Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE TUESDAY, NOVEMBER 2, 2021 – 6:45 PM COLUMBUS CITY HALL AGENDA Join Zoom Meeting https://us02web.zoom.us/j/82467582167?pwd=dDZYUThlUGh0b2xURzYxcnFqOHJZUT09 Meeting ID: 824 6758 2167 Passcode: 651380 Phone: 3126266799 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments o Due to the ongoing COVID-19 Pandemic, the City continues to make efforts to minimize risk, including limiting in-person attendance at meetings. The Tuesday, November 2 meeting will be held remotely, with only essential personnel in City Hall. Members of the public wishing to view the meeting can do so on Zoom, on the City of Columbus Cable Channel 980, City Hall courtyard, or by streaming the meeting live from the Columbus website. We are working to implement additional technology measures to ensure the public has the opportunity to monitor the meetings. Citizens wishing to make public comment at the meeting via Zoom, please email Pat Goebel at pgoebel@columbuswi.us by noon on Tuesday, November 2. In your email, please include your name, address, and the Zoom profile name or phone number you will be calling from. 5. Committee/Commission Minutes: o CHLPC 9/8/21, CWL 9/23/21 6. Review & discuss Board of Commission of Public Lands (BCPL) loan program for the Tower Drive land purchase 7. Review & discuss "Columbia County Health & Human Services Aging & Disability Resource Center – MOU between Senior Center & Columbia County" – Nutrition Site for 2022 8. Review & discuss Alcohol License Application for Tea Time 9. Review & discuss contract with K&B Tree for removal of trees for Hwy 89 project 10. Discuss ATV/UTV use on City streets 11. Review & discuss question for storm water utility referendum 12. Review & discuss 2022 Budget updates 13. Adjourn  Columbus Historic Landmarks and Preservation Commission Regular Meeting Agenda Wednesday, September 8, 2021 - 3:30 PM 161 N. Dickason Blvd - Community Center Building Attendees: John Salzwedel, Beth Altschwager, Retta Kurth, Jan Ulrich, Ruth Hermanson Henry Elling & Michael Thom, excused; Council Liaison: Ian Gray, Amy Jo Meyers, Matt Schreiber, Paul Pyfferoen, Helen Klock 1. Call meeting to order: Salzwedel 2. Properly posted meeting: Check 3. Citizen Comments on agenda items: Hermanson shared a comment from a Pavilion guest stating that shades on the Park St. windows are desired. 4. Approve Agenda: Motion to approve: Altschwager; Second: Kurth; Motion carried. 5. Approve minutes from the August 11, 2021 Meeting: Motion to approve: Ulrich; Second: Altschwager. Motion carried. 6. Treasurer’s report – Attached: Altschwager presented an amended report for the August 11, 2021 report. Motion to approve: Hermanson; Second: Kurth; Motion carried. The September 8, 2021 report was presented. Motion to approve: Kurth; Second: Hermanson; Motion carried. A. Bills: Hermanson made a motion to pay Ulrich $61.33 for calendar expenses from the CHLPC account. Kurth seconded it. Motion carried. 7. Old Business: A. Standard Operating Procedure for City Council Items – Amy Jo Meyers: Meyers met with Erickson. SOP will be submitted before the end of the year.. B. Pavilion Stairs -schedule Amy Jo Meyers: City will put the project on hold until next year at which time they will put both stairs out for bids. C. CoA Revised Form – Hermanson, Meyers Hermanson & Meyers will compare/combine separate CoA forms to arrive at one to present to October CHLPC meeting for approval. 8. New Business: A. Rest Haven Bathrooms Sub-Committee report: Hermanson distributed the minutes of the August 26, 2021 meeting and an assessment of the Rest Haven bathroom restoration andother updates needed. Hermanson, Meyers, and Salzwedel will go the COW meeting on 9/21/21 to present information for obtaining an architect for the project. The goal is to start restoration after 2022 summer school, looking for completion in 2023 for the 100th anniversary. Next scheduled sub-committee meeting set for 9/23/2021. B. Certificate of Appropriateness – 158 E. James Street – Helen Klock: Hermanson made a motion to approve the addendum to the CoA. Altschwager seconded it. Motion carried. C. 2022 CHLPC Calendar – Update: Sponsorships and donations at an all-time high! Ulrich reported that the calendar will be sent to the graphic artist before the end of September. D. 2022 Budget, review of ’21 Budget: Salzwedel will submit to Council the 2022 budget to include a request for $1500 added to the Water Tower fund., as well as a request for a $1500 line item fascade improvement grant. E. Pavilion Benches: Hermanson distributed a copy of a bid from Mark Crary for refinishing and installing benches. Two more bids are required for Council approval. Hermanson madea motion to complete the benches project with funds not to exceed $3500, using new projects money of 2021 (City account t# 100-511210-318). Altschwager seconded it. Motion carried. F. Columbus Historical Society – Cemetery Walk: Hermanson made a motion to sponsor at the $100 level out of the CHLPC account. Altschwager sseconded it. Motion carried. G. Items for consideration on next Agenda: Commissioners encouraged to contact Salzwedel before the next agenda is submitted to City Clerk. 9. Council Liaison Report: Gray informed the Commission of the Council’s adoptionof Resolution #18-21. In opposition of the resolution, Salzwedel felt compelled to resign the duties of the Commisssion. 10. Adjourn: Salzwedel adjourned the meeting. Respectfully Submitted, Acting Sec., in Thom’s absence Retta Kurth  COLUMBUS WATER & LIGHT COMMISSION MEETING SEPTEMBER 23, 2021 CWL Commission President Lang called the CWL Commission meeting to order at 6:00 pm. Commissioners present: Lang, Andler, Olson, Schulze, Mayor Arnold, Motiff and Basten. Also, present at the meeting was City Administrator Kyle Ellefson, Lead Lineman David Koenig, Co-Superintendent Hammer and Co-Superintendent Kaltenberg. It was reported that the City Clerk, as required by appropriate Wisconsin Statutes, had given proper public notice of the meeting. The Agenda for the meeting was approved on a motion by Olson, second by Basten. Motion carried. Visitor’s Comments and Utility Communications: City Administrator Kyle Ellefson requesting for the Columbus Water and Light Commission to support Economic Development efforts in the City of Columbus. The Commission will discuss an amount to put in the 2022 budget and will approve it in the budget. The Consent Agenda which consisted of the August 19th CWL Commission Meeting minutes, Monthly Treasurer’s Report and the Outage Report, was approved on a motion from Olson, second by Arnold. Motion carried. UNFINISHED BUSINESS: 2022 CWL Budget Discussion: A rough ‘DRAFT’ spreadsheet that outlines the ‘Plant Additions’ that are needed for each of the Utilities in 2022 was reviewed. In the past, ‘plant additions’ were added if, there were adequate funds for the additions during the fiscal year that they were planned. Co-Superintendent’s Review: At the last Commission meeting it was brought up about putting together a Co-Superintendent’s review and a process. Commissioner Olson has reached out to WPPI to find out what other members are doing. He stated this item will have to be tabled until he can go through the responses he received. NEW BUSINESS: Cash Disbursements/Accounts Payable Reports: The Commission reviewed the August Cash Disbursements Report. Checks numbered 22250-22301 and 38 wire and ACH transfers, totaled $1,385,655.18. The Commission reviewed the Accounts Payable Report and ordered paid 39 requests totaling $477,704.39. Motion by Schulze, second by Olson, to approve paying the 39 requests from the AP Report. Roll call vote, Basten aye, Schulze aye, Arnold aye, Andler aye, Lang aye, Olson aye, and Motiff aye. Motion carried. Reports were approved and placed on file. Public Power Week Resolutions: Included in this month’s packet were resolutions for the City Council and the CWL Commission to approve, recognizing Public Power Week (PPW) 2021. PPW 2021 will be celebrated October 3-9, 2021. Motion by Schulze, second by Basten to approve the resolutions recognizing Public Power Week (PPW) 2021. Motion carried. REPORTS: Financial Report was given by Co-Sup’t Kaltenberg and placed on file. Mayor Comments: The Mayor commented that it is currently an interesting budget season. Co-Superintendent Kaltenberg’s Report:  The week of August 20th, Co-Sup’t Kaltenberg worked with Kelanie Davis from WPPI to put together a Public Power bill insert. Prizes were purchased locally from Ace Hardware and with Kelanie’s help CWL was were able to put together an insert with the actual prizes pictured with an entry form attached. CWL did something similar last year and it went over very well. CWL has already received quite a few entries COMMISSION MEETING SEPTEMBER 23, 2021 PAGE 2 with many positive comments.  On August 24th, The final order was issued for the revised New Load Management Program tariff with an effective date of 9/1/21.  On August 26th, Co-Sup’t Kaltenberg received an email from Tim Heinrich from MEUW stating: “We Energies plans to place wireless attachments used for its AMI system gas operations on municipal poles in your area. You are receiving this email because your utility is one of 29 municipal electric utilities that has been identified for the effort. In 2019, We Energies’ sister company, Wisconsin Public Service (WPS), undertook a similar effort, and ten MEUW members collaborated to share the cost of developing a pole-attachment agreement template each of them used with WPS. In fact, because of the time saved by using a common agreement, WPS agreed to pay a substantial amount of the legal costs to develop the template. Based on the success of that effort, MEUW is interested in developing a similar template municipal utilities can use with We Energies. We plan to engage Boardman and Clark to develop a new standard pole-attachment agreement for this circumstance, building off of the 2019 WPS agreement. If all of the affected parties collaborate, the anticipated cost will be less than $500 per utility.” Co-Sup’t Hammer and Co-Sup’t Kaltenberg agreed to participate.  On September 2nd, Co-Sup’t Kaltenberg filed the final order points for our Water Department Authority to Construct an Advanced Metering Infrastructure System for PSC Docket 130-CW-101. Co-Sup’t Kaltenberg was informed by the PSC we have completed all the requirements and the reports have been approved and the final order points have been closed.  On September 17th, Co-Sup’t Kaltenberg filed the second request for disbursement for private lead service line financial assistance program for $62,235.00. Out of the 39 lateral replacements scheduled for this year we have been invoiced for 20.  CWL’s crew is progressing on the AMI Water Meter Project. To date, 2,282 of 2,337 water meters have been converted to AMI. Co-Superintendent Hammer’s Report The CWL crew has been working on the following for the past 4 weeks; Parkview Cr. Apartments, - conversion Private LSL Replacements & CWL Side LSL Replacements Dalton Hiley – Apprentice School Jake Tanner – Hwy 89 Water main Relay Substation Maintenance at all the substations. Anticipated work for next 4 weeks; Farnham St conversion work Parkview Cr. Apartments conversion work Private LSL Replacements – CWL side Motion by Schulze, second by Olson to adjourn at 7:59 p.m. Motion carried. **Next Scheduled Meeting – Thursday, October 21st, 6:00 pm at Columbus Water and Light** Respectfully Submitted, Brook Andler CWL Commission Secretary  2021 AGENDA ITEM Committee of the Whole Meeting date: ___November 2___________________ Council Meeting date: ______________________________ ITEM: ____Review and Consider BCPL loan to purchase Tower Drive Property SUBMITTED BY: __Matt Schreiber ______________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: With final approval of the city’s offer for the Tower Drive property the next step will be securing funding before closing. The Board of Commission of Public Lands (BCPL) loan program provides flexible financing that will fit the timeline for the project. The current rates for the BCPL loans are: 5 years or less 2.5%, 6 to 10 years 3.0%, 11 to 20 years 4.0%. Staff explored a few scenarios to see what the annual payments and interest costs might be. The table below shows costs associated with a 5, 10, 15 and 20 year term at the current rates offered by the BCPL. Scenarios Annual Payments Total Interest Total Cost of Loan 5 Year at 2.5 % $47,917.88 $14,589.38 $239,589.38 10 Year at 3.0% $26,071.40 $35,714.01 $260,714.01 15 Year at 4.0 % $19,971.57 $74,573.61 $299,573.61 20 Year at 4.0 % $16,361.47 $102,229.38 $327,229.38 Under the BCPL loan rules the first payment for the loan would not be made until March 2023, so this project would not impact that the 2022 budget that you are currently evaluating. There is no prepayment penalty with the BCPL loans. With approval of the BCPL loan council will have to adopt a resolution at the November 16th meeting LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Move forward to the next council meeting for approval  2020 AGENDA ITEM COMMITTEE OF THE WHOLE DATE: November 2, 2021 COUNCIL DATE: November 16, 2021 DETAILED DESCRIPTION OF SUBJECT MATTER: Memorandum of Understanding (MOU) with Columbia County Health & Human Services – Nutrition Site 2022 Each year, the City of Columbus receives an MOU from the Columbia County Health & Human Services Department to use the Columbus Senior Center as a meal site / distribution point for meals to those in need. At this point, meals are only being delivered, no on-site meals are served. There is no cost to the City for this service. NUMBER OF ATTACHMENT PAGE(S) IS FUNDING REQUIRED? _________YES __X_______NO FUNDING SOURCE: ___________________________ DEPARTMENT: ___________________________ ACCOUNT NUMBER: ___________________________ MOTION REQUESTED OF COUNCIL: o Discuss & forward the 2022 MOU with Columbia County Health & Human Services for the Nutrition site at the Senior Center to November 16 meeting.  COLUMBIA COUNTY HEALTH AND HUMAN SERVICES ( ) County Copy AGING & DISABILITY RESOURCE CENTER ( ) Provider Copy 2022 Memorandum of Understanding MOU #2022-002 MEMORANDUM OF UNDERSTANDING (“MOU”) BETWEEN SENIOR CENTER, CITY OF COLUMBUS (“City”) AND THE SENIOR NUTRITION PROGRAM (“Program”) OF COLUMBIA COUNTY FOR JANUARY 1, 2022 TO DECEMBER 31, 2022. The following MOU shall govern the use of the facilities of the City by the Senior Nutrition Program, to-wit: 1. The City agrees to permit the use of the Senior Center Building and facilities located at 125 North Dickason Blvd in the City of Columbus for the conduct of a Senior Nutrition Program. These facilities include the kitchen and the non-exclusive use of the dining room area with table and chairs along with the restrooms. These facilities will be made available to the Program between the hours of 9:00 am and 1:00 pm for the serving of an 11:30 meal Monday through Friday of each week. The Program agrees to have a paid or volunteer Site Manager present during the serving of all meals. During the Program’s use of the building and facilities the City shall have the ability to use the same building and facilities provided the City’s use of the building and facilities does not interfere with the Program’s use of the same facilities. 2. The City will provide the Program with working appliances, electricity, heat, hot water, pest control, snow/ice removal and adequate restroom facilities The parking lot of the Senior Center is a public parking lot and is available to the program for use. 3. The Program agrees to clean the kitchen and adjoining facilities after each use, including, but not limited to: wiping down all counter tops, cupboards, and tables daily prior to leaving the facility, disposing of all garbage and placing all trash from the Program in securely tied plastic bags and removing them from the building site. 4. The City will ensure that the area used for Meal Sites will be clean, with no garbage sitting out during the Senior Nutrition Meal times. If the space used by the Program is also used by other parties, the Program equipment should not be used including the steam table, coffee maker, silverware, etc. except upon written agreement between the Program and the other party. 5. The Program does not wish to cause any unreasonable or unnecessary loss or financial burden to the City, and therefore agrees to compensate the City for City owned equipment lost, broken, or damaged due to the negligence of agents of the Program, exclusive of maintenance or repairs resulting from ordinary use. 6. This MOU begins January 1, 2022 and ends December 31, 2022. This MOU may be terminated by either party by providing a forty-five (45) day advance written notice. Any change or alteration to said MOU must be in writing and approved by both Parties. 7. The Program agrees to pay a consideration of $85.00 per month, not to exceed $1,020.00 annually. 8. This MOU binds each Party to secure and maintain policies of fire and extended coverage and liability insurance in amounts adequate to insure their interests in all properties located at the described location (please attach a copy of said policies). 9. The Parties agree that any additional equipment installation or deviation from routine room use by the Program will be done only with explicit consent of City Senior Center Director or City Administrator. 10. If painting, remodeling, or repair work will be done by the City during the Program hours, the City shall provide the Program with a 72 hour notice to allow for other arrangements to be made, if necessary. If the program will not be permitted to use the site for more than one week, a minimum of 75 days notice is required to be given by the City.  COLUMBIA COUNTY HEALTH AND HUMAN SERVICES ( ) County Copy AGING & DISABILITY RESOURCE CENTER ( ) Provider Copy 2022 Memorandum of Understanding MOU #2022-002 MEMORANDUM OF UNDERSTANDING (“MOU”) BETWEEN SENIOR CENTER, CITY OF COLUMBUS (“City”) AND THE SENIOR NUTRITION PROGRAM (“Program”) OF COLUMBIA COUNTY FOR JANUARY 1, 2022 TO DECEMBER 31, 2022. The following MOU shall govern the use of the facilities of the City by the Senior Nutrition Program, to-wit: 11. To avoid conflict with city observance of holidays, the Program will observe and when necessary close the meal site on those days holidays are observed by the City after receiving a holiday / closure list by the City. 12. The Program will maintain for its sole use a phone to serve the Senior Nutrition Program. 13. When area schools are cancelled due to weather, meal sites will also be closed and no meals will be provided that day. 14. The City will provide the Program with adequate secure space for a locked file cabinet that only Program staff have access to and adequate space for storage of equipment and supplies. 15. The Program will be in charge of ordering meals to ensure that there will be no over-ordering of meals and ensure that the meals ordered from the caterer match the reservation sheet counts. 16. The Program staff and the City staff will actively coordinate to invite diners to participate in scheduled programs. Activities promoted to diners should most often be those that are free of any charges and would not interrupt diners while they are actually eating their lunches. 17. The first and third Mondays of each month no congregate meals will be served and only home delivered meals will occur. The kitchen will still be available for use by the Program for the preparation of home delivered meals. Furthermore, the City may have up to seven additional non-consecutive days each year where no congregate meals will be served and only home delivered meals will be prepared. The City shall provide at least 30 days advance notice when no congregate meals are able to be served. 18. When the Senior Center building is in use for voting, the Program is allowed to use the Columbus Community Center, across the parking lot for services that day. PARTIES TO THE MEMORANDUM OF UNDERSTANDING: By: ________________________ Provider's Authorized Representative Date Title: By: ________________________ Vern E. Gove Date Board Chair Person By: ________________________ Heather Gove Date Columbia County Health and Human Services Director By: ________________________ Eric Shimpach Date Columbia County HHS Board Chair Person  2021 AGENDA ITEM Committee of the Whole Meeting date: November 2, 2021 ___________________________ November 16, 2021 Council Meeting date: ______________________________ Review "Class B" Liquor & Beer License Application ITEM: ______________________________________________ _______________ Clerk Pat Goebel SUBMITTED BY: ______________________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: A new "Class B" Liquor & Fermented Malt Beverage alcohol license application is before the Council for review. The applicant, Tea Time, LLC d/b/a Tea Time, is located at 150 & 158 E James Street. The applicant would like to open December 4; she has indicated she will be ready for inspections November 3 and is hoping to have building and fire approvals for the Council meeting November 16. Background checks have been completed with no issues, and there are no delinquent taxes, assessments, fees, or utilities. The applicant will be available via Zoom to answer any questions the Council may have. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Liquor License Application Review ACTION REQUESTED OF COUNCIL: Review & forward to November 16, 2021 Regular Council meeting.  Liquor License New / Renewal Application Review For the meeting of: COW: Nov 2, 2021 Corporate/LLC Name: Tea Time, LLC Trade Name of Applicant: Tea Time License Type Requested: "Class B" Beer & Liquor Agent: Helen E Klock All Officers, Directors, and Members/Managers: Helen E Klock Address of Premises: 150 & 158 E James Street, Columbus WI 53925 Last year's Licensed Premises Description: Stored: N/A Sold: N/A Consumed: N/A Current year's Licensed Premises Description: Stored: Kitchen, display in bar & dining room Sold: All sales take place at the bar Consumed: Bar, dining room Was a complete application submitted to the City Clerk’s office? YES NO If no, missing item(s) include Is the license holder known to be in violation of any City Ordinances? YES NO If yes, see below. Reviewing Office Violations or Claims? Notes Police Department None Building Inspector Scheduling with building inspector Fire Chief Scheduling with Fire Chief Water & Light Utility None Treasurer’s Office None Liquor Distributors None  2021 AGENDA ITEM Committee of the Whole Meeting date: November 2, 2021 ___________________________ November 16, 2021 Council Meeting date: ______________________________ Request to move forward with approvals for Hwy 89 tree removal ITEM: _______________________________________________________ SUBMITTED BY: Jerry Lentz, DPW Director ______________________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: Move Forward with approval of City’s Tree Removal Contractor and their estimate on Tree Removals. K & B Lawn & Tree, LLC previously on 04/09/2021 supplied the City of Columbus and State DOT with a request for pricing for tree removal on the Hwy 89 project. Please find attached a copy of that estimate as provided. The State DOT only is requiring one estimate if it is an already approved city contractor. Work to start in 2021 and be completed and paid upon in 2022. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: o K&B Lawn & Tree estimate ACTION REQUESTED OF COUNCIL: o Seek approval of Tree removal estimate o Seek approval to allow contractor to move forward with removals o Seek approval for already allocated funds to be disbursed upon completion of this project by K&B Tree, LLC  2021 AGENDA ITEM Committee of the Whole Meeting date: ____November 2, 2021_______ Council Meeting date: ____________ ITEM:_ATV/UTV Discussion _ DETAILED DESCRIPTION OF SUBJECT MATTER: Alder Albright requested a discussion regarding the use of ATV/UTVs on City streets. Albright indicated several Towns and some Villages and Cities have adopted regulations allowing use of these vehicles on some or all roads. The City currently utilizes UTVs to maintain public works and utility infrastructure, and for emergency purposes, at times traveling on public roadways. Prior to this item being submitted for discussion by Alder Albright, the Public Works Director has been working on an Ordinance that would allow UTV use on public roads for public works, utility, and emergency purposes. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: N/A ACTION REQUESTED OF COUNCIL: Determine if further discussion or research is warranted at this time, and provide staff direction.  2021 AGENDA ITEM Committee of the Whole Meeting date: ____November 2, 2021_______ Council Meeting date: _________________________________________ ITEM:_Storm Water Utility Referendum Question _ DETAILED DESCRIPTION OF SUBJECT MATTER: As mentioned throughout the process of evaluating the viability of a Storm Water Utility, one of the most critical elements of this process is a referendum that authorizes the Utility to collect fees for storm water management without receiving a corresponding levy penalty. The City Council has flexibility in how the referendum question is worded to ensure the question is as clear and concise as possible so voters clearly understand the question and implications. Staff have developed the following question for discussion: “Shall the City of Columbus Storm Water Utility be permitted to charge customers of the Storm Water Utility for maintenance and operation of storm water management facilities and infrastructure without reducing the levy limit for fees collected by the Storm Water Utility?” It is anticipated this question would appear on the ballot for the general spring election to be held on April 5, 2022. Once the question has been determined, we can present the formal Resolution to the City Council to consider final approval of the referendum. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: N/A ACTION REQUESTED OF COUNCIL: Determine if a Resolution authorizing a Referendum should be drafted and what question will be asked of the voters.  2021 AGENDA ITEM Committee of the Whole Meeting date: ____11/02/2021_______ Council Meeting date: __11/16/2021__________ ITEM:_Proposed 2022 Budget_ DETAILED DESCRIPTION OF SUBJECT MATTER: Attached is the proposed budget for 2022. Since the last meeting, there is one change to the budget workbook I will be proposing to address a shortfall in funding for economic development. The lines below show a $5,000 reduction to both a revenue and an expense line, which offset one another to keep the budget in balance. Original Budget Amended GL Account Account Title Request Budget Request Change Revenue Line: 205-421000-200 CDA; CONTRIBUTION FROM W&L $ 10,000.00 $5,000 $ (5,000.00) Expense Line: tbd CDA; PROPERTY ACQUISITION FUND $ 10,000.00 $5,000 $ (5,000.00) If there are budget changes the Council would like to make, this meeting would be an opportunity to discuss any proposals. The final scheduled opportunity to change the budget will be November 16, although November 23 has been listed as a backup date for a special meeting if the budget is not approved on November 16. The planned steps remaining in the budget process are: • November 16, 2021 – Public Budget Hearing is held and Council Considers Budget Approval • November 23, 2021 – Special Meeting Back-up date to incorporate any changes after Public Budget hearing on 11/16/21, and present 2022 budget for approval. [Optional] LIST ALL SUPPORTING DOCUMENTATION ATTACHED: • Proposed 2022 Budget sheet ACTION REQUESTED OF COUNCIL: Determine what if any changes to the budget should be made for the November 16 meeting, when the budget is scheduled to be considered for approval.  PUBLIC HEARING NOTICE - 2022 PROPOSED BUDGET The City Council will hold a PUBLIC HEARING on the proposed 2022 Budget which includes the funds listed below on NOVEMBER 16, 2021 at 6:30 p.m. at City Hall located at 105 N. Dickason Blvd. All interested citizens are encouraged to attend. Activity thru Sept 2021 ESTIMATED 2022 Amount of % of GENERAL FUND - REVENUES 2021 ADOPTED: 2021 YEAR END: PROPOSED: Change: Change: Taxes (other than property tax) $ 497,162 $ 390,800 $ 521,067 $ 532,400 $ 35,238 7.1% Intergovernmental Revenues 1,077,523 756,375 1,008,500 1,102,226 24,703 2.3% Licenses and Permits 87,300 97,193 129,591 96,350 9,050 10.4% Fines & Forfeitures 45,900 53,071 70,761 52,300 6,400 13.9% Public Charges for Services 67,410 25,212 33,616 79,600 12,190 18.1% Cultural & Recreational 68,320 64,835 86,447 55,220 (13,100) -19.2% Miscellaneous Revenues 117,320 55,038 73,384 82,120 (35,200) -30.0% Other Revenue Sources 47,646 19,999 26,665 47,646 - 0.0% TOTAL REVENUES: $ 2,008,581 $ 1,462,522 $ 1,950,031 $ 2,047,862 $ 39,281 2.0% GENERAL FUND - EXPENDITURES General Government $ 1,178,390 $ 980,026 $ 1,306,701 $ 1,189,058 $ 10,668 0.91% Public Safety $ 1,631,385 $ 931,894 $ 1,242,525 $ 1,711,070 $ 79,685 4.88% Public Works $ 895,239 $ 445,580 $ 594,107 $ 914,435 $ 19,196 2.14% Culture and Recreation $ 483,233 $ 296,653 $ 395,537 $ 497,666 $ 14,433 2.99% Conservation and Development $ 32,500 $ 38,755 $ 51,673 $ 32,500 $ - 0.00% Transfer to Other Funds $ 51,333 $ - $ 53,998 $ 2,665 5.19% TOTAL EXPENDITURES: $ 4,272,081 $ 2,692,909 $ 3,590,544 $ 4,398,727 $ 126,646 2.96% TOTAL BUDGET: $ 4,272,081 $ 4,398,727 TAX LEVY CALCULATION: Excess(Shortfall) Revenues over Expenditures: $ (2,263,500) $ 1,462,522 $ 1,950,031 $ (2,350,865) Surplus or Carry Over of Funds: $ 92,500 $ 150,865 NET: Excess(Shortfall) Revenues over Expenditures $ (2,171,000) $ (2,200,000) TOTAL TAX LEVY - GENERAL FUND: $ (2,171,000) $ (2,200,000) $ 29,000 General Operating Fund #100 - Year End Fund Balance: $843,423 $827,500 % of Operating Budget: 19.4% % of TAX LEVY SUMMARY BY FUND: FUND: 2020-21 2021-22 Change: Change: General Fund 100 $ 2,120,167 $ 2,146,502 $ 26,335 1.2% Community & Economic Development 205 $ 22,357 $ 22,254 $ (103) -0.5% Columbus Aquatic Center 215 $ 111,588 $ 111,194 $ (394) -0.4% Hillside Cemetery 235 $ 44,118 $ 44,124 $ 6 0.0% Debt Service 300 $ 786,593 $ 803,931 $ 17,338 2.2% Capital Projects 415 $ 13,000 $ - $ (13,000) -100.0% Tax Incremental Financing District 410/412/413/414 $ 955,250 $926,196 $ (29,054) -3.0% Columbus Public Library 210 $ 285,500 $ 285,600 $ 100 0.0% Municipal Court 255 $ 28,476 $ 31,244 $ 2,768 9.7% Total Levy: $ 4,367,049 $ 4,371,045 $ 3,996 0.1%