Committee of the Whole Meeting Packets

CITY OF COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE AGENDA TUESDAY, JANUARY 17, 2023 – 6:40 PM COLUMBUS CITY HALL 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments 5. Department Reports: • DPW, Fire, Library, Lifestar, Police, Treasurer, WWTP 6. Discussion on Columbia County Solid Waste contract 7. Review Plan Commission recommendation for CUP for motor vehicle wash at 204 Dix Street 8. Review Plan Commission recommendation for CSM for Kwik Trip, parcels 1111.022 & 1111.040 9. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential developments in the City of Columbus (TIF 6) and 1400 Park Avenue 10. Reconvene to open session 11. Convene to closed session per § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically to discuss Fire Department compensation 12. Reconvene to open session 13. Adjourn  Columbus Public Works/ Monthly Department Report/ December 2022 - Daily/ Weekly/ Monthly Operations • Pavilion - Community Center rentals (before & after) weekly cleanings. • Processed daily/ weekly/ monthly work orders for city departments as requested. • Monthly curbside brush collection. (April - November) (Has been completed for 2022) • Weekly service of city garbage cans and all dog waste stations throughout city. • Completed annual Fall leaf collection. (Has been completed for 2022) • Equipment maintenance and repairs as needed. • Street sweeping as weather and temps permitted. (Temps above 28 degrees) • Tree removals as needed. • Pothole Patching. • Processing of Street Opening, Sidewalk, Driveway and other Permits. • Processed all utility locate requests. • Took calls from and processed, inspected or responded to citizen complaints & concerns. • Normal daily, weekly & monthly processing of appliance and bulk item drop offs at DPW. • Prepared and processed all DPW deposits. • Completed all Flag Orders as received. • Completed bulk pick-ups throughout city as requested, paid for, and scheduled. Additional Director & Admin Assistant Operations • Attended various Development Team meetings, Department Head meetings, Council meetings, Public Works Staff meetings and other requested personnel meetings. • Finalized order for Fleet Purchase of new DPW small Dump Truck. Final approvals received from council. • Completed mower purchase for Public Works. • Completed mower purchase for Hillside Cemetery. • Notified Ford to go ahead and drop order into system. • Attended several meetings on Seasonal Holiday Train and Holiday Parade events. • Attended Public Listening Session for Folsom Street 2023 Construction project. • Completed ATV permits for State and County Roads. (waiting on approvals) • Completed annual WisDOT Road Certification of streets and municipal map. • Developing all information for 2023 sidewalk repairs. • Developing Street Maintenance candidate lists for 2023 Street Maintenance program. • DNR/ SAWW Training. All DPW employees Level 1 Chain Saw safety training. • Met with Great Lakes Roofing again (4th time) Received final estimates on 2023 Capital Roof Projects. Provided to administrator for his development of proposal and agenda item for council. • Capital Street Construction Meetings with Engineering, DPW, City Administrator, Waste Water and Water & Lights. Gather ideas for City Administrator for 20 year Capital Plan. Street Candidates, funding levels, various options or ides for funding, etc. • Developed and administered employee reviews as needed. • Coding of all DPW invoices and purchase orders from vendors. • Weekly communications meeting with City Administrator. • Uploaded and processed all DPW time management scanners and completed monthly reports. Additional DPW Operations • Snow Plowing, Removal and Salting Operations as needed. • Two Snow Emergencies declared for month of December. • Started removals / hauling of annual brush grindings from Recycle Center. • Mobil Reductions Brush Grinding: December 6th - 8th. Annual grinding of brush at Recycle Center. • Installation of all remaining seasonal decorations. • Supply ordering as needed. • MEUW Safety Training. • Tri-annual Deer herd inventory and herd health inspection. (Mayville Clinic) • Scheduled annual elevator inspections as needed. • · Scheduled annual Pavilion Cooler inspection as needed. • Snow Route and Snow Equipment Training for Employees. • DPW Equipment repairs and preventative maintenance as needed. • Aerial lift for roof and chimney inspection of Library Annex. • · Monthly parks - playground equipment inspections. • Dam inspections bi-weekly. Water level inspections bi-weekly. • Monthly Safety Inspections of City Buildings. • Set up for seasonal Holiday Parade. Set up, monitor and removals. • Set up for seasonal Holiday Train. Set up, monitor and removals. • Scheduled new Cemetery Secretary as needed. • SWAPS meeting for areas DPW managers. • Mark graves for internment as needed. • City buildings cleaning, organizing and repairs as needed. • Cleaning of Public Works Facility as needed. • Monday - Friday scheduled Custodial cleaning of buildings. 4-8 PM. Senior Center only Tuesdays and Thursdays for 2 hours after building closes. • DPW Equipment P.M.'s (preventative maintenance & safety checks) • Snow and Ice Equipment inspections as needed. • Snow & Ice equipment repairs.  CITY COUNCIL REPORT FOR JANUARY 17, 2023 MEETING LEVEL OF STAFFING - AS OF 12/31/2022 25 Paid on Call Firefighters - Non-Probationary Members 3 Paid on Call Firefighters - Probationary Members 1 Fire Chief 29 Total Active Members 11 Vacant Firefighter Positions 7 Hiring Process 0 Eligibility List Full staff level for active fire personnel is 40  INCIDENT RESPONSES December 2022 Alarm End City Rural # of Run # Alarm Date Time Time Incident Location Incident Incident Incident Type F.F. 22-179 12/03 13:01 13:52 708 Maple Ave X CPR 7 22-180 12/05 04:09 04:53 N4207 Temkin Road X EMS Assist 3 W9391 Meadow 22-181 12/10 14:40 18:36 X Mutual Aid CLR 6 Road 22-182 12/15 07:05 07:07 1515 Park Ave X False Alarm 1 22-183 12/15 21:52 23:30 MM119 Hwy 151 NB X MVA 11 W950 Hwy 16 Sprinkler 22-184 12/16 17:05 18:15 X 10 (Rhodes) Waterflow Alarm 22-185 12/19 00:54 01:30 838 N Lewis St X EMS Assist 4 22-186 12/19 03:58 04:20 641 W School St X EMS Assist 6 22-187 12/22 18:47 20:00 Hwy 151 114 MM X MVA 12 22-188 12/23 04:51 05:30 597 Ann St X Fire Alarm 7 Hwy 151, 114 MM 22-189 12/24 10:20 12:00 X MVA 16 SB MABAS 22-190 12/25 23:20 01:38 W3855 Ebenezer Dr X 2 Watertown 22-191 12/26 14:45 16:30 MM118 Hwy 151 X Vehicle Fire 15 22-192 12/27 18:12 20:00 1515 Park Avenue X Fire Alarm 16 22-193 12/27 20:03 20:14 1515 Park Avenue X Fire Alarm 10 22-194 12/29 08:41 10:45 W2442 Hwy 60 X MVA 8 22-195 12/30 14:40 15:15 407 Poet St X EMS Assist 8 Mutual Aid Sun 22-196 12/30 15:54 21:00 6089 Hwy VV X 2 Prairie 22-197 12/31 19:13 20:45 Hwy 16 X MVA 15 Current Monthly Total: 19 Total Runs by Month: Jan 16 July 14 Feb 14 Aug 15 Mar 10 Sep 24 Apr 18 Oct 17 May 14 Nov 16 June 19 Dec 15 Year to date total 197 Last Year at this time 174  TRAININGS, MEETINGS, AND COMMUNITY ACTIVITIES DECEMBER 2022 12/01 2023 Training Idea Meeting – FF J. Kilian, Capt Miller, FF Olson, AC Rostad 12/02 Training on tower setup to assist DPW – FF Kallas, FF Peterson, Capt Retzlaff 12/05 Training Division Meeting – Capt Miller, Lt Quamme, AC Rostad Inspector Meeting – FC Hazeltine, FF J. Kilian, Capt Miller, Lt Quamme, AC Rostad Equipment Division Meeting – DC Fox, Capt Retzlaff Apparatus Division Meeting – Capt Delaney, Lt Ehrke, DC Fox, FF Lambert 12/06 Semi Monthly Drill – Driver Training – 13 members attended 12/08 Training Division Setup – 9 members attended 12/09 Holiday Train – 9 members attended 12/13 Monthly Department Meeting – 20 members attended 12/15 Drone Training – 10 members attended 12/17 Leadership in the Fire Service Lecture – Watertown – Lt Quamme  ITEMS OF NOTE FOR DECEMBER • Our officers have done a fantastic job getting settled into their divisions. I setup an Apparatus Division (Deputy Chief, Captain of Apparatus, Lieutenant of Apparatus, Engineer), Equipment Division (Deputy Chief, Captain of Equipment, Lieutenant of Equipment), Training Division (Assistant Chief, Captain of Training, Lieutenant of Training, Training Committee), and Inspections/Public Education Division (Assistant Chief, Inspectors, Pub Ed Coordinator). They have made great strides and when they bring their progress to officer meetings, they fill all officers in on what they are working on and discussed, making officer meetings much more informative and able to move forward seamlessly. The members are much more informed and taking ownership. Lots of coaching, but all members are doing well and making the department more welcoming, along with morale and pride at an all time high. • We have 7 new members that will be on next month’s report, bringing our roster to 36 members, and they each have their own officer as a mentor and a task booklet, so new members get trained the same. Assistant Chief Rostad is credited to drafting that booklet. • Apparatus is in much better condition since going to EVT (Emergency Vehicle Technicians) service in Lake Mills. It was an expensive year for apparatus as we found out almost all of our tires were expired per the DOT 10 year life limit for emergency vehicles. We averted any issues, having new tires on and now safer for the firefighters. • Going into January, we will now be over 200 fire inspections behind, with our inspectors having employment/hour changes, including myself, not having enough time to do inspections. We have one new inspector that needs class yet, but he only accounts for 10-20 inspections for the month. To have our community to be safe, these inspections need to be done. • Attendance for calls & trainings are getting much better, better planning on trainings, and members attending classes with Madison College. • The fire station remains in need of repair, updated the opener mechanism and serviced one of the 3 bay doors last year, planning on doing that to a 2nd door this year and repairing circulation fans in the bays as bushings are getting bad and controllers need to be replaced. Windows have been recaulked to fix the gaps between the frames and brick, patching the roof with 5 pails of tar as was leaking. And unknown if/when we will get a new station which the current station is showing it’s age along with very tight quarters fitting 9 trucks and one trailer with a UTV in, then hardly enough room for 36 firefighters to maneuver to get to their lockers and put their gear on. Scott Hazeltine – Columbus Fire Chief  December 2022 DIRECTOR’S REPORT LIBRARY NEWS Reagan Muller is our new Marketing Assistant and we are very excited to welcome her to the Columbus Public Library. PROGRAMS We will be having a Winter Reading Program for all ages: “Spellbound! Get spellbound by a good book!” The program will run from Wednesday, December 21-Wednesday, February 8. There is a reading challenge and prizes for every age group. We will be changing the location of the afternoon book club from the Community Center (formerly called Senior Center) back to the library meeting room. Participants have expressed interest in meeting at the library to have better access to the collection following the program. BUILDINGS The sewage smell in the men’s restroom had seemed to be better, but it the smell comes and goes. We had the plumber out twice in the past month to seal in two different areas. These fixes definitely helped, but the smell is still detectable. We are planning to have D&D Drain Service return to see if they can locate the issue before we have to start looking in the walls. SNS Electric confirmed they plan to come out within the next two weeks to look at the Annex to install emergency exits and lighting. I also asked them to provide a quote to update the remaining florescent light fixtures in the bathrooms and Room 7 to LED fixtures. Jim Schieble, library board member, is in contact with TAS regarding the leaking radiator and an exhaust fan for the men’s restroom. MEETINGS Lindsey Ganz attended the Local Holds Work Group meeting where we looked at data to determine how long it was taking to fill holds. When looking at the data, it seemed that holds were still filled in an acceptable length of time for libraries in the pilot project. The Strategic Plan Committee met by Zoom and have outlined a plan to have board members participate in a goal setting activity and to have committee members review past director reports and newsletters to look for patterns. Lindsey Ganz met with Jerry Lentz, DPW Director, to discuss the upcoming roof and chimney replacement as it was discovered the chimneys at the Annex need repair. TRAINING/ EDUCATION Helen completed the Youth Services 101 Course which ran from September 12, 2022 - November 06, 2022 DIRECTOR GOALS UPDATE I am currently concentrating on my goal to address the ongoing building issues.  November 2022 MONTHLY PROGRAMS In-Person In-Person Virtual Virtual Take & Make (# programs) (# views) & Live Virtual & Live Virtual (# kits taken) (# programs) (# attended) Future Readers 0 0 10 95 48 Children 1 166 5 167 32 Teen 0 0 1 9 0 Adult 1 132 10 71 23 2022 2022 2021 2021 STATISTICS Month YTD YTD Total Visits (# door counts) 4,760 51,517 39,442 43,108 Items Borrowed (total) 4,345 49,682 45,633 49,282 % Columbus residents 55% 52% % Fall River residents 11% 12% % Other Columbia County 21% 19% % Dodge County 10% 12% % Other 3% 4% Digital Items Borrowed (# checkouts) 992 11,980 11,799 12,853 Books by Mail (# items sent) 8 191 387 436 Public WiFi (# sessions) 5,335 63,801 93,734 100,671 Public Computer Use (# sessions) 186 2,220 2,102 2,264 Wireless Printing & Faxing (# jobs) 47 394 619 673 Community Use of Rooms (# attended) 73 470 58 73 Patrons Added (# added) 14 246 171 185 TO: Columbus Area EMS District Board Members FROM: Keifpher Ballweg DATE: January 05, 2023 SUBJECT: December 2022 Lifestar had 103 911 requests for the month of December in the CAEMS area that were paged out via Columbia County Dispatch. Lifestar responded to two mutual aid requests and three Paramedic intercept requests. There were three response time issues. On 12/07/2022 a 12 minute response in the City of Columbus. Delay due to units on other calls when the call came in. On 12/09/2022 a 12 minute response in the City of Columbus. Delay due to the patient being at the Holiday Train event but on the other side of the parked Holiday Train. Unit had to go out and around the city on 151 to Hwy 73. On 12/23/2022 a 19 minute response in the City of Columbus. Delay due to all units tied up on other 911s when the call came out. A unit transported a different patient, cleared the hospital and responded. Below is the monthly breakdown by municipality:  City of Columbus – 58  Village of Fall River – 17  Village of Lowell – 2  Village of Reeseville – 6  Town of Calamus – 0  Town of Columbus – 5  Town of Elba – 2  Town of Fountain Prairie – 4  Town of Hampden – 2   Town of Otsego – 1  Town of Portland – 0  Town of York – 1  Intercepts – 3  Mutual Aid Given – 2  Mutual Aid Rec’d – 0 Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec TOTAL Calamus 1 1 0 1 1 1 2 0 1 0 3 0 11 Columbus, City 50 35 39 34 32 36 38 30 39 35 40 58 466 Columbus, Town 5 5 6 6 6 6 7 6 7 7 5 5 71 Elba 6 4 0 0 2 5 4 4 8 4 0 2 39 Fall River 12 19 11 19 13 19 21 16 25 11 18 17 199 Fountain Prairie 0 2 4 2 3 3 3 4 2 3 5 4 35 Hampden 3 2 2 3 1 5 1 1 1 0 1 2 22 Lowell 4 4 1 1 1 1 3 2 0 6 0 2 25 Otsego 0 0 2 0 0 1 0 0 0 3 0 1 7 Portland 1 0 3 0 0 1 1 0 0 2 0 0 8 Reeseville 5 7 1 6 7 2 11 8 4 15 6 6 78 York 0 1 0 2 2 2 0 0 2 2 1 1 13 TOTALS 87 80 69 74 68 82 91 71 89 88 79 98 974 Auto ALS 0 1 0 0 0 0 0 0 0 0 0 0 1 Intercepts 0 0 2 0 0 0 2 3 0 2 1 3 13 Mutual Aid Given 2 0 0 5 4 4 3 1 3 1 4 2 29 Mutual Aid Rec’d 0 1 1 1 0 1 3 0 3 0 2 0 12 MONTHLY TOTALS 89 82 72 80 72 87 99 75 95 91 86 103 1,029 Respectfully, Keifpher Ballweg Columbus Supervisor/Paramedic  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) January 11, 2023 Mayor Arnold Members of the Common Council Columbus Police and Fire Commission: RE: POLICE DEPARTMENT ACTIVITY REPORT, DECEMBER 2022 Attached is the monthly report for the Columbus Police Department. Please feel free to contact me at any time if you have questions. Chief Dennis Weiner www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) PERSONNEL The department is fully staffed. Current staffing as of January 11, 2023: Authorized by Budget Actual Sworn Officers Full-time sworn police positions: 10 10 (Position breakdown) Patrol Officer 6 6 Sergeant 1 1 Lieutenant 2 2 Chief 1 1 Clerical Office Manager (full-time) 1 1 Clerk (full-time) 1 1 Current personnel: Name Date of Hire Chief Dennis Weiner 02/18/2008 Lieutenant Roger Witthun 12/17/2001 Lieutenant Darrel Ward 09/19/2022 Sergeant Mike Rosecky 12/30/2022 Officer Matt Schultz 12/23/2002 Officer Kelly Towne 02/02/2004 Officer Dillon Donahue 05/13/2020 Officer Julia Knoll 01/03/2022 Officer Brian Johnson 01/07/2022 Officer Matt Dammen 01/03/2023 Office Manager Erika Kellar 02/04/1999 Public Safety Clerk Bonnie Langsdorf 09/30/2006 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) PERSONNEL: Sergeant Rosecky started on December 30, 2022 and Officer Dammen started on January 3, 2023. Both were sworn in before the city council at the January 3 meeting. Sergeant Rosecky’s training will be abridged due to his years of experience. Officer Dammen will be put through a full field training program, which is approximately 3 months and varies by officer and call volume dynamics. Officer Matt Schultz reached his 20-years of service anniversary on December 23, 2022. On January 4, 2023 we had lunch with him. I will be recognizing him at the January 17, 2023 council meeting. TRAINING: Officer Knoll attended ARIDE (Advanced Roadside Impaired Driving Enforcement Training) in Green Bay. This training enhances the officer’s ability to identify drivers of vehicles who are under the influence of drugs. This (drug impairment) is becoming more widespread. FACILITY: We had an inexpensive year for building repair/maintenance costs. This allowed us to replace the carpet in the front clerical area and front lobby of the department with commercial grade carpet squares. The existing carpet was very worn and likely 20+ years old. Lieutenant Ward removed the old carpet and scraped off the glued down pad to prep the floor. The new carpet was installed by a local carpet layer. This project was done very cost effectively. COMMUNITY INVOLVEMENT: We assisted with traffic control for the holiday parade on December 3. On December 10 we provided traffic and pedestrian control for CP Rail Holiday Train. Both were very safe and successful events. Officers with the CP Rail Police travel on the train as it travels across the country. One of the officers I met was from Detroit and had been on it 9 days and in many states. He was very complimentary of safety barriers and access control measures in place. He shared that there were places with little to no barriers and even reported people trying to get on the engines and lighted cars to pose for selfies during stops and even as the train was leaving a location. On December 10, Officer Knoll and Officer Johnson participated in the Columbia County Shop With a Cop program in Portage. They were assigned children, shopped with them and went to the sheriff’s office to wrap the gifts and have lunch. Both officers enjoyed participating in this event. We were invited by the Columbus Elementary School to be a partner in their student Safety Patrol program they were creating. Selected students wearing high visibility vests will be extra eyes and ears on the school grounds and in the building, before and after school, starting January 2. Myself, Officer Towne and Officer Knoll attended their training session, which included a review of each of the assigned locations and responsibilities. BODY CAMERA GRANT: OnTech, the city’s IT provider, provided a revised quote for the server and associated computer hardware for the body camera grant as they prepared to place the order. The original was written in September and required a firm cost for the grant application. The revised quote came in $8,000 less that the original, primarily by switching the brand of the server. That will result in $4,000 reduction of the city’s costs as this is a 50/50 (grant/match) grant. The pricing of the body cameras was obtained under state contract pricing and has not changed since September. www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) The orders have been placed for the server, associated hardware, and the body cameras. Delivery time for all is expected to be less than 60 days depending on vendor inventories and supply chain health. TRAFFIC ENFORCEMENT: During December 2022, officers issued 67 traffic citations, 137 warnings and 16 municipal ordinance citations. During the December 15 snow emergency we issued 63 parking citations. During the December 22/23 snow emergency, we issued 22. CALLS OF INTEREST: An officer was dispatched to a vehicle accident at 2:04 a.m. at Waterloo St/Farnham St. A vehicle had failed to negotiate the curve, struck an electrical box and fire hydrant. Both airbags had deployed on the vehicle. The vehicle was unattended and the driver was not located. It was discovered the vehicle was stolen earlier from a residence in the City of Madison. A resident of Columbus had his identity stolen via Facebook. Someone purporting to be him advertised having an item for sale. The person sent a $50 deposit electronically for the item and then quit communicating. The resident had nothing to do with posting an item for sale. We received a call from a Wisconsin Sheriff’s Department a few days after our incident, as someone in their jurisdiction had fallen prey to the same scam also using the Columbus resident’s identity. Columbus Police Department Nature of Call Total Calls Received ----------------------------- -------------------- 911 HANG UP 21 ACCIDENT HIT AND RUN 3 ACCIDENT PROPERTY DAMAGE ONLY 4 ACCIDENT WITH PERSONAL INJURY 4 ASSIST ANOTHER AGENCY 3 BURGLAR ALARM 3 FIRE ALARM 1 MEDICAL ALARM 2 ANIMAL COMPLAINTS 6 ANIMAL BITE 1 MENTAL HEALTH COMMITMENT 1 CHILD ABUSE 3 CHILD CUSTODY 1 CITIZEN ASSIST 14 CIVIL 3 COMPLIANCE CHECKS 2 CONTROLLED 8 DISORDERLY CONDUCT 3 DEATH INVESTIGATION 2 DISABLED VEHICLE 4 DOMESTIC ABUSE 2 DRIVING COMPLAINT 17 EMS CALL 22 EMS-PNB 1 EXTRA PATROL 48 VEHICLE FIRE 1 FLEET MAINTENANCE 2 FOOT PATROL 2 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) FRAUD 2 ROAD HAZARD 3 HOUSE WATCH 6 CALL IN LOBBY 1 LOST AND FOUND 2 MEDICAL EXAMINER 1 NOISE COMPLAINT 2 OPEN DOOR 6 ORDINANCE VIOLATION 2 OWI 5 PARKING ENFORCMENT 2 PARKING VIOLATION 14 PROPERTY DAMAGE 2 SECURITY 105 SEX OFFENSE 1 SLIDE OFF 2 SPECIAL EVENT 4 SUSPICIOUS 9 THEFT 4 TRAFFIC CONTROL 8 TRAFFIC STOP 152 TRAINING 1 TRO/INJ VIOL 3 TRUANCY 7 VEH LOCKOUT 3 VIOLATION OF PROBATION/PAROLE 1 WARRANT 3 WELFARE 22 ------------------------------------------------------------------------- Total Calls: 557 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  Synopsis of Wastewater Department Activities December 2022 Columbus Wastewater department was 100% in compliance for the month of December. Duties and activities for December: • Weekly/daily lab tests for: BOD, TSS, PO4, Nh3, pH, DO tests complete. • Enter all data. • Submit WiDNR- DMR report for November • Decanting and pressing sludge throughout the month • Cleanout and repair Westside LS • Exercise LS Generators • Boiler and HVAC repair • Snow Plowing • All regular preventive maintenance complete • Quarterly Billing for waste haulers complete • Billing for, Fall River and Ottery • Maintenance and checks on lift stations  City of Columbus December 2022 Time Activity Report Total Hours Plant Operation 600-577200-111 Laboratory 57 Plant OP Mgmt 15 Process Control 16 Treatment Plant 600-577230-111 Treatment plant Mgmt 15 TP Maintenace/Repair 20 Bio-Solids Processing 600-577250-111 Bio solids Management 28 Hauling 0 Dewatering 21 Bio Solids Maintenace/Repair 3 Collection System 600-577210-111 Collection System Management 4 Collection System Repairing 3 Flowing Monitoring 2 Jetting 0 Televising 0 Projects WWTP 44 Locates WWTP 4 Lift Stations 600-577220-111 Lift stations Maintenace/Repair 6 Cleaning 8 LS Management 0 Buildings and Ground 600-577240-111 Building Maintenance 22 Cleaning 3 Painting 0 Lighting 0 HVAC 10 Yard Maintenance 0 Mowing 4 Buildings mgmt 3 Training 600-577000-191 Training 5 293  Katie Ken Tony Laboratory 942.96 0.00 658.44 Plant OP Mgmt 510.77 24.00 0.00 Process Control 471.48 0.00 0.00 Treatment plant Mgmt 353.61 0.00 146.32 TP Maintenace/Repair 0.00 120.00 109.74 Bio solids Management 353.61 84.00 0.00 Hauling 0.00 0.00 0.00 Dewatering 275.03 48.00 219.48 Bio Solids Maintenace/Repair 0.00 0.00 109.74 Collection System Management 0.00 0.00 0.00 Collection System Repairing 0.00 0.00 109.74 Flowing Monitoring 78.58 0.00 0.00 Jetting 0.00 0.00 0.00 Televising 0.00 0.00 0.00 Projects WWTP 235.74 360.00 73.16 Locates WWTP 0.00 48.00 0.00 Lift stations Maintenace/Repair 0.00 24.00 73.16 Cleaning 117.87 48.00 0.00 LS Management 0.00 0.00 0.00 Building Maintenance 78.58 24.00 475.54 Cleaning 0.00 36.00 0.00 Painting 0.00 0.00 0.00 Lighting 0.00 0.00 0.00 HVAC 0.00 120.00 0.00 Yard Maintenance 0.00 0.00 0.00 Mowing 0.00 0.00 0.00 Buildings mgmt 39.29 0.00 73.16  2023 AGENDA ITEM Committee of the Whole Meeting date: ____January 17, 2023_______ Council Meeting date: ____________ ITEM:_Garbage/Recycling Contract Status _ DETAILED DESCRIPTION OF SUBJECT MATTER: Our Garbage/Recycling contract with Columbia County began in 2017, and the Council extended the Contract for an additional year in the September of 2022, with the stated intent of beginning the RFP process in approximately 6 months. I recently received a message from a Columbia County representative, and I was informed that another municipality may be contracting with the County, and that would stretch the County’s capacity with trucks and drivers to the limit, and that “the time to make sure that Columbus secures a favorable contract beyond one year would be now.” The RFP process could start quickly, but may take some time to develop full details and specifications prior to releasing a request for competitive proposals. The entire process is anticipated to take several months depending on the extent of review and evaluation desired. The Council could also forgo the RFP process and negotiate directly with Columbia County Solid Waste, although we will likely miss out on the opportunity to evaluate how competitive our current arrangement is compared to the marketplace. Interacting with Columbia County regarding their contract they have has been confident in the value they deliver, but it is also worth considering if urgency now, nearly 1 year before the contract expires, may also benefit the County if it precludes the City from evaluating other providers. *** 1/17/2023 UPDATE *** As of the time the packet was published, we have only received the contract from Columbia County. In the contract, paragraph 11 requires the City to cooperate with the County to provide reports and data, but there is not a similar burden on the County. Staff would request any contract have reciprocal language to assist with billing verification and validation of special charges to the property owners. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: • Proposed Columbia County Contract ACTION REQUESTED OF COUNCIL: Give staff direction regarding the contract, or other actions to take in regard to garbage/recycling contracts.  CONTRACT This Contract is made and entered into this _____ day of ____________________, 20____ by and between Columbia County, Wisconsin, a body corporate, 112 E Edgewater Street, Portage, Wisconsin 53901, (“County”) and City of Columbus, 102 N Dickason Blvd., Columbus Wisconsin 53923, (“City”). WITNESSETH That in consideration of the promises hereto and the amount to be paid to County by Municipality for the collection and processing of residential Municipal Solid Waste (“MSW”) and Recycling: IT IS HEREBY AGREED THAT: 1. The County shall collect and process MSW and recycling from all specified residential units within the City beginning on January 1, 2023, and continuing through December 31, 2027. All such work shall be in accordance with this Contract. This Contract shall be automatically renewed for successive one (1) year terms thereafter, unless either party delivers written notice of non-renewal to the other party by not later than January 31 of the year prior to commencement of any successive one (1) year term. 2. The County shall pick up MSW and Recycling on a weekly basis during the contract period. It is agreed that the number of units for MSW and recycling collection will be 1,904. The City may add additional units at the current contract rate per unit. The route and the schedule for pick up are to be mutually agreed upon by the County and the City. 3. The County shall bill the City monthly for all charges and the Town agrees to pay the County, within 30 days of receipt of the bill, for collection from the specified units as follows: MONTHLY RATES 2023 2024 2025 2026 2027 Refuse collection per unit $10.58 $10.90 $11.23 $11.57 $11.92 Recycling collection per unit $4.07 $4.19 $4.42 $4.55 $4.69 Total per month per unit $14.65 $15.09 $15.55 $16.12 $16.61 4. Included in these rates is the delivery and pick up of (3) 20 yard containers for an annual large item collection. 5. The County reserves the right to add a fuel surcharge to the contract price in the event that the County diesel fuel cost exceeds $4.00 per gallon. 1 6. Any increases in Federal or State surcharges and taxes, including tipping fees, that take effect during the term of this Contract will be passed on to the City as an adjustment to the contract price. 7. The parties hereto agree that neither the County nor any employees of the County shall be deemed to be employees of the City and that the County shall perform the provisions of this Contract as an independent contractor. The County shall provide the City a certificate of insurance with the City added as an additional insured for liability, workers compensation and auto. 8. County shall not assign this Contract nor sublet all or any part of the work to be performed hereunder without first obtaining the written consent of the City. 9. Missed Collections Procedures. The County shall establish and publicize a procedure for receiving and responding to resident complaints about missed collections. Complaints about missed collections received by the County or the City shall be remedied by the County by 5:00 pm on the following business day. A representative of the County shall contact a designated representative of the City to resolve any issues. Failure of the County to collect and dispose of recyclable and other waste materials is required to be collected during the duration of this contract for the length of any one (1) continuous month period, due to the County’s failure to perform the services stated herein, at the option of the City and upon written notice thereof to the County, shall operate to terminate this contract. In the event this contract is so terminated, the City may arrange for performance of such work and services by such other person or persons, and any additional cost of such work and services for the balance of this contract term shall be paid by the County to the City. 10. Contract Extension Option. At the expiration of the initial five (5) year term the City reserves the right to request that the County renew and extend this contract for up to an additional year. At the expiration of the initial year extension term, the City reserves the right to request that the County renew and extend this contract for up to an additional year. If the City desires such an extension, the County will be notified no later than 120 days before the expiration of the current term. Commencing not less than 120 prior to the commencement of the second extension of the contract, the City and the County shall engage in good faith negotiations to develop rates attributable to the forthcoming years in question. Among the factors to be considered shall be increases or decreases in County productivity, disposal charges, material and equipment costs, labor costs, the County’s level of service, prices paid in comparable communities, and changes in the Consumer Price Index For All Urban Consumers-Midwest. In the event the City and the 2  County are unable to agree upon a suitable price, either party may terminate this agreement by written notice to the other party 90 days prior to expiration of the current term. 11. Cooperation by the City. The City will make available, under reasonable and agreed upon conditions, to the County any information, reports, equipment, and data in possession of the City and will cooperate with the County in the course of the work specified herein. To that end, the City hereby authorizes members of the staff of the County to enter upon any lands, at reasonable times and in such manner as to cause no unnecessary injury, in order to perform work related to the work cited above in the Scope of Services provided that any such entry by the County staff does not exceed the City’s legal authority to enter such lands. 12. Any notice herein specified shall be deemed to have been delivered as of the time the same is mailed to the following addresses: To City: Clerk To County: Director City of Columbus Solid Waste Department 102 N. Dickason Blvd. W7465 Highway 16 Columbus, WI 53925 Pardeeville, WI 53954 13. This Contract and all attachments to it shall construed in accordance with and governed by the laws of the State of Wisconsin, venue Columbia County. This Contract and the attached Columbia County Terms and Conditions for Service Contracts contains the entire agreement between parties hereto at the date hereof with respect to the subject matter thereof. IN WITNESS WHEREOF, this Contract has been executed this _____ day of _____________, 20____. COLUMBIA COUNTY BY: Christopher Polzer, County Board Chair Date Susan M. Moll, County Clerk Date 3 CITY OF COLUMBUS BY: Mary Arnold, Mayor Date Patricia Goebel, Clerk Date 4  2023 AGENDA ITEM Plan Commission Meeting date: January 12, 2023 Committee of the Whole Meeting date: January 17, 2023 Council Meeting date: February 7, 2023 ITEM: Conditional Use Permit (CUP) & Certified Survey Map (CSM) for Kwik Trip SUBMITTED BY: Brandon S. Bledsoe, Planning Director DETAILED DESCRIPTION OF SUBJECT MATTER: Kwik Trip is proposing the construction of a convenience store with a detached single bay carwash and a 10-dispenser fueling canopy. Per 114-73 of the zoning code, a motor vehicle wash is considered to be a conditional use. The current proposal indicates that vehicle queing for the car wash is on the north side of the site where it can allow for a number of vehicles to stack up and not impede the flow of traffic. While a motor vehicle wash requires a CUP under our current zoning classification, it does appear to be a compatible use that adds an amenity to the community. This proposal is also accompanied by a CSM which would combine two parcels, 1111.022 & 1111.040, into one. Parcel 1111.040 is a 0.89 acre parcel adjacent to the current Kwik Trip store located at 204 Dix Street (parcel 1111.022). The Plan Commission is reviewing these applications at their January 12, 2023 meeting. Staff is still working with the developer on their site plan, traffic study, landscaping, easements, etc., but staff believes these items will be worked out, and recommend approval of the CUP & the CSM. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: CUP application, CSM application, proposed Certified Survey Map, staff reports ACTION REQUESTED OF COUNCIL: Review and consider recommendation from Plan Commission, and move to Council for final action.  CITY OF COLUMBUS 105 N. DICKASON BOULEVARD COLUMBUS, WISCONSIN 53925-1565 PHONE: 920.623.5900 FAX 920.623.5901 www.cityofcolumbuswi.com Plan Commission Staff Report Plan Commission Date: January 12, 2023 Agenda Item: 8a and 8b Applicant: Kwik Trip Property Address: 204 Dix Street Parcel ID: 11211-1111.022 Zoning: B-2 Future Land Use Map: Highway 16 Commercial Summary The applicant is proposing the construction of a convenience store with a detached single bay carwash and a 10-dispenser fueling canopy at 204 Dix Street. Per 114-73 of the zoning code, a motor vehicle wash is considered to be a conditional use. Public Comment I have received a few comments from residents who have expressed interest with this proposal. I anticipate a few people attending the public hearing to make a comment and providing support of the proposal. Recommendation The current proposal indicates that vehicle queuing for the car wash is on the north side of the site where it can allow for a number of vehicles stack up, and not impede the flow of traffic. While a motor vehicle wash requires a conditional use permit under this zoning classification, it does appear to be a compatible use that adds an amenity to the community. Adjacent Land Existing Land Use Zoning Designation Future Land Use Designation North n/a n/a n/a South Highway Commercial B2 Highway 16 Commercial East Highway Commercial B2 Highway 16 Commercial West Highway Commercial B2 Highway 16 Commercial