Parks, Recreation, and Golf Commission

7887 E. 60th Ave. Commerce City Commerce City, CO 80022 c3gov.com Meeting Minutes - Final Parks, Recreation, and Golf Advisory Committee Tuesday, June 20, 2023 6:00 PM Bison Ridge Recreation Center Technology Room 13905 E. 112th Ave., Commerce City, CO 80022 Registration: https://c3gov.zoom.us/webinar/register/WN_CPFV1AhaSu2UKGg7Liou3w 1. Call To Order/Roll Call/Pledge of Allegiance - 6:00 PM Meeting was called to order at 6:02 pm by Co-Chair Houde. Members Present: DeLilah Collins, Oz Flores, Josh Houde, Desiree Martinelli, Kaitlin Nares, Chris Niyork, Susan Noble, Paul Welander Absent: Alejandro Garcia, Craig Hurst, Shawn McDowell, Katie Southard and Michael Stegman Staff present: Carolyn Keith, Paul Hebinck, Tim Duda, Maria Jepson and Pam Young Guest: Karl Zimmerman, City Resident Let the record show Member Noble joined the meeting on 6:05 pm, Member Flores joined at 6:09 and Member Welander joined at 6:22 p.m. 2. Approval of Minutes A motion was made by Member Welander, seconded by Member Nares to approve the May 16, 2023, minutes as submitted. VOTE: Unanimous. The motion passed. Min 23-157 Minutes of the May 16, 2023 Meeting Attachments: Minutes 3. Citizen Communication Mr. Zimmerman spoke to the group sharing ideas on potentially having staff and volunteers assist with the Disc Golf Course development. Additionally, he provided details on a proposed creation of a pickle ball/tennis park destination between Hole 4 of the golf course and 120th Avenue through possible collaborative efforts between the City and area HOAs. He indicated that he also met with the Golf Course superintendent related to his previously noted feedback. Director Keith clarified the process for the Disc Golf Project RFP related to the possibility of working with volunteers. The Disc Golf Park has been designed and construction drawings have been provided by the architect for the RFP. A contractor will be hired to ensure that the pads will be built to specification for course play and player safety. Due to liability reasons, volunteers are not an option. Director Keith will email the committee and Guest Mr. Zimmerman on the clarification in addition to the Commerce City Page 1 Parks, Recreation, and Golf Meeting Minutes - Final June 20, 2023 Advisory Committee timeline of the project. Mr. Zimmerman may also submit a proposal to the City outlining his proposed pickle ball/tennis court. 4. Unfinished Business 23-123 PRG Advisory Committee Promotional Item Giveaway Update - Carolyn Keith (no attached documents/discussion only) Staff has ordered the items that were selected at the last meeting and Recreation Manager Duda shared samples of the reusable bags, towels and Frisbees. A new recreation division logo was launched on June 15th at the first of the four Music in the Parks events and will continue its rollout in the weeks ahead. 23-135 Disc Golf Project - Ongoing/No Current Update (no attached documents) Member Welander reported that he met with the architect and the Capital Projects Manager on June 8th to review signage and provide feedback for some changes to the initial drafts. Three contractors have submitted outlines for consideration. The target is to select the contractor by the end of June. 5. New Business 23-124 2023 Triathlon Course Map Update - Tim Duda (no attached documents/discussion only) Working with Adams City High School to define the course outline for each of the activities as well as the staff and support needed for this event to take place on Sunday, October 15th. There will be road closures needed. We are working to keep the impacts minimal while maintaining safety for all participants. The event’s exit routing will be a collaborative effort with the Rocky Mountain Arsenal National Wildlife Refuge. 23-125 PRG Master Plan/PRG Advisory Committee Support - Carolyn Keith (no attached documents/discussion only) The contract has been finalized with the vendor undertaking the PRG Master Plan and kickoff meeting is planned for June 26 to layout initial plan with staff. Will update at July PRGAC meeting and bring outline of community interaction activities throughout the summer and into September. Goal is to wrap up the plan’s outline by the First Quarter of 2024. 23-128 October Meeting/Possible Date Change to Discuss Findings/Visioning of PRG Master Plan - Carolyn Keith (no attached documents/discussion only) With the slight delay of the contract the timing of the public facing activities are slightly behind the initial plan but underway. All committee members are asked to bring their engagement ideas to the next meeting. Giving ample time to receive input may push the discussion of the finding out past the original October date that was projected. 6. Community Engagement/Interaction Updates & Feedback Commerce City Page 2 Parks, Recreation, and Golf Meeting Minutes - Final June 20, 2023 Advisory Committee • Member Welander shared that he met with Commander Jenkins of the Commerce City PD and it was indicated that an “Eye in the Sky” mobile camera unit would be placed in Fronterra Park similar to what has been done within other C3 parks for monitoring activity. • Senior Resource Fair was on 6/17/23 at ACHS with a variety of activities and emphasis on PRG engagement. • Member Nares inquired about the process for being able to utilize tennis courts at school sites. Inquired if more information be provided on access or creating some structured information around their use. 7. Council Member Reports & Information • Ward IV Community Meeting is June 28 at Southlawn Elementary. • The 96th Avenue repairs have an estimated opening date of June 26th which is still dependent on the weather cooperating. On July 12 there will be a meeting at Southlawn Elementary regarding widening 96th to four lanes. • At the July 10th council meeting there will be discussion on sustainability and xeriscaping. • July 24th will include an initial review of the comprehensive plan. • The City held its first Juneteenth event with a gathering and guest speaker on June 19th. • The annual Reunion summer fireworks event is scheduled for June 24 and the 4th Fest will be at Dick’s Sporting Goods Park on July 4th 8. Committee Member Reports & Information No updates this month due to having meeting schedule conflict/overlap. 9. PRG Announcements Distributed to all members via email on June 15, 2023. • June 23 Paradice Island opens. 10. Adjourn The meeting adjourned at 7:29 p.m. Respectfully submitted by Maria Jepson and Candice Turnage. Commerce City Page 3