Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final-revised Council Meeting Mayor Luigi Boria Vice Mayor Sandra Ruiz Councilman Pete Cabrera Councilwoman Christi Fraga Councilwoman Ana Maria Rodriguez Charter Officials Edward Rojas, City Manager Connie Diaz, City Clerk Weiss, Serota, Helfman, et al, City Attorney Wednesday, September 9, 2015 10:00 AM Council Chambers Revision Date 9/4/15 10:00 A.M. Morning Session 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Public Comments 6) Consent Agenda A) 15-1212 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AMENDING THE CURRENT OPEN CODE VIOLATION AND LIEN SEARCH FEE; PROVIDING FOR IMPLEMENTATION AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Code Compliance Attachments: Staff Report 15-1212 Memo Memorandum Res_No_04-45Liens Res. No. 15-Amending Open Code Violation and Lien Search Fee City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final-revised September 9, 2015 B) 15-1221 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING RFP 2015-14 FOR EMPLOYEE HEALTH BENEFITS BROKER/AGENT OF RECORD TO NATIONAL MARKETING GROUP SERVICES, INC.; AUTHORIZING THE CITY MANAGER OR DESIGNEE TO NEGOTIATE AND ENTER INTO AN AGREEMENT FOR EMPLOYEE HEALTH BENEFITS BROKER/AGENT OF RECORD SERVICES FOR A PERIOD OF TWO (2) YEARS WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS FOR A POSSIBLE TOTAL OF FOUR (4) YEARS, IN AN AMOUNT NOT TO EXCEED $55,000.00 PER FISCAL YEAR; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Human Resources Attachments: Staff Report 15-1221 Memo Council Recommendation Letter RFP 2015-14 Employee Health Benefits-Agent of Record Amended Shortlist Tab Sheet Submittal Evaluation Score Sheets Tabulation Sheet RFP 2015-14 (Final Scores) Tabulation Sheet RFP 2015-14 (Submittals) Res. No. 15-Award Employee Broker Agent of Record National Marketing Group C) 15-1201 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA AUTHORIZING THE CITY MANAGER TO EXTEND THE EXISTING AGREEMENT WITH MIAMIBASKETBALL.NET FOR THE PROVISION OF OFFICIATING AND SCOREKEEPING SERVICES FOR THE CITY OF DORAL PARKS AND RECREATION DEPARTMENT FOR A PERIOD OF TWO (2) MONTHS THROUGH DECEMBER 2015 IN AN AMOUNT NOT TO EXCEED $15,000.00; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 15-1201 Memo Res. No. 14-120 Officiating and Scorekeeping Services Email Backup - Officiating RFP Res. No. 15-Extension to Agreement with MiamiBasketball.net City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final-revised September 9, 2015 D) 15-1209 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SEC. 2-321 OF THE CITY OF DORAL CODE OF ORDINANCES, WAIVING THE COMPETITIVE BIDDING PROCESS WITH THE MIAMI SYMPHONY ORCHESTRA FOR THE PERFORMANCE ON NOVEMBER 21, 2015 AT DOWNTOWN DORAL PARK AS THEY EXUDE INHERENTLY UNIQUE QUALITIES; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH MIAMI SYMPHONY ORCHESTRA IN AN AMOUNT NOT TO EXCEED $46,000.00; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 15-1209 Memo Quote Signed Agreement Res._No._15-48_Approval_of_Grant_From_John_and_James_L._Knight_Foundation Res. No. 15-Miami Symphony Orchestra Event E) 15-1208 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN OUTDOOR EVENT PERMIT FOR ST. KEVIN CATHOLIC SCHOOL TO HOST THE “ST. KEVIN CROSS COUNTRY INVITATIONAL EVENT” AT DORAL CENTRAL PARK LOCATED AT 3000 NW 87TH AVENUE, ON FRIDAY, SEPTEMBER 18, 2015 FROM 10:30AM TO 6:30 PM; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 15-1208 Memo Planning and Zoning Staff Report Exhibit A - Application & Exhibits Police Action Plan Parks and Recreation Report Department Costs Res. No. 15-St Kevin Catholic School Outdoor Event City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final-revised September 9, 2015 F) 15-1223 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, WAIVING THE FEE FOR LOBBYIST REGISTRATION FOR LOCAL MEDIA OUTLETS IN AND FROM THE CITY OF DORAL; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Council Attachments: Res. No. 15-Waiving Lobbyist Fee for Local Media G) 15-1246 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN INCREASE TO THE HOURLY RATE OF WEISS SEROTA HELFMAN COLE & BIERMAN, PL AS CITY ATTORNEYS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Attorney Attachments: Memo Res. No. 15-Increase Hourly Rate Weiss Serota Proclamation / Key to the City Requests H) 15-1224 Proclamation Childhood Cancer Awareness Month (Requested by Mayor Boria) Sponsors: Boria Attachments: Email 2015-09 Childhood Cancer Awareness Month Proclamation 2015-09 Childhood Cancer Awareness Month Request I) 15-1225 Proclamation Hunger Action Month (Requested by Mayor Boria) Sponsors: Boria Attachments: Feeding South Florida Information 2015-09 Hunger Action Month Proclamation 2015-09 Hunger Action Month Request J) 15-1230 Proclamation Simon Diaz Day (Requested by Mayor Boria) Sponsors: Boria Attachments: 2015-09-26 Simon Diaz Day Request 2015-09-26 Simon Diaz Day Spanish 2015-09-26 Simon Diaz Day English Simón Díaz Biography 7) Approval of Minutes City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final-revised September 9, 2015 A) 15-1219 August 5, 2015 - Local Planning Agency Minutes Sponsors: City Clerk Attachments: 2015-08-05 Local Planning Agency - DRAFT MINUTES B) 15-1220 August 5, 2015 - Council Zoning Minutes Sponsors: City Clerk Attachments: 2015-08-05 Council Zoning Meeting - DRAFT MINUTES C) 15-1213 August 11, 2015 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2015-08-11 Council Meeting - DRAFT MINUTES D) 15-1214 August 17, 2015 - Budget Workshop I Minutes Sponsors: City Clerk Attachments: 2015-08-17 Budget Workshop I - DRAFT MINUTES E) 15-1215 August 18, 2015 - Budget Workshop II Minutes Sponsors: City Clerk Attachments: 2015-08-18 Budget Workshop II - DRAFT MINUTES F) 15-1216 August 18, 2015 - Special Council Meeting Minutes Sponsors: City Clerk Attachments: 2015-08-18 Special Council Meeting - DRAFT MINUTES 8) Presentations A) 15-1207 Keep Doral Beautiful Award Nomination September 2015 Sponsors: Code Compliance Attachments: Staff Report 15-1207 Memo Keep Doral Beautiful Award Nomination B) 15-1205 Keep Doral Beautiful Fair Recap Sponsors: Public Works Attachments: Memo Recap 2015 Keep Doral Beautiful Fair City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final-revised September 9, 2015 C) 15-1199 Parks and Recreation Department Quarterly Recap Sponsors: Parks and Recreation Attachments: Staff Report 15-1199 Memo Parks and Recreation Quarterly Recap Presentation 9) Discussion Items A) 15-1245 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, URGING MIAMI-DADE COUNTY TO OPEN AND CONSTRUCT THE ROAD ASSOCIATED WITH THE 82ND AVENUE UNDERPASS; PROVIDING FOR TRANSMITTAL; AND PROVIDING FOR AN EFFECTIVE DATE Attachments: Res. No. 15-NW 82nd Avenue Underpass B) 15-1249 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, URGING MIAMI-DADE COUNTY TO EXPAND THE ROADWAY ALONG NW 25TH STREET FROM 89TH COURT TO 117TH AVENUE; PROVIDING FOR TRANSMITTAL; AND PROVIDING FOR AN EFFECTIVE DATE (Requested by Mayor Boria) Sponsors: Boria Attachments: Res. No. 15-NW 25th Street Expansion C) 15-1248 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE POLICIES AND PROCEDURES FOR THE DORAL SISTER CITIES PROGRAM; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Council Attachments: Res. No. 15-Approving Sister Cities Vetting and Selection Process Policies And Procedures - Doral Sister Cities Program D) 15-1241 Discussion: Take Stock in Children Sponsorship Request (Requested by Mayor Boria) Sponsors: Boria Attachments: Memo Take Stock in Children Scholarship Sponsorship Request City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final-revised September 9, 2015 E) 15-1242 Discussion: Health + Wellness Community Fair - Breast Cancer Awareness Month (Requested by Vice Mayor Ruiz) Sponsors: Ruiz Attachments: Vice Mayor Memo 15-1242 F) 15-1046 Discussion: Recommendations for NW 114th Avenue Park Naming Contest and Doral North Park Sponsors: Parks and Recreation Attachments: Staff Report 15-1046 Memo Memo - Park Naming Contest Guidelines and Procedures Recommendation Memo - Research on Park Naming Procedures Exhibit A - List of Proposed Names Exhibit B - Selection Committee Voting Results Exhibit C - 107 Submittals and Reasoning NW 114th Avenue Park Naming Contest Selection Committee Meeting Agenda for Naming Contest Selection Committee Meeting Online Vote Final Rankings Online Voting Submittals Park Naming Contest Flyer - Ballot Choices QR Code Final Park Naming Contest Form and Rules Final Resolution No. 12-139 Park Naming Contest Legislative History 8/11/15 Council Meeting defer to the Council Meeting G) 15-1204 Discussion: City of Doral Bicycle Sharing Program Sponsors: Public Works Attachments: Staff Report 15-1204 Memo Bike Share Program Update Memo Bicycle Sharing Pilot Program Timeline Social Bicycles Cost Proposal Social Bicycles Brochure City of Doral Bike Share Draft Report Strategic Planning Presentation 6-6-14 Bicycle Sharing Pilot Progam Presentation 6-11-14 Presentation - Public Workshop 11-6-14 Sign-In Sheet 11-6-14 City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final-revised September 9, 2015 H) 15-1227 Discussion: Advisory Board Member Nominations Sponsors: Boria Attachments: Deborah Prather - Military Affairs Advisory Board Tony Porras - Military Affairs Advisory Board Patricia Kayser - Special Needs Advisory Board Liz Guinan - Youth Advisory Board 10) Mayor's Report A) 15-1235 Seminar from State Representative Jose Felix Diaz Sponsors: Boria Attachments: Information State Rep. Jose Felix Diaz Flyer B) 15-1236 Seminar DCF and You Sponsors: Boria Attachments: Seminar DCF and YOU Email C) 15-1237 Mobile Fair Consulate General of Colombia - Special Day of Passports Sponsors: Boria Attachments: Consulate General of Colombia Consulate General of Colombia Translate D) 15-1243 Meeting with Florida Secretary of Transportation - Roadway Projects Agenda Sponsors: Boria Attachments: Agenda 11) Council Comments 12) City Manager's Report A) 15-1233 Year IV of the Canal Bank Stabilization Program Sponsors: City Manager B) 15-1239 Doral's Police Department Accreditation Status Sponsors: City Manager C) 15-1240 Recognizing Adam Temple - Code Compliance Director Sponsors: City Manager City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final-revised September 9, 2015 D) 15-1244 Online Payments Sponsors: City Manager i. Department Reports 15-1217 Department Reports - August 2015 Sponsors: City Manager Attachments: Building Department August 2015 Monthly Report Code Compliance Department August 2015 Monthly Report Finance Department August 2015 Monthly Report HR Department August 2015 Monthly Report IT Department August 2015 Monthly Report Parks and Recreation Department August 2015 Monthly Report Planning and Zoning Department August 2015 Monthly Report Police Department August 2015 Monthly Report Public Works Department July 2015 Monthly Report Public Works Department August 2015 Monthly Report 13) City Attorney's Report 14) City Clerk's Report A) 15-1247 City Clerk's Office August 2015 Monthly Report Sponsors: City Clerk Attachments: City Clerk's Office August 2015 Monthly Report 15) Adjournment / Break (Prior to Evening Session) 6:00 P.M. Evening Session 16) Call to Order / Roll Call of Members 17) Pledge of Allegiance 18) Invocation 19) Agenda / Order of Business 20) Public Comments 21) Presentations City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final-revised September 9, 2015 A) 15-1228 Special Recognition to Ideal Cargo Services (Requested by Mayor Boria) Sponsors: Boria Attachments: 2015-09-09 Special Recognition Ideal Cargo Services Request 2015-09-09 Special Recognition Ideal Cargo Services Plaque About Ideal Cargo Services B) 15-1231 Special Recognition to The Art Shack (Requested by Mayor Boria) Sponsors: Boria Attachments: 2015-09-09 Special Recognition Art Shack 2015-09-09 Special Recognition Art Shack Request C) 15-1234 Special Recognition to Philippine Nurses Association of South Florida (Requested by Mayor Boria) Sponsors: Boria Attachments: 2015-09-01 Special Recognition Philippine Nurses Association of South Florida Request 2015-09-01 Special Recognition Philippine Nurses Association of South Florida 22) Advisory Board Comments A) 15-1238 Economic Development Advisory Board Monthly Report Attachments: Economic Developement Adviosry Board Report - September 2015 23) Discussion Items A) 15-1218 Discussion: Parks and Police 4 Kids Foundation Member Nominations First Reading City of Doral, FL Page 10 Council Meeting Meeting Agenda - Final-revised September 9, 2015 B) 15-1198 Ordinance #2015-35 “Defense of Officials in Ethics Matters” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AMENDING ARTICLE VIII, “CODE OF ETHICS,” IN CHAPTER 2, “ADMINISTRATION,” OF THE CITY CODE OF ORDINANCES BY CREATING DIVISION III, “DEFENSE OF OFFICIALS IN ETHICS MATTERS”; PROVIDING FOR THE DEFENSE OF OFFICIALS; ESTABLISHING PROCEDURES AND APPLICABILITY FOR SUCH DEFENSE; RESERVING FOR THE CITY CERTAIN RIGHTS AND IMMUNITIES; ALLOWING FOR THE RECOVERY OF LEGAL COSTS FOR MALICIOUS, FRIVOLOUS OR GROUNDLESS COMPLAINTS; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR INCORPORATION INTO THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Attachments: Ord. No. 2015-35 Defense of Officials in Ethics Matters Legislative History 8/18/15 Special Council Meeting defer to the Council Meeting C) 15-1200 Ordinance #2015-36 “Economic Development and International Trade Travel Program” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AMENDING CHAPTER 2, “ADMINISTRATION,” OF THE CITY CODE OF ORDINANCES BY CREATING ARTICLE XI, “ECONOMIC DEVELOPMENT AND INTERNATIONAL TRADE TRAVEL PROGRAM”; CREATING POLICIES AND PROCEDURES FOR SAME; ESTABLISHING ACCOUNTING AND SPONSORSHIP DEVELOPMENT GUIDELINES TO FUND TRADE MISSIONS, IN WHOLE OR IN PART; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR INCORPORATION INTO THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Attachments: Ord. No. 2015-36 Economic Development and International Trade Travel Program Legislative History 8/18/15 Special Council Meeting defer to the Council Meeting 24) Adjournment Notice to the Public City of Doral, FL Page 11 Council Meeting Meeting Agenda - Final-revised September 9, 2015 Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen/member of the clergy, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. City of Doral, FL Page 12