPECIES DIAMETER LOCATION ADDRESS UTILPRES TREE ID NOTE CONTRACTOR'S BID Green Ash 18 Street 453 S Lewis None 1120 JUST THE STUMP White Ash 13 Street 410 S Lewis None 1127 Green Ash 14 Street 756 Richmond None 1157 Green Ash 12 Street 522 S Charles Both 1198 JUST THE STUMP Green Ash 12 Street 522 S Charles Both 1199 JUST THE STUMP Green Ash 21 Street 554 S Lewis Both 1209 White Ash 14 Street 554 S Lewis Electric 1213 Green Ash 13 Street 522 S Lewis None 1217 Green Ash 27 Street 428 W Fountain Tel/Cable 1241 Green Ash 37 Street 555 S Main Both 1248 Green Ash 16 Street 625 S Main Both 1252 White Ash 13 Street 613 S Birdsey Both 1264 Green Ash 23 Street 645 S Lewis Both 1280 Green Ash 21 Street 518 Selden None 1324 Green Ash 24 Street 656 S Birdsey None 1325 Green Ash 16 Street 656 S Birdsey None 1326 Green Ash 18 Street 653 S Main Both 1335 Green Ash 29 Street 735 S Main None 1340 Green Ash 24 Street 709 S Lewis Both 1368 Green Ash 16 Street 750 S Lewis None 1375 White Ash 27 Street 734 S Lewis Both 1377 White Ash 27 Street 722 S Lewis Both 1378 Green Ash 9 Street 704 S Lewis Both 1380 White Ash 11 Street 650 Franklin Electric 1403 Green Ash 20 Street 751 S Lewis None 1423 Green Ash 14 Street 751 S Lewis None 1424 Green Ash 14 Street 751 S Lewis None 1425 White Ash 16 Street 960 S Lewis None 1456 Green Ash 20 Street 917 S Lewis None 1461 JUST THE STUMP Green Ash 23 Street 619 Fuller None 1535 Green Ash 29 Street 926 Waterloo None 1698 Green Ash 36 Street 468 River None 1735 Green Ash 32 Street 457 Hamilton Both 1925 White Ash 11 Street 102 Sunset None 2306 White Ash 13 Street 202 Sunset None 2307 White Ash 16 Street 202 Sunset None 2308 Green Ash 10 Street 205 Sunset None 2312 Green Ash 11 Street 205 Sunset None 2313 Green Ash 14 Street 205 Sunset None 2314 Mountain Ash 13 Street 100 GreenView None 2332 White Ash 14 Building Site 223 W James Tel/Cable 2446 Green Ash 38 Park Firemans None 2606 Green Ash 39 Park Firemans Electric 2607 Green Ash 25 Park Hillside None 2820 Green Ash 21 Park Hillside None 2831  EXHIBIT B ASH TREE REMOVAL SCHEDULE SPECIES DIAMETER LOCATION ADDRESS UTILPRES TREE ID NOTE CONTRACTOR'S BID Green Ash 18 Park Hillside None 2875 Green Ash 20 Park Hillside None 2876 Green Ash 22 Park Hillside None 2884 Green Ash 27 Park Hillside None 2892 Green Ash 23 Park Hillside None 2900 Green Ash 42 Park Hillside None 2919 List three (3) references for whom you have done tree care work for within the past (5) years: Reference # 1 Company: ______________________________________________________________ Street Address: ______________________________________________________________ City, ST, Zip: _______________________________________________________________ Phone: _______________________________________________________________ Contact Name: ________________________________________________________________ Title: _________________________________________________________________ Reference # 2 Company: ______________________________________________________________ Street Address: ______________________________________________________________ City, ST, Zip: _______________________________________________________________ Phone: _______________________________________________________________ Contact Name: ________________________________________________________________ Title: _________________________________________________________________ Reference # 3 Company: ______________________________________________________________ Street Address: ______________________________________________________________ City, ST, Zip: _______________________________________________________________ Phone: _______________________________________________________________ Contact Name: ________________________________________________________________ Title: _________________________________________________________________ 2021 BIDDER’S STATEMENT OF AVAILABILITY Equipment Number Available Rate/per Hour Truck(s) ________ $_____________ Loader(s) ________ $_____________ Sky Worker(s) ________ $_____________ Brush Chipper(s) ________ $_____________ Stump Grinder(s) ________ $_____________ Other Equipment: __________________________ ________ $_____________ __________________________ ________ $_____________ Employees (Labor) ________ $_____________ 2021 BIDDER’S CONTACT TELEPHONE NUMBERS List all phone numbers for your company: Employee Name: _________________________________________________________ Office #: _________________________________________________________ Cell #: _________________________________________________________ Home #: __________________________________________________________ Employee Name: _________________________________________________________ Office #: _________________________________________________________ Cell #: _________________________________________________________ Home #: __________________________________________________________ Employee Name: _________________________________________________________ Office #: _________________________________________________________ Cell #: _________________________________________________________ Home #: __________________________________________________________ List staff Certified Arborist Contact info Employee Name: _________________________________________________________ Office #: _________________________________________________________ Cell #: _________________________________________________________ Home #: __________________________________________________________  EXHIBIT C 2021 PROPOSAL NOTARIZATION I hereby certify that all the statements herein are made on behalf of: (1) A corporation named _________________________________________________, organized under the laws of the State of ____________________________________________. (2) A partnership named _______________________________________________, consisting of the following individuals _________________________________________________________________________________ in the City of __________________________________, in the State of __________________________________. (3) An individual named ________________________________________________, doing business as _________________________________________________, in the City of _______________________________, in the State of _________________________________________. And that I have examined and carefully prepared this Proposal from the specifications provided and have checked the same in detail before submitting this Proposal; that I have full authority to make such statements and submit this Proposal in its’ (their) behalf; and that the statements are true and correct. Signature: ____________________________________________________ Title: ____________________________________________________ Subscribed and sworn to before me this _______, day of _____________________, 20________ Signature: _______________________________________ Notary Public, ___________________________________ (state) My commission expires: ___________________________, 20______ Bidders should not add any conditions or qualifying statements unless instructed to do so, to this proposal as otherwise, the proposal may be declared irregular as not being responsive to the advertisement.  Bid Tabulation: Tree Services Tuesday, April 27, 2021 2:12pm Duane Gau Jenny Schultz Tree and Stump removal combined (per inch diameter) per inch diameter Company Name 1" to 10" 11" to 30" 31" to 40" Above 41" Stump Removal K&B Tree and Lawn Care $30.45 $42.63 $50.75 $68.52 $10.41 1 Extreme Tree Care $60.00 $60.00 $60.00 $60.00 $10.00 2 3 4 5 6 7 8 9  AGREEMENT TO PROVIDE ASH TREE REMOVAL SERVICES AT CITY OF COLUMBUS PARKS, ON CITY STREETS, AND AT THE HILLSIDE CEMETERY for the period covering 6-1-21 to 10-31-2021 This Agreement is made between the CITY OF COLUMBUS, A MUNICIPAL CORPORATION, herein called “City”, and K&B Tree and Lawn Care herein called “Contractor”. RECITALS 1. City desires to contract for the removal of ash trees from city streets, parks, and the Hillside Cemetery for the City of Columbus. 2. Contractor desires to provide said services on the terms and conditions set forth herein. 3. City enters into this agreement pursuant to motion of the Common Council adopted on June 1, 2021. AGREEMENT NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, City and Contractor agree as follows: 1. TERM: The term of this agreement begins on date of signing and terminates on October 31, 2021, unless sooner terminated as set forth below. 2. SERVICES: Contractor shall provide all services as specified in the Bid Specifications for 2021, including the following: a. Stump removal to include the grinding of stumps and surface roots to no less than six (6) inches below ground level, removal of grindings, filling of stump hole with topsoil free of lumps and clods, seeding said topsoil, and fine raking. b. Tree and stump removal in city parks, streets, and Hillside Cemetery as provide Exhibit B attached hereto not to exceed $40,000. c. The Contractor shall dispose of all cuttings, trimmings, and chippings. Burnable wood can be given to the adjacent property owner, excluding brush, only if the owner requests the same. d. Contractor shall commence work on a Tree Order within fifteen (15) calendar days after issuance and complete same within thirty (30) calendar days thereafter. e. On-call emergency services to be provided within three (3) hour of receiving phone call. 3. INDEPENDENT CONTRACTOR STATUS: Contractor acknowledges that it is not an agent or employee of the City and is responsible for all costs and taxes related to the provision of services under this agreement, including without limitation, furnishing all required labor, tools and equipment to perform said services. 4. COMPENSATION: After each service performed, Contractor shall provide to the Department head requesting the service an invoice. City shall pay contractor based on rates set forth on Exhibit B attached hereto. Payment shall be made within 45 days of receipt of invoice. 5. PROOF OF INSURANCE: Contractor shall provide to City a certificate of insurance of all required insurance coverage and naming the City of Columbus as additional or co-insured for services for performed. 6. TERMINATION PRIOR TO END OF TERM: Notwithstanding what is provided in Sec. 1 above, either party may terminate this agreement without cause upon delivery of 30 days written notice to the other. Alternatively, either party may terminate the agreement effective October 31, 2021 by delivering written notice to the other at least 90 days prior to the effective date. 7. HOLD HARMLESS AND INDEMNIFICATION: Contractor shall hold harmless and indemnify City against all claims for personal injury or property damage arising out of Contractor’s performance of this contract if any such injury or damage is caused by the negligence of Contractor, its agents or employees. 8. ASSIGNMENT: Contractor shall not assign its rights and obligations under this agreement without prior receipt of written consent of City. Dated: CITY OF COLUMBUS By:_____________________________ Mary Arnold/Mayor OR Kyle Ellefson/City Administrator Dated: _____________________________ CONTRACTOR  EXHIBIT B ASH TREE REMOVAL SCHEDULE SPECIES DIAMETER LOCATION ADDRESS UTILPRES TREE ID NOTE K&B'S BID Green Ash 16 Street 502 N Lewis 168 1 $ 767.34 White Ash 35 Street 236 S Lewis Both 342 1 $ 1,877.75 White Ash 12 Street 651 W Prairie Both 383 1 $ 596.82 Green Ash 26 Street 549 W Prairie Both 390 1 $ 1,193.64 Green Ash 17 Street 153 S Lewis Both 406 STUMP ONLY $ 197.79 Green Ash 19 Street 513 W Harrison Both 411 1 $ 895.23 White Ash 15 Street 532 W Prairie Tel/Cable 422 1 $ 724.71 Green Ash 22 Street 461 W Prairie St 444 1 $ 1,023.12 Green Ash 9 Street 407 W Prairie Both 450 1 $ 468.93 White Ash 17 Street 406 W Prairie 453 1 $ 809.97 White Ash 17 Street 306 W Prairie 517 1 $ 809.97 Green Ash 16 Street 414 W School Both 541 1 $ 767.34 Green Ash 21 Street 552 W School 548 STUMP ONLY $ 239.43 Green Ash 20 Street 342 Waterloo 704 1 $ 937.86 Green Ash 29 Street 240 Waterloo 709 1 $ 1,573.25 Green Ash 27 Street 710 Dix 835 1 $ 1,236.27 Green Ash 16 Street 453 S Lewis None 1119 STUMP ONLY $ 187.38 Green Ash 18 Street 453 S Lewis None 1120 STUMP ONLY $ 208.20 Green Ash 14 Street 756 Richmond None 1157 1 $ 682.08 Green Ash 12 Street 522 S Charles Both 1198 STUMP ONLY $ 145.74 Green Ash 12 Street 522 S Charles Both 1199 STUMP ONLY $ 145.74 Green Ash 27 Street 428 W Fountain Tel/Cable 1241 1 $ 1,236.27 Green Ash 16 Street 625 S Main Both 1252 1 $ 767.34 Green Ash 23 Street 645 S Lewis Both 1280 1 $ 1,065.75 Green Ash 21 Street 518 Selden None 1324 1 $ 980.49 Green Ash 24 Street 656 S Birdsey None 1325 1 $ 1,108.38 Green Ash 16 Street 656 S Birdsey None 1326 1 $ 767.34 Green Ash 29 Street 735 S Main None 1340 1 $ 1,573.25 Green Ash 24 Street 709 S Lewis Both 1368 1 $ 1,108.38 White Ash 27 Street 734 S Lewis Both 1377 1 $ 1,236.27 White Ash 27 Street 718 S Lewis Both 1378 1 $ 1,236.27 Green Ash 20 Street 917 S Lewis None 1461 STUMP ONLY $ 229.02 Green Ash 36 Street 468 River None 1735 1 $ 1,928.50 Green Ash 32 Street 457 Hamilton Both 1925 1 $ 1,725.50 White Ash 14 Building Site 223 W James Tel/Cable 2446 1 $ 682.08 Green Ash 38 Park Firemans None 2606 1 $ 2,030.00 Green Ash 39 Park Firemans Electric 2607 1 $ 2,809.32 Green Ash 42 Park Hillside None 2919 1 $ 3,014.88 $ 38,987.60