Council Meeting

DORAL GOVERNMENT CITY OF DORAL CENTER 8401 NW 53 TERRACE DORAL, FLORIDA 33166 Meeting Agenda - Final Council Meeting Mayor Juan Carlos Bermudez Vice Mayor Christi Fraga Councilwoman Digna Cabral Councilman Pete Cabrera Councilwoman Claudia Mariaca Charter Officials Albert P. Childress, City Manager Connie Diaz, City Clerk Luis Figueredo, City Attorney Wednesday, March 11, 2020 10:00 AM Council Chambers 10:00 A.M. Morning Session 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Public Comments 6) Consent Agenda CITY OF DORAL Page 1 Council Meeting Meeting Agenda - Final March 11, 2020 A) 20-3648 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE CONTINUED EXISTING AGREEMENT WITH GRANICUS, INC. FOR THE PROVISION OF WEB-BASED SOFTWARE TOOLS FOR ORGANIZING AND MANAGING PUBLIC MEETINGS, INCLUDING AND AMENDMENT TO INCLUDE THE LEGISTAR AGENDA MANAGEMENT SOFTWARE IN AN AMOUNT NOT TO EXCEED BUDGETED FUNDS PER FISCAL YEAR; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTUAL DOCUMENTS AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Clerk Attachments: Memo Legistar Renewal with Granicus Res. No. 20-Approving Amendment to Agreement with Granicus for Legistar B) 20-3663 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE ART DONATION OF A SCULPTURE ENTITLED “NUCLEO” FROM BARBARA PECORELLI TO THE CITY OF DORAL; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Manager Attachments: Memo Res. No. 20-Accepting Art Sculpture Donation Nucleo CITY OF DORAL Page 2 Council Meeting Meeting Agenda - Final March 11, 2020 C) 20-3639 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY’S CODE OF ORDINANCES, ADOPTING THE GSA CONTRACT No. GS-35F-053-0537X WITH CLOUD COMPUTING CONCEPTS LLC, FOR THE PROVISION OF MANAGED ROUTER SERVICES, REDUNDANT INTERNET ACCESS, CROSS CONNECTS, AND A STANDALONE 100 SQUARE FOOT CAGE, WHICH CONSIST OF RACKS, CRITICAL SERVER HARDWARE, POWER, AND SERVICES FOR DISASTER RECOVERY AND A GREATER LEVEL OF SECURITY FOR OUR TECHNOLOGY INFRASTRUCTURE AT THE NAP IN AN AMOUNT NOT TO EXCEED BUDGETED FUNDS, FOR THE PERIOD SET FORTH AND ANY APPROVED ADDITIONAL SUBSEQUENT EXTENSIONS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Memo Closing Certificate Novation Completion GSA Contract GS-35F-0537X Res. No. 20-Adopting GSA Contract with Cloud Computing Concepts NAP Services D) 20-3640 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO ADOPT THE GENERAL SERVICES ADMINISTRATION (GSA) CONTRACT No. GS-35F-184BA WITH COMCAST BUSINESS COMMUNICATIONS, LLC., FOR GENERAL PURPOSE COMMERCIAL INFORMATION TECHNOLOGY EQUIPMENT, SOFTWARE, AND SERVICES IN AN AMOUNT NOT TO EXCEED BUDGETED FUNDS FOR THE PERIOD SET FORTH AND ANY APPROVED ADDITIONAL SUBSEQUENT EXTENSIONS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Memo GSA Contract GSA Price List Amendment of Solicitation GSA Award Document Res. No. 20-Adopting Comcast GSA Contract CITY OF DORAL Page 3 Council Meeting Meeting Agenda - Final March 11, 2020 E) 20-3641 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING REQUEST FOR PROPOSALS # 2020-04 “VENDING MACHINE OPERATIONS AND MANAGEMENT” TO THE TOP RANKED FIRM; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH BETTOLI TRADING CORP. FOR THE PROVISION OF VENDING MACHINE OPERATIONS AND MANAGEMENT AT CITY FACILITIES FOR AN INITIAL PERIOD OF THREE (3) YEARS WITH THE OPTION TO RENEW FOR AN ADDITIONAL TWO (2) ONE (1) YEAR PERIOD FOR A TOTAL OF FIVE (5) YEARS; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH THE NEXT HIGHEST RANKED FIRM SUCCESSIVELY IF AN AGREEMENT CANNOT BE REACHED WITH THE TOP RANKED FIRM; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Cover Memo Memo 2020-04 RFP Vending Machines Operations & Management - Scope of Services 2020-04 RFP Bettoli Trading Corp. dba Bettoli Vending - Bid Submittal 2020-04 RFP Right Choice Vending Coffee - Bid Submittal 2020-04 RFP Double R Vending Corp. - Bid Submittal RFP No. 2020-04 - Award Recommendation Memo RFP No. 2020-04 - Bid Tabulation RFP No. 2020-04 - Evaluation Committee Score Sheets RFP No. 2020-04- Sign In Actual Res. No. 20-Award Vending Machines Operations and Mgmt Bettoli CITY OF DORAL Page 4 Council Meeting Meeting Agenda - Final March 11, 2020 F) 20-3643 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID #2020-03 “PARKING LOT RESEALING AT TRAILS AND TAILS PARK AND VETERANS PARK” TO M AND M ASPHALT MAINTENANCE INC. AS THE LOWEST, MOST RESPONSIVE AND MOST RESPONSIBLE BIDDER; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH M AND M ASPHALT MAINTENANCE INC. FOR THE PROVISION OF PARKING LOT RESEALING SERVICES AT TRAILS AND TAILS PARK AND VETERANS PARK IN AN AMOUNT NOT TO EXCEED $20,901.17 PLUS A 10% CONTINGENCY FOR A TOTAL NOT TO EXCEED AMOUNT OF $22,991.29; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH THE NEXT LOWEST BIDDER SUCCESSIVELY IF AN AGREEMENT CANNOT BE REACHED WITH M AND M ASPHALT MAINTENANCE INC.; APPROVING THE TRANSFER OF FUNDS IN THE AMOUNT OF $22,991.29 FROM ACCOUNT 001.90005.500650 TO ACCOUNT 001.90005.500634; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Cover Memo Memo 2020-03 ITB M and M Asphalt Maintenance Inc. - Bid Submittal 2020-03 ITB AF USA Construction Corp. - Bid Submittal ITB No. 2020-03 - Award Recommendation Memo ITB No. 2020-03 - Bid Tab ITB No. 2020-03 - Parking Lot Resealing at Trails & Tails Park and Veterans Park - Master ITB No. 2020-03- Sign In- Actual Res. No. 20-Award Parking Lot Resealing M and M Asphalt Maint, Inc CITY OF DORAL Page 5 Council Meeting Meeting Agenda - Final March 11, 2020 G) 20-3668 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, WAIVING THE COMPETITIVE BID PROCESS PURSUANT TO SECTION 2-321 OF THE CITY’S CODE OF ORDINANCES AND AUTHORIZING THE CITY MANAGER TO EXTEND THE EXISTING AGREEMENT WITH DORAL FENCING CLUB FOR THE PROVISION OF FENCING PROGRAMMING FOR THE CITY OF DORAL PARKS AND RECREATION DEPARTMENT FOR A PERIOD OF SIX (6) MONTHS THROUGH SEPTEMBER 2020; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Memo Professional Services Agreement Doral Fencing Club for Fencing Program Res. No. 20-Extension to Agreement Doral Fencing Club H) 20-3664 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A WORK ORDER WITH H.W. LOCHNER, INC. TO PROVIDE PROFESSIONAL SERVICES TO UPDATE THE CITY OF DORAL 20-YEAR WATER USE PLAN IN AN AMOUNT NOT TO EXCEED $22,995.00; AUTHORIZING THE CITY MANAGER TO EXECUTE THE WORK ORDER AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Planning and Zoning Staff Report Exhibit A - Proposal & Fee Estimate Exhibit B - Work Order No. 10 Res. No. 20-Work Order HW Lochner for Water Use Plan CITY OF DORAL Page 6 Council Meeting Meeting Agenda - Final March 11, 2020 I) 20-3660 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AGREEMENT WITH AXON ENTERPRISES, INC. FOR THE PURCHASE OF 160 TASER 7 AND FOUR (4) YEAR WARRANTIES FROM THE POLICE IMPACT FEES/CAPITAL OUTLAY OFFICE ACCOUNT No. 103.60005.500640 AND THE CAPITAL OUTLAY- GENERAL ACCOUNT No. 001.6005.500640 IN AN AMOUNT NOT TO EXCEED $536,120.00; RECOGNIZING THAT AXON ENTERPRISES, INC. IS SOLE-SOURCE VENDOR; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Cover Memo Memo Taser Quote Taser Sole Source Axon Master Services and Purchasing Agreement Res. No. 20-Purchase of Tasers for Police J) 20-3661 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-321 OF THE CITY’S CODE OF ORDINANCES, WAIVING THE COMPETITIVE BID PROCESS AND APPROVING THE PURCHASE OF 15- PORTABLE P7370 RADIOS FOR NEW AND FUTURE HIRES IN AN AMOUNT NOT TO EXCEED $27,967.95 FROM MIAMI-DADE COUNTY; DIRECTING THE CITY MANAGER AND THE CITY ATTORNEY TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH MIAMI-DADE COUNTY ON THE BASIS OF SAID TERMS; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Cover Memo Memo Miami-Dade Quote Res. No. 20-Purchase of Portable Radios for Police CITY OF DORAL Page 7 Council Meeting Meeting Agenda - Final March 11, 2020 K) 20-3667 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN IMMIGRATION AND CUSTOMS ENFORCEMENT AND LOCAL, COUNTY, OR STATE LAW ENFORCEMENT AGENCY FOR THE REIMBURSEMENT OF JOINT OPERATIONS EXPENSES FROM THE TREASURY FORFEITURE FUND AND THE CITY OF DORAL, FOR THE REIMBURSEMENT COSTS INCURRED BY THE CITY IN PROVIDING RESOURCES TO JOINT OPERATIONS/TASK FORCES; PROVIDING IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Cover Memo Memo MOU- ICE Treasury Forfeiture Fund Res. No. 20-MOU Immigration and Customs Treasury Forfeiture Fund L) 20-3655 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO WORK WITH THE MILLENIA ATLANTIC UNIVERSITY ALUMNI ASSOCIATION TO HOST SEMINAR ON APRIL 16, 2020 AT THE DORAL POLICE TRAINING AND COMMUNITY CENTER INTENDED TO INFORM STUDENTS, ALUMNI AND THE PUBLIC ON GOOGLE STRATEGIES FOR ENTREPRENEURSHIP; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Affairs Division Attachments: Memo Request Res. No. 20-Facility Request MAU Alumni Association CITY OF DORAL Page 8 Council Meeting Meeting Agenda - Final March 11, 2020 M) 20-3656 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID #2020-08, “STORMWATER IMPROVEMENTS AT NW 114 AVENUE AND AT NW 50 STREET” TO BACALLAO CONSTRUCTION AND ENGINEERING DEVELOPMENT LLC, THE LOWEST, MOST RESPONSIVE AND RESPONSIBLE BIDDER; APPROVING AN AGREEMENT BETWEEN THE CITY AND BACALLAO CONSTRUCTION AND ENGINEERING DEVELOPMENT LLC IN AN AMOUNT NOT TO EXCEED $934,104.13 FOR STORMWATER IMPROVEMENTS AT NW 114 AVENUE BETWEEN NW 50 STREET AND NW 58 STREET, AND AT NW 50 STREET BETWEEN NW 114 AVENUE AND NW 112 AVENUE; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A CONSTRUCTION AGREEMENT WITH THE NEXT LOWEST BIDDER SUCCESSIVELY IF AN AGREEMENT CAN NOT BE NEGOTIATED WITH BACALLAO CONSTRUCTION AND ENGINEERING DEVELOPMENT LLC; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Memo ITB No. 2020-08 - Master with Addenda Exhibit A-Construction Contract Exhibit A-Pre-Bid Sign-in Sheet ITB No. 2020-08 - Award Recommendation Memo ITB No. 2020-08 - Bid Tabulation ITB No. 2020-08 - Bid Tally Sheet 2020-08 ITB Bacallao Construction and Engineering - Bid Submittal 2020-08 ITB JVA Engineering Contractor, Inc. - Bid Submittal 2020-08 ITB FL Engineering and Development Corp - Bid Submittal 2020-08 ITB Zahlene Enterprises, Inc. - Bid Submittal 2020-08 ITB Marcdan, Inc. - Bid Submittal 2020-08 ITB Metro Express, Inc. - Bid Submittal 2020-08 ITB C and I Construction and Design, Inc. - Bid Submittal 2020-08 ITB Lanzo Construction Co., FL - Bid Submittal 2020-08 ITB ENCO, LLC. - Bid Submittal Res. No. 20-Stormwater Improvements NW 114 Avenue Bacallao Proclamation / Key to the City Requests CITY OF DORAL Page 9 Council Meeting Meeting Agenda - Final March 11, 2020 N) 20-3653 Proclamation for Flood Awareness Week Sponsors: Building Attachments: 2020-03-09 to 15 Flood Awareness Week Clauses 2020-03-09 to 15 Flood Awareness Week Request 7) Approval of Minutes A) 20-3649 February 12, 2020 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2020-02-12 Council Meeting - Draft Minutes B) 20-3650 February 19, 2020 - Council Workshop Minutes Sponsors: City Clerk Attachments: 2020-02-19 Council Workshop - Draft Minutes 8) Presentations A) 20-3662 Keep Doral Beautiful Business Award Sponsors: Code Compliance Attachments: Cover Memo Memo Presentation Artefacto B) 20-3654 Autism Speaks Event Recap Presentation Sponsors: Public Affairs Division Attachments: Memo C) 20-3646 Internal Audit Presentation by Crowe, LLP Sponsors: City Manager Attachments: Memo Presentation D) 20-3645 Information Technology Department Recap Presentation Sponsors: Information Technology Attachments: Memo Presentation E) 20-3669 Special Recognition Finance Department Attachments: GFOA Letter 9) Mayor's Report CITY OF DORAL Page 10 Council Meeting Meeting Agenda - Final March 11, 2020 10) Council Comments 11) City Manager's Report i. Department Reports 20-3652 Department Reports - February 2020 Sponsors: City Manager Attachments: Building Monthly Report - February 2020 Code Compliance Monthly Report - February 2020 Finance Monthly Report - January 2020 Finance Monthly Report - February 2020 Parks and Recreation Monthly Report - February 2020 Public Works Monthly Report - February 2020 12) City Attorney's Report 13) City Clerk's Report A) 20-3651 City Clerk’s Office February 2020 Monthly Report Sponsors: City Clerk Attachments: City Clerks Office February 2020 Monthly Report 14) Adjournment / Break (Prior to Evening Session) 6:00 P.M. Evening Session 15) Call to Order / Roll Call of Members 16) Pledge of Allegiance 17) Invocation 18) Agenda / Order of Business 19) Public Comments 20) Public Hearings First Reading CITY OF DORAL Page 11 Council Meeting Meeting Agenda - Final March 11, 2020 A) 20-3647 Ordinance #2020-04 “Adopting an Amended Investment Policy” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, ADOPTING AN AMENDED INVESTMENT POLICY FOR THE CITY OF DORAL; PROVIDING FOR SEVERABILITY, PROVIDING FOR INCORPORATION INTO THE CODE, AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Memo Proposed Amended Investment Policy Ord. No. 2020-04 Adopting an Amended Investment Policy Second Reading B) 20-3625 Ordinance #2020-03 “Request for Special Election November 3, 2020 Charter Changes” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING REQUISITE BALLOT LANGUAGE FOR THE SUBMISSION TO THE ELECTORS OF THE PROPOSED AMENDMENTS TO THE CITY CHARTER PREPARED BY THE CHARTER REVISION COMMISSION, PURSUANT TO SECTION 6.02 OF THE CITY CHARTER; PROVIDING FOR COPIES OF THE TEXT OF THE CHARTER AMENDMENTS TO BE MADE AVAILABLE FOR PUBLIC INSPECTION; AUTHORIZING THE CITY CLERK TO REQUEST AND UTILIZE THE SERVICES OF THE MIAMI-DADE COUNTY SUPERVISOR OF ELECTIONS TO ADMINISTER A SPECIAL ELECTION BY PLACING THE CHARTER AMENDMENT BALLOT QUESTIONS ON THE NOVEMBER 3, 2020 UNITED STATES PRESIDENTIAL ELECTION; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Attorney Attachments: Memo Ord. No. 2020-03 Request for Special Election Nov 2020 Charter Changes Legislative History 2/12/20 Council Meeting approve on First Reading 21) Adjournment Notice to the Public CITY OF DORAL Page 12 Council Meeting Meeting Agenda - Final March 11, 2020 Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen/member of the clergy, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. CITY OF DORAL Page 13