Parks, Recreation, and Golf Commission

7887 E. 60th Ave. Commerce City Commerce City, CO 80022 c3gov.com Meeting Minutes - Final Parks, Recreation, and Golf Advisory Committee Tuesday, July 18, 2023 6:00 PM Bison Ridge Recreation Center Technology Room 13905 E. 112th Ave., Commerce City, CO 80022 Registration: https://c3gov.zoom.us/webinar/register/WN_CPFV1AhaSu2UKGg7Liou3w 1. Call To Order/Roll Call/Pledge of Allegiance - 6:00 PM Meeting was called to order at 6:01 pm by Co-Chair Collins. Members Present: DeLilah Collins, Alejandro Garcia, Desiree Martinelli, Shawn McDowell, Kaitlin Nares, Chris Niyork, Michael Stegman, Paul Welander Absent: Oz Flores, Josh Houde, Craig Hurst, Susan Noble, Katie Southard Staff present: Carolyn Keith, Paul Hebinck, Tim Duda, and Maria Jepson Guest: Rick Dulaine, City Resident and Karl Zimmerman, City Resident Let the record show Member McDowell joined the meeting at 6:08 p.m. 2. Approval of Minutes A motion was made by Member Stegman seconded by Member Martinelli to approve the June 20, 2023, minutes as submitted. VOTE: Unanimous. The motion passed. Min 23-183 Minutes of the June 20, 2023 Meeting Commerce City Page 1 Parks, Recreation, and Golf Meeting Minutes - Final July 18, 2023 Advisory Committee 3. Citizen Communication Resident Zimmerman was recognized and given three minutes to speak. He thanked staff for posting a draft copy of minutes prior to this meeting and providing information on the Prairieways Action Plan; asked for clarification on the best way to submit a proposal on a future tennis/pickle ball court; the bylaws of the PRG Advisory Committee regarding attendance of meetings and an update on member attendance; inquired if an applicant has applied to the committee previously does it carry forward to the next vacancy; suggested that previous applicants be contacted for future vacancies. Director Keith suggested that Mr. Zimmerman submit a proposal in writing demonstrating support from the HOA, outlining land, ongoing maintenance, locations, list of people involved. It can be submitted to the Co-Chairs of the PRG Advisory Committee but likely no action would be taken until the PRG Master Plan is updated. Resident Dulaine inquired on status of a vacant lot area adjacent to Buffalo Mesa that has an open C3 inquiry ticket. Deputy Director Redin indicated that the parcel is 5.33 acres and being considered for park/playground amenities. 4. Unfinished Business 23-151 PRG Master Plan/PRG Advisory Committee Support - Traci Ferguson (no attached documents/discussion only) Parks Planner Ferguson outlined the Public Engagement activities noting a PRGAC member input event on August 22. She explained that the City’s Comprehensive plan is expected to be adopted by end of August and is a much higher level overview and subsequently the PRG Master Plan will align and complement what was outlined in the Comp Plan. The goal is to have the draft developed by the end of February and adoption then occurring in April (tentatively) with the City Council. Feedback sought through interactive engagements, social media posts, direct mail, website input, and print requests for input running in the Connected and recreation fall brochure to create a vision outline from the feedback. 23-152 October Meeting/Possible Date Change to Discuss Findings/Vision of PRG Master Plan - Discussion of PRG Advisory Committee Member ideas for community outreach for master plan update - DeLilah Collins and Josh Houde (no attached documents/discussion only) Discussion of PRG Advisory Committee Member ideas for community outreach for master plan update. Determined that no date change would be necessary. 5. New Business Commerce City Page 2 Parks, Recreation, and Golf Meeting Minutes - Final July 18, 2023 Advisory Committee 23-153 City Tour Date Selection - Saturday, Aug. 12 (9am-1pm), Sept 16 (9am-1pm) meet in Buffalo Run parking lot - Carolyn Keith (no attached documents/discussion only) Originally considering August 12 or September 16 but have found conflicts with each. Will send out a poll for committee members for upcoming event dates to assist committee member with determining their availability. 23-154 Joint Meet and Greet with Brighton Advisory Committee Update - Carolyn Keith (no attached documents/discussion only) Brighton Advisory Committee has invited the PRGAC members to their October 4th meeting at the Brighton Recreation Center to engage with them and attend a presentation on the “Bike Brighton” bicycle/pedestrian multimodal plan. 6. Community Engagement/Interaction Updates & Feedback Member Martinelli shared her increased activity at the Bison Ridge Rec Center noting that signage for the additional lockers on main level would be beneficial. Member Welander expressed appreciation for prompt attention provided for graffiti cleanup within hours of being reported. He also noted that there are broken sprinkler heads to be addressed and there was discussion of ongoing tree health/maintenance. The Disc Golf project groundbreaking is approaching quickly. Informal activities to promote the new course will be undertaken at upcoming community events. Request was made to look into development of a shared calendar. 7. Council Member Reports & Information No council members were present at July meeting to provide an update. 8 Committee Member Reports & Information Member Collins reported that she had received a copy of the City Comprehensive Plan but had not had chance to go through it yet. It required a lot of effort and included quite a bit of information that was laid out scaffolding many layers; compiling a variety elements and topics. 9. PRG Announcements Distributed to all members via email on July 14, 2023. Recreation Manager Duda reviewed the PRG Announcements that were shared, indicating that the last 2023 Music in the Park event is upcoming on July 27 at Pioneer Park. He also noted that the date for the Eco Fiesta event was changed to July 22 and unfortunately, the Tour De Donut event for August 5 was changed to a Donut Pop-Up PRG Master Plan event instead due to unexpected trail issues from the extensive rain received this year. The Curt Holland Memorial Golf Tournament in August sold out the foursomes in two hours and there is a waitlist. The silent auction site will open In August before the event – keep an eye on the link to watch for it at https://www.c3gov.com/living-in/community-events/curt-holland-memorial-golf-tourname nt Commerce City Page 3 Parks, Recreation, and Golf Meeting Minutes - Final July 18, 2023 Advisory Committee 10. Adjourn The meeting adjourned at 7:27 p.m. Respectfully submitted by Maria Jepson and Candice Turnage. Commerce City Page 4