Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE AGENDA TUESDAY, OCTOBER 18, 2022 – 6:40 PM COLUMBUS CITY HALL 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments 5. Department Reports: • DPW, Fire, Library, Lifestar, Police, Treasurer, WWTP 6. Discussion regarding request to fund-raise for handicap accessible ramps for Memorial in Fireman's Park 7. Discussion and recommendation - Special Assessment Resolution for Folsom 8. Discussion and recommendation - Joint Municipal Court Update and Documents 9. Discussion and recommendation - Special Charge for Garbage & Recycling 10. Convene to closed session per § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility – Discuss outside employment request of City Administrator. 11. Reconvene to open session 12. Adjourn  CITY COUNCIL REPORT FOR OCTOBER 18, 2022 MEETING LEVEL OF STAFFING - AS OF 09/30/2022 27 Paid on Call Firefighters - Non-Probationary Members 3 Paid on Call Firefighters - Probationary Members 1 Fire Chief 31 Total Active Members 9 Vacant Firefighter Positions 1 Hiring Process 0 Eligibility List Full staff level for active fire personnel is 40  INCIDENT RESPONSES September 2022 Alarm End City Rural # of Run # Alarm Date Time Time Incident Location Incident Incident Incident Type F.F. 22-121 09/01 11:55 12:15 638 N Lewis, #7 X EMS Assist 3 Mutual Aid Beaver 22-122 09/01 21:32 23:41 508 W Mackie St X 2 Dam FD 22-123 09/02 17:03 18:21 Hwy 16/60 @ Alto Rd X MVA 8 22-124 09/03 08:28 09:45 333 Transit Rd X Hazmat Call 17 22-125 09/03 22:48 23:25 959 Farnham St X Fire Alarm 6 22-126 09/05 03:31 07:35 Hwy 151 & VV X Traffic Control 10 22-127 09/07 20:20 21:00 400 S Dickason Blvd X Fire Alarm 1 22-128 09/09 03:27 03:50 W10581 Hwy TT X EMS Assist 4 22-129 09/09 22:06 23:08 W1079 Weiner Rd X ??? 6 22-130 09/11 11:06 12:30 Hwy 73 & Hwy D X MVA 10 Child stuck in seat 22-131 09/11 18:06 18:15 204 Dix St X 10 belt 22:132 09/12 03:46 04:45 200 block Sunset Rd X Tree removal 5 22-133 09/12 20:25 21:59 417 Maple Ave X Sparking power lines 13 22-134 09/13 13:27 13:36 110 Stuart St X Fire Alarm 1 Report of Diesel 22-135 09/13 23:52 00:45 638 N Lewis, #5 X 5 Smell 22-136 09/14 21:39 21:45 638 N Lewis, #25 X EMS Lift Assist 6 22-137 09/15 18:53 18:45 110 Stuart St X Fire Alarm 4 22-138 09/16 16:30 17:30 W3210 Sanderson Rd X Kitchen ??? 1 22-139 09/20 17:27 18:30 151 NB 121 MM X MVA 13 Mutual Aid Fall River 22-140 09/24 08:03 08:22 N3363 Hwy CD X 7 FD MABAS Stand by 22-141 09/24 16:30 18:11 135 N Bristol St X 2 Dane County Gas Smell & Leak 22-142 09/26 03:27 05:45 199 Gateway Court X 6 Found 22-143 09/27 11:51 12:40 Hwy 16/60 X MVA 4 22-144 09/29 13:41 14:05 638 Chapel St X EMS Lift Assist 4 Current Monthly Total: 24 Total Runs by Month: Jan 16 July 14 Feb 14 Aug 15 Mar 10 Sep 24 Apr Oct 18 May Nov 14 June Dec 19 Year to date total 144 Last Year at this time 117  TRAININGS, MEETINGS, AND COMMUNITY ACTIVITIES SEPTEMBER 2022 09/06 Driver Training – 12 Firefighters 09/08 FF1 class in Lake Mills – FF Emerson 09/11 9-11 Parade in Juneau – DC Fox, FF Helleckson, FF Kallas, FF J Killian, FF K Killian Training Meeting – 4 Firefighters 09/12 Officers Meeting – 9 Officer Firefighters 09/13 September Business Meeting – 20 Firefighters Safety Stand Down – 20 Firefighters 09/15 FF1 class in Lake Mills – FF Emerson 09/22 Training on Ropes – Fox Farm – 6 Firefighters 09/23 Flag raising for Homecoming – 8 Firefighters 09/27 Water movement training – 17 Firefighters 09/29 Columbia County Disaster Drill training – Fireman’s Park – 9 Firefighters FF1 class in Lake Mills – FF Emerson 09/30 Egg Drop at the High School – 6 Firefighters  ITEMS OF NOTE FOR SEPTEMBER • We had the City Mock Disaster drill at the Firemen’s Park Pavilion on September 29th, including Fall River Fire, Ambulances from neighboring communities, including Lifestar EMS. The Columbia County MABAS (Mutual Aid Box Alarm System) coordinator Troy Hasse, whom is also the Portage Fire Chief, Columbia County Emergency Management Director Bob Koch, Amy Sandow, Julie Hornbacher, and volunteers to play patients. The drill went good, considering lack of manpower, should have this had been a real call, there would have been many more people there to help. It was a CO (Carbon Monoxide) incident, with approximately 10 patients. FFs had to take readings with their gas meters, and with SCBAs on and on air, searching the facility to find the patients, then taking them out of the building to where they would be treated & transported according to severity of issues. • We went to Juneau to the 9/11 parade to honor those lost on 9/11. • We were asked to perform our routine to raise the flag for the national anthem at the high school football homecoming game, upon popular request from the staff and citizens. • We had a water movement drill, inviting neighboring departments on supplying water to pumpers by two fill sites, one hydrant, and the second by drafting water out of the crawfish river. Drilling on how long it takes for a water tanker to get back to the pumper and dump water into the drafting tank. Many were surprised on how long it took, showing that we need to call for more help sooner to keep a steady supply of water on scene so the ffs do not run out of water, endangering their safety if they were inside of a building. • The high school science program asked us once again to come to the high school parking lot to assist in the students science projects, taking them up in the air with our tower and dropping protected eggs to the ground. The students had to get an approval from parents to participate in this, and we had them strapped in with harnesses. Always very well received, plus a good PR project, and extra training for tower operators. • We have a new applicant, Skyler Peterson in the hiring process. He has passed everything so far, has testing at Prairie Ridge left to do, then meet with HR to fill out paperwork, then meet with me and go over out objectives, and assign him to a mentor to help him get familiarized with where equipment is and get him PPE. He will not be able to do interior firefighting until he gets through his Entry Level Firefighter class, and our approval. That class starts sometime in January. • The decision was made by the Firemen’s Service Corporation to cancel the Pancake Breakfast. Being down in manpower, and increased cost of food and supplies played a large part of this decision. They will be looking at other means of fundraising in the near future. • We had the most fire calls in one month in recent memory. We are significantly ahead of last year’s pace of 174 calls for the year, putting a strain on the budget, and the ffs. Inspections are a strain to keep up because of the lack of available fire inspectors, and the paperwork involved with the increase in calls and inspections are increasing. Recruitment of new ffs are a strain for all fire departments, and we are also feeling the pinch. At some point, the community will have to understand that they will have to invest in 1-2 full time people to keep up with the increasing demand of paperwork. We are called on to be the experts in a time of need, but volunteer and part-time only maintains a department, which has been the history here. Issues with expired tires, building maintenance, apparatus service by non- qualified techs, could have been avoided had there been more attention paid to this. Unfortunately, these men and women have full-time jobs that pay their bills, so their attention is concentrated on that. Increased demand for firefighters to take more classes, and more time keeping up those skills, is starting to turn people off from joining, so I believe we need to concentrate on retention and recruitment, not just turning away from these dedicated people until there is an emergency and expecting us at our best and plenty of manpower. We have a great reputation for our talents with the community, and we want to keep it that way. Any help would be appreciated. Scott Hazeltine – Columbus Fire Chief  September 2022 DIRECTOR’S REPORT LIBRARY NEWS Library staff have been working to organize and update some areas of the library. The shelves in the downstairs office were warped and were falling off of the wall, so they were taken down and the walls were repaired and painted. New shelves will be installed. Staff are also cleaning out areas that needed to be decluttered according to the fire safety inspection. We are moving many items from the library to the Annex basement. Shelves and storage containers were purchased so we can work toward compliance. PROGRAMS The Columbus Library had a very successful Summer Library Program that included a reading challenge, presenters, entertainers, and library programs. We will be having an in-person book club with the option to join virtually on September 28 from 5- 6 pm. The book being discussed is “The Sum of Us,” by Heather McGhee which focuses on racism in our politics and policymaking. BUILDINGS The radiator upstairs began leaking again right after we had the plumbing issue. I have contacted TAS to remove the radiator since it is close to another radiator and located below the mini-split unit. This radiator has leaked before and the carpet and flooring may need to be replaced due to a musty smell. The Columbus Public Library currently doesn’t have any hot water. DPW came to look at the issue and determined that we need to hire a company to fix or replace our water heater. There has also been a strong sewage smell coming from the men’s restroom. We are currently investigating the issue. MEETINGS Lindsey Ganz met with other directors from Columbia County to prepare for our presentation to the County Finance Committee. Lindsey also attended the Columbia County Library Board meeting held in Cambria where the upcoming budget was discussed. TRAINING/ EDUCATION Helen Wirka, Youth Services Coordinator has begun working on her coursework for the Youth Services 101 class offered by UW-Madison. DIRECTOR GOALS UPDATE Lindsey is currently reaching out to companies that would be able to create specs for the roof replacement project. Lindsey is also working on creating a draft of a monthly action calendar for monthly agenda items for the library board.  August 2022 MONTHLY PROGRAMS In-Person In-Person Virtual Virtual Take & Make (# programs) (# views) & Live Virtual & Live Virtual (# kits taken) (# programs) (# attended) Future Readers 4 333 13 162 36 Children 2 50 5 272 20 Teen 0 0 1 3 11 Adult 1 150 11 96 36 2022 2022 2021 2021 STATISTICS Month YTD YTD Total Visits (# door counts) 5,886 37,642 26,170 43,108 Items Borrowed (total) 4904 35,771 32,981 49,282 % Columbus residents 54% 52% % Fall River residents 11% 12% % Other Columbia County 21% 19% % Dodge County 11% 12% % Other 3% 4% Digital Items Borrowed (# checkouts) 1,140 8,949 8,671 12,853 Books by Mail (# items sent) 22 160 308 436 Public WiFi (# sessions) 6,691 47,880 69,447 100,671 Public Computer Use (# sessions) 284 1,633 1,625 2,264 Wireless Printing & Faxing (# jobs) 80 493 409 673 Community Use of Rooms (# attended) 63 241 20 73 Patrons Added (# added) 53 202 99 185 TO: Columbus Area EMS District Board Members FROM: Matt Jaeger DATE: October 04, 2022 SUBJECT: September 2022 Lifestar had 95 911 requests for the month of September in the CAEMS area that were paged out via Columbia County Dispatch. Lifestar responded to three mutual aid requests by Rio. Lifestar had three requests for mutual aid from Rio. All three request where during periods of multiple calls. There was one significant response time issue on 09/18/2022 in the town of York. The responding ambulance had a GPS mapping issue taking them well south of the scene that led to a 38minute response time. Below is the monthly breakdown by municipality: • City of Columbus – 39 • Village of Fall River – 25 • Village of Lowell – 0 • Village of Reeseville – 4 • Town of Calamus – 1 • Town of Columbus – 7 • Town of Elba – 8 • Town of Fountain Prairie – 2 • Town of Hampden – 1 • Town of Otsego – 0 • Town of Portland – 0 • Town of York – 2 • Intercepts – 0 • Mutual Aid Given – 3 • Mutual Aid Rec’d – 3  Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec TOTAL Calamus 1 1 0 1 1 1 2 0 1 8 Columbus, City 50 35 39 34 32 36 38 30 39 333 Columbus, Town 5 5 6 6 6 6 7 6 7 54 Elba 6 4 0 0 2 5 4 4 8 32 Fall River 12 19 11 19 13 19 21 16 25 155 Fountain Prairie 0 2 4 2 3 3 3 4 2 23 Hampden 3 2 2 3 1 5 1 1 1 19 Lowell 4 4 1 1 1 1 3 2 0 17 Otsego 0 0 2 0 0 1 0 0 0 3 Portland 1 0 3 0 0 1 1 0 0 6 Reeseville 5 7 1 6 7 2 11 8 4 51 York 0 1 0 2 2 2 0 0 2 9 TOTALS 87 80 69 74 68 82 91 71 89 711 Auto ALS 0 1 0 0 0 0 0 0 0 1 Intercepts 0 0 2 0 0 0 2 3 0 7 Mutual Aid Given 2 0 0 5 4 4 3 1 3 19 Mutual Aid Rec’d 0 1 1 1 0 1 3 0 3 7 MONTHLY TOTALS 89 82 72 80 72 87 99 75 95 656 Respectfully, Matt Jaeger Critical Care Paramedic Director of Ambulance Operations  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) October 12, 2022 Mayor Arnold Members of the Common Council Columbus Police and Fire Commission: RE: POLICE DEPARTMENT ACTIVITY REPORT, SEPTEMBER 2022 Attached is the monthly report for the Columbus Police Department. Please feel free to contact me at any time if you have questions. Chief Dennis Weiner www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) PERSONNEL The department is not fully staffed. Current staffing as of October 12, 2022: Authorized by Budget Actual Sworn Officers Full-time sworn police positions: 10 8 (Position breakdown) Patrol Officer 6 5 Sergeant 1 0 Lieutenant 2 2 Chief 1 1 Clerical Office Manager (full-time) 1 1 Clerk (full-time) 1 1 Current personnel: Name Date of Hire Chief Dennis Weiner 02/18/2008 Lieutenant Roger Witthun 12/17/2001 Lieutenant Darrel Ward 09/19/22 Sergeant Vacant Officer Matt Schultz 12/23/2002 Officer Kelly Towne 02/02/2004 Officer Dillon Donahue 05/13/2020 Officer Julia Knoll 01/03/2022 Officer Brian Johnson 01/07/2022 Officer vacant Office Manager Erika Kellar 02/04/1999 Public Safety Clerk Bonnie Langsdorf 09/30/2006 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) PERSONNEL: Darrell Ward returned to the Columbus Police Department on September 19, 2022. Darrel was previously a Lieutenant with our department and left in January 2021. He brings with him 17 years law enforcement experience, the majority of that experience with a sheriff's department as a deputy, K9 handler, SWAT team member and Sergeant. He was with us 3 1/2 years before leaving. Due to him already being acclimated to our operation the re-training necessary upon his return was minimal. Lieutenant Ward is very technology and mechanically skilled. I have already pulled on those skillsets to fix, repair or replace several things internally, saving taxpayer dollars. Officer Brian Johnson completed is local training during September and is now on solo patrol. The addition of Lieutenant Ward and Officer Johnson has given our scheduling a little breathing room. We are still short 2 vacancies, an officer and a Sergeant. The officer position is currently posted. The Sergeant will be posted after that. CALLS OF INTEREST: Two (2) officers responded to a business for a report of a person acting disorderly. The business requested we escort the subject off the property and he not return. The subject resisted leaving the property, creating a disturbance and making threats to the officers. He was arrested. His violent behavior and threats continued to the officers, specifically making repeated threats to find and kill the officers, which were audio recorded by the offices squad video camera. During transport to jail he became out of control and required the officer to stop and get assistance from 2 deputies. He was charged with Disorderly Conduct and Threat to Law Enforcement Officers, a felony. An officer arrested a person for Operating While Intoxicated 3rd offense. The person became unresponsive after being arrested. Drug use was suspected and Narcan was administered by the officer. Once at the hospital she became violent and was tazed. She was transported to jail on several charges. We assisted the Fall River Police Department with the execution of a drug search warrant. Three (3) people were arrested and went to jail. We are also at the point in the year that many businesses have exceeded the number of false alarms they have. By city ordinance every property is allowed 2 false alarms in a calendar year. At false alarm #3 they are invoiced, starting at $50 for the 3rd, on a sliding scale to $600 for 6th+ false alarms. We currently have 1 business who is on false alarm #12 and another on false alarm #8. TRAFFIC ENFORCEMENT: During September 2022, officers issued 94 traffic citations, 150 warnings and 11 municipal ordinance citations. MISCELLANOUS: The $2 million Wisconsin Department of Justice (DOJ) body camera grant was posted on September 28, 2022 in the afternoon. I was watching for this to be posted and had ours submitted within 1 hour and 45 minutes. DOJ staff informed me mine was the first one received. We ran into a last minute surprise, preparing for this. The virtual server (a partitioned portion of the city's server) we currently use for squad video storage, where we planned to store the body camera videos does not have the power and capabilities to support the addition of the body cameras. It can't be simply updated, per the city's IT provider, Ontech. I obtained an estimate to replace the server, which is 2x the cost of the cameras and camera related software and training. I submitted the grant to include the new video server. This is a first come first served grant, however it can still be denied if they don't like the project. www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) Columbus Police Department Total CAD Calls Received, by Nature of Call Nature of Call Total Calls Received ----------------------------- -------------------- 911 HANG UP 11 ACCIDENT HIT AND RUN 4 ACCIDENT PROPERTY DAMAGE ONLY 8 ASSIST ANOTHER AGENCY 7 BURGLAR ALARM 7 FIRE ALARM 1 MEDICAL ALARM 1 ANIMAL COMPLAINTS 8 ANIMAL BITE 3 DETOX 1 CITIZEN ASSIST 9 CIVIL 4 CONTROLLED 5 CIVIL PROCESS 2 CRIMINAL DAMAGE TO PROPERTY 1 DISORDERLY CONDUCT 10 DISABLED VEHICLE 5 DOMESTIC ABUSE 2 DRIVING COMPLAINT 9 ELUDING 1 EMS CALL 18 EXTRA PATROL 47 GENERAL FIRE 2 FIRE GAS LEAK/CARBON MONOXIDE 2 FOOT PATROL 5 FRAUD 2 ROAD HAZARD 9 JUVENILE INCIDENT 10 KEEP THE PEACE 2 LOST AND FOUND 4 NOISE COMPLAINT 1 OUT WITH PERSON 1 OPEN DOOR 4 ORDINANCE VIOLATION 4 OWI 6 PARKING ENFORCMENT 2 PARKING VIOLATION 13 PROPERTY DAMAGE 1 RAIL ROAD CROSSING ISSUE 1 SECURITY 224 SPECIAL EVENT 4 SQUAD DAMAGE 1 SUSPICIOUS 10 THEFT 6 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) THREAT 2 TRAFFIC CONTROL 4 TRAFFIC STOP 177 TRESPASS 1 TRO/INJ VIOL 2 VEH LOCKOUT 6 WARRANT 1 WEATHER 1 WELFARE 22 Total Calls: 694 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  Synopsis of Wastewater Department Activities September 2022 Columbus Wastewater department was 100% in compliance for the month of August. Duties and activities for August: • Weekly/daily lab tests for: BOD, TSS, PO4, Nh3, pH, DO, CL2 residual and E Coli tests complete. • Enter all data. • Submit WiDNR- DMR report for August • Decanting and pressing sludge throughout the month • Ken Priesgen-Operator, attended the 40 hour, Basic Operator class via zoom • All regular preventive maintenance complete • Billing for, Fall River and Ottery • Maintenance and checks on lift stations • Work on Sewer rate study and budget  City of Columbus September 2022 Time Activity Report Total Hours Plant Operation 600-577200-111 Laboratory 81 Plant OP Mgmt 30 Process Control 38 Treatment Plant 600-577230-111 Treatment plant Mgmt 36 TP Maintenace/Repair 34 Bio-Solids Processing 600-577250-111 Bio solids Management 14 Hauling 13 Dewatering 46 Bio Solids Maintenace/Repair 12 Collection System 600-577210-111 Collection System Management 17 Collection System Repairing 4 Flowing Monitoring 0 Jetting 5 Televising 5 Projects WWTP 13 Locates WWTP 25 Lift Stations 600-577220-111 Lift stations Maintenace/Repair3 Cleaning 2 LS Management 4 Buildings and Ground 600-577240-111 Building Maintenance 18 Cleaning 4 Painting 0 Lighting 0 HVAC 0 Yard Maintenance 2 Mowing 11 Buildings mgmt 4 Training 600-577000-191 Training 40 461  Katie Ken Tony Laboratory 1807.34 512.12 182.9 Plant OP Mgmt 746.51 36 146.32 Process Control 746.51 60 329.22 Treatment plant Mgmt 667.93 0 256.06 TP Maintenace/Repair 0 144 292.64 Bio solids Management 196.45 0 292.64 Hauling 0 24 402.38 Dewatering 78.58 264 402.38 Bio Solids Maintenace/Repair 0 60 256.06 Collection System Management 314.32 24 36.58 Collection System Repairing 0 0 146.32 Flowing Monitoring 0 0 0 Jetting 0 24 109.74 Televising 0 12 146.32 Projects WWTP 0 96 146.32 Locates WWTP 0 168 329.22 Lift stations Maintenace/Repair 0 36 0 Cleaning 0 24 0 LS Management 39.29 24 0 Building Maintenance 39.29 120 182.9 Cleaning 78.58 0 0 Painting 0 0 0 Lighting 0 0 0 HVAC 0 0 0 Yard Maintenance 0 0 73.16 Mowing 0 0 329.22 Buildings mgmt 117.87 0 0  2022 AGENDA ITEM Committee of the Whole Meeting date: October 18, 2022 __________________________ Council Meeting date: ______________________________ ITEM: Request to fund-raise for a handicap accessible ramp at Memorial - Fireman's Park ______________________________________________________ SUBMITTED BY: ________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: Jeff Krakow, Marine Corps League, is requesting permission from the Council to begin fund-raising to install a handicap accessible ramp at the war memorial in Fireman's Park. Currently there are only steps, making it difficult for those unable to use steps to be near the memorial. Jeff has included a plan, which is enclosed and has been signed-off by DPW Director Jerry Lentz. Jeff will be in attendance with additional details and to answer questions. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Columbus Memorial Ramp Concept drawing ACTION REQUESTED OF COUNCIL: Approval to begin fund-raising for the project.  2022 AGENDA ITEM Committee of the Whole Meeting date: ____10/18/2022_______ Council Meeting date: ____11/1/2022___________ ITEM:_Preliminary Resolution Declaring Intent to Levy Special Assessments__ DETAILED DESCRIPTION OF SUBJECT MATTER: Folsom Street has been approved for reconstruction in 2023. As part of that process, the City’s policy is to assess certain costs to the property owners benefiting from the project. The first step in this process is to direct the City Engineer to prepare preliminary plans and specifications, and to develop a schedule of proposed assessments for all properties within the assessment district. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Resolution Declaring Intent to Levy Special Assessments Under Municipal Police Powers Pursuant to Section 66.0703, Stats ACTION REQUESTED OF COUNCIL: Approve the Preliminary Resolution as presented  2022 AGENDA ITEM Committee of the Whole Meeting date: ____10/18/2022_______ Council Meeting date: _______________ ITEM:_Discuss Transition to Eastern Columbia County Joint Municipal Court (ECCJMC)_ DETAILED DESCRIPTION OF SUBJECT MATTER: On September 29, 2022, the Common Council adopted an Ordinance that ends the operation of the Columbus Municipal Court at the end of the Current term, which runs through April 30, 2023. On October 4, 2022, the Committee of the Whole determined the best course of action was to pursue re-establishing our relationship with the ECCJMC The ECCJMC Committee will be meeting on November 2, 2022, and they will be considering the possibility of the City of Columbus rejoining the Court. If the Committee votes to allow the City of Columbus to rejoin their Court, we will subsequently need to approve the attached Ordinance, and execute the attached agreement. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Ordinance Creating a Joint Municipal Court with the City of Columbus as a member  Agreement for the Operation of the Joint Municipal Court for Eastern Columbia County ACTION REQUESTED OF COUNCIL: Recommend the Ordinance and Agreement move to the Regular meeting once the ECCJMC has taken action regarding our membership in the Court.  Revised: October 12, 2022 ORDINANCE _____________ AN ORDINANCE TO CREATE A JOINT MUNICIPAL COURT FOR THE VILLAGE OF CAMBRIA, THE VILLAGE OF FALL RIVER, THE CITY OF COLUMBUS, THE CITY OF LODI, THE VILLAGE OF PARDEEVILLE, THE VILLAGE OF POYNETTE, THE VILLAGE OF RANDOLPH, THE VILLAGE OF RIO, THE TOWN OF COLUMBUS, THE TOWN OF DEKORRA, THE TOWN OF LODI, THE VILLAGE OF ARLINGTON, THE VILLAGE OF FRIESLAND, AND THE VILLAGE OF WYOCENA The ____________________________________________________, Columbia County, State of Wisconsin, DOES ORDAIN AS FOLLOWS: SECTION 1. An Ordinance entitled “Joint Municipal Court” is hereby created to read as follows: JOINT MUNICIPAL COURT 1. Joint Municipal Court Created. Pursuant to Chapter 755 Wisconsin Statutes, there is hereby created and established a Municipal Court designated “Joint Municipal Court for the Village of Cambria, the Village of Fall River, the City of Columbus, the City of Lodi, the Village of Pardeeville, the Village of Poynette, the Village of Randolph, the Village of Rio, the Town of Columbus, the Town of Dekorra, the Town of Lodi, the Village of Arlington, the Village of Friesland, and the Village of Wyocena,” (hereinafter a.k.a “Joint Municipal Court” or “Eastern Columbia County Joint Municipal Court”) presided over by a Municipal Judge. 2. Municipal Court Committee. Composition. The Municipal Court Committee shall be comprised of one representative of each Member Municipality that chooses to appoint a voting representative to the committee who shall be appointed by the Mayor, President or Chairman of the Member Municipality, subject to confirmation by the respective governing body. The Chairman of the Committee will be a representative from a member municipality and will rotate on an annual basis, alphabetically, starting with the representative from Rio for 2019. If a representative cannot fulfill or chooses not to fulfill the obligation of committee chairperson for any reason, then the position of Chairperson goes to the next municipality, alphabetically. 3. Creation and Qualification of the Position of Municipal Judge. Pursuant to Chapter 755, Wisconsin Statutes, the office of Municipal Judge is hereby created. Eligibility for the office of Municipal Judge shall be as follows: To be eligible for the office of Municipal Judge a person must be a qualified elector in either the 1  Village of Cambria, and the Village of Fall River, and the City of Columbus, and the City of Lodi, and the Village of Pardeeville, and the Village of Poynette, and the Village of Randolph, and the Village of Rio, and the Town of Columbus, and the Town of Dekorra and the Town of Lodi, and the Village of Arlington, and the Village of Friesland, and the Village of Wyocena 4. Election and Term of Municipal Judge. The appointed Judge must run for the election at large the following spring election, for a four (4) year term, commencing on May 1st succeeding his or her election. Electors of the Village of Cambria, and the Village of Fall River, and the City of Columbus, and the City of Lodi, and the Village of Pardeeville, and the Village of Poynette, and the Village of Randolph, and the Village of Rio, and the Town of Columbus, and the Town of Dekorra and the Town of Lodi, and the Village of Arlington, and the Village of Friesland, and the Village of Wyocena shall be eligible to vote for the Municipal Judge of the Joint Municipal Court. 5. Creation of the Position of Clerk of the Municipal Court. Pursuant to Chapter 755, Wisconsin Statutes, the office of the Clerk of the Municipal Court is hereby created. Said Clerk shall take the position upon Hire by the Municipal Court Committee and written Appointment by the Judge. Training and compensation of said Clerk shall be as determined by the governing bodies of member municipalities. 6. Salary of Municipal Judge. The Municipal Judge shall receive a fixed salary and Municipal Judge’s training pursuant to Section 755.18, Wisconsin Statutes, the salary to be determined by the governing bodies of member municipalities, subject to Section 755.04, Wisconsin Statutes, which shall be in lieu of fees and costs. The salary shall be paid quarterly. No salary shall be paid to the Municipal Judge for any time during his or her term for which he or she has not executed and filed the official bond and oath as required by subsection (7) of this section. 7. Bond and Oath of Municipal Judge. The Municipal Judge shall, after election or appointment to fill a vacancy, take and file the Official Oath as prescribed in Section 757.02(1), Wisconsin Statutes, pursuant to Section 755.03 Wisconsin Statutes, with the Clerk of Circuit Court for Columbia County, and at the same time shall execute and file an official bond. 8. Bond and Oath of Municipal Court Clerk. The Municipal Court Clerk shall, before entering upon the duties of the office, take and file the official oath as prescribed in Section 19.01 Wis. Stats., with the City Clerk of the City of Columbus and at the same time, shall execute and file an official bond. The Columbus City clerk will provide file copies to the other seven communities. 9. Jurisdiction of Municipal Judge. The Municipal Judge shall have jurisdiction as provided by the Statutes and Laws of the State of Wisconsin and pursuant to Section 755.045, Wis. Stats. 2 10. Procedures of Joint Municipal Court. (a) The Joint Municipal Court’s location and time be determined by order of the Municipal Judge. (b) The procedure in Joint Municipal Court shall be provided by the Statutes and Laws of Wisconsin. (c) The Court Clerk or his/her designee shall make daily deposits of all forfeitures, fees, penalties, assessments and costs collected in any action or proceeding before the Joint Municipal Court. These deposits will be made to a designated bank account as determined by the Joint Municipal Court Committee. 11. Contempt in Joint Municipal Court. The Municipal Judge may impose a sanction as authorized under Section 800.12(2) Wis. Stats., for Contempt of Court as defined in Section 785.01(1), Wis. Stats., in accordance with the procedures under Section 785.03, Wis. Stats. SECTION 2. All ordinances or parts of ordinances contravening or inconsistent with the provisions of this ordinance be and are hereby repealed. SECTION 3. Each City or Village shall enter into agreement for the operation of the Municipal Court, with the other Municipalities upon mutually agreeable terms. SECTION 4. This ordinance shall take effect and be in full force and effect from and after its passage by all municipalities and publication as required by law. Dated: ______________________________ ______________________________ Mayor/Village President ______________________________ City/Village/Town Clerk Effective May 1, 2023 3  EASTERN COLUMBIA COUNTY JOINT MUNICIPAL COURT AGREEMENT “EXHIBIT A” This “Exhibit A” reflects the Wisconsin Municipalities that have agreed to be members of the Eastern Columbia County Joint Municipal Court. Village of Fall River Village of Friesland Village of Randolph Village of Wyocena Village of Rio City of Lodi Village of Pardeeville Town of Lodi Village of Cambria Town of Columbus Village of Poynette Town of DeKorra Village of Arlington City of Columbus This “Exhibit A” may be amended as other Wisconsin Municipalities request to join the Membership pursuant to Section 8 of the Agreement. This “Exhibit A” may be amended as Members terminate their Membership pursuant to Section 9 of the Agreement. (Date) Effective May 1, 2023  2022 AGENDA ITEM Committee of the Whole Meeting date: ____10/18/2022_______ Council Meeting date: __11/1/2022_____________ ITEM:____Garbage & Recycling Fees for 2023 Budget_ DETAILED DESCRIPTION OF SUBJECT MATTER: The City of Columbus contracts with Columbia County for automated garbage and recycling pickup for residential properties with four or less units. The City also operates the Landscape Recycling Center for residents. Both of these expenses are covered by Budget Fund 230, Solid Waste & Recycling. Previous budgeting practice established a special charge to these residential properties ($184 annually beginning in 2021), which is collected on the property tax bill, and is used to pay the contract fees and operating expenses. Additionally, it has been customary to set a fee slightly higher than needed for actual costs, with a goal of maintaining a buffer of approximately one-month’s contract cost. In the 2023 budget, with increasing contract costs, the existing rate will not support the collection fees and operating expenses, requiring an increase to cover those expenses. Recommended Option Total Revenue $368,600 Per Residence $194 Charge Rate of Increase 5.4% ($10 annual, over 2022 ~$0.19/week) Excess $316 anticipated Considerations Charge is not likely to cover costs of the next contract, as this is the final year of this contract. ACTION REQUESTED OF COUNCIL:  Staff request the following motion: To set the annual special charge for garbage and recycling collection at $194 per dwelling.