City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING FEBRUARY 17, 2015 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 A.M., Tuesday, February 17, 2015 with the following members present: Mayor Mike Schmitz, Associate Commissioners Kevin Dorsey, Amos M. Newsome, Jr., Albert Kirkland, John Ferguson, and Susan Anderson. Commissioner Hamp Baxley was absent. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Schmitz called the meeting to order. He said Commissioner Baxley and his family are coping with an illness, and he requested that they be included in our prayers. Bro. Billy Rich, Memphis Baptist Church, then led in prayer, afterwhich Commissioner Newsome led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of February 3, 2015, be approved, motion seconded by Commissioner Dorsey and unanimously approved. Mayor Schmitz presented and read a proclamation, proclaiming February, 2015 as “American Heart Month.” Michael Jackson, DuBois Institute, was present for the proclamation. Mayor Schmitz presented and read a proclamation for the “100th Anniversary of the Kiwanis Club.” Dean Culbreth, President of Dothan Kiwanis Club, J.T. Haywood, Vice-President, Dothan Kiwanis Club, and Critt Snellgrove – Member were present for the proclamation. Mayor Schmitz presented and read a proclamation, proclaiming, February 26, 2015 as “Arbor Day.” Dan Williams, Horticulturist, City of Dothan was present for the proclamation. Commissioner Dorsey reminded everyone of the community forum he is hosting at 6:00 p.m. on Thursday, February 19th at Walton Park. Commissioner Dorsey announced a dental health fair to be held from 10:00 a.m. until 1:00 p.m. at Andrew Belle on Saturday, February 28th. Commissioner Newsome spoke about the possibility of sequestration and the devastating effect it will have on the military, civilians, and community. He said we must be aware and take every opportunity we have to our voices heard. He encouraged everyone to attend the meeting on Monday, February 23rd at Fort Rucker’s Post Theatre. Mayor Schmitz said this event gives our community the opportunity to speak to the leadership of the Army and to emphasize the importance of having a base at Fort Rucker. He announced that the City will provide bus services to and from the event for those who would like to attend but may be in need of transportation. He said a press conference will be held at 10:00 a.m. on Friday, February 20th to provide information regarding this event. Mayor Schmitz said he is grateful to have represented our community at an economic meeting regarding international business in New York City this past week. He was invited by Lloyd Blankfein, CEO/Chairman of Goldman Sachs, to participate in the meeting alongside several mayors from cities such as Dallas, Atlanta, and Tacoma and chairmen from companies such as General Motors, Pepsi, Caterpillar, and Ecolab. Mayor Schmitz said this was another important opportunity to be at the table to know what is taking place and to let people know that we are open for business. He said he is grateful for the commitment of this Minutes of the Board of Commissioners – February 17, 2015, continued. Commission and the leadership of this City to bringing good jobs to the community. He said it takes all of us working together to make this happen. Mayor Schmitz thanked the residents of District 5 for voting in the Special Municipal Election on Tuesday, February 10th. City Manager West, along with Police Chief Greg Benton, Major Steve Parrish, and Lieutenant Rachel David, presented a service award to Patricia A. Poole, for twenty-five years of service with the City. City Manager West invited Kelly Colon from the Wiregrass Museum of Art (WMA) to speak regarding an upcoming exhibit. Ms. Colon thanked the Commission for their continued support of the WMA. She announced that a brand new high school teen art competition called “Art Box” will take place on February 27th and 28th inside the museum in celebration of this year’s Youth Art Month. She explained that students, along with an adult artist mentor, will be creating an original art installation inside four large boxes. She said the WMA respectfully requests approval to place the boxes in several locations downtown as a public art project, following the City’s proclamation of Youth Art Month on Tuesday, March 3rd. She said the WMA will list the City as additionally insured on their insurance policy, as well as take care of the transportation, installation, and de-installation of the boxes. She said the display will take place throughout the month of March and serve to create a greater connection between community members and the celebration of Youth Art Month at the museum, as well as to encourage citizens to walk around downtown, visit parks and see the art projects. City Manager West said the AHSAA South Regional Basketball Tournament is underway in the Civic Center and will continue through tomorrow. City Manager West encouraged everyone to attend the meeting at 6:00 p.m. in Fort Rucker on Monday, February 23rd at the Post Theatre. City Manager West said the second round of the Dothan Leadership Academy is taking place this week at the Wiregrass Museum of Art, and he invited members of the Commission to stop by. He said the city is proud to sponsor this internal leadership academy for our employees. Mayor Schmitz introduced the application of Sandra Farish for a Special Events Retail Liquor License, (on premise) for Toadlick, located at 5622 S. US Highway 231. Commissioner Kirkland moved for approval, motion seconded by Commissioner Ferguson and unanimously carried. Mayor Schmitz introduced the application of James M. Pittman, Jr. for a Restaurant Retail Liquor License, (on premise) for Texas Roadhouse #530, located at 3730 Montgomery Highway. Commissioner Kirkland moved for approval, motion seconded by Commissioner Dorsey and unanimously carried. Mayor Schmitz announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Schmitz declared the Public Hearing closed. Mayor Schmitz introduced Resolution No. 2015-29 (recorded in Ordinance Book No._______at Page_______), canvassing the results of the City of Dothan Special Municipal Election held on February 10, 2015 for District 5, which was read. Mayor Schmitz noted that one provisional vote was verified and added. WHEREAS, a Special Election was held in the City of Dothan, Alabama on February 10, 2015, under applicable provisions of law, for the Election of Associate Commissioner for District 5 to complete the unexpired term of Taylor Barbaree expiring on October 1, 2017; and WHEREAS, the Board of Commissioners of said City has met at the appointed time and place, and has canvassed the results of said Election as required by law. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the City of Dothan, Alabama, as follows: Minutes of the Board of Commissioners – February 17, 2015, continued. Section 1. That upon canvassing the Certificates of Results prepared by the officials who held said Election, the total votes cast for each candidate for Associate Commissioner for Districts 5 as shown by the Election Certificates are as follows: ASSOCIATE COMMISSIONER – DISTRICT 5 Beth Kenward - 582 Rhonda Pasibe - 189 Mary Beth Reynolds - 684 Section 2. Having received the highest number of votes cast in said Election held on February 10, 2015, the following persons are hereby declared eligible for a second or Run-off Election to be held on March 24, 2015: ASSOCIATE COMMISSIONER – DISTRICT 5 Beth Kenward - 582 Mary Beth Reynolds - 684 Commissioner Kirkland moved for adoption, motion seconded by Commissioner Anderson. Mayor Schmitz said we have two great candidates in the run-off, and he encouraged residents to vote. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-30 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-31 (recorded in Ordinance Book No._______at Page_______), assessing properties for the cost of demolition of substandard structures and turning the amounts over to the county tax collector to be added to the next regular bills for taxes levied against the respective lots and/or parcels of land. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-32 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with International Business Information Technologies, Inc., d.b.a. LEFTA Systems for Field Training Officer (FTO) Patrol Application software, technical support and upgrades at a cost of $9,000.00 for the first year. Cost for technical support and upgrades after the initial three months will be $1,500.00 annually. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Anderson and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-33 (recorded in Ordinance Book No._______at Page_______), executing the Dothan Utilities Water Supply Permit Application (Renewal) and issuing a check to ADEM in the amount of $3,095.00 for the renewal fee. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-34 (recorded in Ordinance Book No._______at Page_______), awarding the bid and issuing a purchase order to Milsoft Utility Solutions for the IVR/OMS system for the sum of $222,462,00; entering into a maintenance agreement with Milsoft Utility Solutions for IVR/OMS systems technical support and software upgrades for the sum of $37,650.00 for one year support; providing funding to the IT Department for purchase of additional hardware and software interface required for the IVR/OMS system and integrations for the sum of $78,000.00,and appropriating funds for said items. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. City Manager West confirmed for Commissioner Ferguson that this is contingent on the phone system be upgraded for this component and the cost of Minutes of the Board of Commissioners – February 17, 2015, continued. that upgrade is a minimum of $15,000.00, which is not included in the sum of $78,000.00. Commissioner Ferguson asked if this system will completely remove the need for dispatch to take after hour calls? Electric Operations Superintendent Chris Phillips said the customer will still have the option to rollover to dispatch but it will be an automated system. Commissioner Ferguson asked Mr. Phillips if this system is a benefit to the citizens as well as the City? Mr. Phillips said this system will improve our customer service and call handling capabilities. He explained that the system will reduce the time of each call and better organize those calls for quicker response. He said the system also has some predictive capabilities to help staff identify issues. Mr. Phillips confirmed for Commissioner Ferguson that the OMS system is specifically for electric, and the IVR system will also handle calls for water and wastewater. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-35 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of January, 2015 in the amount of $11,907,713.53. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-36 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Oil Gutter Brooms and Elgin Old Dominion Brush See Price In Strip Brooms: Richmond, VA Description Elgin Tube Brooms 66": Unit Price: $272.40 Units One (or more) Oil Gutter Brooms and Elgin Tractor & Equipment See Price In Strip Brooms: Dothan, AL Description Box of Oil Gutter Brooms: Unit Price: $76.00 Unit One (or more) Computer Server Hardware: Dell Marketing, LP See Price In 1) Dell r730 Diskless VM Host Round Rock, TX Description (equivalent or better), Quantity 1 (or more), Unit Price: $11,719.79 2) Dell r730 Standalone Server (equivalent or better), Quantity 2 (or more), Unit Price: $14,096.57 3) Dell r520 per specs (equivalent or better), Quantity 2 (or more), Unit Price: $6,961.96 4) Dell r320 per specs (equivalent or better), Quantity 1 (or more), Unit Price: $4,067.85 5) Dell T320 per specs (equivalent or better), Quantity 1 (or more), Unit Price: $5,194.24 6) 128 MB RAM upgrade for r730, Quantity 1 (or more), Unit Price: $1,799.92 7) 10 Gb Base-T dual port adapter, Quantity 1 ( or more), Unit Price: $749.99 8) 10 Gb SPF+ dual port adapter, Quantity 1 (or more), Unit Price: $434.99 9) 10 Gb SPF+ quad port adapter, Quantity 1 (or more), Unit Price: $599.99 Other Purchases: Purchase of Tires for Fleet A-One Tire Sales & Service $ 30,000.00 State Contract # G000 3249 and Dothan, AL #G000 3250 Minutes of the Board of Commissioners – February 17, 2015, continued. Monthly Telephone Services for CenturyLink $ 61,500.00 January, 2015 thru March, 2015 Dothan, AL (3 months) to Pay Invoices Until Bid is Obtained; Estimated Unit Price Per Month: $20,500.00 Purchase of Coke Products for Coca-Cola Bottling United Co, Inc. $ 24,500.00 Concessions Estimated Purchases Dothan, AL for Fiscal Year 2015 Legal Services-Personnel Board Maynard, Cooper & Gale $ 13,842.22 v. Ivan K. Gray, Claim Birmingham, AL 1 Number: 2003132 Statement Date 1/29/15 1 Legal services for this case have exceeded $15,000 total. Commissioner Kirkland then moved for adoption of Resolution No. 2015-36, motion seconded by Commissioner Anderson. Commissioner Newsome asked City Manager West to have staff provide an update to the Commission on the status of the Ivan K. Gray legal case. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-37 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Daniel Bryant Southeastern Meter School & Conference $ 2,414.00 Jeremy Weed Auburn, AL Mark Metcalfe KME Plant – Fire Apparatus Final Inspection $ 0.00 Matt Lawhorn Nesquehoning, PA Stacey McAllister Doug Bell Billy Mayes 2015 AMEA Power Supply Conference $ 860.00 Chris Phillips Point Clear, AL Mitch Anderson AREA’s Pre-assessment Lab for Lineman $ 5,605.00 Garrett Hall Apprentice Jacob Williamson Montgomery, AL Ronnie Anderson TAASRO Conference with Basic and $ 7,878.00 Charles Coachman Advance SRO classes Jim Matheny Gulf Shores, AL Jason Neal Scott Ruddock Shelia Gray Joe Cochran Jamie Henderson Adam Traylor Jerry Moore Using Active Listening Skills to Negotiate $ 40.00 Sean Morgan the Interview Erik Broten Montgomery, AL Shane Ash Jerry Moore Fraud and Financial Crime $ 20.00 Erik Broten Montgomery, AL Tawain Truitt Trial Preparation and Testimony $ 40.00 Jerry Moore Montgomery, AL Erik Broten Charles Faulkner Lacy Schulmerich Statement Analysis I – Montgomery $ 30.00 Erik Broten Montgomery, AL Jerry Moore Lacy Schulmerich Statement Analysis II – Montgomery $ 30.00 Erik Broten Montgomery, AL Jerry Moore Minutes of the Board of Commissioners – February 17, 2015, continued. Devellus Butler AUM – Sexual Assault Investigations $ 30.00 Tawain Truitt Montgomery, AL Charles Faulkner Trampas Gougler Certified Hazard Control Manager $ 850.00 Montgomery, AL David Vieira ACJTC $ 50.00 Shane Ash Selma, AL Scott Owens Drug Recognition Expert Instructor Course $ 75.00 (Student Teaching Portion) Selma, AL Dennis Sallas IPTM – Crash Reconstruction $ 3,179.70 Cade Wells Jacksonville, FL Scott Owens Drug Recognition Expert Instructor Course $ 75.00 Selma, AL Tyson Carter Alabama Recreation and Parks Association $ 485.00 State Basketball Tournament Homewood, AL Tony Thorne Alabama Recreation and Parks Association $ 5,045.00 State Basketball Tournament Homewood, AL Tony Black Alabama Recreation and Parks Association $ 5,045.00 State Basketball Tournament Homewood, AL Dennis Cosby Alabama Recreation and Parks Association $ 2,660.00 State Basketball Tournament Homewood, AL Chad Daniels Alabama Recreation and Parks Association $ 2,735.00 Kenny Thompson State Basketball Tournament Homewood, AL Keith Gaster KME Plant – Fire Apparatus Pre-Construction $ 0.00 Mark Metcalfe Conference Angus Scott Nesquehoning, PA Kenneth Passante Randall Brazzelle 2015 SWANA Spring Forum $ 1,281.82 Shelby Cunningham Orange Beach, AL Commissioner Kirkland then moved for adoption of Resolution No. 2015-37, motion seconded by Commissioner Dorsey and unanimously carried. Commissioner Kirkland moved to accept easements from Bessie M. Jennings and Brenda Jennings McReynolds to construct sidewalks adjacent to Elementary Schools Project at 1000 Allen Road and 2109 Stringer Street, motion seconded by Commissioner Newsome. Commissioner Dorsey thanked Public Works Director Jerry Corbin and staff for going out to speak with Ms. Jennings regarding this project. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz announced the re-appointment of Johnny Oppert as a member of the Housing Authority Board. There being no further business, Commissioner Ferguson moved that the meeting be adjourned, motion seconded by Commissioner Kirkland and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk See approval next page: Minutes of the Board of Commissioners – February 17, 2015, continued. Approved: /s/Mike Schmitz, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Amos M. Newsome, Jr., Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Susan Anderson, Associate Commissioner Hamp Baxley, Associate Commissioner BOARD OF CITY COMMISSIONERS