Council Meeting

DORAL GOVERNMENT CITY OF DORAL CENTER 8401 NW 53 TERRACE DORAL, FLORIDA 33166 Meeting Agenda - Final (Revised) Council Meeting Mayor Juan Carlos Bermudez Vice Mayor Christi Fraga Councilwoman Digna Cabral Councilman Pete Cabrera Councilwoman Claudia Mariaca Charter Officials Albert P. Childress, City Manager Connie Diaz, City Clerk Luis Figueredo, City Attorney Wednesday, April 22, 2020 10:00 AM Council Chambers Virtual Council Meeting The City of Doral Council Meeting will be held as a VIRTUAL MEETING with the elected officials, administration and City staff participating via video conferencing. Governor DeSantis’ Executive Order Number 20-69 suspended the requirements of Section 112.286, Florida Statutes and the Florida Sunshine Law, that a quorum to be present in person, and that a local government body meet at a specific public place. The Executive Order also allows local government bodies to utilize communications media technology, such as telephonic and video conferencing for local government body meetings. Public Comments: members of the public that wish to provide comments may do so by emailing the City Clerk at cityclerk@cityofdoral.com. Comments must be submitted with your name and full address by Tuesday, April 21, 2020. The comments will be circulated to the elected officials and administration, as well as remain as a part of the record for the meeting. The meeting will be broadcasted live for members of the public to view on the City of Doral's website (https://www.cityofdoral.com/government/city-clerk/council-meetings) as well as Channel 77 and Facebook Live. 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation CITY OF DORAL Page 1 Council Meeting Meeting Agenda - Final April 22, 2020 (Revised) 4) Agenda / Order of Business 5) Public Comments (Via Email) 6) Consent Agenda A) 20-3704 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, WAIVING THE COMPETITIVE BID PROCESS PURSUANT TO SECTION 2-321 OF THE CITY’S CODE OF ORDINANCES TO APPROVE AN AGREEMENT WITH CADD MICROSYSTEMS FOR BLUEBEAM LICENSES, TRAINING AND ANNUAL SUPPORT COSTS IN AN AMOUNT NOT TO EXCEED BUDGETED FUNDS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENTS AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Building Attachments: Memo CADD Preferred Provider Email Training and Services Agreement (Time and Materials) Bluebeam Software Studio Prime License and Subscription Agreement Res. No. 20-Approving Agreement CADD for Bluebeam Plugin CITY OF DORAL Page 2 Council Meeting Meeting Agenda - Final April 22, 2020 (Revised) B) 20-3711 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, SUPPORTING THE POSITION OF THE MIAMI-DADE COUNTY LEGISLATIVE DELEGATION THAT THE STATE OF FLORIDA AND APPLICABLE LEGISLATIVE AND EXECUTIVE OFFICIALS TAKE ALL MEASURES TO ALLOW APPLICANTS TO APPLY FOR REEMPLOYMENT BENEFITS RETROACTIVELY TO THE DATE THE APPLICANT LOST HIS/HER JOB FOLLOWING THE DECLARATION OF STATE OF EMERGENCY BY THE FLORIDA GOVERNOR; AND FURTHER RESOLVING THAT IT SUPPORTS ALL REEMPLOYMENT MEASURES RECOMMENDED BY THE MIAMI-DADE COUNTY LEGISLATIVE DELEGATION IN THEIR APRIL 7, 2020 LETTER TO FLORIDA GOVERNOR RON DESANTIS; PROVIDING FOR TRANSMITTAL; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Attorney Attachments: Res. No. 20-Support Miami-Dade Legislative Delegation on Reemployment Benefits C) 20-3709 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE AWARD OF FISCAL YEAR 2020 FAÇADE IMPROVEMENT GRANTS IN THE AMOUNT OF $7,615.50 TO VILLAGE OF DORAL GREENS HOMEOWNERS ASSOCIATION; $10,000.00 TO VILLAGE OF DORAL DUNES HOMEOWNERS ASSOCIATION; $3,837.02 TO DORAL MEADOWS HOMEOWNERS’ ASSOCIATION; AND $10,000.00 TO LOYOLA ELEMENTARY; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Economic Development Attachments: Cover Memo Memo Facade Improvement Grant 2020 Agreement Facade Grant Evaluations FY2020 Exhibit A-Facade Grant Evaluation Report FY2020 Village of Doral Greens HOA Application Village of Doral Dunes HOA Application Doral Meadows HOA Application Loyola Elementary Application Res. No. 20-Award FY 2020 Facade Improvement Grants CITY OF DORAL Page 3 Council Meeting Meeting Agenda - Final April 22, 2020 (Revised) D) 20-3725 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, ESTABLISHING THE DORAL AUDITOR SELECTION COMMITTEE IN ACCORDANCE WITH FLORIDA STATUTES SECTION 218.391 “AUDITOR SELECTION PROCEDURES”; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: FS 218.391 Res. No. 20-Appointing and Auditor Selection Committee E) 20-3695 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY’S CODE OF ORDINANCES, APPROVING CLOUD NAVIGATOR PROFESSIONAL SERVICES TO ASSIST THE INFORMATION TECHNOLOGY DEPARTMENT WITH EMAIL MIGRATION TO MICROSOFT OFFICE 365 FOR THE CITY OF DORAL POLICE DEPARTMENT VIA GSA CONTRACT No. GS-35F-618GA IN AN AMOUNT NOT TO EXCEED BUDGETED FUNDS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Memo GSA Contract Scope of Work FDLE Memo FDLE Cloud Implementation Plan Res. No. 20-Doral Police 365 Email Migration CITY OF DORAL Page 4 Council Meeting Meeting Agenda - Final April 22, 2020 (Revised) F) 20-3642 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE AWARD OF REQUEST FOR PROPOSALS #2020-02 “RECREATIONAL PROGRAMS” FOR THE CITY OF DORAL PARKS TO THE TOP RANKED FIRMS, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH JAZZERCISE, YMCA OF SOUTH FLORIDA, DORAL YOGA AND WELLNESS AND FLORIDA KARATE CLUBS FOR A TERM OF TWO (2) YEARS WITH THE OPTION FOR TWO (2) ADDITIONAL ONE (1) YEAR TERMS FOR A POSSIBLE TOTAL OF FOUR (4) YEARS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Cover Memo Memo 2020-02 RFP YMCA of South Florida - Bid Submittal 2020-02 RFP Doral Yoga & Wellness Series - Bid Submittal 2020-02 RFP Jazzercise - Bid Submittal 2020-02 RFP Florida Karate Clubs - Bid Submittal 2020-02 RFP Recreational Programming - SCOPE OF SERVICES RFP No. 2020-02 - Addendum No.1 RFP No. 2020-02 Sign In Sheet Res. No. 20-Award of Recreational Programming G) 20-3689 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION DESIGNATING DORAL GLADES PARK AS A FISH MANAGEMENT AREA; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Cover Memo Memo FWC Agreement Res. No. 20-Agreement with Florida Fish and Wildlife Conservation Commission CITY OF DORAL Page 5 Council Meeting Meeting Agenda - Final April 22, 2020 (Revised) H) 20-3696 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN INTERLOCAL AGREEMENT BETWEEN MIAMI-DADE COUNTY AND THE CITY OF DORAL SCHOOL CROSSING GUARDS SERVICE TO ESTABLISH AND MAINTAIN A HIGH LEVEL OF COMPETENT SCHOOL CROSSING GUARD SERVICES; AUTHORIZING THE CITY MANAGER TO EXECUTE THE INTERLOCAL AGREEMENT AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Cover Memo Memo Interlocal Agreement Res. No. 20-Interlocal Agreement MDC Doral School Crossing Guards I) 20-3698 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-321 OF THE CITY’S CODE OF ORDINANCES, APPROVING THE PURCHASE OF 15 BALLISTIC SHIELDS IN AN AMOUNT NOT TO EXCEED $21,450.00 FROM SRT SUPPLY, A SOLE SOURCE VENDOR; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PURCHASE; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Cover Memo Memo Sole Source Quote Res. No. 20-Purchase of 15 Ballistic Shields for Police CITY OF DORAL Page 6 Council Meeting Meeting Agenda - Final April 22, 2020 (Revised) J) 20-3700 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY’S CODE OF ORDINANCES, APPROVING AN OPEN PURCHASE ORDER FOR THE RETROFITTING OF FOUR (4) 2019 DODGE DURANGO PURSUIT UTILITY VEHICLES IN AN AMOUNT NOT TO EXCEED $46,142.90 VIA CITY OF MIAMI CONTRACT #516388(21) WITH PUBLIC SAFETY SUPPLY; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE OPEN PURCHASE ORDER; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Cover Memo Memo Public Safety Supply Quote Third and Final Renewal Res. No. 20-Purchase Order Public Safety Supply K) 20-3690 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE WORK ORDER No. 11 WITH ADA ENGINEERING INC. TO PROVIDE CONSTRUCTION ENGINEERING INSPECTION (CEI) SERVICES FOR THE CONSTRUCTION OF THE STORMWATER IMPROVEMENTS AT NW 114 AVENUE AND AT NW 50 STREET IN AN AMOUNT NOT TO EXCEED $83,517.55; AUTHORIZING THE CITY MANAGER TO EXECUTE THE WORK ORDER AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Cover Memo Memo Work Order Proposal Tracking Sheet Res. No. 20-Work Order ADA for Stormwater Imp CEI Services CITY OF DORAL Page 7 Council Meeting Meeting Agenda - Final April 22, 2020 (Revised) L) 20-3691 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING REQUEST FOR PROPOSALS #2019-47 “CUSTODIAL SERVICES FOR CITY FACILITIES”; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH UNITED STATES SERVICE INDUSTRIES (USSI) FOR THE PROVISION OF CUSTODIAL SERVICES IN AN AMOUNT NOT TO EXCEED BUDGETED FUNDS, FOR AN INITIAL PERIOD OF THREE (3) YEARS WITH AN OPTION TO RENEW FOR TWO (2) ONE (1) YEAR PERIODS FOR A TOTAL OF FIVE (5) YEARS; AUTHORIZING THE CITY MANAGER TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Memo USSI Extension Letter RFP No. 2019-47 - Award Recommendation Memo RFP No. 2019-47 - Bid Tabulation RFP No. 2019-47 - Evaluation Committee Score Sheets RFP No. 2019-47 Sign in Sheet 2019-47 RFP United States Service Industries, Inc. - Bid Submittal 2019-47 RFP SFM Services, Inc. - Bid Submittal 2019-47 RFP Kelly Janitorial Systems, Inc. - Bid Submittal 2019-47 RFP American Facility Services - Bid Submittal 2019-47 RFP AK Building Services, Inc. - Bid Submittal 2019-47 RFP Ameri-Plus Janitorial and Maintenance LLC. - Bid Submittal 2019-47 RFP PackPlus, Inc. Bid Submittal Res. No. 20-Award of Custodial Services to USSI CITY OF DORAL Page 8 Council Meeting Meeting Agenda - Final April 22, 2020 (Revised) M) 20-3693 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY’S CODE OF ORDINANCES, AUTHORIZING THE CITY MANAGER TO ADOPT THE EXISTING CONTRACT BETWEEN ADVANCE ROOFING, INC. AND THE CITY OF SUNRISE CONTRACT No. “19-17-12-HR” WHICH WAS COMPETITIVELY ENTERED INTO IN A MANNER SIMILAR TO THAT SET FORTH IN CHAPTER 2, ARTICLE V OF THE CITY’S CODE; AND TO ENTER INTO AN AGREEMENT FOR THE PROVISION OF ROOFING MAINTENANCE AND REPAIRS FOR CITY OF DORAL DEPARTMENTS ON AN AS NEEDED BASIS IN AN AMOUNT NOT TO EXCEED ANNUAL BUDGETED FUNDS; AUTHORIZING THE CITY MANAGER TO ADOPT THE EXISTING SUNRISE CONTRACT AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Memo Award Bid Tabulation RFP Term Contract City of Sunrise Contract Res. No. 20-Contract Adoption for Roofing Repairs City of Sunrise Proclamation and Key to the City Requests N) 20-3708 Proclamation for Kids to Parks Day Attachments: 2020-05-16 Kids to Parks Day Request 2020-05-16 Kids to Parks Day Sample O) 20-3707 Proclamation for Municipal Clerks Week Sponsors: City Clerk Attachments: 2020-05-03 to 09 Proclamation Municipal Clerks Week Request 2020-05-03 to 09 Proclamation Municipal Clerks Week Sample P) 20-3666 Proclamation for Building Safety Month Sponsors: Building Attachments: 2020-05 Building Safety Month Request 2020-05 Building Safety Month Sample 2020-05 Building Safety Month Poster 2020-05 Building Safety Monnt Press Release CITY OF DORAL Page 9 Council Meeting Meeting Agenda - Final April 22, 2020 (Revised) 7) Approval of Minutes A) 20-3680 March 6, 2020 - Strategic Planning Day 1 Minutes Sponsors: City Clerk Attachments: 2020-03-06 Strategic Planning Day 1 - Draft Minutes B) 20-3681 March 7, 2020 - Strategic Planning Day 2 Minutes Sponsors: City Clerk Attachments: 2020-03-07 Strategic Planning Day 2 - Draft Minutes C) 20-3682 March 11, 2020 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2020-03-11 Council Meeting - Draft Minutes 8) Public Hearings First Reading A) 20-3694 Ordinance #2020-09 “Amending Chapter 38 M.O.T. Permits” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AMENDING CHAPTER 38 OF THE CITY’S CODE OF ORDINANCES, ENTITLED “STREETS, SIDEWALKS AND OTHER PUBLIC PLACES” ARTICLE I “IN GENERAL”; REVISING SECTION 38-3 “MAINTENANCE OF TRAFFIC (M.O.T.) PERMIT REQUIRED FOR WORK THAT OBSTRUCTS OR CLOSES A STREET, OR SIDEWALK OR IMPEDES TRAFFIC, FEES, WAIVER OF FEES”; PROVIDING CLARIFICATION FOR CITYWIDE M.O.T. PERMITTING; PROVIDING A REVISION TO THE ADMINISTRATIVE UP-FRONT FEES; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Cover Memo Memo Ord. No. 2020-09 Amending Chapter 38 M.O.T. Permits CITY OF DORAL Page 10 Council Meeting Meeting Agenda - Final April 22, 2020 (Revised) Second Reading B) 20-3647 Ordinance #2020-04 “Adopting an Amended Investment Policy” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, ADOPTING AN AMENDED INVESTMENT POLICY FOR THE CITY OF DORAL; PROVIDING FOR SEVERABILITY, PROVIDING FOR INCORPORATION INTO THE CODE, AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Memo Proposed Amended Investment Policy Ord. No. 2020-04 Adopting an Amended Investment Policy Legislative History 3/11/20 Council Meeting approve on First Reading 9) Mayor's Report 10) Council Comments 11) City Manager's Report i. Department Reports 20-3686 Department Reports - March 2020 Sponsors: City Manager Attachments: Code Compliance Monthly Report - March 2020 Finance Monthly Report - March 2020 Parks and Recreation Monthly Report - March 2020 Public Works Monthly Report - March 2020 12) City Attorney's Report 13) City Clerk's Report A) 20-3685 City Clerk’s Office March 2020 Monthly Report Sponsors: City Clerk Attachments: City Clerks Office March 2020 Monthly Report CITY OF DORAL Page 11 Council Meeting Meeting Agenda - Final April 22, 2020 (Revised) 14) Adjournment Notice to the Public Any person who acts as a lobbyist pursuant to City of Doral Resolution No. 2007-31 and Section 2-11.1(s) of the Miami-Dade County Conflict of Interest and Code of Ethics Ordinance, must register with the City Clerk prior to engaging in lobbying activities before city staff, boards, committees and/or the City Council. Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen/member of the clergy, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. CITY OF DORAL Page 12