Planning and Zoning Board

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Minutes Planning and Zoning Board Wednesday, February 15, 2017 7:00 PM Deltona Commission Chambers 1. CALL TO ORDER: The meeting was called to order at 7:00 pm. 2. ROLL CALL: Also present: Chris Bowely, Planning and Development Services; Ron Paradise, Planning and Development Services and Kathrine Kyp, Planning and Development Services. Present: 6 - Chair Tom Burbank Member Adam Walosik Secretary John Harper Vice Chair Donald Philpitt Member Michael Putkowski Member Stony Sixma Absent: 1 - Member Jose Irizarry 3. APPROVAL OF MINUTES & AGENDA: A. Minutes of January 18, 2017. Motion by Secretary Harper, seconded by Member Sixma, to accept the Minutes of January 18, 2017. The motion carried by the following vote: For: 6 - Chair Burbank, Member Walosik, Secretary Harper, Vice Chair Philpitt, Member Putkowski and Member Sixma 4. PRESENTATIONS/AWARDS/REPORTS: 5. PUBLIC FORUM: 6. OLD BUSINESS: 7. NEW BUSINESS: A. Ordinance No. 29-2016: Amending Chapter 102, Signs, of the City’s Land Development Code. Mr. Bowley provided a brief timeline surrounding Ordinance No. 29-2016, Amending City of Deltona Page 1 Printed on 3/2/2017 Planning and Zoning Board Minutes February 15, 2017 Chapter 102, Signs, of the City’s Land Development Code. He noted the City Commission directed a re-write of the sign code in the City's strategic plan. He noted that the Deltona Business Alliance (DBA) and the City have worked on several drafts in 2016 and the City Commission directed staff to work with the DBA in November 2016. He provided the Board with the changes resulting from meeting with the DBA in January 2017. He stated that the changes include moving the definitions for signs from Chapter 70-30 to Chapter 102, additional clarification on the intent of signage and permitting and enforcement, adding a definition for public sign, sign height, modifying the window signs and etching coverage, separation distance of freestanding signs from another freestanding sign and the ROW, roof signs, and billboards. He also stated that the changes to temporary signs include 25% window copy area, 120 days per calendar year per each sign permit maintenance process language, and a provision for a Development Review Committee (DRC) approval. He noted that the DBA requested the addition of banners and bunting to the list of temporary signs and, for real estate signs, the addition of sign riders. Secretary Harper and Mr. Bowley discussed the increase of signage for billboards. Mr. Bowley stated that the industry standard is 672 square feet through his research. The DBA requested it be round it up to 800 square feet. Secretary Harper and Mr. Bowley discussed the time period of removing temporary signs and if the City has the ability to remove the signs with a period of notification and rectification from the sign owner. Chairman Burbank stated that there is a provision for the City to start the process. Member Sixma and Mr. Bowley discussed the monitoring and management of the window coverage percentage. Discussion ensued regarding political signs and the time frame for removal. Member Putkowski requested a shorter time frame for removal; 10 days was decided. Discussion regarding the definitions, window sign coverage and electronic billboards ensued amongst the Board and Staff. Vice-Chairman Philpitt stated that the Volusia County Sheriff's office should be consulted on the window coverage percentages, in addition to Mr. Bradford's comments. He also stated that the removal of the decorative sign language by the DBA is a mistake and should be kept. Discussion ensued regarding hand held, hand lettered signage and ROW distance. Chairman Burbank suggested, due to a 10 foot easement along lot frontage, the DBA recommended five (5) foot setback should be 10 feet as originally proposed by City staff. Discussion ensued directing staff to have three (3) foot or four (4) foot height base limitation. Motion by Secretary Harper, seconded by Member Sixma, to recommend for approval Ordinance No. 29-2016: Amending Chapter 102, Signs, of the City's Land Development Code, subject to the suggestions made by the Board. The motion carried by the following vote: For: 6 - Chair Burbank, Member Walosik, Secretary Harper, Vice Chair Philpitt, Member Putkowski and Member Sixma 8. STAFF COMMENTS: City of Deltona Page 2 Printed on 3/2/2017 Planning and Zoning Board Minutes February 15, 2017 Mr. Paradise stated that on March 4, 2017 from 8:00 am - 12:00 pm the City will be holding a public scoping meeting for the second update to the Comprehensive Plan. Mr. Paradise provided a summary surrounding the federally funded Community Development Block Grant program. He explained that in the past Staff has done the ranking and the City is requesting as an appointed board, the Board to do the ranking this year. He provided the Board with an example of an application and went over national objectives, funding priorities and ranking system and mentioned that the Planning and Zoning Board meeting will be mandatory for all applicants. Chairman Burbank asked if the Board's decision is final. Discussion regarding the ranking ensued. Mr. Bowley stated that the Board is only making a recommendation to the City Commission regarding their rankings. Chairman Burbank recognized City Manager, Jane Shang. Ms. Shang asked for the Board's help. Member Sixma and Mr. Paradise discussed the preliminary process for the applicants. Mr. Paradise noted that there are preliminary questions for the entities to answer that allows a look into their structure and financial stability. Chairman Burbank asked for a list of the applicants that applied for last funding cycle and their financial distribution. Discussion ensued amongst the Board and staff regarding historical representation and leveraging. Vice-Chairman requested a 30 minute briefing on this subject. Ms. Shang gave an update on the Community Center and stated that the facility is becoming a reality. She invited the Board to drive by and look at the construction. 9. BOARD/COMMITTEE MEMBERS COMMENTS: 10. ADJOURNMENT: The meeting adjourned at 8:13 pm. ______________________________ Tom Burbank, Chairperson ATTEST: ______________________________ Kathrine Kyp, Board Secretary City of Deltona Page 3 Printed on 3/2/2017