Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final-revised Council Meeting Mayor Luigi Boria Vice Mayor Christi Fraga Councilman Pete Cabrera Councilwoman Ana Maria Rodriguez Councilwoman Sandra Ruiz Charter Officials Edward Rojas, City Manager Connie Diaz, City Clerk Weiss, Serota, Helfman, et al, City Attorney Wednesday, October 12, 2016 10:00 AM Council Chambers Revision Date 10/7/16 10:00 A.M. Morning Session 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Public Comments 6) Consent Agenda City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final-revised October 12, 2016 A) 16-1909 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY OF DORAL CODE OF ORDINANCES, APPROVING THE PURCHASE OF THREE 2016 FORD ESCAPE VEHICLES INCLUDING LED CORNER STROBES FOR THE BUILDING DEPARTMENT, IN AN AMOUNT NOT TO EXCEED $66,000.00, VIA STATE OF FLORIDA CONTRACT NO. 25100000-16-1 WITH DON REID FORD, INC.; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTUAL DOCUMENTS AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION: PROVIDING FOR AN EFFECTIVE DATE Sponsors: Building Attachments: Staff Report 16-1909 Memo Vendor Information State Contract Res. No. 16-Purchase of 3 Ford Escape Vehicles B) 16-1902 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY CLERK TO PUBLISH LEGAL ADVERTISEMENTS IN THE DAILY BUSINESS REVIEW, THE MIAMI HERALD AND ANY OTHER LOCAL NEWSPAPERS AS REQUIRED BY FLORIDA STATE STATUTES AND SECTION 2-71 OF THE CITY OF DORAL CODE OF ORDINANCES, OR OTHER ADVERTISEMENTS AS MAY SEEM FIT; IN THE AMOUNT BUDGETED FOR FY 16-17; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Clerk Attachments: Staff Report 16-1902 Res. No. 16-Authorizing City Clerk Advertising FY 16-17 City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final-revised October 12, 2016 C) 16-1910 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY OF DORAL CODE OF ORDINANCES, APPROVING THE PURCHASE OF TWO 2017 FORD ESCAPE VEHICLES, INCLUDING LED CORNER STROBES FOR THE CODE COMPLIANCE DEPARTMENT, IN AN AMOUNT NOT TO EXCEED $50,000.00, VIA STATE OF FLORIDA CONTRACT NO. 25100000-16-1 BETWEEN THE STATE OF FLORIDA AND DON REID FORD, INC.; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTUAL DOCUMENTS AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Code Compliance Attachments: Staff Report 16-1910 Memo State of Florida Contract Pricing Res. No. 16-Purchase of 2 Vehicles for Code D) 16-1899 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A SISTER CITY AGREEMENT WITH THE CITY OF GUATEMALA CITY, GUATEMALA AND INVITING THE CITIZENS OF BOTH CITIES TO PARTICIPATE IN CULTURAL, DIPLOMATIC, EDUCATIONAL AND BILATERAL TRADE ACTIVITIES IN THE HOPE THAT SAID COOPERATIVE ACTIVITIES WILL LEAD TO A LASTING FRIENDSHIP BETWEEN THE PEOPLE OF DORAL AND GUATEMALA CITY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Economic Development Attachments: Staff Report 16-1899 Memo Approving Sister Cities Vetting and Selection Process Agreement English Agreement Spanish Sister Cities Evaluation Form Sister Cities Evaluation Committee Update Letter of Intent Evaluation Committee Memo Res. No. 16-Sister City Agreement Guatemala City City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final-revised October 12, 2016 E) 16-1892 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE JOB DESCRIPTIONS, APPLICABLE SALARY SCALE AND APPLICABLE PERFORMANCE MEASURES AND METRICS FOR NEWLY CREATED POSITIONS IN THE 2016-17 FISCAL BUDGET AS APPROVED BY THE CITY COUNCIL; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Human Resources Attachments: Staff Report 16-1892 Memo New Positions FY16-17 Reclassifications FY16-17 City of Doral Pay Plan Revised 10-12-2016 City of Doral Complete Pay Plan Revised 10-12-2016 Res. No. 16-Approving New Job Positions for FY 16-17 F) 16-1889 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A PURCHASE PURSUANT TO SECTION 2-322 OF THE CITY OF DORAL CODE OF ORDINANCES FOR THE PROVISION OF A MICROSOFT ENTERPRISE AGREEMENT SUBSCRIPTION RENEWAL FOR A PERIOD OF THREE (3) YEARS; PURSUANT TO THE EXISTING AGREEMENT BETWEEN SHI AND THE STATE OF FLORIDA IN AN AMOUNT NOT TO EXCEED $408,606.00 ($ 136,202.00 PER YEAR FOR THREE (3) YEARS), WHICH WAS COMPETITIVELY ENTERED INTO IN A MANNER SIMILAR TO THAT SET FORTH IN CHAPTER 2, ARTICLE V, OF THE CITY OF DORAL CODE OF ORDINANCES; AUTHORIZING THE CITY MANAGER TO EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY WITH RESPECT TO THE AGREEMENT APPROVED HEREIN; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 16-1889 Memo Attachment A Attachment B Resolution 13-108 Res. No. 16-Approving Microsoft Enterprise Agreement City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final-revised October 12, 2016 G) 16-1916 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY OF DORAL CODE OF ORDINANCES, APPROVING THE PURCHASE OF ONE 2017 F-150 VEHICLE FOR THE USE OF THE PARKS AND RECREATION DEPARTMENT IN AN AMOUNT NOT TO EXCEED $21,699.00, VIA STATE OF FLORIDA CONTRACT NO. 25100000-16-1 BETWEEN THE STATE OF FLORIDA AND DON REID FORD, INC; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTUAL DOCUMENTS AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 16-1916 Memo Vehicle Information (as of 9-29-16) State of Florida Contract Don-Reid Ford Proposal- F150 4X2 S.C (X1C) 9.30.16 Res. No. 16-Purchase of F-150 Vehicle for Parks H) 16-1917 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY OF DORAL CODE OF ORDINANCES, APPROVING THE PURCHASE OF TWO UTILITY VEHICLES FOR THE USE OF THE PARKS AND RECREATION DEPARTMENT IN AN AMOUNT NOT TO EXCEED $27,325.47; VIA STATE OF FLORIDA CONTRACT NO. 25100000-16-1 BETWEEN THE STATE OF FLORIDA AND WESCO TURF INC; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTUAL DOCUMENTS AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 16-1917 Memo City of Doral Price Certification of Contract 21100000-15-1 Res. No. 16-Purchase of Maintenance Vehicle for Parks City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final-revised October 12, 2016 I) 16-1911 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE RANKINGS OF REQUEST FOR QUALIFICATIONS RFQ# 2016-25 “CONCEPTUAL PLANS & COST ESTIMATES FOR DOWNTOWN DORAL TRIANGLE PARCEL”; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH BERMELLO AJAMIL & PARTNERS AS THE TOP RANKED FIRM, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, FOR THE DESIGN AND ESTIMATED SERVICES FOR THE TRIANGLE PARK IMPROVEMENTS, IN AN AMOUNT NOT TO EXCEED $100,000.00; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH THE NEXT HIGHEST RANKED FIRM SUCCESSIVELY IF AN AGREEMENT CANNOT BE NEGOTIATED WITH THE TOP RANKED FIRM; AUTHORIZING THE EXPENDITURE OF FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation and Procurement Attachments: Staff Report 16-1911 Memo Council Recommendation Letter Tab Sheet Phase 2 Tab Sheet Phase 1 RFQ 2016-25 Conceptual Plans & Cost Estimates for Downtown Doral Triangle Parcel Inventory RFQ 2015-25 Downtown Triangle Park Parcel Evaluator Score Sheets Phase I Evaluator Score Sheets Phase II RFQ 2016-25 Bermello Ajamil & Partners, Inc. Bid Submittal RFQ 2016-25 BEA Architects, Inc. Bid Submittal RFQ 2016-25 CPZ Architects, Inc. Bid Submittal RFQ 2016-25 Johnson Engineering, Inc. Bid Submittal RFQ 2016-25 Leo A Daly Bid Submittal RFQ 2016-25 Wannemacher Jensen Architects, Inc. Bid Submittal B&A Presentation CPZ Presentation Leo Daly Presentation Res. No. 16-Design and Cost for Triangle Parcel City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final-revised October 12, 2016 J) 16-1913 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN OUTDOOR EVENT PERMIT FOR THE SOUTH FLORIDA SENIOR GAMES TO HOST THE “SOUTH FLORIDA SENIOR GAMES” AT DORAL CENTRAL PARK, LOCATED AT 3000 NW 87 AVE ON SATURDAY, OCTOBER 29, 2016 FROM 7:00AM TO 6:00PM AND SUNDAY, OCTOBER 30, 2016 FROM 5:30AM TO 11:00AM; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 16-1913 Memo Planning & Zoning Staff Report Exhibit A - Application with Exhibits - South Florida Senior Games Exhinit B - Parks & Recreation Comments & Fees -South Florida Senior Games Exhibit C - Police Fees Exhibit D - Department Costs Res. No. 16-Outdoor Event Permit South Florida Senior Games City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final-revised October 12, 2016 K) 16-1881 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID# 2016-13 “HARLEY DAVIDSON POLICE LHP ROAD KING MOTORCYCLE LEASES” TO PETERSON'S HARLEY DAVIDSON OF MIAMI, INC.; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH PETERSON'S HARLEY-DAVIDSON OF MIAMI, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE 24 MONTH LEASE AGREEMENT OF THIRTEEN (13) 2017 HARLEY DAVIDSON POLICE LHP ROAD KING MOTORCYCLES TO INCLUDE SPARES, MAINTENANCE AND SUPPORT SERVICES IN THE AMOUNT OF $187,200.00, AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police and Procurement Attachments: Staff Report 16-1881 Memo Exhibit A - Staff Memorandum Exhibit B - ITB 2016-13 Harley Davidson Police Motorcycle Leases Exhibit B1 - 2017 FLHP Specifications Exhibit B2 - 2017 FLHP Maintenance Exhibit C - Tabulation Sheet ITB 2016-13 Peterson's Harley-Davidson of Miami, LLC - Bid Submittal Peterson's Harley Lease Agreement 2016 Peterson's Harley Lease Agreement ADDENDUM 2016 Res. No. 16-Police Motorcycle Leases L) 16-1888 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY OF DORAL CODE OF ORDINANCES, APPROVING THE PURCHASE OF 9 MOBILE M7300 SCAN REMOTE MOUNT RADIOS IN AN AMOUNT NOT TO EXCEED $41,302.17 FROM MIAMI DADE COUNTY; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH MIAMI DADE COUNTY, AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 16-1888 Memo Quote M7300 Scan Remote Mount Radios Mobile M7300 Scan Remote Mount Radios Res. No. 16-Purchase of Police Portable Radios City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final-revised October 12, 2016 M) 16-1900 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID #2016-30, “POLICE/PUBLIC WORKS DOOR ACCESS,” TO ADVANCED PREVENTION GROUP, INC.; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH ADVANCED PREVENTION GROUP INC., SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PROVISION OF SECURITY DOOR ACCESS HARDWARE AND INSTALLATION SERVICES FOR THE POLICE/PUBLIC WORKS BUILDING EXPANSION PROJECT, IN THE AMOUNT NOT TO EXCEED $61,835.00, AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology and Procurement Attachments: Staff Report 16-1900 Memo Exhibit A - Staff Memorandum Exhibit B - ITB 2016-30 Police-Public Works Door Access Exhibit C - Pre Bid Meeting Sign In Sheet Exhibit D - ITB 2016-30 FINAL Tabulation Sheet ITB 2016-30 Advanced Prevention Technology Group, Inc. Bid Submittal ITB 2016-30 ATCi Communications Bid Submittal Res. No. 16-Awarding PD PW Door Access City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final-revised October 12, 2016 N) 16-1919 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A PURCHASE PURSUANT TO SECTION 2-322 OF THE CITY OF DORAL CODE OF ORDINANCES FOR THE PROVISION OF ONE (1) FORD F-250 EXTENDED CAB PICKUP TRUCK AND ONE (1) FORD F-150 EXTENDED CAB PICKUP TRUCK FOR THE PUBLIC WORKS DEPARTMENT; PURSUANT TO THE EXISTING AGREEMENT BETWEEN GARBER FORD INC. AND THE FLORIDA SHERIFFS ASSOCIATION AND THE FLORIDA ASSOCIATION OF COUNTIES WHICH WAS COMPETITIVELY ENTERED INTO IN A MANNER SIMILAR TO THAT SET FORTH IN CHAPTER 2, ARTICLE V, OF THE CITY OF DORAL CODE OF ORDINANCES; AUTHORIZING THE CITY MANAGER TO EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY WITH RESPECT TO THE AGREEMENT APPROVED IN AN AMOUNT NOT TO EXCEED $47,648.00; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 16-1919 Memo F150 - Quote F-150 Backup - Garber Ford F250 - Quote F-250 Backup - Garber Ford State of Florida Contract Res. No. 16-Purchase of Vehicles Public Works City of Doral, FL Page 10 Council Meeting Meeting Agenda - Final-revised October 12, 2016 O) 16-1882 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID# 2016-28, “LIGHT POLE BANNERS” TO AAA FLAG & BANNER, INC.; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH AAA FLAG & BANNER INC., SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE DESIGN, PRINTING, INSTALLATION AND REMOVAL OF CITY-WIDE BANNERS, IN AN AMOUNT NOT TO EXCEED $172,025.00 FOR A PERIOD OF TWO (2) YEARS, AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works and Procurement Attachments: Staff Report 16-1882 Memo Exhibit A - Staff Memorandum Exhibit B - ITB# 2016-28 ITB Banners Exhibit C - ITB 2016-28 Inventory Exhibit D - ITB 2016-28 Tabulation Sheet ITB 2016-28 AAA Flag & Banner Bid Submittal ITB 2016-28 USA Signs, Inc. Bid Submittal ITB 2016-28 Hello Printing Ideas, Inc. Bid Submittal Res. No. 16-Light Pole Banners City of Doral, FL Page 11 Council Meeting Meeting Agenda - Final-revised October 12, 2016 P) 16-1883 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID #2016-18, “NW 92 AVENUE ROADWAY CONSTRUCTION FROM NW 27 STREET TO NW 33 STREET,” TO ACOSTA TRACTOR, INC.; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH ACOSTA TRACTOR, INC., SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY FOR THE ROADWAY IMPROVEMENTS AT NW 92 AVENUE FROM NW 27 STREET TO NW 33 STREET, IN AN AMOUNT NOT TO EXCEED $1,364,692.57, AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works and Procurement Attachments: Staff Report 16-1883 Memo Exhibit A - Staff Memorandum Exhibit B - ITB 2016-18 NW 92 Avenue Roadway Improvement (Amended) Exhibit C - Pre Bid Meeting Sign In Sheet Exhibit D - Inventory ITB 2016-18 Exhibit E - Tabulation Sheet ITB 2016-18 Acosta Tractor, Inc. Bid Submittal ITB 2016-18 Florida Engineering & Development, Corp. Bid Submittal ITB 2016-18 H&R Paving, Inc. Bid Submittal ITB 2016-18 JVA Engineering Contractor, Inc. Bid Submittal ITB 2016-18 Metro Express, Inc. Bid Submittal ITB-2016-18 Roadway Construction LLC Bid Submittal ITB 2016-18 Rock Power Paving, Inc. Bid Submittal ITB 2016-18 Tamrio, LLC Bid Submittal ITB 2016-18 The Redland Company, Inc. Bid Submittal Res. No. 16-NW 92 Ave Roadway Improvements Acosta Tractor City of Doral, FL Page 12 Council Meeting Meeting Agenda - Final-revised October 12, 2016 Q) 16-1898 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A WORK ORDER BETWEEN THE CITY OF DORAL AND MARLIN ENGINEERING, A PREQUALIFIED VENDOR, FOR THE PROVISION OF CONSTRUCTION ENGINEERING INSPECTION SERVICES FOR THE NW 92 AVENUE ROADWAY CONSTRUCTION PROJECT BETWEEN NW 27 STREET AND NW 33 STREET IN AN AMOUNT NOT TO EXCEED $119,511.20; AUTHORIZING THE CITY MANAGER TO EXECUTE THE WORK ORDER AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 16-1898 Memo WO No. 4 NW 92 Ave CEI Services NW 92 Ave CEI Scope & Fee Estimate Consultant Work Orders and Schedule Res. No. 16-Work Order CEI NW 92 Ave Marlin Engineering City of Doral, FL Page 13 Council Meeting Meeting Agenda - Final-revised October 12, 2016 R) 16-1884 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID # 2016-23 “STORMWATER IMPROVEMENTS AT SUB BASIN H-8” TO MAGGOLC, INC.; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH MAGGOLC, INC., SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PROVISION OF STORMWATER IMPROVEMENTS AT SUB BASIN H-8, IN AN AMOUNT NOT TO EXCEED $1,057,743.50, AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works and Procurement Attachments: Staff Report 16-1884 Memo Exhibit A - Staff Memorandum Exhibit B - ITB 2016-23 Stormwater Improvements at Sub Basin H-8 Exhibit C - Pre Bid Meeting Sign In Sheet Exhibit D - Inventory ITB#2016-23 Stormwater Improvements Exhibit E - Tabulation Sheet ITB 2016-23 Maggolc, Inc. Bid Submittal ITB 2016-23 Acosta Tractors, Inc. Bid Submittal ITB 2016-23 American Pipeline Construction, LLC Bid Submittal ITB 2016-23 C&W Pipeline, Inc Bid Submittal ITB 2016-23 Florida Engineering & Development, Corp. Bid Submittal ITB 2016-23 JVA Engineering Contractors, Inc Bid Submittal ITB 2016-23 Rock Power Paving, Inc. Bid Submittal ITB 2016-23 Rodaway Construction, LLC Bid Submittal ITB 2016-23 Southeastern Engineering, Inc. Bid Submittal ITB 2016-23 Zahlene Enterprises, Inc. Bid Submittal Res. No. 16-Stormwater Improvements Sub Basin H-8 City of Doral, FL Page 14 Council Meeting Meeting Agenda - Final-revised October 12, 2016 S) 16-1895 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A WORK ORDER BETWEEN THE CITY OF DORAL AND KING ENGINEERING, A PREQUALIFIED VENDOR, FOR THE PROVISION OF CONSTRUCTION ENGINEERING INSPECTION SERVICES FOR THE STORMWATER IMPROVEMENTS PROJECT AT SUB BASIN H-8 OF THE STORMWATER MASTER PLAN, IN AN AMOUNT NOT TO EXCEED $114,685.00; AUTHORIZING THE CITY MANAGER TO EXECUTE THE WORK ORDER AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 16-1895 Memo Proposal Consultant Work Orders and Schedule WO No. 5 CEI SW Improv. Sub Basin H-8 Res. No. 16-Work Order King Engineering CEI Sub Basin H-8 7) Approval of Minutes A) 16-1903 September 1, 2016 - Special Council Meeting Minutes Sponsors: City Clerk Attachments: 2016-09-01 Special Council Meeting - DRAFT MINUTES B) 16-1904 September 6, 2016 - 1st Budget Hearing FY 16-17 Minutes Sponsors: City Clerk Attachments: 2016-09-06 1st Budget Hearing - DRAFT MINUTES C) 16-1905 September 14, 2016 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2016-09-14 Council Meeting - DRAFT MINUTES D) 16-1906 September 27, 2016 - 2nd Budget Hearing FY 16-17 Minutes Sponsors: City Clerk Attachments: 2016-09-27 2nd Budget Hearing - DRAFT MINUTES E) 16-1907 September 28, 2016 - Local Planning Agency Minutes Sponsors: City Clerk Attachments: 2016-09-28 Local Planning Agency - DRAFT MINUTES City of Doral, FL Page 15 Council Meeting Meeting Agenda - Final-revised October 12, 2016 F) 16-1908 September 28, 2016 - Council Zoning Meeting Minutes Sponsors: City Clerk Attachments: 2016-09-28 Council Zoning Meeting - DRAFT MINUTES 8) Presentations A) 16-1891 Keep Doral Beautiful Nomination Award Sponsors: Code Compliance Attachments: Staff Report 16-1891 Memo October 2016- Florida City Gas B) 16-1894 Employee Service Recognition Sponsors: Human Resources Attachments: Staff Report 16-1894 Memo 9) Advisory Board Comments A) 16-1925 Public Arts Program Advisory Board - October 2016 Monthly Report Attachments: Public Arts Program Advisory Board - October 2016 Monthly Report 10) Discussion Items A) 16-1921 Discussion: Art in Public Places Fees Attachments: Councilmember Memo B) 16-1937 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, SUPPORTING MIAMI-DADE COUNTY’S EFFORT TO SECURE STATE AND FEDERAL FUNDING TO ASSIST WITH THE ELIMINATION OF SEPTIC SYSTEMS AND CONVERTING TO SEWER SYSTEM CONNECTIONS; URGING ALL MUNICIPALITIES IN MIAMI-DADE COUNTY TO JOIN THE CITY IN SUPPORTING THE COUNTY; PROVIDING FOR TRANSMITTAL; AND PROVIDING FOR AN EFFECTIVE DATE (Requested by Mayor Boria) Sponsors: Boria Attachments: Miami Dade County Resolution Res. No. 16-Urging Miami Dade County to Eliminate Septic Systems City of Doral, FL Page 16 Council Meeting Meeting Agenda - Final-revised October 12, 2016 C) 16-1922 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, ESTABLISHING TEMPORARY JUST CAUSE PROTECTION FOR CITY EMPLOYEES FOLLOWING THE 2016 CITY GENERAL ELECTION; PROVIDING FOR PROCEDURES; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; PROVIDING FOR AUTOMATIC REPEAL; AND PROVIDING FOR AN EFFECTIVE DATE Attachments: Res. No. 16-Temporary Just Cause Protection for General Employees D) 16-1920 Discussion: Intelligent Emergency and Non-Emergency Notification System Attachments: In-Telligent Introduction E) 16-1923 Discussion: Wells Fargo Bank Practices Update Sponsors: Finance Attachments: Memo Banking Services Agenda Memo Investment Management Memo Email California Letter Suspending Wells Fargo 11) Mayor's Report 12) Council Comments 13) City Manager's Report i. Department Reports 16-1912 Department Reports - September 2016 Sponsors: City Manager Attachments: Building Department September 2016 Report Code Compliance Department September 2016 Report Finance Department September 2016 Report Parks and Recreation Department September 2016 Report Planning and Zoning Department September 2016 Report Police Department September 2016 Report Public Works Department September 2016 Report 14) City Attorney's Report City of Doral, FL Page 17 Council Meeting Meeting Agenda - Final-revised October 12, 2016 15) City Clerk's Report A) 16-1915 City Clerk’s Office September 2016 Monthly Report Sponsors: City Clerk Attachments: City Clerks Office September 2016 Monthly Report 16) Adjournment / Break (Prior to Evening Session) 6:00 P.M. Evening Session 17) Call to Order / Roll Call of Members 18) Pledge of Allegiance 19) Invocation 20) Agenda / Order of Business 21) Public Comments 22) Presentations A) 16-1887 Commendation Presentations from the Doral Police Department Sponsors: Police Attachments: Staff Report 16-1887 Memo Commendation- Fabregas-Markowycz-Amanda Diaz Letter- Florida Retail Federation Eric Sergeant Memo- Citizens Commendation Memo- FBI Graduation Session 265 Pablo Rodriguez B) 16-1890 Parks and Recreation Summer 2016 Quarterly Recap Sponsors: Parks and Recreation Attachments: Staff Report 16-1890 Memo Summer 2016 Quarterly Recap C) 16-1927 Planning and Zoning Department Recap Presentation Sponsors: Planning and Zoning Attachments: Presentation City of Doral, FL Page 18 Council Meeting Meeting Agenda - Final-revised October 12, 2016 D) 16-1936 Special Recognitions to Sofia Schueller, Camila Casseres and Valeria Castillo for Academic Achievements (Requested by Mayor Boria) Sponsors: Boria Attachments: 2016-10-12 Special Recognitions to Students Request 23) Advisory Board Comments A) 16-1926 Parks & Recreation Advisory Board - October 2016 Monthly Report Attachments: Parks & Recreation Advisory Board - October 2016 Monthly Report 24) Discussion Items A) 16-1914 Discussion: Request from Parks and Police 4 Kids Foundation to Use the City Facility for “My Miami Story” Attachments: My Miami Story - Miami Foundation 2016-09-29 Parks and Police 4 Kids Foundation - DRAFT MINUTES 25) Public Hearings Second Reading A) 16-1876 Ordinance #2016-27 “Outdoor Retail Events” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, UPDATING OUTDOOR EVENT REGULATIONS PERMITTING TO RETAIL BUSINESSES; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR INCORPORATION INTO THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE (Requested by Councilwoman Ruiz) Sponsors: Ruiz Attachments: Ord. No. 2016-27 Outdoor Retail Events Legislative History 9/14/16 Council Meeting approve on First Reading 26) Adjournment Notice to the Public City of Doral, FL Page 19 Council Meeting Meeting Agenda - Final-revised October 12, 2016 Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen/member of the clergy, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. City of Doral, FL Page 20