City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Meeting Minutes Tuesday, February 25, 2025 9:00 AM 2151 Salzedo Street, Coral Gables, FL 33134 Police and Fire Headquarters, Community Meeting Room City Commission Mayor Vince Lago Vice Mayor Rhonda Anderson Commissioner Melissa Castro Commissioner Ariel Fernandez Commissioner Kirk R. Menendez Alberto N. Parjus, City Manager Cristina M. Suárez, City Attorney Billy Y. Urquia, City Clerk City Commission Meeting Minutes February 25, 2025 The City of Coral Gables will be holding its Regular Meeting on February 25, 2025 commencing at 9:00 a.m. Members of the public may participate in person, but are also able to participate via the Zoom platform. Members of the public may join the meeting via Zoom at (https://zoom.us/j/3054466800). In addition, a dedicated phone line will be available so that any individual who does not wish (or is unable) to use Zoom may listen to and participate in the meeting by dialing: (305) 461-6769 Meeting ID: 3054466800. To speak prior to the City Commission taking action on an Agenda Item, please "Raise your Hand" or send a message to one of the meeting hosts using the Zoom Platform. If you joined the meeting via telephone, you can "Raise your Hand" by pressing *9. The public may comment on an item on the agenda using the City’s already-established e-comment function which may be found on the City’s website at: www.coralgables.com/commissionmeetings) once the meeting’s agenda is published or by sending an email to cityclerk@coralgables.com prior to the start of the meeting. The Meeting will also be broadcasted live for members of the public to view on the City’s website www.coralgables.com/cgtv) as well as Channel 77 on Comcast. City of Coral Gables Page 1 City Commission Meeting Minutes February 25, 2025 CALL TO ORDER The meeting was called to order at 9:00 a.m. LEGISLATIVE HISTORY The following minutes summary includes all presentations made, and actions taken which is supplemented by the following exhibits on file in the Office of the City Clerk, and which are hereby made a part of the record herein: (a) Resolution(s) adopted (Resolution No. 2025-22 through Resolution No. 2025-30); (c) Video; (d) Audio Recording; (e) Minutes Folder with Agenda and background information, including items which were submitted at the meeting. ROLL CALL Present: 5 - Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez, Commissioner Menendez and Mayor Lago INVOCATION Pastor Desi Jimenez from Christ Journey Church gave the Invocation. PLEDGE OF ALLEGIANCE City Attorney Cristina Suarez led the Pledge of Allegiance. MERRICK MINUTE Genevieve Orr, member of the Merrick House Governing Board presented the Merrick Minute. A. PRESENTATIONS AND PROTOCOL DOCUMENTS A.-1. 25-8703 Presentation of a Resolution of Condolence to the bereaved family of Mark Trowbridge and declaring the week of February 24, 2025 as "Mark Trowbridge Week" in Coral Gables. Mayor Lago introduced Agenda Item A-1 regarding a Resolution of Condolence to the bereaved family of Mark Trowbridge. He then spoke tearfully of his friend, confidant and someone whose friendship he cherished. Mark was the President and CEO of the Coral Gables Chamber of Commerce and was affectionately called “Mr. Coral Gables” because of his love for the city. Over the years, they travelled to Tallahassee on numerous occasions advocating for the causes they believed in and working on projects and events that shaped the community and are forever etched in his memory and enjoyed each other’s company. His laughter, kindness and boundless energy made every moment brighter. For almost 20 years Mark dedicated himself to making Coral Gables a better place and under his leadership the chamber became one of the most influential business organizations in the state, but his impact reached far beyond the business world. He was a connector and cheerleader and a guiding City of Coral Gables Page 2 City Commission Meeting Minutes February 25, 2025 light for so many. To know him was to know his warmth, witness his passion and understand what it truly means to love a community. Mayor Lago continued by saying that as we grieve this immense loss that they should also celebrate his legacy by carrying forward the spirit of service, excellence and the spirit of comradery that he embodied. His heart is with his family, loved ones and all those who had the privilege of calling him a friend. Continuing he said that through some of the most difficult moments of his life on the dais, as a business owner, as a family man Mark was always by his side building a relationship over the past 15 years and that was a special bond that many understood, and their day-to-day interaction checking in with each other. When Mark became extremely ill, he and his family decided to bring Mark some cheer by surprising him at his home with the choir from St. Thomas. When he saw the choir singing Christmas hymns, he was distressed, sick and tired, but he also saw a moment where he could enjoy himself and left go after such a long battle and to not be able to call him every day is going to be difficult. He then thanked him for his kindness, leadership and joy he brought to all, especially him, and he will always be much more than “Mr. Coral Gables “and will be deeply missed. He then opened it up for his colleagues and anyone who would like to say a few words. He also informed them that he has a resolution which he would like to read into the record. Vice Mayor Anderson gave a tearful speech in which she stated that everyone was touched by Mark and during her last conversation with him she shared her mother’s advice to take care of yourself because to take care of others you must take care of yourself first. We need you, but we need you healthy. We love your humor, wit and charm and would like to enjoy your company when you are strong again. Lean on your friends, they will be honored and proud to take our heavy burdens off your shoulders. Rest now so you can be healthy and strong again. He responded on Thursday saying that he was feeling stronger. The healthcare nurses come daily, and it was after that we lost our dear friend. The message is to enjoy every day, lean on your friends and they will help carry you in your difficult times. Mayor Lago thanked her for her sentiments. Commissioner Menendez stated that he and his wife had the honor and pleasure of being at Mark’s table at the Museum Centennial Gala on January27th. It was a beautiful evening with lots of joy, festivities and that night he noticed that Mark was rather reflective and in a subtle way reflecting about the world around him and pointing out the things that are important in life, just passing or just noise. When Mark received his award upon returning to the table he noticed that he needed assistance, and this reflection occurred throughout the night and he believe that towards the end of his life each of them at some point clearly understood what is and what’s not important and for Mark it was his friends and colleagues around him that made his day special -those that truly cared about him and upon receiving the award recognized each person at the table, not because he had to but because he wanted to. They meant something more important than the Chamber, his career, beyond profession, these people touched his heart and is confident in knowing that Mark’s final days were not only one of reflection but one of gratitude for the friendship care and love that this community gave. Commissioner Castro stated that her relationship City of Coral Gables Page 3 City Commission Meeting Minutes February 25, 2025 March started before she became a commissioner. She was a big part of the Chamber and that was where she built a relationship with Mark. They had their ups and downs, more ups than downs. He was happy, joyful, a wonderful storyteller who came up with these stories on the spot and admires that about him. It is difficult for her since her mom passed to even speak of people that passed, and it hit her hard. She put a video together about the time they spent in Tallahassee, joyful moments so that he can be remembered for the good things in life. Commissioner Fernandez stated that as he looked around at the people from the Chamber of Commerce, he noticed that one person was missing and that it hit him hard. There have been very few deaths in his life that have hit him as hard as this has and unexpectedly. Mark was a part of their lives every single day and part of the city since he was part of the city. Since 2006 Mark gave 100 percent, or 110 percent, every day for the City Beautiful and nobody loved Coral Gables more than Mark Trowbridge. Every day regardless of how he felt he was pushing for the City of Coral Gables even through the darkest of days that he had over the past three years. Mark was still dedicated to ensuring that this city was the beacon of light that it is not just here in South Florida but around the world. They are honoring a man was “Mr. Coral Gables”. And he deserved that name because of what he did for each of us. Three days ago, he had exchanged text messages with Mark who said that this was a major setback for him, to which he responded setbacks set up a comeback and he have the entire community behind him and unfortunately, they are here today without him. This community needs to come together and to continue to live on with Mark’s legacy of unity, community and ensure that they move forward as the successful city that is Mark’s vision to ensure that their small businesses are successful, resident participation in small businesses become a reality and work together to ensure that. Mark, you are sorely missed. A video was then shown of Mark in honor of the city’s centennial. Mayor Lago then read the Resolution of Condolence to Mark Trowbridge. The mayor also spoke about naming a park in the city in honor of Mark Trobridge to solidify his legacy as a business leader who was an amazing person and feels bad for anyone who did not get an opportunity to meet him. Commissioner Castro’s video of Mark Trowbridge in Tallahassee with city officials was then shown. It was a happier time, and Mark was for anyone who did not get an opportunity to meet him. Commissioner Castro’s video of Mark Trowbridge in Tallahassee with city officials was then shown. It was a happier time, and Mark was being Mark full of life and laughter. Mayor Lago then acknowledged Mark’s family in the audience and asked if some of the family members would like to speak. Chamber Board Chair Addys Kuryla tearfully acknowledged the Mayor and City Commission, Chamber staff, friends, family and everyone who is missing Mark and said that it was with heavy hearts that they acknowledge the profound loss of their Chamber President and CEO Mark Trowbridge as she represents the hundreds of businesses and friends who were not present at the time. She spoke regarding Marks’s leadership, vision and unwavering dedication for over two decades has shaped the Coral Gables business landscape into what they have grown to know, love and thrive in. Mark worked tirelessly to City of Coral Gables Page 4 City Commission Meeting Minutes February 25, 2025 elevate the profile of their organization in the community, highlighting the business community and the city both locally and nationally. It is because of his dedication to Coral Gables and the Miami Community that they are recognized as one of the tops of our state’s chambers and assured everyone that the Coral Gables Chamber remains steadfast in its century old mission to advance business success and member engagement in Coral Gables and beyond through their commitment to inclusiveness, relevance and integrity. Their executive board is working hand in hand with their dedicated staff guiding them through this transition. She spoke of the last few weeks Mark has been working tirelessly to make the Burgerlicious. Even the best fundraiser yet and his spirit lives on in the work they do, and they will continue to uphold his legacy by moving forward with strength, unity, purpose and love. They will be honoring Mark with a celebration of life in March and once the details become available, they will be sure to share them with everyone. She also thanked everyone who worked with Mark and thanked them for their support and understanding during this difficult time of mourning and pledge to continue the top tier service that is expected of the Chamber. Special thanks to the Board of Directors and Chamber staff and his family for the support given as they have regrouped to move the Chamber forward in hisabsence. She then introduced his nephew Taylor and his wife Diana Trowbridge. She thanked the city Commission for the moment, he will be missed, and he was an exceptional human being and what made him special was his ability to connect with everyone at such a different level and he had a bond with everyone in the room and everywhere. He knew people at the level of family and children and to care for those extended relatives and knowing people. They miss him incredibly, and it is difficult to walk into the chambers and not see him there. She was thankful for the time given and the lovely remembrance of Mark, and they are grateful. Sarah Artacona, past chair of the Chambers stated that she was Mark’s partner in crime, and they will not get a lot of sadness from her because Mark would have loved to be honored like this [laughter], unfortunately it is the circumstances he is being honored for what is happening, that his family is here, and the sharing of joy and how much he loved the park near Publix as mentioned because she believes he was there every day and wanted everyone to remember the good times of Mark and while we may all have our sad moments, and times we will feel down thinking of the wonderful memories shared with Mark at many fun functions. Remember him on his birthday May 8th because he loved to throw his own party, at Christmas when he would dress up in ridiculous costumes and how he embodied all the holiday spirit. Mark had from floor to ceiling boxes of Christmas boxes and him purchasing two of the same Christmas trees. While it is a sad day it is a celebration of Mark and that is how he would want to be remembered - like all the good he did for Coral Gables, getting to work at the crack of dawn for some events, having two breakfasts and lunches because so many people wanted to meet with him because they wanted to connect with someone. She wanted everyone to have that energy going forward because that would be the best and honorable way to remember our Mark. Mayor Lago then welcomes Taylor, Mark’s nephew, who stated that just like his uncle he could be City of Coral Gables Page 5 City Commission Meeting Minutes February 25, 2025 longwinded. He thanked the Mayor and Commissioners for their kind words, it is clear not only by this room but by the outpouring of support that Mark, his best friend and uncle was an important part of this community, and they spoke a lot about his legacy which lies in the success of this community, the business community specifically and in everyone enjoying life even in the worst of times over the last few years he was able to spend more days than he would like with him at times where there were moments of gratitude and the moment when the mayor had the choir visit Mark’s home was a bright moment in a lot of bright days that we had, but that was Mark. In times of darkness, he was the light finding the humor in it all. He told you the story and the antidote, he made time for you. We lost a great person, but his legacy will carry on in greatness and he is counting on everyone to help him with that. He and his wife thanked the City Commission. Mayor Lago thanked everyone for being there and assured everyone that Mark’s legacy will live on and now they will celebrate the beauty of his life, unwavering commitment to the city and his selflessness toward him and the city. He thanked Mark for his service and friendship, kindness and being an amazing example of what humanity needs to be, and God bless him. Commissioner Menendez requested that everyone give Mark a standing ovation. being Mark full of life and laughter. Mayor Lago then acknowledged Mark’s family in the audience and asked if some of the family members would like to speak. [Note for the Record: The verbatim transcript for Agenda Item A-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 1 RESOLUTION NO. 2025-31 Non 25-8707 A Resolution of the City Commission of Coral Gables expressing their desire to name a Agenda park after Mark Trowbridge and to identify appropriate park locations in downtown Coral Item Gables for the City Commission's consideration. Attachments: R-2025-31 - Signed A RESOLUTION OF THE CITY COMMISSION NAMING A PUBLIC PARK IN HONOR OF MARK TROWBRIDGE AND TASKING CITY STAFF WITH IDENTIFYING THE SPECIFIC PARK TO BE NAMED. A motion was made by Mayor Lago, seconded by Vice Mayor Anderson, that this matter be adopted by Resolution Number 2025-31. The motion passed by the following vote. Yeas : 5- Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez, Commissioner Menendez and Mayor Lago City Clerk Item No. 2 City of Coral Gables Page 6 City Commission Meeting Minutes February 25, 2025 A.-2. 25-8550 Presentation of a Proclamation declaring February 25, 2025 as "Aix-en-Provence Day" in Coral Gables. Attachments: Agenda Item A-2 - February 25, 2021 as Aix-en-Provence Day Mayor Lago introduces Agenda Item A-2 Presentation of a Proclamation declaring February 25, 2025 as "Aix-en-Provence Day" in Coral Gables and welcomes Mayor Sophie Joissains of Aix-en-Provence and it is a pleasure to have them here. Aix has been a Sister City since 1997 and that is an important part of the city’s cultural history and welcomed the Aix’s delegation. He thanked them for celebrating French month with the city and an honor to have them and look forward to celebrating over the next few days as this month progresses. He spoke of the importance of their visit and it being the city’s centennial which sends a strong message that their bond is stronger than ever and thanked resident volunteers who serve on the city’s board and staff. Mayor Joissains who spoke in French was assisted with the translation by Asst. City Manager Carolina Vester. She stated that Coral Gables is a beautiful city and treasure and began her presentation by paying respect to the Mayor, City Commission and staff, her delegation and city residents. Continuing, with great enthusiasm she said that she is before them and honored to have the opportunity to celebrate the city’s centennial, both cities historical ties as well as their cherished France-American partnership. She also referenced the 80th anniversary of the Normandy landings last summer and the importance of maintaining strong bonds of friendship built on respect and shared values, and the actions of local governments serving as an essential foundation for preserving world order. Continuing, she noted that despite the distance that separates Aix-en-Provence and Coral Gables they have shared similarities such as both being southern cities, “The City Beautiful” built with Mediterranean inspirations and Provence characterized by terracotta tile roofs, wrought iron, and patios, an art of living that they cultivate with delight. Both cities combine human scale urbanism, active economic and academic development and internationally recognized artistic identities. She spoke of upcoming and of continued collaborations to strengthen the efforts of both cities and thanked the Mayor, City Commission and residents for honoring them by celebrating Coral Gables 100th anniversary celebration with them. Mayor Lago then gave an opportunity to each commissioner to address the delegation, and after which Vice Mayor read the proclamation. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 3 City of Coral Gables Page 7 City Commission Meeting Minutes February 25, 2025 A.-3. 25-8685 Congratulations to Keep Coral Gables Beautiful on earning the 2nd place Merit Award for Local Programs in U.S. cities with 30,000 to 100,000 residents at the Keep America Beautiful conference. Attachments: KAB Award 2025 Local Programs Mayor Lago introduced Agenda Item A-3: Congratulations to Keep Coral Gables Beautiful on earning the 2nd place Merit Award for Local Programs in U.S. cities with 30,000 to 100,000 residents at the Keep America Beautiful conference and Asst. Director Matthew Anderson-Sustainability and Mobility and Solanch Lopez-Marketing Manager-Economic Development made the presentation. Asst. Director Anderson that they were happy to present the award to the Mayor and City Commission. Second place Merit Award for Local Programs in US cities 30,000-100,000 residents at the Keep America Beautiful Conference which took place on February 12th in Washington D.C. This award recognizes programs which have created innovative partnerships or programs through the Keep America Beautiful mission in one or more of its focused areas which includes ending littering, improving recycling and beautifying communities. Manager Lopez indicated that Keep Coral Gables Beautiful was recognized for its alternative recycling programs including our battery recycling program which began in 2021 and the plastic bag and film recycling program NexTrex which they launched last year. She then listed to date the totals for each program collected. The collected items are re-purposed into new products and this lets the community know that they are making a difference and an impact in preventing these items from ending up in landfills, reducing waste and support a more sustainable and resilient City Beautiful for current and future generations. Asst. Director noted that they are proud to receive the award and thanked their teams for their hard work and the community to be recognized on a national scale. He also thanked the Mayor, City Commission and the Manager for their leadership because the program have taken off faster than they had expected and listed the various departments they work in collaboration with. Special attention was given to Mark Trowbridge who championed most of their programs and his legacy will be held in the continuation of these programs. Commissioner Fernandez thanked them for keeping Coral Gables beautiful, the awards they are bring to the city and every day elevating what Coral Gables is, outside of Coral Gables. Mayor Lago stated that the idea of recycling from Trex came from a resident and these ideas have benefited the city and encouraged fellow commissioners to join the effort. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 4 City of Coral Gables Page 8 City Commission Meeting Minutes February 25, 2025 B. APPROVAL OF MINUTES B.-1. 25-8658 Regular City Commission Meeting of February 11, 2025. Attachments: Meeting Minutes CCMTG Feb 11 2025 - Agenda Item F-2 - Resolution directing the City Manager to develop an ex CCMTG Feb 11 2025 - Agenda Item G-1 - Resolution approving the concept and donation of a wo CCMtg Feb 11 2025 - Agenda Item H-1 - Resolution of the City Commission to approve the City o CCMTG Feb 11 2025 - Agenda Item K - Discussion Items CCMtg Feb 11 2025 - Agenda Item 2-1 - Resolution of the WAB recommending the City Commiss CCMTG Feb 11 2025 - Agenda Item A-8 - Presentation by the Coral Gables Museum CCMTG Feb 11 2025 - Agenda Item C - Public Comment CCMtg Feb 11 2025 - Agenda Item E-1 - Ordinance amending Ordinance No. 2997 to add a new CCMTG Feb 11 2025 - Agenda Item F-1 - Resolution directing city staff to implement a resident p Minutes A motion was made by Vice Mayor Anderson, seconded by Commissioner Fernandez, that this motion be approved . The motion passed by unanimous vote. Yeas : 5 - Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez, Commissioner Menendez and Mayor Lago City Clerk Item No. 5 C. PUBLIC COMMENTS City Clerk Item No. 6 City of Coral Gables Page 9 City Commission Meeting Minutes February 25, 2025 D. CONSENT AGENDA Passed the Consent Agenda A motion was made by Commissioner Fernandez, seconded by Vice Mayor Anderson to Approve the Consent Agenda as amended. Yeas : 5 - Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez, Commissioner Menendez and Mayor Lago RESOLUTION NO. 2025-32 D.-1. 25-8662 A Resolution of the City Commission accepting the recommendation of the Chief Procurement Officer to award the Automotive Body Repair Services contract to Molina Garage, Inc. (Primary) and Espana Body Repair Inc. (Secondary), the most responsive and responsible bidders, pursuant to Invitation for Bids (IFB) 2024-049 Section 2-763 of the Procurement Code entitled “Contract Award”. Lobbyist: N/A Attachments: IFB 2024-049 Automotive Body Repair Services.pdf Final Submittal Espana Body Repair.pdf Final Molina Garage response.pdf Bid Tabulation IFB 2024-049 Automotive Body Repair Services.pdf Award Recommendation Cover Memo- IFB 2024-049.pdf City Manager Intent to Award Memo IFB 2024-049 Automotive Body Repair Services.pdf Notice of Award - IFB 2024-049 - All Bidders.pdf Agenda Cover Memo IFB 2024-049 - FInal.docx Resolution IFB 2024-049 Automotive Body Repair Services FInal.docx R-2025-32 - Signed A RESOLUTION OF THE CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER TO AWARD AUTOMOTIVE BODY REPAIR SERVICES CONTRACT TO MOLINA GARAGE, INC. (PRIMARY) AND ESPANA BODY WORK, INC. (SECONDARY), THE MOST RESPONSIVE AND RESPONSIBLE BIDDERS, PURSUANT TO INVITATION FOR BIDS (IFB) 2024-049 AND SECTION 2-763 OF THE CITY’S PROCUREMENT CODE ENTITLED “CONTRACT AWARD”. This Matter was adopted by Resolution Number 2025-32 BY VOICE VOTE City Clerk Item No. 7 City of Coral Gables Page 10 City Commission Meeting Minutes February 25, 2025 RESOLUTION NO. 2025-33 D.-2. 25-8669 A Resolution of the City Commission accepting the recommendation of the Police Department to authorize the purchase of the Meridian Barrier System from Meridian Rapid Defense Group Sales LLC. as a “Sole Source” in an estimated amount of $249,775.17 pursuant to Section 2-689 of the City’s Procurement Code. Lobbyist: N/A Attachments: Agenda Cover Memo 02.25.25 Draft Resolution 02.25.25 SS 2025-066 Meridian Barrier System R-2025-33-Signed A RESOLUTION OF THE CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE POLICE DEPARTMENT TO AUTHORIZE THE PURCHASE OF THE MERIDIAN BARRIER SYSTEM FROM MERIDIAN RAPID DEFENSE GROUP SALES LLC. AS AN “EMERGENCY PROCUREMENT,” IN AN ESTIMATED AMOUNT OF $249,775.17 PURSUANT TO SECTION 2-690 OF THE CITY’S PROCUREMENT CODE. This Matter was adopted by Resolution Number 2025-33 BY VOICE VOTE City Clerk Item No. 8 RESOLUTION NO. 2025-34 D.-3. 25-8678 A Resolution of the City Commission appointing Richard Smit (Nominated by Vice Mayor Anderson) to serve as a member of the Parks and Recreation Advisory Board, for the remainder of a two (2) year term which began on June 1, 2023 and continues through May 31, 2025. Attachments: Draft Resolution - Richard Smit - Parks Board Cover Memo - Richard Smit - Parks Board Richard_Smit_Resume_2025 R-2025-34 - Signed A RESOLUTION OF THE CITY COMMISSION APPOINTING RICHARD SMIT (NOMINATED BY VICE MAYOR ANDERSON) TO SERVE AS A MEMBER OF THE PARKS AND RECREATION ADVISORY BOARD, FOR THE REMAINDER OF A TWO (2) YEAR TERM WHICH BEGAN ON JUNE 1, 2023, AND CONTINUES THROUGH MAY 31, 2025. This Matter was adopted by Resolution Number 2025-34 BY VOICE VOTE City Clerk Item No. 9 City of Coral Gables Page 11 City Commission Meeting Minutes February 25, 2025 RESOLUTION NO. 2025-35 D.-5. 25-8686 A Resolution of the City Commission appointing Marlin Ebbert (Nominated by Commissioner Fernandez) to serve as a member of the Historic Preservation Board, for the remainder of a two (2) year term which began on June 1, 2023 and continues through May 31, 2025. Attachments: Draft Resolution - Marlin Ebbert - Historic Board Cover Memo - Marlin Ebbert - Historic Board Resume - Marlin Ebbert R-2025-35 - Signed A RESOLUTION OF THE CITY COMMISSION APPOINTING MARLIN EBBERT (NOMINATED BY COMMISSIONER FERNANDEZ) TO SERVE AS A MEMBER OF THE HISTORIC PRESERVATION BOARD, FOR THE REMAINDER OF A TWO (2) YEAR TERM WHICH BEGAN ON JUNE 1, 2023, AND CONTINUES THROUGH MAY 31, 2025. This Matter was adopted by Resolution Number 2025-35 BY VOICE VOTE City Clerk Item No. 10 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission: 1.-1. 24-8517 Advisory Board on Disability Affairs Meeting of January 8, 2025. Attachments: 01 08 25 CITY CLERK OFC Attendance Form ADA January 8, 2025 Agenda 01 08 25 Meeting Minutes This Matter was approved BY VOICE VOTE City Clerk Item No. 11 1.-2. 25-8657 Budget Audit Advisory Board Meeting of January 22, 2025. Attachments: BAB Meeting Minutes January 22, 2025-Legistar Generated This Matter was approved BY VOICE VOTE City Clerk Item No. 12 1.-3. 25-8652 International Affairs Coordinating Council Meeting of January 21, 2025. Attachments: IACC Minutes 01-21-25bp This Matter was approved BY VOICE VOTE City Clerk Item No. 13 City of Coral Gables Page 12 City Commission Meeting Minutes February 25, 2025 1.-4. 25-8665 Parking Advisory Board Meeting of January 15, 2025. Attachments: PAB MINUTES FOR JANUARY 15, 2025 MEETING This Matter was approved BY VOICE VOTE City Clerk Item No. 14 2. Presentation of Boards and/or Committees draft/final minutes requesting action from the City Commission [Note: A vote to accept the minutes does not mean approval of the substance within the minutes]: 2.-1. 25-8680 A Resolution of the Parking Advisory Board requesting that the City Commission direct staff to evaluate the current process for review of loss of on street parking spaces, remote parking, and payment-in-lieu requests related to certain development projects. Attachments: PAB MINUTES FOR FEBRUARY 6, 2025 MEETING PAB Cover Memo - 02-18-2025 (Process) PAB Resolution #1 (Process) [Note for the Record: The verbatim transcript for Agenda Item 2-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Minutes was approved City Clerk Item No. 21 2.-2. 25-8681 A Resolution of the Parking Advisory Board requesting that the City Commission direct staff to evaluate appropriateness of the parking replacement assessment fee and other similar parking fees. Attachments: PAB MINUTES FOR FEBRUARY 6, 2025 MEETING PAB Cover Memo - 02-18-2025 (Fees) PAB Resolution #2 (Fees) [Note for the Record: The verbatim transcript for Agenda Item 2-2 is available for public inspection in the Office of the City Clerk and in Legistar]. This Minutes was approved City Clerk Item No. 22 City of Coral Gables Page 13 City Commission Meeting Minutes February 25, 2025 RESOLUTION NO. 2025-39 2.-3. 25-8708 A Resolution of the City Commission directing staff to evaluate the current process for review of loss of on street parking spaces, remote parking, and payment -in-lieu requests related to certain development projects. Additionally, directing staff to evaluate the appropriateness of the parking replacement assessment fee and to development a parking master plan. Attachments: R-2025-39 - Signed A RESOLUTION OF THE CITY COMMISSION DIRECTING STAFF TO EVALUATE THE CURRENT PROCESS FOR REVIEW OF LOSS OF ONSTREET PARKING SPACES, REMOTE PARKING, AND PAYMENT-IN-LIEU OF RQUESTS RELATED TO CERTAIN DEVELOPMENT PROJECTS. ADDITIONALLY, DIRECTING STAFF TO EVALUATE THE APPROPRIATENESS OF THE PARKING REPLACEMENT ASSESSMENT FEE AND TO DEVELOP A PARKING MASTER PLAN. A motion was made by Vice Mayor Anderson, seconded by Commissioner Castro, that this matter be adopted by Resolution Number 2025-39. The motion passed by the following vote. Yeas : 5- Commissioner Castro, Commissioner Fernandez, Commissioner Menendez, Vice Mayor Anderson and Mayor Lago City Clerk Item No. 23 City of Coral Gables Page 14 City Commission Meeting Minutes February 25, 2025 Pulled from Consent Agenda RESOLUTION NO. 2025-36 D.-4. 25-8673 A Resolution of the City Commission approving the City Manager to enter into an agreement with PLUSURBIA Design for the North Ponce Neighborhood Historic Resources Survey pursuant to section 2-691, Special Procurement/Bid Waiver of the Procurement Code in an estimated amount of $98,000.00. Lobbyist: N/A Attachments: PlusUrbia Design Proposal_North Ponce Historic Resources Survey Proposal_02102025 Agenda Cover Memo- North Ponce Survey R-Draft-HP North Ponce Historic Resources Survey R-2025-36 - Signed A RESOLUTION OF THE CITY COMMISSION INSTRUCTING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH PLUSURBIA DESIGN FOR THE NORTH PONCE NEIGHBORHOOD HISTORIC RESOURCES SURVEY PURSUANT TO SECTION 2-691, SPECIAL PROCUREMENT/BID WAIVER OF THE PROCUREMENT CODE IN AN ESTIMATED AMOUNT OF $98,000.00. [Note for the Record: The verbatim transcript for Agenda Item D-4 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Anderson, seconded by Commissioner Castro, that this matter be adopted by Resolution Number 2025-36. The motion passed by the following vote. Yeas : 5- Commissioner Castro, Commissioner Fernandez, Commissioner Menendez, Vice Mayor Anderson and Mayor Lago City Clerk Item No. 15 City of Coral Gables Page 15 City Commission Meeting Minutes February 25, 2025 E. PUBLIC HEARINGS ORDINANCES ON SECOND READING Agenda Items E-1 and E-3 are related ORDINANCE NO. 2025-03 E.-1. 24-8486 An Ordinance of the City Commission providing for text amendments to the City of Coral Gables Official Zoning Code by amending Article 14, “Process,” Section 14-212, “Zoning Code Text and Map Amendments,” and Section 14-213, “Comprehensive Plan Text and Map Amendments,” to create a conceptual review by the Planning & Zoning Board for applications proposing land use or zoning changes prior to the preliminary Board of Architects approval; and providing for a repealer provision, severability clause, codification, retroactivity, and providing for an effective date. ( 01 15 25 PZB recommended approval, Vote 5-2) (Sponsored by Vice Mayor Anderson) Attachments: 01 15 25 PZB Staff Report - Zoning Conceptual w attachments 01 28 25 CC- Conceptual Zoning Review 01 28 25 Exhibit A - Draft Ordinance 01 28 25 Exhibit B - Resolution - Conceptual Review Fee 01 28 25 Exhibit C - Fee Schedule Conceptual Review 01 28 25 Exhibit D - 01 15 25 PZB Staff Report - Zoning Conceptual w attachments 02 25 25 Exhibit A - Draft Ordinance 02 25 25 Exhibit B - Resolution - Conceptual Review Fee 02 25 25 Exhibit C - Fee Schedule Conceptual Review 02 25 25 CC Cover Memo - Conceptual Zoning Review - 2nd Reading O-2025-03 - Signed AN ORDINANCE OF THE CITY COMMISSION PROVIDING FOR TEXT AMENDMENTS TO THE CITY OF CORAL GABLES OFFICIAL ZONING CODE BY AMENDING ARTICLE 14, “PROCESS,” SECTION 14-212, “ZONING CODE TEXT AND MAP AMENDMENTS,” AND SECTION 14-213, “COMPREHENSIVE PLAN TEXT AND MAP AMENDMENTS,” TO CREATE A CONCEPTUAL REVIEW BY THE PLANNING & ZONING BOARD FOR APPLICATIONS PROPOSING LAND USE OR ZONING CHANGES PRIOR TO THE DEVELOPMENT REVIEW OFFICIAL REVIEW AND RECOMMENDATION; PROVIDING FOR SEVERABILITY, REPEALER, CODIFICATION, RETROACTIVITY, AND AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Anderson, seconded by Commissioner Castro, that this matter be adopted by Ordinance Number 2025-03. The motion passed by the following vote. Yeas : 5- Commissioner Fernandez, Commissioner Menendez, Vice Mayor Anderson, Commissioner Castro and Mayor Lago City Clerk Item No. 18 City of Coral Gables Page 16 City Commission Meeting Minutes February 25, 2025 ORDINANCE NO. 2025-04 E.-2. 24-8460 An Ordinance of the City Commission amending Ordinance No. 2997 to add a new multipurpose building, and increase the Maximum Student Enrollment from 881 to 945 students for St Theresa Catholic School located at 2701 Indian Mound Trail, Coral Gables, Florida; all other provisions and conditions of approval contained in Ordinance No. 2997 shall remain in effect; and providing for an effective date. Lobbyist: Suzanne A. Dockerty Attachments: 01 15 25 Attachment A_Applicant Submittal Package 01 15 25 PZB Staff Report w Attachments 02 11 25 CC - St Theresa Ordinance Amendment 02 11 25 Exhibit A - Applicant Submittal Package 02 11 25 Exhibit B - Draft Ordinance 02 11 25 Exhibit C - Ordinance No. 2900 and 2997 02 11 25 Exhibit D - 01 15 25 PZB Staff Report w Attachments 02 11 25 Exhibit E - Excerpts from 01.15.25 PZB Meeting Minutes 02 11 25 Exhibit G - PowerPoint Presentation 02 11 25 Exhibit F - Public Comment 02 25 25 Exhibit A - Draft Ordinance 02 25 25 CC Cover Memo - St Theresa Ordinance Amendment - 2nd Reading O-2025-04 - Signed AN ORDINANCE OF THE CITY COMMISSION AMENDING ORDINANCE NO. 2997 TO ADD A NEW MULTIPURPOSE BUILDING AND INCREASE THE MAXIMUM STUDENT ENROLLMENT FROM 881 TO 945 STUDENTS FOR ST THERESA CATHOLIC SCHOOL LOCATED AT 2701 INDIAN MOUND TRAIL, CORAL GABLES, FLORIDA; ALL OTHER PROVISIONS AND CONDITIONS OF APPROVAL CONTAINED IN ORDINANCE NO. 2997 SHALL REMAIN IN EFFECT; AND PROVIDING AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Fernandez, seconded by Commissioner Menendez, that this matter be adopted by Ordinance Number 2025-04. The motion passed by the following vote. Yeas : 5- Commissioner Fernandez, Commissioner Menendez, Vice Mayor Anderson, Commissioner Castro and Mayor Lago City Clerk Item No. 24 City of Coral Gables Page 17 City Commission Meeting Minutes February 25, 2025 RESOLUTIONS Agenda Items E-1 and E-3 are related RESOLUTION NO. 2025-37 E.-3. 25-8551 A Resolution of the City Commission amending Ordinance No. 2015-17, as amended, to create a Planning and Zoning Board zoning conceptual review fee; providing for severability clause, and providing for an effective date. (Sponsored by Vice Mayor Anderson) Attachments: 01 28 25 CC- Conceptual Zoning Review 01 28 25 Exhibit A - Draft Ordinance 01 28 25 Exhibit B - Resolution - Conceptual Review Fee 01 28 25 Exhibit C - Fee Schedule Conceptual Review 01 28 25 Exhibit D - 01 15 25 PZB Staff Report - Zoning Conceptual w attachments 02 25 25 CC Cover Memo - Conceptual Zoning Review - 2nd Reading 02 25 25 Exhibit A - Draft Ordinance 02 25 25 Exhibit B - Resolution - Conceptual Review Fee 02 25 25 Exhibit C - Fee Schedule Conceptual Review BL19093819 - 711 UNIVERSITY DR - _HISTORIC_ SWIMMING POOL, SPA, PAVER POOL DEC R-2025-37 - Signed A RESOLUTION OF THE CITY COMMISSION AMENDING ORDINANCE NO. 2015-17, AS AMENDED, TO CREATE A PLANNING AND ZONING BOARD ZONING CONCEPTUAL REVIEW FEE; PROVIDING FOR SEVERABILITY, AND AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-3 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Anderson, seconded by Commissioner Fernandez, that this matter be adopted by Resolution Number 2025-37. The motion passed by the following vote. Yeas : 5- Commissioner Menendez, Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez and Mayor Lago City Clerk Item No. 19 City of Coral Gables Page 18 City Commission Meeting Minutes February 25, 2025 F. CITY COMMISSION ITEMS Time Certain 10:00am (Agenda Item F-1) F.-1. 25-8655 Update on the Granada Golf Course rain shelters. (Sponsored by Mayor Lago) Attachments: GRANADA RAIN SHELTERS [Note for the Record: The verbatim transcript for Agenda Item F-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 17 RESOLUTION NO. 2025-43 F.-2. 25-8656 Discussion regarding City Hall landscaping for the Centennial. (Sponsored by Mayor Lago) Attachments: R-2025-43 Signed A RESOLUTION OF THE CITY COMMISSION DIRECTING THE CITY MANAGER TO WORK WITH STAFF ON THE INSTALLATION OF FLORAL LANDSCAPING IN FRONT OF CITY HALL AS PART OF THE CITY CENTENNIAL CELEBRATIONS; AND PROVIDING FOR AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item F-2 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed Yeas : 5 - Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez, Commissioner Menendez and Mayor Lago City Clerk Item No. 28 F.-3. 25-8679 Recap on the most recent visit to Tallahassee with the Coral Gables Chamber of Commerce. (Sponsored by Commissioner Castro) Attachments: Brochure - 12 DEC - Legislative Priorities 8.5x11-FINALREV Tally Fly-in FEB 25 This Agenda Item was Discussed and Filed City Clerk Item No. 29 City of Coral Gables Page 19 City Commission Meeting Minutes February 25, 2025 F.-4. 25-8682 An update of the north Ponce study. (Sponsored by Commissioner Castro) (Co-sponsored by Vice Mayor Anderson) This Agenda Item was Discussed and Filed City Clerk Item No. 16 G. BOARDS/COMMITTEES ITEMS Time Certain 11:00am (Agenda Item G-1) RESOLUTION NO. 2025-38 G.-1. 24-7817 A Resolution of the City Commission approving the commissioning of an original musical score for use by the city and for integration with the city ’s centennial inspired virtual/digital experience, Gables GO!, in partnership with the University of Miami and Frost Symphony Orchestra; and authorizing the city manager or their designee and City Attorney to negotiate an agreement with the parties (unanimously recommended by the Cultural Development Board approval/denial vote: 6 to 0). Attachments: R-Draft-AiPP City Score_Rivera Commission Cover 02.11.2025 AiPP City Score CC Exhibit A AiPP City Score_Rivera R-2025-38 - Signed A RESOLUTION OF THE CITY COMMISSION APPROVING THE COMMISSIONING OF AN ORIGINAL MUSICAL SCORE FOR USE BY THE CITY AND FOR INTEGRATION WITH THE CITY’S CENTENNIAL INSPIRED VIRTUAL/DIGITAL EXPERIENCE, GABLES GO!, IN PARTNERSHIP WITH THE UNIVERSITY OF MIAMI AND FROST SYMPHONY ORCHESTRA; AND AUTHORIZING THE CITY MANAGER OR THEIR DESIGNEE AND CITY ATTORNEY TO NEGOTIATE AN AGREEMENT WITH THE PARTIES (UNANIMOUSLY RECOMMENDED BY THE CULTURAL DEVELOPMENT BOARD APPROVAL/DENIAL VOTE: 6 TO 0). [Note for the Record: The verbatim transcript for Agenda Item G-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Anderson, seconded by Commissioner Fernandez, that this matter be adopted by Resolution Number 2025-38. The motion passed by the following vote. Yeas : 5- Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez, Commissioner Menendez and Mayor Lago City Clerk Item No. 20 City of Coral Gables Page 20 City Commission Meeting Minutes February 25, 2025 RESOLUTION NO. 2025-40 G.-2. 25-8659 A Resolution of the City Commission accepting the recommendation of the International Affairs Coordinating Council (IACC), that Quito, Ecuador, become a Sister City emeritus. Attachments: IACC Minutes 01-21-25bp 2.25.25 CVR_Quito Emeritus 2.25.25 RESO_Quito Emeritus R-2025-40 - Signed A RESOLUTION OF THE CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE INTERNATIONAL AFFAIRS COORDINATING COUNCIL (IACC), THAT QUITO, ECUADOR, BECOME A SISTER CITY EMERITUS. A motion was made by Commissioner Fernandez, seconded by Vice Mayor Anderson, that this matter be adopted by Resolution Number 2025-40. The motion passed by the following vote. Yeas : 5- Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez, Commissioner Menendez and Mayor Lago City Clerk Item No. 25 H. CITY MANAGER ITEMS RESOLUTION NO. 2025-41 H.-1. 25-8628 A Resolution of the City Commission accepting the recommendation of the Chief Procurement Officer to award RFQ 2024-023 for Civil & Environmental Engineering Services and negotiate a Professional Services Agreement (“Agreement”) with AECOM Technical Services, Inc., Ardurra Group, Inc., Hazen and Sawyer, Kimley-Horn and Associates, Inc., Milian Swain & Associates, Inc., and NOVA Consulting Services, Inc the six (6) highest ranked responsive-responsible proposers, pursuant to Section 2-763 of the Procurement Code entitled “Contract Award” and Florida Statute 287.055, known as the “Consultants Competitive Negotiation Act” (CCNA). Lobbyist: N/A Attachments: Resolution - RFQ 2024-023.docx Agenda Cover Memo - RFQ 2024-023.docx RFQ 2024-023 Civil & Environmental Engineering Services.pdf Total Composite.pdf Ardurra - RFQ Response.pdf Hazen and Sawyer - RFQ 2024-023 - Response.pdf Kimley-Horn - RFQ 2024-023 - Response.pdf Milian Wwain - RFQ 2024-023 - Response.pdf AECOM_RFQ_No_2024-023_Submittal.pdf NOVA Consulting - RFQ 2024-023 - Response.pdf City Manager Award Recommendation RFQ 2024-023 - Executed..pdf R-2025-41 - Signed A RESOLUTION OF THE CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER TO City of Coral Gables Page 21 City Commission Meeting Minutes February 25, 2025 AWARD RFQ 2024-023 FOR CIVIL & ENVIRONMENTAL ENGINEERING SERVICES AND NEGOTIATE A PROFESSIONAL SERVICES AGREEMENT (“AGREEMENT”) WITH AECOM TECHNICAL SERVICES, INC., ARDURRA GROUP, INC., HAZEN AND SAWYER, KIMLEY-HORN AND ASSOCIATES, INC., MILIAN SWAIN & ASSOCIATES, INC., NOVA CONSULTING, INC., THE SIX (6) HIGHEST RANKED RESPONSIVE-RESPONSIBLE PROPOSERS, PURSUANT TO SECTION 2-763 OF THE PROCUREMENT CODE ENTITLED “CONTRACT AWARD” AND FLORIDA STATUTE 287.055, KNOWN AS THE “CONSULTANTS COMPETITIVE NEGOTIATION ACT”. A motion was made by Commissioner Castro, seconded by Vice Mayor Anderson, that this matter be adopted by Resolution Number 2025-41. The motion passed by the following vote. Yeas : 5- Commissioner Castro, Commissioner Fernandez, Commissioner Menendez, Vice Mayor Anderson and Mayor Lago City Clerk Item No. 26 RESOLUTION NO. 2025-42 H.-2. 25-8677 A Resolution of the City Commission authorizing the acceptance of Amendment No. 1 to grant agreement No. LPA 0269 with the Florida Department of Environmental Protection (FDEP) in the amount of $375,000; approving the extension of the expiration date for the Coral Gables Citywide Septic to Sewer Conversion Assessment Project from March 31, 2025, to June 30, 2026; and authorizing the City Manager to execute the amendment to the agreement with FDEP for said financial assistance. Attachments: LPA0269 Amendment 1 Resolution - LPA0269 Amendment no. 1 Cover Memo - LPA0269 Amendment no. 1 R-2025-42 - Signed A RESOLUTION OF THE CITY COMMISSION AUTHORIZING THE ACCEPTANCE OF AN AMENDMENT FOR GRANT AGREEMENT NO. LPA 0269 FROM THE STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) IN THE AMOUNT OF $ 375,000, FOR THE EXTENSION OF THE EXPIRATION DATE FOR THE CORAL GABLES CITYWIDE SEPTIC TO SEWER CONVERSION ASSESSMENT PROJECT FROM MARCH 31, 2025 TO JUNE 30, 2026; AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT OF THE AGREEMENT WITH FDEP FOR SAID FINANCIAL ASSISTANCE. A motion was made by Vice Mayor Anderson, seconded by Commissioner Fernandez, that this matter be adopted by Resolution Number 2025-42. The motion passed by the following vote. Yeas : 5- Commissioner Fernandez, Commissioner Menendez, Vice Mayor Anderson, Commissioner Castro and Mayor Lago City Clerk Item No. 27 City of Coral Gables Page 22 City Commission Meeting Minutes February 25, 2025 H.-3. 25-8562 Legislative Update on Preemptive Bills and other of interest. Attachments: Legislative Update on Bills of Interest - 1.28.25 Legislative Update on Bills of Interest - 2.25.25 Legislative Update on Bills of Interest - 3.11.25 [Note for the Record: The verbatim transcript for Agenda Item H-3 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 30 I. CITY ATTORNEY ITEMS None J. CITY CLERK ITEMS None K. DISCUSSION ITEMS ADJOURNMENT [Note for the Record: There being no further business on the Regular City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting at 1:15 p.m. The next Regular Meeting of the City Commission has been scheduled for Tuesday, March 11, 2025, beginning 9 a.m.] BILLY Y. URQUIA CITY CLERK City of Coral Gables Page 23