Planning and Zoning Board

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Minutes Planning and Zoning Board Wednesday, April 19, 2017 7:00 PM Deltona Commission Chambers 1. CALL TO ORDER: The meeting was called to order at 7:00 pm. 2. ROLL CALL: Also present: Planning & Development Director, Chris Bowley, AICP; Planning & Development Assistant Director, Ron Paradise, Administrative Assistant, Kathrine Kyp; Angelia Briggs, Housing & Community Development Supervisor and Mari Leisen, Housing & Community Development Financial Analyst. Present: 7 - Chair Tom Burbank Member Donald Philpitt Member John Harper Chair Michael Putkowski Member Stony Sixma Vice Chair Dwayne Kennedy Member Ruben Munoz 3. APPROVAL OF MINUTES & AGENDA: A. Minutes for March 15, 2017. Motion by Member Sixma, seconded by Member Putkowski, to accept the Minutes for March 15, 2017. The motion carried by the following vote: For: 7 - Chair Burbank, Member Philpitt, Member Harper, Chair Putkowski, Member Sixma, Vice Chair Kennedy and Member Munoz 4. PRESENTATIONS/AWARDS/REPORTS: 5. PUBLIC FORUM: 6. OLD BUSINESS: 7. NEW BUSINESS: City of Deltona Page 1 Printed on 8/25/2020 Planning and Zoning Board Minutes April 19, 2017 A. City of Deltona CDBG Public Services Workshop Mr. Bowley provided the Board with a brief introduction and an explanation regarding the Community Development Block Grant (CDBG) Public Services program and the ranking process. Mr. Paradise presented the Board with a power point presentation regarding the program and the process surrounding the public services ranking. He introduced Angelia Briggs and Mari Leisen from the City of Deltona's Housing and Community Development program. He explained the Notice of Funding Availability (NOFA) was advertised last month and the City can allocate up to 15% of CDBG funds to Public Services. However the City has not been provided with the amount of funding at this time and he explained that the ranking process will be difficult, not knowing the amount of money to allocate to the recipients. He suggested the Board rank the applicants on a percentage and not a specific dollar amount. Chairman Burbank asked for clarification regarding the percentage allocation. Mr. Paradise provided a timeline of the events and explained that public service entities must meet one of the national objectives; low moderate income, prevent and or eliminate blight, improve health and public safety, and homelessness prevention. He explained the CDBG sub-recipient must be financially stable in order to sustain and accomplish the mission. Requirements of insurance were noted. Performance and measurable outcomes should be factored to convince the City to allocate funds to their cause. He explained the application and that the applicants are required to submit an original plus seven (7) copies. He explained the ranking process is point based. If there is a conflict of interest, a board member can still rank but must declare it publicly and sign a form. Monitoring and Contract Compliance is done by the City. He noted that the City is responsible for monitoring and contract compliance. Monitoring is resource intensive and may not be feasible for the entity to manage. He explained that City Staff does on-site and desktop monitoring. CDBG funds cannot be used to purchase hardware; however salaries are ok. He stated that Planning and Development Services and the Housing and Community Development will provide a recommendation on the applicants based on previous monitoring experience. Discussion occurred amongst staff and the board regarding the amount of applicants anticipated, non-profit status, delivery of applications, performance measures, duplicate services, and median income limits. Ms. Briggs noted the City has not received the income limits at this time. Chairman Burbank requested the previous ranking sheet be sent to the board. Member Munoz asked why April 25, 2017 was the deadline for applications to be submitted to the City when the workshop is tonight? Mr. Paradise noted that the application has been available since March 5, 2017. Discussion occurred between Member Harper and Mr. Paradise regarding the amount of applicants that were funded last year. Mr. Paradise noted that eight (8) were funded during the 2016-2017 funding year. Chairman Burbank and Mr. Paradise discussed the public services that were on City property. It was noted that The Boys and Girls Club, Healthy Start and the Council on Aging are providing services on City property. 8. STAFF COMMENTS: City of Deltona Page 2 Printed on 8/25/2020 Planning and Zoning Board Minutes April 19, 2017 9. BOARD/COMMITTEE MEMBERS COMMENTS: 10. ADJOURNMENT: The meeting adjourned at 7:36 pm. ______________________________ Tom Burbank, Chairperson ATTEST: ______________________________ Kathrine Kyp, Board Secretary City of Deltona Page 3 Printed on 8/25/2020