Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE AGENDA TUESDAY, AUGUST 16, 2022 – 6:40 PM COLUMBUS CITY HALL 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments 5. Department Reports: • DPW, Fire, Library, Police, Treasurer, WWTP 6. Review Beautification Committee draft Ordinance 7. Discuss 1 year vs 5 year contract extension with Columbia County Solid Waste 8. Discuss Ordinance regarding renewal of Conditional Use Permits 9. Convene to closed session per § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility 10. Reconvene to open session 11. Adjourn  CITY COUNCIL REPORT FOR AUGUST 16, 2022 MEETING LEVEL OF STAFFING - AS OF 07/31/2022 28 Paid on Call Firefighters - Non-Probationary Members 3 Paid on Call Firefighters - Probationary Members 1 Fire Chief 32 Total Active Members 8 Vacant Firefighter Positions 0 Hiring Process 0 Eligibility List Full staff level for active fire personnel is 40  INCIDENT RESPONSES June 2022 Alarm End City Rural # of Run # Alarm Date Time Time Incident Location Incident Incident Incident Type F.F. 22-092 07/03 17:07 18:00 945 Farnham St X EMS Assist 6 22-093 07/05 10:23 16:50 W1551 Duborg Rd X Structure Fire 16 22-094 07/05 17:10 17:30 580 River Road X Fire Alarm 1 22-095 07/07 00:54 01:37 151 NB 111 MM X Semi Tire Fire 9 22-096 07/13 20:20 20:25 586 River Rd X Police Assist 6 22-097 07/15 13:12 14:00 W2164 Hwy 60 X MVA 6 22-098 07/16 15:55 17:30 16/60 At Hwy T X MVA 11 22-099 07/21 15:12 16:22 100 East James St X Alarm 2 N2241 22-100 07/22 14:31 15:30 Columbus/Fall River X Gas Call 6 Rd Fall River Gas 22-101 07/26 08:00 09:15 114 Vita Plus Drive X 5 Leak Hwy 73 Between 22-102 07/26 19:54 21:40 X MVA 18 Pahl Rd & D 22:103 07/29 11:58 12:30 147 West Prairie St X EMS Assist 6 22-104 07/30 05:11 06:30 W950 Hwy 16 X MVA 12 22-105 07/31 08:17 08:40 965 Farnham St X EMS Assist 5 Current Monthly Total: 14 Total Runs by Month: Jan 16 July 14 Feb 14 Aug Mar 10 Sep Apr 18 Oct May 14 Nov June 19 Dec Year to date total 105 Last Year at this time 84  TRAININGS, MEETINGS, AND COMMUNITY ACTIVITIES JULY 2022 07/02 4TH of July Celebration – bartending at the Fireman’s Park – 12 Firefighters 07/05 Inspector Meeting – Chief Hazeltine, FF Lamont, Capt. Miller, FF Quamme & AC Rostad 07/06 Meeting with Fire Service Inc, - Lake Mills – Lt. Ehrke, DC Fox 07/07 Training Division Meeting – Lt. Delaney, FF J Kilian, Capt Miller, FF Quamme & AC Rostad 07/11 Officers Meeting – Capt Bisbee, Lt. Delaney, Lt. Ehrke, Chief Hazeltine, Capt Miller FF Quamme, Lt. Retzlaff, AC Rostad & Capt K Weisensel 07/12 Tour Fromm Foods – 26 Firefighters 07/14 Truck Meeting – Chief Hazeltine, Capt Miller, FF Olson, FF Quamme, Lt. Retzlaff, AC Rostad & Capt K Weisensel 07/19 PR photo shoot of Columbus Football team with the fire truck – 4 Firefighters 07/25 Health & Safety Meeting – FF Kallas, FF Olson & FF Quamme 07/26 Semi-Monthly Drill - Search and Rescue at the Columbus High School Dodge County Chief’s Meeting – Iron Ridge – Chief Hazeltine & AC Rostad 07/27 Columbia County Chief’s Meeting – Portage - Chief Hazeltine & AC Rostad 07/28 Truck Meeting – Chief Hazeltine, FF Luck, Capt Miller, FF Olson, FF Quamme, Lt. Retzlaff, AC Rostad & Capt K Weisensel Scott Hazeltine – Columbus Fire Chief  July 2022 DIRECTOR’S REPORT LIBRARY NEWS The South Central Library System applied for an ARPA grant on behalf of the Columbus Library for a SunCharge Charging Pole which will be arriving in August to early September. A location for the pole is yet to be decided as there may be requirements of historical sites on the National Register for solar powered furniture. PROGRAMS On Friday, August 5 at 5:00 pm, Eunique Jones Gibson will be presenting a virtual author event of “Everything Must Change: Antiracism in the 21st Century.” There are currently 255 people of all ages actively participating in our Summer Reading Challenge. Our participants have read a total of 180,446 minutes so far earning 2,506 badges. BUILDINGS The Department of Public Works installed a new sink in the lower level meeting room that was dripping, two small shelves to hold remotes and cables near the projector, and also took down the vines growing up the side of the building. MEETINGS Lindsey Ganz met with US Cellular to discuss service options at the library. The Friends of the Library met and Lindsey and Catherine Brick attended the meeting to provide library updates. David Bennet met with our programming team to talk about the new community calendar. TRAINING/ EDUCATION Lindsey Ganz attended a webinar, “Demystifying Genre,” to better serve patrons and provide reader’s advisory in all genres. DIRECTOR GOALS UPDATE Lindsey and Helen will be working with the Dana Pike, School District Library, to provide to Battle of the Books titles for children and teens. The Battle of the Books is a voluntary reading incentive program.  June 2022 MONTHLY PROGRAMS In-Person In-Person Virtual Virtual Take & Make (# programs) (# views) & Live Virtual & Live Virtual (# kits taken) (# programs) (# attended) Future Readers 1 132 14 197 38 Children 1 201 5 119 20 Teen 1 145 2 35 0 Adult 0 0 9 62 20 2022 2022 2021 2021 STATISTICS Month YTD YTD Total Visits (# door counts) 6,371 26,676 17,647 43,108 Items Borrowed (total) 5,215 25,880 23,432 49,282 % Columbus residents 53% 52% % Fall River residents 11% 12% % Other Columbia County 22% 19% % Dodge County 11% 12% % Other 3% 4% Digital Items Borrowed (# checkouts) 1,071 6,704 6,196 12,853 Books by Mail (# items sent) 17 131 243 436 Public WiFi (# sessions) 5,526 35,225 53,708 100,671 Public Computer Use (# sessions) 170 1,115 1,159 2,264 Wireless Printing & Faxing (# jobs) 38 346 273 673 Community Use of Rooms (# attended) 11 37 0 73 Patrons Added (# added) 32 125 64 185  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) August 10, 2022 Mayor Arnold Members of the Common Council Columbus Police and Fire Commission: RE: POLICE DEPARTMENT ACTIVITY REPORT, JULY 2022 Attached is the monthly report for the Columbus Police Department. Please feel free to contact me at any time if you have questions. Chief Dennis Weiner www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) PERSONNEL The department is not fully staffed. Current staffing as of August 10, 2022: Authorized by Budget Actual Sworn Officers Full-time sworn police positions: 10 7* (Position breakdown) Patrol Officer 6 5 Sergeant 1 0 Lieutenant 2 1 Chief 1 1 Clerical Office Manager (full-time) 1 1 Clerk (full-time) 1 1 * Includes 1 who has not completed local training and is not on solo patrol yet. Current personnel: Name Date of Hire Chief Dennis Weiner 2/18/2008 Lieutenant Roger Witthun 12/17/2001 Lieutenant Vacant Sergeant Vacant Officer Matt Schultz 12/23/2002 Officer Kelly Towne 02/02/2004 Officer Dillon Donahue 05/13/2020 Officer Julia Knoll 01/03/2022 Officer Brian Johnson 01/07/2022 Officer vacant Office Manager Erika Kellar 02/04/1999 Public Safety Clerk Bonnie Langsdorf 09/30/2006 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) PERSONNEL: Sergeant Riley Vogel has resigned to join another department. His last day was July 22. The Lieutenant posting yielded 1 application. That process is ongoing. The officer we were considering for hiring has been disqualified. Postings for the Sergeant and Officer vacancies are pending. We may have some success to report soon for crossing guards as there has been some interest. 4TH OF JULY: City wide the 4th of July and surrounding days were essentially business as usual. We received a lot of fireworks related noise complaints, but no more than any other year. After my officers assigned to the park experienced conflict 3 nights in a row, until it was brought to my attention and addressed, I will be making some recommendations for next year. These recommendations will change our involvement with park activities. CALLS OF INTEREST: A 78 year old Columbus man was a victim of the Grandparent phone scam and sent $9500 in cash via UPS Air to Georgia thinking it was for his grandson. That investigation is continuing. An officer investigating a disorderly conduct incident was attacked, choked and strangled by a subject. He was tased several times with little success. He eventually was taken into custody and taken to jail. He was charged with multiple felonies. The officer was treated and released from the hospital. Officers were able to solve 2 incidents of pursuits they had with motorcycles. One was in April and the other early July. Both subjects admitted their actions and were taken to jail. Both were charged with Eluding an Officer, a felony. TRAFFIC ENFORCEMENT: During July 2022, officers issued 131 traffic citations, 159 warnings and 18 municipal ordinance citations. Columbus Police Department Total CAD Calls Received, by Nature of Call Nature of Call Total Calls Received ----------------------------- -------------------- 911 HANG UP 21 ACCIDENT-NON REPORTABLE 1 ACCIDENT PROPERTY DAMAGE ONLY 5 ACCIDENT WITH PERSONAL INJURY 2 ASSIST ANOTHER AGENCY 9 BURGLAR ALARM 3 MEDICAL ALARM 2 ANIMAL COMPLAINTS 6 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) ANIMAL BITE 2 BATTERY 1 BOND VIOLATION 1 CHILD ABUSE 1 CITIZEN ASSIST 12 CIVIL 6 COMPLIANCE CHECKS 2 CONTROLLED 13 COUNTERFEIT 1 CRIMINAL DAMAGE TO PROPERTY 1 DISORDERLY CONDUCT 6 DISABLED VEHICLE 8 DOMESTIC ABUSE 2 DOMESTIC WITH INJURY 1 DRIVING COMPLAINT 19 ELUDING 2 EMS CALL 15 ESCORT 1 EXTRA PATROL 50 FIRE GAS LEAK/CARBON MONOXIDE 1 FIREWORKS 5 FLEET MAINTENANCE 1 FOOT PATROL 4 FRAUD 6 GAS DRIVE-OFF 1 HARASSMENT 2 ROAD HAZARD 4 HOUSE WATCH 7 JUVENILE INCIDENT 4 KEEP THE PEACE 2 LOST AND FOUND 5 NOISE COMPLAINT 7 OUT WITH PERSON 9 OPEN DOOR 8 ORDINANCE VIOLATION 3 DRUG OVERDOSE 2 OWI 3 PARKING VIOLATION 12 PROPERTY DAMAGE 3 SECURITY 272 SEX OFFENSE 1 0 SPECIAL EVENT 4 SUSPICIOUS 11 THEFT 2 TRAFFIC STOP 217 VEH LOCKOUT 5 VEH THEFT 1 WARRANT 4 WEATHER 2 WELFARE 19 ------------------------------------------------------------------------- Total Calls: 820 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  Synopsis of Wastewater Department Activities July 2022 The wastewater was 100% in compliance for the month of July. Duties and activities for July: • Weekly/daily lab tests for: BOD, TSS, PO4, Nh3, pH, DO, CL2 residual and E Coli tests complete • Enter all data • Submit WiDNR- DMR report for June • Decanting and pressing sludge throughout the month • Worked with crew on Highway 89 project. • Tracked down infiltration of water to Waterloo LS from broken lateral @ Daycare. • Work on and submit new land application for land spreading. Received notice from DNR for 58 approved acres. • Change air filters on sludge holding tank blowers • Oil changes on blowers • All regular preventive maintenance complete • Billing for Haulers, Fall River, Elba and Ottery • Clean and televise sanitary sewers. • Belt press motor fail July 14- due to condition of the motor we had to order a new one, replace the drive unit, and rewire failing wiring/conduit. • Install replacement bar screen transducer. • Maintenance and checks on lift stations  City of Columbus July 2022 Time Activity Report Total Hours Plant Operation 600-577200-111 Laboratory 57 Plant OP Mgmt 52 Process Control 35 Treatment Plant 600-577230-111 Treatment plant Mgmt 33 TP Maintenace/Repair 66 Bio-Solids Processing 600-577250-111 Bio solids Management 13 Hauling 0 Dewatering 15 Bio Solids Maintenace/Repair 26 Collection System 600-577210-111 Collection System Management 12 Collection System Repairing 5 Flowing Monitoring 2 Jetting 34 Televising 13 Projects WWTP 1 Locates WWTP 15 Lift Stations 600-577220-111 Lift stations Maintenace/Repair 6 Cleaning 0 LS Management 0 Buildings and Ground 600-577240-111 Building Maintenance 15 Cleaning 30 Painting 9 Lighting 0 HVAC 0 Yard Maintenance 6 Mowing 0 Buildings mgmt 0 445  Katie Kevin Tony Total Laboratory 1493.02 0 146.32 $1,639.34 Plant OP Mgmt 1178.7 0 292.64 $1,471.34 Process Control 746.51 0 256.06 $1,002.57 Treatment plant Mgmt 982.25 0 0 $982.25 TP Maintenace/Repair 39.29 336 1170.56 $1,545.85 Bio solids Management 39.29 0 146.32 $185.61 Hauling 0 0 0 $0.00 Dewatering 78.58 0 438.96 $517.54 Bio Solids Maintenace/Repair 0 36 841.34 $877.34 Collection System Management 78.58 0 36.58 $115.16 Collection System Repairing 0 0 182.9 $182.90 Flowing Monitoring 0 0 0 $0.00 Jetting 0 132 402.38 $534.38 Televising 0 12 219.48 $231.48 Projects WWTP 0 0 36.58 $36.58 Locates WWTP 0 12 329.22 $341.22 Lift stations Maintenace/Repair 0 0 36.58 $36.58 Cleaning 0 0 0 $0.00 LS Management 0 0 0 $0.00 Building Maintenance 117.87 144 0 $261.87 Cleaning 78.58 192 0 $270.58 Painting 0 0 0 $0.00 Lighting 0 0 0 $0.00 HVAC 0 0 0 $0.00 Yard Maintenance 0 0 0 $0.00 Mowing 0 0 0 $0.00 Buildings mgmt 0 0 0 $0.00 $10,232.59  2022 AGENDA ITEM Committee of the Whole Meeting date: ____August 16, 2022_______ Council Meeting date: ____________ ITEM:_Beautification Committee Discussion _ DETAILED DESCRIPTION OF SUBJECT MATTER: Recently, there has been some citizen interest in re-establishing a Beautification Committee to focus on improving the appearance of the community, particularly in areas of high use and visibility, like the downtown district. The City had a Beautification Committee from 1995 until it was dissolved by Ordinance in 2004. During the August 1, 2022, Committee of the Whole meeting, Alders expressed interest in re-establishing a Committee or other structure to focus on Beautification throughout the community. There was a desire to incorporate a variety of perspective into the group, including business representatives, citizens, civic groups, an elected official and a public works staff member. There was an emphasis that this effort was not limited just to the downtown, but they would spread their efforts throughout the community Attorney Johnson provided a draft Ordinance for review and consideration. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Draft Ordinance establishing the City Beautification Advisory Board ACTION REQUESTED OF COUNCIL: Discuss Ordinance and give staff direction on next steps.  CITY OF COLUMBUS ORDINANCE NO. ______________ AN ORDINANCE TO CREATE THE CITY BEAUTIFICATION ADVISORY BOARD The Common Council of the City of Columbus, Columbia County, Wisconsin, does ordain as follows: 1. Division 3.5 of Article 4 of the City of Columbus Code of Ordinances is created to now read as follows: Division 3.5 Beautification Advisory Board. 2-300 Members. The Mayor shall, upon confirmation by the Common Council, appoint seven persons having sufficient ability and experience in the field of landscaping, and plant and tree management, as members of the City Beautification Advisory Board: (1) Two members shall be business owners or employees of businesses located within the City of Columbus jurisdictional limits; (2) Two members shall be citizens of the City of Columbus; (3) One member shall be a representative of a local civic group; (4) One member shall be a member of the Common Council; (5) One member shall be the Director of Public Works or his/her designee. 2-301 Terms. The Council representative shall be appointed by the Mayor each April except for the initial appointment which shall be made as soon as practical following the adoption of this ordinance. The other members of the Board shall be appointed to three-year terms in January of each year except the first appointment shall be made as soon as practical following adoption of this ordinance. During the initial appointment, the Mayor shall appoint two members to a three-year term, two members to a two-year term, and one member to a one-year term. At its first meeting each year, the Board by majority vote, shall elect a Chair, a Vice Chair and a Secretary. 2-302 Duties. The Beautification Advisory Board shall advise the Director of Public Works, and the Common Council on matters concerning landscaping and the planting of trees, shrubs, flowers and other plantings within the City limits on City owned properties and rights-of-way. The Beautification Committee may also make recommendation to the Parks and Recreation Advisory Board concerning landscaping and planting within the various City parks. The Beautification Committee shall not make recommendations concerning landscaping or plantings within the Hillside cemetery. 2. Severability. If any portion of this Ordinance or its application on any person or circumstances is held invalid, the validity of this Ordinance as a whole or any other provision herein or its application shall not be affected. 3. Effective Date. This Ordinance shall take effect immediately upon its passage and publication or posting, as required by law. Adopted this ____ day of _______________, 2022. CITY OF COLUMBUS By: ___________________________ By: __________________________ Mary Arnold, Mayor Patricia Goebel, Clerk \\msnfs2\share\DOCS\WD\53481\6\A4606583.DOCX 2  2022 AGENDA ITEM Committee of the Whole Meeting date: ____August 16, 2022_______ Council Meeting date: ____________ ITEM:_1 Year Extension to Garbage/Recycling Contract with Columbia County _ DETAILED DESCRIPTION OF SUBJECT MATTER: Our Garbage/Recycling contract with Columbia County began in 2017, and we have the option of extending our contract one more year. If we are interested in this extension, we must notify them at least 120 days prior to the contract expiration at the end of December. The County has currently offered an extension that would not increase the monthly base rate, but they are seeking the addition of a fuel surcharge “in the event that the County diesel fuel cost exceeds $4.00 per gallon.” Upon requesting the contract extension details, the County sent us a five year renewal. Since that was not in the contract, and we had not received direction to seek a new full term contract, staff requested just the one year extension, which was presented during the last meeting. The new five year contract was not presented at the previous meeting as that had not been authorized by the Council, and may have been a tactic to prevent competition. With the County presenting information verbally about a 5 year contract when we were only considering a one year extension, there seemed to be some confusion, and there may have been a misunderstanding of “no increases” for five years. The single year extension allowed by contract would be $14.65/month per unit for both garbage and recycling. There would be no increase for next year’s rate if the Council selected the County’s unsolicited 5 year offer. However, there are increases of about 3% in each year after 2023, with a total increase of more than 13% by the end of the 5 year contract. Those terms may still be attractive to the Council, but staff wanted to ensure there was complete understanding of the differences between the one year extension and a new 5 year contract. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Contract Addendum for a 1 Year Extension  5 Year Contract ACTION REQUESTED OF COUNCIL: Determine if the City should pursue an extension of the contract, enter into a new 5 year contract, or take some other action.  CONTRACT This Contract is made and entered into this _____ day of ____________________, 20____ by and between Columbia County, Wisconsin, a body corporate, 400 DeWitt Street, Portage, Wisconsin 53901, (“County”) and City of Columbus, 102 N. Dickason Blvd., Columbus, Wisconsin 53925, (“City”). WITNESSETH That in consideration of the promises hereto and the amount to be paid to County by Municipality for the collection and processing of residential Municipal Solid Waste (“MSW”) and Recycling: IT IS HEREBY AGREED THAT: 1. The County shall collect and process MSW and recycling from all specified units within the Municipality, beginning on January 1, 2023, and continuing through December 31, 2027. All such work shall be in accordance with this Contract. This Contract shall be automatically renewed for successive one (1) year terms thereafter, unless either party delivers written notice of non-renewal to the other party by not later than January 31 of the year prior to commencement of any successive one (1) year term. 2. The County shall pick up MSW and Recycling on a weekly basis during the contract period. It is agreed that the number of units for MSW and recycling collection will be 1,904. The Municipality may add additional units at the current contract rate per unit. The route and the schedule for pick up are to be mutually agreed upon by the County and the Municipality. 3. The County shall bill the Municipality monthly for all charges and the Municipality agrees to pay the County, within 30 days of receipt of the bill, for collection from the specified units as follows: MONTHLY RATES 2023 2024 2025 2026 2027 Refuse collection per unit $10.58 $10.90 $11.23 $11.57 $11.92 Recycling collection per unit $4.07 $4.19 $4.42 $4.55 $4.69 Total per month per unit $14.65 $15.09 $15.55 $16.12 $16.61 4. Included in these rates is the delivery and pick up of two (2) 20 yard containers for an annual large item collection. 5. The County reserves the right to add a fuel surcharge to the contract price in the event that the County diesel fuel cost exceeds $4.00 per gallon. 1 6. Any increases in Federal or State surcharges and taxes, including tipping fees, that take effect during the term of this Contract will be passed on to the Municipality as an adjustment to the contract price. 7. The parties hereto agree that neither the County nor any employees of the County shall be deemed to be employees of the Municipality and that the County shall perform the provisions of this Contract as an independent contractor. The County shall provide the Municipality a certificate of insurance with the Municipality added as an additional insured for liability, workers compensation and auto. 8. County shall not assign this Contract nor sublet all or any part of the work to be performed hereunder without first obtaining the written consent of the Municipality. 9. Any notice herein specified shall be deemed to have been delivered as of the time the same is mailed to the following addresses: To Municipality: City Administrator To County: Director City of Columbus Solid Waste Department 102 N. Dickason Blvd. W7465 Highway 16 Columbus, WI 53925 Pardeeville, WI 53954 10. This Contract shall be construed in accordance with and governed by the laws of the State of Wisconsin, venue Columbia County. SPECIAL PROVISIONS: This Contract contains the entire agreement between parties hereto at the date hereof with respect to the subject matter thereof. IN WITNESS WHEREOF, this Contract has been executed this _____ day of _____________, 20____. COLUMBIA COUNTY BY: Vern E. Gove, County Board Chair Date Susan M. Moll, County Clerk Date 2 MUNICIPALITY: ____________________________ BY: Signature, Title Date Signature, Title Date 3  ADDENDUM This addendum to the existing contract between Columbia County, Wisconsin, a body corporate 112 E. Edgewater St., Portage, Wisconsin 53901, referred to in this addendum as “County” and the City of Columbus, 105 N. Dickason Boulevard, Columbus Wisconsin 53925 referred to in this contract as “City” is made and entered into this _____ day of _______________________, 2022. IT IS HEREBY AGREED: County shall provide weekly garbage and recycling collection in the City of Columbus according to the following rates. 2023 Refuse collection per unit $10.58 Recycling Collection Per Unit $4.07 Total Per Month Per Unit $14.65 The County reserves the right to add a fuel surcharge to the addendum in the event that the County diesel fuel cost exceeds $4.00 per gallon. All other terms and conditions of the existing contract between County and City shall remain in effect. In witness whereof, this addendum has been executed this ____ day of ______________, 2022. COLUMBIA COUNTY ____________________________________ _____________________________ Chris Polzer, County Board Chair Date ____________________________________ ______________________________ Susan M. Moll, County Clerk Date CITY of COLUMBUS ____________________________________ ______________________________ Mary Arnold, Mayor Date ____________________________________ _____________________________ Patricia Goebel, Clerk Date  2022 AGENDA ITEM Committee of the Whole Meeting date: ____August 16, 2022_______ Council Meeting date: ____________ ITEM:_Renewal of Conditional Use Permits _ DETAILED DESCRIPTION OF SUBJECT MATTER: Recently several Conditional Use Permits (CUPs) have been issued with a condition that requires them to come back to the Plan Commission within 1 year of receiving final City Council approval for a review. While that condition is acceptable, the Ordinance does not have a process or procedure in place for such a periodic review. Absent additional language, applicants would likely need to go through a full Conditional Use process each year or each time they need to have their CUP reviewed. The attached Ordinance establishes a process for these required reviews or renewals that will allow the Plan Commission to review these with or without a new public hearing, and will allow the Plan Commission to recommend modifications to the CUP for City Council approval. If adopted, staff will propose a fee for this type of application during the fee schedule review. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Conditional Use Permit Renewal Ordinance ACTION REQUESTED OF COUNCIL: Evaluate Draft Ordinance and provide direction to staff.  CITY OF COLUMBUS ORDINANCE NO. ______________ AN ORDINANCE TO CREATE SECTION 114-28(3) OF THE CITY CODE OF ORDINANCES CONCERNING RENEWAL OF CONDITIONAL USE PERMITS The Common Council of the City of Columbus, Columbia County, Wisconsin, does ordain as follows: 1. Section 114-28(3) is created to now read as follows: (3) Renewal of Conditional Use Permits. When the Common Council provides that a Conditional Use Permit shall expire on a date certain, instead of requiring the permit holder to comply with the full Conditional Use Permit application process again, the permit holder may apply to the Plan Commission for a review and possible modification of the existing Conditional Use Permit. The permit holder shall apply for a renewal of the existing permit at least 45 days prior to the scheduled expiration of the original permit. The Plan Commission may, but is not required to, schedule a public hearing on the request for renewal. If the Plan Commission determines that the Conditional Use Permit may be renewed without modification, the Plan Commission may renew the Conditional Use Permit for a period of time as determined by the Plan Commission. If the Plan Commission determines that modifications to the Conditional Use Permit are necessary, the Plan Commission shall make recommendations to the Common Council for the recommended changes and the Common Council shall make the final decision on the modifications to the Conditional Use Permit. The Common Council may establish a fee for the renewal of a Conditional Use Permit by resolution. 2. Severability. If any portion of this Ordinance or its application on any person or circumstances is held invalid, the validity of this Ordinance as a whole or any other provision herein or its application shall not be affected. 3. Effective Date. This Ordinance shall take effect immediately upon its passage and publication or posting, as required by law. Adopted this ____ day of _______________, 2022. CITY OF COLUMBUS By: ___________________________ By: __________________________ Mary Arnold, Mayor Patricia Goebel, Clerk C:\Users\kellefson\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\CCLN3PC6\ord re renewal of CUPs 080822 (A4610666x9DEB4).docx