City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Agenda - Final Revised Tuesday, March 11, 2025 9:00 AM Police and Fire Headquarters, Community Meeting Room City Commission Mayor Vince Lago Vice Mayor Rhonda Anderson Commissioner Melissa Castro Commissioner Ariel Fernandez Commissioner Kirk R. Menendez Alberto N. Parjus., City Manager Cristina M. Suárez, City Attorney Billy Y. Urquia, City Clerk City Commission Agenda - Final Revised March 11, 2025 The City of Coral Gables will be holding its Regular Meeting on March 11, 2025 commencing at 9:00 a.m. Members of the public may participate in person, but are also able to participate via the Zoom platform. Members of the public may join the meeting via Zoom at (https://zoom.us/j/3054466800). In addition, a dedicated phone line will be available so that any individual who does not wish (or is unable) to use Zoom may listen to and participate in the meeting by dialing: (305) 461-6769 Meeting ID: 3054466800. To speak prior to the City Commission taking action on an Agenda Item, please "Raise your Hand" or send a message to one of the meeting hosts using the Zoom Platform. If you joined the meeting via telephone, you can "Raise your Hand" by pressing *9. The public may comment on an item on the agenda using the City’s already-established e-comment function which may be found on the City’s website at: www.coralgables.com/commissionmeetings) once the meeting’s agenda is published or by sending an email to cityclerk@coralgables.com prior to the start of the meeting. The Meeting will also be broadcasted live for members of the public to view on the City’s website www.coralgables.com/cgtv) as well as Channel 77 on Comcast. City of Coral Gables Page 2 Printed on 3/06/2025 6:54 PM City Commission Agenda - Final Revised March 11, 2025 CALL TO ORDER INVOCATION Fr. David Zallocco - St. Theresa Catholic Church PLEDGE OF ALLEGIANCE MERRICK MINUTE A. PRESENTATIONS AND PROTOCOL DOCUMENTS A.-1. 25-8540 Presentation of a Proclamation declaring March 2025 as "National Athletic Training Month" in Coral Gables. A.-2. 25-8554 Presentation of a Proclamation declaring March 2025 as "Women's History Month" in Coral Gables. Agenda Items A-3 and H-1 are related A.-3. 25-8739 Presentation of a Proclamation declaring April as "Autism Acceptance Month" in Coral Gables. A.-4. 25-8546 Presentation of the Landscape Beautification Advisory Board ’s 2024 residential beautification awards. A.-5. 25-8545 Presentation of the Arbor Day Foundation’s Tree City USA - 40 year award. A.-6. 25-8713 Presentation of a Proclamation declaring April 25, 2025 as "Arbor Day" in Coral Gables. A.-7. 25-8750 Presentation of a proclamation declaring April 2025 as "Earth Month" in Coral Gables. A.-8. 25-8622 Congratulations to Driver Engineer Ryan Verdecia recipient of the City of Coral Gables "Firefighter of the Month Award," for the month of February 2025. A.-9. 25-8744 Congratulations to Officer Peter Hernandez, recipient of the City of Coral Gables “Officer of the Year,” for 2024. B. APPROVAL OF MINUTES None City of Coral Gables Page 3 Printed on 3/06/2025 6:54 PM City Commission Agenda - Final Revised March 11, 2025 C. PUBLIC COMMENTS During this portion of the meeting, an individual may address the City Commission on an item that is on the agenda or on a matter which is not on the agenda, but within the scope of the City Commission’s jurisdiction. If the individual wishes to address the City Commission on an item that is on the agenda, the individual shall not be given an opportunity to speak again once the item is called. An individual who wishes to speak during a public hearing where the City Commission is sitting in a quasi -judicial capacity, must speak during the public hearing for that item. Individuals who speak during the open public comment portion of the meeting shall be given three (3) minutes during which to address the City Commission. At the conclusion of one (1) hour, if the open public comment section of the meeting has not ended, it shall end automatically, in order to proceed with the rest of the agenda. D. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. D.-1. 25-8719 A Resolution of the City Commission authorizing the City Manager to apply for financial assistance from the Florida InLand Navigation District (FIND) Waterways Assistance Program for the acquisition a small marine patrol vessel and night vision equipment in the amount of $56,500 with a city match of $56,500, for a total project cost of $113,000. D.-2. 25-8745 A Resolution of the City Commission authorizing a contract modification to Stonehenge Construction, LLC. Contract No. IFB 2024-029 for Pump Station 6 Force Main Replacement project, pursuant to Section 2-764 (b) "Approval of Change Orders and Contract Modifications", in the amount of $75,000 to cover unforeseen items. Lobbyist: N/A D.-3. 25-8752 A Resolution of the City Commission accepting the recommendation of the City Manager to waive the competitive bid process of the Procurement Code as a special procurement/bid waiver for the continuation of professional programming services with the Golf Academy of South Florida for golf instructional programming and seasonal camp services at the Granada Golf Course at the Coral Gables Golf & Country Club, in the estimated amount of $80,000 not to exceed the available budget, pursuant to Section 2-691 of the City’s Procurement Code. Lobbyist: N/A City of Coral Gables Page 4 Printed on 3/06/2025 6:54 PM City Commission Agenda - Final Revised March 11, 2025 D.-4. 25-8753 A Resolution of the CIty Commission accepting the recommendation of the City Manager to waive the competitive bid process of the Procurement Code as a special procurement/bid waiver for the implementation of any costs or fees associated with the Coral Gables Youth Center Soccer Travel Program for the 2025-2026 soccer season, in the estimated amount of $168,400 not to exceed the available budget, pursuant to Section 2-691 of the City’s Procurement Code. D.-5. 25-8754 A Resolution of the City Commission accepting the recommendation of the City Manager to waive the competitive bid process of the Procurement Code as a special procurement/bid waiver for the continuation of professional programming services with Furia Flamenca for dance related programming and camp services at the War Memorial Youth Center, in the estimated amount of $50,000 not to exceed the available budget, pursuant to section 2-691 of the City’s Procurement Code. D.-6. 25-8755 A Resolution of the City Commission accepting the recommendation of the City Manager to waive the competitive bid process of the Procurement Code as a Special Procurement/Bid Waiver for the continuation of professional programming services with Evolve Theatre for theater related programming, camps and shows including rehearsals and ticket admission services at the War Memorial Youth Center in the estimated amount of $94,500 not to exceed the available budget, pursuant to Section 2-691 of the City’s Procurement Code. D.-7. 25-8756 A Resolution of the City Commission accepting the recommendation of the City Manager to waive the competitive bid process of the Procurement Code as a Special Procurement/Bid Waiver for the continuation of professional services with Bricks 4 Kidz for Lego and robotics related programming, and camp services at the War Memorial Youth Center, in the estimated amount of $75,000 not to exceed the available budget pursuant to Section 2-691 of the City’s Procurement Code. Lobbyist: N/A D.-8. 25-8757 A Resolution of the City Commission accepting the recommendation of the City Manager to waive the competitive bid process of the Procurement Code as a special procurement/bid waiver for the continuation of professional programming services with Abrakadoodle for art related programming and camp services at the War Memorial Youth Center, in the estimated amount of $75,000 not to exceed the available budget, pursuant to Section 2-691 of the City’s Procurement Code. Lobbyist: N/A City of Coral Gables Page 5 Printed on 3/06/2025 6:54 PM City Commission Agenda - Final Revised March 11, 2025 D.-9. 25-8758 A Resolution of the City Commission accepting the recommendation to waive the competitive bid process of the Procurement Code as a Special Procurement /Bid Waiver for the continuation of dish machine rental services with Ecolab in an estimated amount of $8,000 at the Coral Gables Golf and Country Club, pursuant to Section 2-691 of the City’s Procurement Code. Lobbyist: N/A D.-10. 25-8768 A Resolution of the City Commission accepting the recommendation of the City Manager to retroactively waive the competitive bid process of the Procurement Code as a special procurement/bid waiver for the continuation of professional programming services with Diamond Degree Baseball for baseball related programming services at the War Memorial Youth Center, in the estimated amount of $30,000 not to exceed the available budget, pursuant to Section 2-691 of the City’s Procurement Code. Lobbyist: N/A D.-11. 25-8763 A Resolution of the City Commission accepting the recommendation of the City Manager to request additional spending authority in the amount of $ 150,000 for a contract awarded to Lee Construction Group, Inc. Contract No. IFB 2023-027 for the Passport Building Renovations project, pursuant to Section 2-764 of the Procurement Code entitled “Approval of Change Orders and Contract Modifications”. Lobbyist: N/A D.-12. 25-8761 A Resolution of the City Commission accepting the recommendation of the City Manager to request additional spending authority in an estimated amount of $ 150,000, or not to exceed available budget, for a contract awarded to M&J General Contractors Contract no . IFB 2024 -005 for the City Hall Cottage Renovations project, pursuant to Section 2-764 of the Procurement Code entitled “Approval of Change Orders and Contract Modifications”. Lobbyist: N/A D.-13. 25-8762 A Resolution of the City Commission accepting the recommendation of the City Manager to request additional spending authority in the estimated amount of $ 75,000, or not to exceed available budget, for a contract awarded to M&J General Contractors Contract No. IFB 2024-017, for the construction of Toledo and Alava Park pursuant to Section 2-764 of the Procurement Code entitled “Approval of Change Orders and Contract Modifications”. Lobbyist: N/A City of Coral Gables Page 6 Printed on 3/06/2025 6:54 PM City Commission Agenda - Final Revised March 11, 2025 D.-14. 25-8760 A Resolution of the City Commission accepting the recommendation of the City Manager to request additional spending authority in the estimated amount of $ 75,000, or not to exceed available budget, for a contract awarded to M&J General Contractors Contract No. IFB 2024-026 for the Blue Road Park Construction project, pursuant to Section 2-764 of the Procurement Code entitled "Approval of Change Orders and Contract Modifications”. Lobbyist: N/A D.-15. 25-8764 A Resolution of the City Commission accepting the recommendation of the City Manager to request additional spending authority in the estimated amount of $ 150,000, or not to exceed available budget, for a contract awarded to Vercetti Enterprises Contract No. IFB 2022-020 for the Venetian Pool Concession Area Renovations project, pursuant to Section 2-764 of the Procurement Code entitled “Approval of Change Orders and Contract Modifications”. Lobbyist: N/A D.-16. 25-8774 A Resolution of the City Commission accepting the recommendation to authorize the award of a contract with Forerunner Industries, Inc for the City Floodplain Management as a "Sole Source Procurement," pursuant to Section 2-689 of the City's Procurement Code in the estimated of $54,900.00 for a period of 3 years. D.-17. 25-8782 A Resolution of the City Commission authorizing the execution of an agreement for sewer connection for property located outside the City ’s sewer district at 950 University Dr, Coral Gables, Florida into the City of Coral Gables wastewater collection / transmission system, subject to the requirements of the Public Works Department, as provided under Chapters 62 and 78 of the City Code, Ordinance Nos. 2007-29 and 2009-39 and Resolution No. 2008-07; and provided that the executed agreement be made part of this resolution. D.-18. 25-8785 A Resolution of the City Commission authorizing the acceptance of a third amendment to Grant No. C2207 with the State of Florida, Department of Environmental Protection, extending the agreement period by thirteen months, from June 30, 2025, to July 31, 2026, for the Coral Gables Sanitary Sewer Coastal Bay Service Area Grant, and authorizing the City Manager to execute the amendment for the financial assistance. D.-19. 25-8741 A Resolution of the City Commission ratifying the Memorandum of Understanding between the City of Coral Gables and the International Association of Fire Fighters, Local 1210, implementing a Technical Response Team (TRT) and the terms and conditions of employment for TRT. City of Coral Gables Page 7 Printed on 3/06/2025 6:54 PM City Commission Agenda - Final Revised March 11, 2025 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission: 1.-1. 25-8706 Advisory Board on Disability Affairs Meeting of February 5, 2025. 1.-2. 25-8611 Cultural Development Board Meeting of January 21, 2025. 1.-3. 25-8751 Landscape Beautification Advisory Board Meeting of February 13, 2025. 1.-4. 25-8747 Sustainability Advisory Board Meeting of January 22, 2025. 1.-5. 25-8715 Waterway Advisory Board Meeting of February 5, 2025. 2. Presentation of Boards and/or Committees draft/final minutes requesting action from the City Commission [Note: A vote to accept the minutes does not mean approval of the substance within the minutes]: Time Certain 2:00pm (Agenda Item 2-1) 2.-1. 25-8780 A Resolution of the Waterway Advisory Board recommending the City Commission strongly advocate for a higher clearance from Miami -Dade's Underline Project's updated bridge clearance of 11.1 feet to maintain safe and accessible waterway navigation; and to direct staff to conduct an independent survey to verify clearances, both under the proposed bridge and under US-1, before any final approvals are granted. City of Coral Gables Page 8 Printed on 3/06/2025 6:54 PM City Commission Agenda - Final Revised March 11, 2025 E. PUBLIC HEARINGS All Individuals testifying in a quasi-judicial proceeding shall be sworn in. Presentations made to the City Commission are subject to the City ’s False Claims Ordinance, Ch. 39 of the City of Coral Gables Code. ORDINANCES ON FIRST READING Time Certain 3:00pm (Agenda Item E-1) E.-1. 25-8565 An Ordinance of the City Commission granting approval of a Site Plan Amendment pursuant to Zoning Code Article 14, “Process” Section 14-203, “Conditional Uses,” for a Country Club originally approved by Ordinance No. 2016-34, as amended by Ordinance 2022-10, located within a Special Use (S) District, for the property commonly referred to as the “Riviera Country Club” and legally described as portions of Tracts 1 and 5, Riviera Country Club, a portion of Miami-Biltmore Golf Course of Riviera Section Part 4 and Lots 10-14, Block 112, Country Club Section Part 5 (1155 Blue Road), Coral Gables, Florida; all other conditions of approval contained in Ordinance 2016-34 shall remain in effect; providing for an effective date. (Legal description on file at the City). Lobbyist: Nelson de Leon Lobbyist: David Schoop RESOLUTIONS E.-2. 25-8710 A Resolution of the City Commission amending Ordinance No. 2015-17, as amended, to revise permit renewal fees; providing for severability, and providing for an effective date. Time Certain 12:00pm (Agenda Item E-3) E.-3. 25-8683 A Resolution of the City Commission approving the Tree Relocation and Mitigation Plan for the townhouse development project referred to as “The George” on the property legally described as Lots 29 through 41, Block 10, Coral Gables Biltmore Section (717, 729, 737 and 741 Valencia Avenue), Coral Gables, Florida. Lobbyist: Mario Garcia-Serra City of Coral Gables Page 9 Printed on 3/06/2025 6:54 PM City Commission Agenda - Final Revised March 11, 2025 F. CITY COMMISSION ITEMS F.-1. 25-8702 A Resolution of the City Commission directing the City Manager to explore potential acquisition of the property located at 110 Phoenetia Avenue (aka “The Garden of Our Lord”) located at the corner of Phoenetia Avenue and East Ponce de Leon Boulevard. (Sponsored by Commissioner Menendez) F.-2. 25-8724 A Resolution of the City Commission directing the City Manager to develop a plan for the temporary installation of “Umbrella Sky” at Giralda Plaza and to include funding for such installation in the FY2025-2026 Budget. (Sponsored by Commissioner Castro) F.-3. 25-8765 A Resolution of the City Commission directing the City Manager to identify funding to develop a concept design and to obtain community input regarding such concept design for improvement of the park located at 301 Majorca Avenue as a dedicated off-leash dog park. (Sponsored by Commissioner Castro) Time Certain 11:30am (Agenda Item F-4) F.-4. 25-8767 A Resolution of the City Commission directing that the Community Choice Award for the Holiday Storefront Window Contest be named for Fernando Jaime Tello. (Sponsored by Commissioner Castro) F.-5. 25-8769 A Resolution of the City Commission directing the City Manager to plan and produce an employee picnic in 2025 and to plan for annual employee picnics each year thereafter. (Sponsored by Commissioner Castro) F.-6. 25-8738 An update on the details of a residential parking rate pilot program to collect relevant data to determine the long-term feasibility of establishing a reduced resident parking rate. (Sponsored by Commissioner Castro). F.-7. 25-8655 Update on the Granada Golf Course rain shelters. (Sponsored by Mayor Lago) F.-8. 25-8766 Discussion regarding One Day for Jackson initiative. (Sponsored by Mayor Lago) City of Coral Gables Page 10 Printed on 3/06/2025 6:54 PM City Commission Agenda - Final Revised March 11, 2025 F.-9. 25-8772 Discussion regarding an amendment to City Code Section 78-101 requiring property owners to maintain and repair the sewer lateral located within the public right-of-way. (Sponsored by Mayor Lago) F.-10. 25-8779 Discussion regarding a drone show on Centennial Day on Miracle Mile. (Sponsored by Commissioner Castro) F.-11. 25-8781 Update on pet waste signs. (Sponsored by Vice Mayor Anderson) F.-12. 25-8784 Discussion regarding the Centennial Arbor Day Project. (Sponsored by Vice Mayor Anderson) F.-13. 25-8786 Update on the Alhambra Circle sidewalk. (Sponsored by Commissioner Castro) G. BOARDS/COMMITTEES ITEMS Time Certain 10:30am (Agenda Item G-1) G.-1. 25-8717 A Resolution of the City Commission approving updates to the annual Cultural Grant Guidelines and Process including adding a category for Coral Gables Youth Arts Programming (CGYAP) with dedicated funding of $50,000, further maintaining funding at $228,228 for Coral Gables Core Cultural Organizations and Cultural Programs (CGC and CGP respectively) for Fiscal Year 2026 (Recommended by the Cultural Development Board Approval/Denial vote: 6 to 0). H. CITY MANAGER ITEMS Agenda Items A-3 and H-1 are related H.-1. 25-8714 A Resolution of the City Commission declaring Principles of Inclusion for individuals with autism and other special needs, and urging action by national, state, and local governments, businesses, and residential communities consistent with these principles. City of Coral Gables Page 11 Printed on 3/06/2025 6:54 PM City Commission Agenda - Final Revised March 11, 2025 Time Certain 11:00am (Agenda Item H-2) H.-2. 25-8716 A Resolution of the City Commission approving the City Manager to enter into an agreement with IMX3, LLC for development and implementation of the Extended Reality Experience (XR) known as Gables Go! in celebration of the City’s Centennial pursuant to section 2-689, Sole Source of the Procurement Code in an estimated amount of $250,000. Lobbyist: N/A H.-3. 25-8742 A Resolution of the City Commission authorizing a contract modification to Pabon Engineering, Inc. Contract No. IFB 2023-012 for the Pump Station 3 Force Main Replacement, pursuant to Section 2-764 (b) "Approval of Change Orders and Contract Modifications", allowing for contingency estimated at $250,000 or not to exceed the available budget. Lobbyist: N/A H.-4. 25-8743 A Resolution of the City Commission authorizing a contract modification to Roadway Construction, LLC. Contract No. IFB 2023-013 for the Ponce de Leon & Granada Force Main Replacement project, pursuant to Section 2-764 (b) "Approval of Change Orders and Contract Modifications", allowing for contingency estimated at $500,000 or not to exceed the available budget. Lobbyist: N/A H.-5. 25-8746 A Resolution of the City Commission approving the City Manager's recommendation to request a bid waiver for awarding a contract to Thornton Construction Company, Inc. for the construction of temporary offices for elected officials, in an estimated amount of $500,000 or not to exceed available budget, in accordance with Section 2-691 of the Procurement Code, titled "Special Procurements/Bid Waiver." Lobbyist: N/A City of Coral Gables Page 12 Printed on 3/06/2025 6:54 PM City Commission Agenda - Final Revised March 11, 2025 H.-6. 25-8759 A Resolution of the City Commission accepting the recommendation of the City Manager to request additional spending authority in the estimated amount of $ 800,000, or not to exceed available budget, for a contract awarded to John Bell Construction, Inc. Contract No. IFB 2024-025 for the Venetian Pool Bottom Replacement and Pump System Improvements, pursuant to Section 2-764 of the Procurement Code entitled “Approval of Change orders and Contract Modifications”. Lobbyist: N/A H.-7. 25-8771 A Resolution of the City Commission directing the City Manager to explore potential acquisition of the property located at 4916 Washington Drive. H.-8. 25-8709 A Resolution of the City Commission authorizing the renewal of the Property and Casualty Insurance Program which includes, but is not limited to, property, general liability, automobile liability, public officials errors and omissions, excess workers ’ compensation, crime liability, cyber liability, terrorism property and liability, pollution liability, deadly weapon protection coverage, flood, as well as other ancillary lines of insurance coverage and insurance broker fees through Arthur J. Gallagher Risk Management Services, Inc., for a not to exceed amount of $3,423,716 for the policy period of May 1, 2025 to May 1, 2026 (Funding Source: Insurance Fund) H.-9. 25-8726 Update on credit card processing fees. H.-10. 25-8562 Legislative Update on Preemptive Bills and other of interest. I. CITY ATTORNEY ITEMS I.-1. 25-8725 A Resolution of the City Commission formally accepting the 2025 update to the Sea Level Rise White Paper and authorizing future amendments to the Paper. J. CITY CLERK ITEMS None K. DISCUSSION ITEMS This time is for informal discussion among the City Commissioners, the City Manager and the City Attorney City of Coral Gables Page 13 Printed on 3/06/2025 6:54 PM City Commission Agenda - Final Revised March 11, 2025 ADJOURNMENT NOTE Any person who acts as a lobbyist pursuant to the City of Coral Gables Ordinance No . 2006-11, must register with the City Clerk, prior to engaging in lobbying activities before city staff, boards, committees and/or the City Commission. A copy of the Ordinance is available in the Office of the City Clerk, City Hall. Any person, or persons, wishing to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, will require a verbatim record of the proceeding upon which the appeal is based. Interested persons should, therefore, take the necessary steps to ensure that a verbatim record of the proceedings is made which contains the testimony and evidence upon which the appeal is based. Any person making impertinent or slanderous remarks or who become boisterous while addressing the Commission, shall be barred from further audience before the Commission by the Chair, unless permission to continue or again address the Commission is granted by the majority vote of the Commission Members present . Clapping, applauding, heckling or verbal outbursts or any remarks in support or opposition to a speaker shall be prohibited. Signs or placards shall not be permitted in Commission Chambers. Any person who needs assistance in another language in order to speak during the public hearing or public comment portion of the meeting should contact the City ’s ADA Coordinator Raquel Elejabarrieta, Esq., Director of Labor Relations and Risk Management (E-mail: relejabarrieta@coralgables.com, Telephone: 305-722-8686 , TTY/TDD: 305-442-1600), at least three (3) business days before the meeting. Billy Y. Urquia City Clerk City of Coral Gables Page 14 Printed on 3/06/2025 6:54 PM