REGULAR CITY COUNCIL AND HOUSING AUTHORITY*

City of Costa Mesa REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY Agenda Tuesday, October 5, 2021 6:00 PM City Council Chambers 77 Fair Drive Closed Session has been Cancelled The City Council meetings are presented in a hybrid format, both in-person at City Hall and virtually via Zoom Webinar. Pursuant to the Governor's Executive Order N-08-21 the City Council Members and staff may choose to participate in person or by video conference . You may participate via the following options: 1. Attending in person: All attendees are required to wear a face covering at all times while in the Council Chambers or City Hall. Please maximize spacing by utilizing all seating in the Chambers. 2. Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv. Page 1 of 12 REGULAR CITY COUNCIL AND Agenda October 5, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY 3. Zoom Webinar: Please click the link below to join the webinar: https://zoom.us/j/98376390419?pwd=dnpFelc5TnU4a3BKWVIyRVZMallZZz09 Or sign into Zoom.com and “Join a Meeting” Enter Webinar ID: 983 7639 0419/ Password: 905283 • If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically. • Select “Join Audio via Computer.” • The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins. • During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed. Participate via telephone: Call: 1 669 900 6833 Enter Webinar ID: 983 7639 0419/ Password: 905283 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed. 4. Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca.gov. Comments received by 12:00 p.m. on the date of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record. 5. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website. Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments. Please e-mail to the City Clerk at cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date of the meeting. Page 2 of 12 REGULAR CITY COUNCIL AND Agenda October 5, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website. All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation. Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953. As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability. A minimum number of hard copies of the agenda will be available in the Council Chambers. For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing. The City of Costa Mesa’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact the City Clerk’s office 24 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible 714-754-5225 or at cityclerk@costamesaca.gov. El objetivo de la ciudad de Costa Mesa es cumplir con la ley de Estadounidenses con Discapacidades (ADA) en todos los aspectos. Si como asistente o participante en esta reunión, usted necesita asistencia especial, más allá de lo que normalmente se proporciona, intentaremos de complacer en todas las maneras . Favor de comunicarse a la oficina del Secretario de la Ciudad con 24 horas de anticipación para informarnos de sus necesidades y determinar si alojamiento es realizable al 714-754-5225 o cityclerk@costamesaca.gov Page 3 of 12 REGULAR CITY COUNCIL AND Agenda October 5, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY October 5, 2021 – 6:00 P.M. JOHN STEPHENS Mayor MANUEL CHAVEZ ANDREA MARR Council Member - District 4 Mayor Pro Tem - District 3 JEFFREY HARLAN LOREN GAMEROS Council Member - District 6 Council Member - District 2 ARLIS REYNOLDS DON HARPER Council Member - District 5 Council Member - District 1 KIMBERLY HALL BARLOW LORI ANN FARRELL HARRISON City Attorney City Manager CALL TO ORDER NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE MOMENT OF SOLEMN EXPRESSION [Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.] ROLL CALL CITY ATTORNEY CLOSED SESSION REPORT PRESENTATIONS 1. Proclamation: Hispanic Heritage Month. 21-369 RECOMMENDATION: Mayor Stephens to present the Proclamation. Attachments: Proclamation: Hispanic Heritage Month Page 4 of 12 REGULAR CITY COUNCIL AND Agenda October 5, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY 2. Proclamation: Breast Cancer Awareness Month. 21-394 RECOMMENDATION: Mayor Stephens to present the Proclamation. Attachments: Proclamation: Breast Cancer Awareness 3. Proclamation: Fire Prevention Week. 21-395 RECOMMENDATION: Mayor Stephens to present the Proclamation. Attachments: Proclamation: Fire Prevention PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA Comments are limited to 3 minutes, or as otherwise directed. Comments of Consent Calendar items may also be heard at this time. COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS (Each council member is limited to four minutes. Additional comments will be heard at the end of the meeting) 1. Council Member Chavez 2. Council Member Gameros 3. Council Member Harlan 4. Council Member Harper 5. Council Member Reynolds 6. Mayor Pro Tem Marr 7. Mayor Stephens REPORT – CITY MANAGER REPORT – CITY ATTORNEY CONSENT CALENDAR (ITEMS 1-7) All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion. Page 5 of 12 REGULAR CITY COUNCIL AND Agenda October 5, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY 1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE 21-391 ONLY OF ALL ORDINANCES AND RESOLUTIONS RECOMMENDATION: City Council and Agency Board approve the reading by title only and waive full reading of Ordinances and Resolutions. 2. READING FOLDER 21-392 RECOMMENDATION: City Council receive and file the claims received by the City Clerk: Vanessa Cornejo, Cory Farron, Michelle Niles, Debra Von Trapp, Paul Yescas. 3. ADOPTION OF WARRANT RESOLUTION 21-377 RECOMMENDATION: City Council approve Warrant Resolution No. 2667. Attachments: 10-5-21 Warrant Resolution 4. MINUTES 21-396 RECOMMENDATION: City Council approve the Minutes of the Special Joint Study Session meeting of September 13, 2021 and the Regular meeting of September 21, 2021. Attachments: 09-13-2021 Minutes 09-21-2021 Minutes Page 6 of 12 REGULAR CITY COUNCIL AND Agenda October 5, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY 5. ADOPTION OF A RESOLUTION TO CONTINUE CONDUCTING 21-390 MEETINGS OF THE CITY COUNCIL, COMMISSIONS AND COMMITTEES REMOTELY AS NEEDED DUE TO HEALTH AND SAFETY CONCERNS FOR THE PUBLIC RECOMMENDATION: Staff recommends the City Council adopt Resolution 2021-xx to allow the City to continue conducting City Council, Commission, and Committee meetings remotely via Zoom, as needed, due to: · The current State of Emergency and global pandemic, which continues to directly impact the ability of the members of the City’s legislative bodies to meet safely in person; and · Federal, State and/or local officials continue to impose or recommend measures to mitigate the pandemic and promote social distancing. Attachments: Resolution No. 2021-XX 6. ACCEPTANCE AND ALLOCATION OF THE OFFICE OF 21-382 TRAFFIC SAFETY GRANT FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM RECOMMENDATION: Staff recommends City Council: 1. Approve the proposed Resolution No. 2021-XX, which ratifies the application for a grant award from the State of California - Office of Traffic Safety (OTS) for the Selective Traffic Enforcement Program (STEP) and authorize the City Manager or her designee to accept and execute the Grant Agreement. 2. Approve revenue and expense appropriations in the amount of $250,000 respectively, for the 2021-22 OTS STEP Grant. Attachments: 1. Costa Mesa Resolution No. 21-XX OTS STEP Grant Resolution 2. 2021-2022 OTS Grant Agreement Page 7 of 12 REGULAR CITY COUNCIL AND Agenda October 5, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY 7. SECOND READING AND ADOPTION OF AN ORDINANCE 21-393 AMENDING ARTICLE 2 (PURCHASING) OF CHAPTER V (FINANCE) OF THE COSTA MESA MUNICIPAL CODE RELATING TO PUBLISHED NOTICE AND REVISING THE CONTRACTING AUTHORITY OF CITY OFFICERS AND EMPLOYEES, INCLUDING THE CITY MANAGER, ASSISTANT CITY MANAGER AND FINANCE DIRECTOR RECOMMENDATION: City Council give second reading to and adopt: Ordinance No. 21-15 (Attachment 1), amending Article 2 (Purchasing) of Chapter V (Finance) of the Costa Mesa Municipal Code relating to published notice and City Council awarded contracts. Attachments: 1. Purchasing Ordinance - Redline 2. Clean Ordinance AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT CALENDAR ------------------------END OF CONSENT CALENDAR------------------------ Page 8 of 12 REGULAR CITY COUNCIL AND Agenda October 5, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY PUBLIC HEARINGS: (Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.) 1. INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER IV 21-383 (GARBAGE, RUBBISH AND WEEDS) OF TITLE 8 (HEALTH AND SANITATION) OF THE COSTA MESA MUNICIPAL CODE TO IMPLEMENT THE REQUIREMENTS OF SB 1383 (MANDATORY ORGANIC WASTE DISPOSAL REDUCTION) RECOMMENDATION: Staff recommends the City Council: 1. Introduce for first reading, by title only, Ordinance No. 2021-xx (Attachment 1), amending Chapter IV (Garbage, Rubbish and Weeds) of Title 8 (Health and Sanitation) of the Costa Mesa Municipal Code to implement the requirements of SB 1383 (mandatory organic waste disposal reduction). 2. Approve the new non-exclusive Solid Waste Hauler Franchise Agreement (Attachment 2) and authorize the City Manager to execute this agreement with existing permitted haulers. 3. Authorize an appropriation up to $175,000 in FY2021-22, as revenues are received, to implement the SB1383 requirements. Attachments: 1. Ordinance No. 2021-xx 2. Draft Franchise Agreement OLD BUSINESS: NONE. Page 9 of 12 REGULAR CITY COUNCIL AND Agenda October 5, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY NEW BUSINESS: 1. ADOPT A RESOLUTION IN SUPPORT OF THE 21-397 IMPLEMENTATION OF THE EARLY CHILDHOOD POLICY FRAMEWORK BY THE COSTA MESA EARLY CHILDHOOD COALITION RECOMMENDATION: City Council consider the adoption of Resolution 2021-XX in support of the implementation of the Early Childhood policy framework by the Early Childhood Coalition with a focus to ensure quality early learning, promote comprehensive early childhood health, and cultivate resilient families. Attachments: Early Childhood Coalition Resolution Page 10 of 12 REGULAR CITY COUNCIL AND Agenda October 5, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY 2. AWARD PUBLIC WORKS AGREEMENT WITH ALL AMERICAN 21-387 ASPHALT FOR RANDOLPH AVENUE AND ST. CLAIR STREET IMPROVEMENT PROJECT, CITY PROJECT NO. 21-07 RECOMMENDATION: Staff recommends the City Council: 1. Adopt plans, specifications, and working details for the Randolph Avenue and St. Clair Street Improvement Project, City Project No. 21-07. 2. Reject the bid submitted by Alfaro Communications Construction, Inc., 15614 South Atlantic Boulevard, Compton, California 90221 as non-responsive. 3. Award a Public Works Agreement (PWA) to All American Asphalt, 400 East Sixth Street, Corona, California 92879 in the amount of $382,725.50 (Base Bid including all Additive Bids). 4. Authorize the City Manager and City Clerk to execute the PWA (Attachment 1) and future amendments to the agreement within Council authorized limits. 5. Authorize an additional ten percent (10%) contingency in the amount of $38,273 as needed for any unforeseen costs related to this project. 6. Approve a reallocation of project funds in the amount of $21,000 from the Capital Streets Improvement Project to the Randolph Avenue and St. Clair Street Improvement Project, in the Capital Improvement Program (401) Fund. Attachments: 1. Public Works Agreement 2. Location Map 3. Bid Rejection Letter 4. Bid Summary Page 11 of 12 REGULAR CITY COUNCIL AND Agenda October 5, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY 3. AWARD PUBLIC WORKS AGREEMENT WITH URBAN 21-386 PROFESSIONAL BUILDERS, INC. FOR FIRE STATION NO. 3 IMPROVEMENTS AND REPAIRS, CITY PROJECT NO. 21-06 RECOMMENDATION: Staff recommends the City Council: 1. Adopt plans, specifications, and working details for Fire Station No. 3 Improvements and Repairs, City Project No. 21-06. 2. Award a Public Works Agreement (PWA) to Urban Professional Builders, Inc., 157 El Nido Avenue, Pasadena, CA 91107 in the amount of $274,000 (Attachment 1). 3. Authorize the City Manager and City Clerk to execute the PWA and future amendments to the agreement within Council authorized limits. 4. Authorize an additional ten percent (10%) contingency in the amount of $27,400 as needed for unforeseen costs related to this project. Attachments: 1. Public Works Agreement 2. Bid Abstract ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS ADJOURNMENT Page 12 of 12