Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final Council Meeting Mayor Luigi Boria Vice Mayor Bettina Rodriguez Aguilera Councilwoman Christi Fraga Councilwoman Ana Maria Rodriguez Councilwoman Sandra Ruiz Charter Officials Joe Carollo, City Manager John Herin, City Attorney Barbara Herrera, City Clerk Wednesday, November 13, 2013 6:00 PM Council Chambers 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Consent Agenda A. 13-374 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA WAIVING THE CITY’S COMPETITIVE BIDDING PROCEDURES PURSUANT TO SECTION 2-321 OF THE CITY CODE AND APPROVING THE PURCHASE OF CISCO SMARTNET SERVICES FOR ONE (1) YEAR IN AN AMOUNT NOT TO EXCEED $39,578.28; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY PURCHASE ORDERS OR OTHER DOCUMENTS AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY WITH RESPECT TO THE PURCHASE APPROVED HEREIN; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report - 13-374 Cisco Smartnet Renewal Quote Res. Cisco Smartnet Services City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final November 13, 2013 B. 13-371 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA APPROVING AN OUTDOOR EVENT PERMIT FOR MY ECUADOR ADVERTISING, INC., TO HOST THE “ECUADOR GET TOGETHER” EVENT AT J.C. BERMUDEZ PARK ON SATURDAY, NOVEMBER 23, 2013 FROM 9:00 AM TO 6:00 PM ; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report - 13-371 Application with Exhibits Parks Dept. - Rental Fees Police Dept. - Action Plan Res. Ecuador Get Together Event C. 13-373 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA RATIFYING THE RENEWAL OF THE ADOPT-A-STREET LITTER REMOVAL AGREEMENT WITH LOURDES SEDA REALTY, INC. FOR THE PROVISION OF LITTER REMOVAL ACTIVITIES ALONG N.W. 50 STREET BETWEEN N.W. 107 AVENUE AND N.W. 117 AVENUE; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report - 13-373 Adopt.a.street renewal application Lourdes Seda Realty, Inc. Adopt.a.street renewal application Lourdes.Seda Realty, Inc. - Resolution D. 13-375 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF DORAL, FLORIDA APPROVING THE RENEWAL OF THE ADOPT-A-STREET LITTER REMOVAL AGREEMENT WITH ABELA’S FOUNDATION FOR THE PROVISION OF LITTER REMOVAL ACTIVITIES ALONG NW 33RD STREET BETWEEN NW 107TH AVENUE AND NW 117TH AVENUE; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report - 13-375 Adopt-a-Street renewal application Abela's Foundation Resolution Adopt-a-Street Abelas Foundation City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final November 13, 2013 E. 13-396 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA AUTHORIZING THE CITY CLERK TO PUBLISH LEGAL ADVERTISEMENTS IN THE DAILY BUSINESS REVIEW, THE MIAMI HERALD, AND ANY OTHER LOCAL NEWSPAPER AS REQUIRED BY FLORIDA STATE STATUTES AND SECTION 2-71 OF THE DORAL CODE, OR OTHER ADVERTISEMENTS AS MAY SEEM FIT, IN AN AMOUNT NOT TO EXCEED $100,000.00 FOR FY 13-14; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Clerk Attachments: Staff Report - 13-396 Resolution Authorizing Newspaper Advertisements by City Clerk FY 13-14 F. 13-382 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA APPROVING A MUTUAL AID AGREEMENT BETWEEN THE CITY OF MIAMI AND THE CITY OF DORAL TO ENSURE PUBLIC SAFETY BY PROVIDING ADEQUATE LEVELS OF POLICE SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report - 13-382 City of Miami Police Mutual Aid Agrrement Res. Mutual Aid City of Miami G. 13-383 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA APPROVING A MUTUAL AID AGREEMENT BETWEEN THE CITY OF HIALEAH AND THE CITY OF DORAL TO ENSURE PUBLIC SAFETY BY PROVIDING ADEQUATE LEVELS OF POLICE SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report - 13-383 City of Hialeah- Mutual Aid Agrrement Res. Mutual Aid Agreement Hialeah City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final November 13, 2013 H. 13-381 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA APPROVING AN AGREEMENT BETWEEN THE CITY AND BETTOLI TRADING CORPORATION (D/B.A. BETTOLI VENDING) FOR THE PROVISION OF VENDING MACHINE MANAGEMENT AT CITY FACILITIES FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION OF TWO (2) ADDITIONAL ONE (1) YEAR RENEWALS; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance and Parks and Recreation Attachments: Staff Report - 13-381 Memo to Council from Barbara Hernandez PROCUREMENT - COUNCIL RECOMENDATION LETTER Eval. Scores & Refences RFP 2013-21 Vending Machines Bettoli Vending Submittal Resolution Bettoli Vending I. 13-378 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO REGISTER THE CITY OF DORAL IN THE LET’S MOVE! INITIATIVE; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report - 13-378 Flyer with Form FINAL Benefits of Participating in LMCTC Memo Res. Doral Lets Move Initiative 6) Approval of Minutes A. 13-397 October 9, 2013 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2013-10-09 Council Meeting - DRAFT Minutes B. 13-398 October 15, 2013 - Special Council Meeting Minutes Sponsors: City Clerk Attachments: 2013-10-15 Special Council Meeting - DRAFT Minutes C. 13-399 October 16, 2013 - Strategic Planning Session Minutes Sponsors: City Clerk Attachments: 2013-10-16 Strategic Planning Meeting - DRAFT Minutes City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final November 13, 2013 D. 13-400 October 23, 2013 - Special Council Meeting Minutes Sponsors: City Clerk Attachments: 2013-10-23 Special Council Meeting - DRAFT Minutes 7) Presentations A. 13-377 Recognizing Ms. Anna-Marie Martinez, recipient of the Special Olympics Florida, Miami-Dade County “Excellence in Coaching” Award Sponsors: Parks and Recreation Attachments: Staff Report - 13-377 Excellence in Coaching Award 2013 Memo B. 13-369 Keep Doral Beautiful Nomination - November 2013 Sponsors: Code Compliance Attachments: Staff Report - 13-369 Keep Doral Beautiful November 2013 Presentation C. 13-388 Presentation of Certificate to Divino Ceviche (Requested by Councilwoman Fraga) Sponsors: Fraga Attachments: Special Recognition to Divino Ceviche Request Form Special Recognition to Divino Ceviche Certificate E-Mail from Frank Encalada, Divino Ceviche D. 13-376 Recognizing the Parks and Recreation Department as 2013 Gold Medal Award Finalist Sponsors: Parks and Recreation Attachments: Staff Report - 13-376 Parks and Recreation Magazine - Sept. 2013 Gold Medal Award Ceremony Program Memo 8) Public Comments 9) Discussion Items City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final November 13, 2013 A. 13-330 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA ESTABLISHING GUIDELINES FOR THE USE OF THE CITY’S LOGO AND SEAL; AND PROVIDING FOR AN EFFECTIVE DATE (Deferred from the September 11, 2013 Council Meeting and the October 9, 2013 Council Meeting) Sponsors: City Attorney Attachments: Coral Gables Seal Scottsdale_AZ_City_Seal_and_Symbol Res. Guidelines for City Seal and Logo Legislative History 9/11/13 Council Meeting Deferred to the Council Meeting 10/9/13 Council Meeting Deferred to the Council Meeting B. 13-395 Discussion: Nomination and Appointment of Vice Mayor C. 13-394 Discussion: Appointment of 2013 Charter Review Committee Members Attachments: Christian Mazzola - Resume Eduardo Gomez - Resume Jesse Jones - Resume D. 13-405 Discussion: American Cancer Society Relay for Life Events Sponsors: City Manager E. 13-380 Discussion: City of Doral Youth Baseball Program Sponsors: Parks and Recreation Attachments: Staff Report - 13-380 Doral Little League Participant Survey Summary 2011-06-08 Council Meeting - Final Minutes Memos from Park and Recreation Staff Survey of Other Local Youth Baseball Programs Back up - Sample Agreements Memo F. 13-401 Discussion: Resort Golf Cart Bridge over NW 97th Avenue Sponsors: Planning and Zoning Attachments: Staff Report - 13-401 Staff memo - Resort Bridge Doral Bridge rendering County Covenant/permit City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final November 13, 2013 G. 13-392 Discussion: Request from Girl Scouts for Community Garden (Requested by Vice Mayor Rodriguez Aguilera) Sponsors: Rodriguez Aguilera Attachments: Detailed Plan For Seeds of Change Community Garden - Expected Costs H. 13-406 Discussion: Request from Kaskel Family to Re-Position the Alfred Kaskel Statue (Requested by Vice Mayor Rodriguez Aguilera) Sponsors: Rodriguez Aguilera Attachments: E-Mail from Daniel Kaskel Alfred Kaskel Statue - Photo 1 Alfred Kaskel Statue - Photo 2 Alfred Kaskel Statue - Photo 3 I. 13-385 Discussion: Animal Population Steering Committee Proposal (Requested by Councilwoman Ruiz) Sponsors: Ruiz Attachments: Animal Population Steering Committee Budget Proposal Exhibit A - Tshirt Quote J. 13-386 Discussion: International Business Development Advisory Board Requests Attachments: IBDAB MEMO Monica Flores IBDAB MEMO Armenia K. 13-411 Discussion: Allocating Funding from the Wellness Budget for the Division of Blind Services Chair Massages (Requested by Councilwoman Rodriguez) Sponsors: Rodriguez L. 13-412 Discussion: Follow-Up on Any Meetings and/or Actions Taken Regarding the Planting of “Golden Trees” in Doral (Requested by Councilwoman Rodriguez) Sponsors: Rodriguez M. 13-389 Discussion: Doral Newsletter (Requested by Councilwoman Fraga) Sponsors: Fraga Attachments: Councilwoman Fraga Memo - 13-389 Newsletter Samples City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final November 13, 2013 N. 13-387 Discussion: Special Meeting and Regular Meeting Procedures (Requested by Councilwoman Fraga) Sponsors: Fraga and Rodriguez Aguilera Attachments: Vice Mayor Rodriguez Aguilera - Proposal for Special Meetings Memo to Councilwoman Fraga from Barbara Herrera O. 13-390 Discussion: Extension of Holiday Lights and Ice Event (Requested by Councilwoman Fraga) Sponsors: Fraga Attachments: Councilwoman Fraga memo - 13-390 P. 13-393 Discussion: City Council Office Internship Program (Requested by Councilwoman Ruiz) Sponsors: Ruiz Attachments: Councilwoman Ruiz Memo - Council Internship Program Q. 13-402 Discussion: Zumba Event at J.C. Bermudez Park (Requested by Councilwoman Ruiz) Sponsors: Ruiz R. 13-403 Discussion: FAA Aviation Program (Requested by Mayor Boria) Sponsors: Boria Attachments: Operation Safee Flight Aviation Summer Academy Operation Safee Flight Brochure S. 13-404 Discussion: Doral Arts Coalition Proposal for Holiday Cultural Week (Requested by Mayor Boria) . Sponsors: Boria Attachments: Doral Arts Coalition - Proposal for City Events E-Mail from Doral Arts Coalition Proclamation and Key to the City Requests T. 13-407 Key to the City Request for Ricardo Martinelli, President of Panama (Requested by Vice Mayor Rodriguez Aguilera) Sponsors: Rodriguez Aguilera Attachments: Vice Mayor Memo - Key to the City Request Key to the City Request Form - Ricardo Martinelli Event Info. Honoring Dr. Ricardo Martinelli City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final November 13, 2013 U. 13-408 Proclamation Request for “Panamanian American Chamber of Commerce Day” on November 19, 2013 (Requested by Vice Mayor Rodriguez Aguilera) Sponsors: Rodriguez Aguilera Attachments: 2013-11-19 PACC Proclamation Request Form 2013-11-19 PACC Proclamation (ENGLISH) 2013-11-19 PACC Proclamation (SPANISH) PACC Event Invitation V. 13-409 Proclamation Request for “A Night to UNiTE Day” event on December 6, 2013 (Requested by Vice Mayor Rodriguez Aguilera) Sponsors: Rodriguez Aguilera Attachments: 2013-12-06 A Night to Unite Day Proclamation Request 2013-12-06 A Night to Unite Day Proclamation 2013-12-06 Unite Event Information W. 13-410 Proclamation Request for “International Award for Excellence Colombia Exterior Day” on November 23, 2013 (Requested by Vice Mayor Rodriguez Aguilera) Attachments: Colombia Exterior - Premio a la Excelencia Proclamation Request Colombia Exterior - Premio a la Excelencia Day Proclamation (SPANISH) Colombia Exterior - Premio a la Excelencia Proclamation Press Release Colombia Exterior - Premio a la Excelencia Proclamation Invite Colombia Exterior - Premio a la Excelencia Proclamation Invite 2 Colombia Exterior - Premio a la Excelencia Proclamation Invite 3 Colombia Exterior - Premio a la Excelencia Proclamation Invite 4 First Reading City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final November 13, 2013 X. 13-349 Ordinance #2013-32 “Establishing Registration Requirements for Community Association Management and Property Management Firms Doing Business in the City of Doral, Florida” (Requested by Mayor Boria and Deferred from the October 9, 2013 Council Zoning Meeting) AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA ESTABLISHING REGISTRATION REQUIREMENTS FOR COMMUNITY ASSOCIATION MANAGEMENT AND PROPERTY MANAGEMENT FIRMS DOING BUSINESS IN THE CITY OF DORAL, FLORIDA; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CITY CODE; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Boria Attachments: Ord #2013-32 Community Association and Property Management Firms Legislative History 9/25/13 Council Zoning Meeting Deferred to the Council Meeting 10/9/13 Council Meeting Deferred to the Council Meeting Second Reading Y. 13-336 Ordinance # 2013-33 “Repealing Performance Based Budgeting” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA REPEALING ARTICLE IX OF CHAPTER 2 OF THE CODE OF ORDINANCES, CITY OF DORAL, FLORIDA ENTITLED “PERFORMANCE BASED BUDGETING;” PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CITY CODE; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Attorney Attachments: Ord. #2013-33 Repealing Performance Based Budgeting - SECOND READING Legislative History 10/10/13 Council Meeting Deferred to the Special Council Meeting 10/15/13 Council Meeting Approved on First Feading to the Council Meeting City of Doral, FL Page 10 Council Meeting Meeting Agenda - Final November 13, 2013 Z. 13-340 Ordinance #2013-35 “Prohibiting City Vendors from Lobbying the City Elected and Appointed Officials, and City Employees on Behalf of Third Parties” (Requested by Councilwoman Rodriguez) AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA AMENDING SECTION 2-394 OF THE CITY OF DORAL CODE OF ORDINANCES ENTITLED “PROHIBITED OUTSIDE EMPLOYMENT” TO PROHIBIT CITY VENDORS FROM LOBBYING THE CITY ELECTED AND APPOINTED OFFICIALS, AND CITY EMPLOYEES ON BEHALF OF THIRD PARTIES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CITY CODE; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Rodriguez Attachments: Ord. #2013-35 Prohibiting City Vendors Lobbying the City - SECOND READING Legislative History 10/9/13 Council Meeting Deferred to the Council Meeting 10/15/13 Council Meeting Approved on First Feading to the Council Meeting 10) Reports / Recommendations A. Mayor's Report i. 13-413 Miss U.S.A. Task Force Sponsors: Boria B. City Manager's Report C. City Clerk's Report i. 13-415 November 27th, 2013 Date for Council Zoning Meeting ii. 13-416 Translation Services During Regular Meetings - Update Sponsors: City Clerk D. City Attorney's Report i. 13-414 “March for Jesus” Event Sponsors: City Attorney City of Doral, FL Page 11 Council Meeting Meeting Agenda - Final November 13, 2013 E. Department Reports i. 13-384 Department Monthly Reports - November 2013 Sponsors: City Manager Attachments: Building Department October 2013 Monthly Report City Clerks Office October 2013 Monthly Report Code Compliance Department October 2013 Monthly Report Finance Department October 2013 Monthly Report Human Resources Department October 2013 Monthly Report IT Department October 2013 Monthly Report Parks and Recreation Department October 2013 Monthly Report Planning and Zoning Department October 2013 Monthly Report Public Works Department October 2013 Monthly Report Police Department October 2013 Monthly Report 11) Adjournment Notice to the Public Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Doral, FL Page 12