City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING OCTOBER 16, 2018 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, October 16, 2018 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Pastor Adam Sullivan, Dothan First Assembly, then led in prayer, afterwhich Commissioner Crutchfield led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of October 2, 2018, be approved, motion seconded by Commissioner Fleming and unanimously approved. Mayor Saliba presented and read a proclamation, proclaiming October 21-28, 2018 as “Red Ribbon Week” in the City of Dothan. Judy Guiler, Tobacco Prevention Manager of the Dothan-Houston County Substance Abuse Partnership and Lauren Beauchamp, Senior Officer of the Dothan High School SADD Chapter, were present for the proclamation. Mayor Saliba presented and read a proclamation, proclaiming November 16-22, 2018 as “Farm-City Week” in the City of Dothan. Randy Davis, Chairperson of the Farm-City Week Planning Committee was present for the proclamation. Mayor Saliba added that, in coming through the natural disaster that we have just had with the hurricane and those in the agricultural community who have suffered tremendously in losses of crop, we want everyone to know that this Commission and this City is behind them. Commissioner Dorsey said, in regards to Hurricane Michael, Dothan Utilities did a great job and this week was a true test of our leadership. He said we were truly blessed and God smiled on our city. He thanked all Department Heads and Executive Assistant Sarah Woodham for answering their phones and assisting. Commissioner Fleming echoed Commissioner Dorsey statements and said all of the department heads did an outstanding job. He expressed appreciation to the Commission for jumping in and answering questions from constituents who had contacted him, and he said this is a true example of leadership. He thanked United Christian Fellowship on Lafayette Street for partnering up with him less than twenty-four hours after the storm to pass out food and water at housing projects. He said Howard Newsome, who attends this church and is one of our employees of Dothan Leisure Services at Wiregrass Recreation Center, was a leader in this effort. He thanked Velton Robinson, Center Manager of Walton Park Recreation Center, for helping people from his own resources and for reaching out to those who need to practice for the upcoming basketball tryouts. Commissioner Fleming said, just for public record, he did ask for the retirement resolution to be put on the agenda, but it is not on here. He said he did not ask for it to be put on the agenda because he would have some political gain from it and he does not know many of the retirees who were here that day. He said he asked for it because he believes it was the right thing to do. He said he is not popular for votes, he does not care about that, he has had a career for twenty-four years, and this is not going to pay the bills. He said he is not asking a hundred different questions as to why it is not on the agenda because he knows this is a process, but he did want to say out loud that he asked for it because he felt it is the right thing to do. He said he does not expect anyone else to look through his eyes and see the things he sees, but through his eyes, he felt it was the right thing to do. Minutes of the Board of Commissioners – October 16, 2018, continued. Commissioner Kirkland echoed the appreciation for all of the department heads, and especially for City Manager West, who has been the leader who organized all of this and got us where we are. Commissioner Kirkland said a lot of our utility workers live out of town, some have not been home in the daylight since the storm, some have trees on homes, some have been unable to start cleaning up their properties, and many are unaware of 2-1-1, churches, etc. that are available to help. He said we need to somehow let our people know about the resources that are available to them, especially those who live out in the county. Commissioner Kirkland said he rode around with Public Works Director Charles Metzger Saturday morning, all over the city, and our employees are doing a great job. City Manager West said we will post something on the bulletin boards to inform all employees of where they can get some help. Commissioner Ferguson said he would also like to thank everyone. He said it is a tremendous undertaking and the department heads moved mountains these past few days. He said he knows we had some people who were a little impatient, but that just comes with it, and they handled all of it with grace, class, and integrity. He said he went to Donalsonville, Georgia yesterday, and while he thought we were in bad shape, we are really blessed. He said we need to pray for our friends in Georgia and assist in any way we can because they need a lot of help. He said they work here, shop here, travel back & forth, and are an extension of our family and our community. Commissioner Ferguson thanked Mayor Saliba for carrying on with business as usual, even during the storm, because we still have a city to run and he made sure this was handled. He said there are too many people to thank individually, but he appreciates everyone for all they did. Commissioner Kenward said, not to be redundant, but she thinks everyone deserves capes and masks because they are absolute superheroes. She said it never ceases to amaze her what this community does in the face of a crisis. She said she watched neighbors help neighbors, police officers move stalled cars out of the road, and our linemen work day after day and sleep in their trucks. She said Dothan shines when we have a disaster like this and it comforts her to know that she lives in the type of community where people work together. She thanked the department heads for providing constant updates. She said she posted as much as she could on Facebook and our media outlets did a very good job of providing consisting updates. She said it is very difficult to get information in the community’s hands when we do not have power, but we can certainly take constructive criticism and are all ears, so let us know if there is a way we can get the information in your hands in a better way. She said we now have a communications director to help in this effort and she welcomed Melinda McClendon to the meeting. She said we are excited about Mrs. McClendon’s role in helping us communicate with the City and the surrounding areas. Commissioner Crutchfield said he has lived here a long time and this solidifies why he likes to live in Dothan. He said folks help folks, we get things done, and our department heads and city manager did an exceptional job. He said there were approximately 24,000 utility customers without service and 99.9% were restored within 96 hours. He thanked all of the utility partners, contractors, and crews who responded and helped make this possible. He said it would have been a long process without their assistance. He expressed his appreciation to everyone for being patient, to the businesses and neighbors who helped out, and to his wife for cleaning up their yard while he was communicating updates. He said he also has an email distribution list through Constant Contact, and he encouraged those who do not receive information via Facebook to send him an email at dcrutchfield@dothan.org or call him at 615-3106 to be added to the list. Commissioner Crutchfield said the Dothan Education Foundation is having a fundraiser on Saturday, October 27th, beginning at 10:00 a.m., immediately after the Half & 5K Marathon event around the Ross Clark Circle. He encouraged anyone interested in participating to visit www.dothaneducationfoundation.org or www.runthecircle.com for more information. Commissioner Crutchfield said he could not be more proud of Dothan, he has lived here over forty years, it is just incredible, and he thanked everyone for all they do. Minutes of the Board of Commissioners – October 16, 2018, continued. Mayor Saliba said he would like to add on to Commissioner Fleming’s comments to say the Commission did a good job with answering everyone’s questions and being responsive during the storm. He said it was a tough situation to have our citizen’s out there scared and worried about their homes and businesses while also being without power. He expressed appreciation to City Manager West and the department heads for being well prepared and coming together to handle everything. He said just about every department has had some kind of input and part of this storm event. He said there is a lot of work left to do, we have debris to clean up, and we have citizens who are still struggling, not only here in Dothan, but in our neighboring smaller cities and counties and it is important that we are attentive to this as well. He said he is also proud to be a part of this city and a part of this commission, and he looks forward to us continuing to rebuild and work through what we have just endured. He said he hopes the last piece we focus on is looking back at what we have done well and what we can improve on to get ready for the next event because that is an important piece of what we do as well. City Manager West announced that the Dothan Downtown Redevelopment Authority’s Update has been postponed to the next Commission meeting. City Manager West said he was given the authority several storms ago to waive fees on certain permits and this has been done for the current storm event. He requested Planning Director Todd McDonald provide numbers of permits issued. Mr. McDonald said the numbers are constantly changing, but as of yesterday at lunch, his department had issued 81 tree permits and 63 electrical repair permits. He said they have conducted 64 inspections and have 36 inspections pending. He said they are trying to expedite and make the process as easy as possible. He reminded the public of the importance of making sure that tree cutters are licensed, because this means they are insured. He said they have already heard stories of limbs falling on cars and houses, and the cutters were not insured. City Manager West added that those who have volunteer groups helping with tree removal need to make sure their homeowner’s policy covers them. Mr. McDonald said he knows there are also cases of neighbors helping neighbors, but he encouraged everyone not to bite off more than they can chew and to exercise caution to prevent injury as some of these trees are very heavy. Commissioner Crutchfield mentioned that he has heard from several tree cutters who have said the process is easy and great. Mr. McDonald expressed appreciation to the Commission for allowing his department to hire a business services manager, and he said Stacey Livingston is doing a phenomenal job in this position. He said Mrs. Livingston is keeping up with these numbers and helping to communicate the process so that people understand what is needed and why. City Manager West requested Public Works Director Charles Metzger to give an update on the recycling program. Mr. Metzger explained that increasing recycling costs for paper, plastic, and other materials is a nationwide problem, due in part to China no longer accepting these products, and we have seen our prices go up from $59 per ton tipping fee to $79 to $109 to now $125 per ton versus $39 per ton for garbage. He said, because of these increases, our annual recycling tipping fee cost has gone from approximately $135,000 to $239,000 per year, and the estimate for this year is $285,000. He said this figure for annual recycling costs does not include the $260,000+ for staff and $100,000 for equipment. He said we all want to recycle and keep it out of our landfill, but as costs rise, we need to look at this further. He said a work session is planned for Wednesday, November 14 th to review all the numbers, provide an update on the landfill status, and evaluate recycling alternates, such as only accepting cardboard. He discussed the current stream of recyclables from Dothan to the recycling location. He said there are currently about 7,500 households with recycle carts, and while we do not want to stop the service, a lot of cities are suspending their recycling programs until they know more about what is going to happen nationwide, which is something we may need to do. City Manager West said this is a nationwide issue, city after city is experiencing this problem, and consideration is being made to recommend to the Commission that we suspend our recycling program. Commissioner Kenward asked that we make sure to do a very good job of communicating this issue with our citizens prior to the work session because she wants them to participate. She said if citizens voice that they are willing to pay for recycling in order to keep the program then this is an option to consider, though she doubts they would want to. Mr. Metzger said charging an additional fee to pick up recyclables is happening in Minutes of the Board of Commissioners – October 16, 2018, continued. some areas and we want to research all the options to make sure we are doing the right thing. He said the recycling program and getting our landfill open are both very important to us. City Manager West invited Leisure Services Athletic Coordinator Tyson Carter to speak about the storm damage at Forever Wild. Mr. Carter said there were a large amount of trees blown down on the 400-acre property and 11 miles of trail were covered. He said staff began work to clear the trails immediately after the storm passed and a group of about 20 volunteers from the Southeast Alabama Mountain Bikers (SAM) club worked over the weekend. He said the volunteers made a lot of headway and helped to make the cleanup more manageable. He said the concern after everything is cleared off the ground are the limbs hanging in trees and full trees that have fallen over but are hung up on other trees. He said they will need to inspect the property to try to make sure these will not be a hazard to anyone going forward. He said there was also some pretty severe damage to the railing on a section of the bridge located behind Laver Hills Subdivision. He said the trees have been removed and the railing will now need to be fixed because the deck sits approximately 15 feet off the ground. He said he hopes the property can be reopened to the public within 14 days. City Manager West suggested Mr. Metzger have Assistant Public Works Director Bart Barefoot check the sewer line running under the bridge. City Manager West made the following announcements and comments:  The Fleet Services Division of the General Services Department has been working 24/7 since the storm in order to keep all the departments going and they will continue to work extended hours as long as crews are working into the night.  The Eastgate Park boardwalk received a lot of damage from the storm and is closed until further notice.  General Services Director Randy Morris’ father-in-law passed away Saturday. Please keep Randy and his wife Wendy in your prayers.  Youth basketball registration starts today and runs through Saturday, October 20th, from 3:30 p.m. until 6:00 p.m., at the respective park – Westgate, Wiregrass, Walton, and Doug Tew.  The annual Health & Wellness Workshop will be held this Thursday, October 18th in the Dothan Civic Center; this is always a great event.  The Cubmobile Derby, which goes along with the National Peanut Festival (NPF), will take place on Saturday, October 20th at 10:00 a.m. at this year’s new location at the NPF Fairgrounds.  A USSSA Fast Pitch Girls’ Softball Tournament will be held on Saturday, October 20th with 53 teams participating. This is a one-day tournament.  A TravelBall USA Tournament will be held on October 27th & 28th with 85 teams participating.  The 39th Annual Southern Region Open Karate Tournament will take place on Saturday, October 27th in the Dothan Civic Center. Registration will be held from 8:00 a.m. until the competition begins at 10:00 a.m. This event is part of the National Peanut Festival.  The Leisure Services Department is hosting their first Fall Fling citywide trick or treat event on Tuesday, October 30th from 5:30-8:30 p.m. at Westgate Park, and they hope for this free event to become an annual one. Mayor Saliba announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Minutes of the Board of Commissioners – October 16, 2018, continued. Mayor Saliba introduced Resolution No. 2018-287 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-288 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on November 20, 2018. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-289 (recorded in Ordinance Book No._______at Page_______), adopting the “City of Dothan Strategic Affordable Housing Implementation Plan” to guide decisions in the implementation of price appropriate housing strategies particularly for at risk populations and to serve as the basis to better understand the housing needs and affordable housing gaps which may preclude the citizens of Dothan from obtaining adequate housing (tabled on October 2, 2018). Commissioner Kenward moved that the resolution be removed from the table, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Kenward and Crutchfield; “nay:” Ferguson. The motion was carried by the majority of six "yeas" to one “nay.” Commissioner Kirkland then moved for adoption, motion seconded by Commissioner Fleming. Commissioner Kenward thanked staff for providing the additional information requested by the Commission. She said her understanding is this is an overarching policy to guide the City in decision making, whereas the Dothan Housing Authority (DHA) still takes the lead on a lot of these primary decisions. She said that is the DHA’s function, as we in government have no business controlling public housing, although she understands we should set policy. Planning Director Todd McDonald said there is some room to work between the two, the DHA wants to take the lead, and his department will work with them with their limited staff. He said his department is trying to bring in some Community Development Block Grant funds to help with some of the acquisition items, but by and large, they will be working with the DHA. He said a Memorandum of Understanding is pending approval by the DHA board – they are meeting tomorrow and will decide if it is a good document. He said this is a plan which sets the goals for the big picture and it will take years to work the plan. Commissioner Kenward confirmed with Mr. McDonald that, should the Commission pass this plan today, the DHA may still make changes, at which point it would come back before the Commission for a vote. Mr. McDonald said there are some things, such as zoning barriers, identified within the plan itself that is solely the City’s responsibility and the MOU will set out the other aspects, such as the potential for a Land Bank Program and what to do with property once it is acquired. Commissioner Fleming said it is important to note that the words “affordable housing” as stated in the plan also refers to affordable housing for people that could afford more, which would open up housing for others who are unable to afford more. Mr. McDonald said the study reveals there is a gap in the supply on the higher end which pushes the market down into those other price ranges and prices people out of the market. He said we are going to focus our efforts on that part of the market to try to build supply of more price appropriate housing. City Manager West said there is a potential development on 84 East across from the hospital that will help address the higher income. Mr. McDonald said some of the federal policies that encourages affordable housing seems to want greenfield development rather than infield development because they give more points for it and this is a real disconnect as to how the federal government approaches this in terms of tax credits. He said these are things we need to understand as a team as we move forward. Commissioner Dorsey asked the Commission to show compassion and empathy when they place their vote today. Minutes of the Board of Commissioners – October 16, 2018, continued. Commissioner Crutchfield said this is a huge packet with a lot of big numbers, and he asked Mr. McDonald to confirm that this Commission is not committing themselves or future Commissions to any expenditures as this is just an outline. Mr. McDonald confirmed and said the City has paid for the plan, implementing the plan is going to be the chore, and as with any expenditure of public funds, the Commission would have to approve those particular expenditures. He said we have been fortunate that the Community Development Advisory Board has already recognized there is a need, brought that recommendation before the Commission this summer, and the Commission approved that grant for the 2019 year. City Manager West pointed out that the study was a partnership between the City and the DHA and the DHA paid part of the cost. Commissioner Ferguson said he appreciates what Commissioner Dorsey said about showing compassion and empathy, he understands there are needs, he just does not think it is our place to meet every need that exists in the city of Dothan, and this has been his position since the beginning. He said we are public safety, we are utilities, we are environmental services, we are public works, we are leisure services and our plates in all of these areas are very full. He said we have the DHA and that is what they do, that’s what the FHA is responsible for, that’s what HUD is responsible for, that’s what ADECA does, that’s what the Alabama Housing Finance Authority does – there are organizations already in place that do what we’re trying to do here. He said he understands there is a need, he just does not know that it is our place to meet every need. He said there are some very big numbers in this report and he hopes everyone has read it. He said he does not know why we have to adopt a plan if there’s really no teeth to it and we are going to vote on each individual facet of it. He said the plan includes talk of $3 million to fund housing initiatives and strategies and $2 million toward a lending pool with the City of Dothan being the first investor listed on both of these items. He said it also mentions the DHA, Habitat for Humanity, United Way, two real estate firms, and faith-based organizations. He said he has talked to a couple of them and they do not know anything about this other than what they have read in the news. He said they have not been invited to sit at the table and they are listed as a possible financial agency. He said he just does not know how realistic it is to actually implement it and this is his concern. He said he wants to make it clear that he is not tone-deaf to needs in our community, but he does not know what our role is in this effort. He said if there is a need in the marketplace he thinks developers will meet it. He said a groundbreaking was recently scheduled for 48 units of affordable housing on Honeysuckle Road and there are plans to do more. He said another well-known developer in the state and in this field has told him that the only thing stopping him from building more in Dothan is financing opportunities and tax credits. He said he does not know that we need to commit to this at this time but again, he is sensitive to the needs, he just does not know that is our role to meet every need that exists here. Commissioner Kenward said she agrees with the assessment that government has to be very careful in this arena, but she does think it our job to take a firm stand on it and also our job is to set policy. She said she sees us getting involved by setting policy to support what the DHA is trying to do. She said Commissioner Ferguson is right that there is a lot included in the plan but any of those obligations would come back before the Commission for a vote. She said she is very comfortable saying we take a firm stand on it, there are zoning issues that we can correct, and there are pieces of this that we do need to be involved in. She said she knows it is eating an elephant as this is a large problem. She said she appreciates the findings of the study and thinks this was a very necessary process for us to go through. She said she does think the bulk and the lion’s share of the work is going to involve the DHA and some of these other private investors to figure it out, but her personal opinion is that we are here to set the policy to support moving forward. Commissioner Ferguson said, just to be clear, we do not oversee the DHA and he confirmed that everyone knows this. He said there is also another item on today’s agenda for $1.5 million addressing affordable housing and we will be voting on this in just a few minutes. He said we are doing a lot already, he understands what is being said, but he does not know what our role is in this and has felt this way since day one. Minutes of the Board of Commissioners – October 16, 2018, continued. Commissioner Crutchfield asked Mr. McDonald if a big part of this plan is to help establish the land bank and get those lots to Habitat for Humanity or developers. Mr. McDonald said the plan says to investigate to see if the City can access the properties. He said there is a suggestion in the Plan to look at Section 108 money, which is kind of like borrowing against future HUD entitlements and that is something to be decided by the Commission. He said the thing about the plan is to work it piece by piece, and if this piece isn’t implementable, go to the next one or see if there is another way to approach it. He said Commissioner Kenward is right about eating the elephant and one bite at a time is about the only way to approach this issue. Commissioner Kirkland said there is a journey to go with our downtown, a lot of stuff to be announced in the next few weeks and good projects coming up, but his wife told him later that when he first started talking about the Porter property and the other initiatives, she thought he was crazy to bring those projects forward, but now we can see the success in it. He said 84 East is no different and, as leaders, we have shown leadership because we would like for something to happen downtown and something to happen on 84 East. He said we have spent a little money on this and we are going to vote on anything that comes back to us. He said he thinks it is our role as leaders to have the leadership with this, and as far as making it all work out, we will just have to work through it. Commissioner Dorsey said, as leaders, we must remember the past, understand the present, and prepare for the future, and he thinks by doing this plan, this will help us prepare for the future. He said you are either part of the problem or part of the solution and the day we have a solution we can run it. He said we don’t have to keep talking about it, because we have been talking about it; it is here now, and we can go ahead and do it. Mayor Saliba said he thinks this is what makes this Commission great – everyone has a great opinion and it is important to hear all the sides. He said he happens to believe that this can affect economic development, as well as workforce development and education. He said these are all issues he hears about on a daily basis, but he also wants to respect the opinions that we do not want this to turn into a bureaucratic monster where, for example, employees get hired without the Commission’s blessing. He said we are not saying we are sanctifying for monies to be spent, but rather, he would like to see it as a guideline for us to move forward to address a lot of issues that we have in the City. Commissioner Ferguson asked City Manager West if there is a desire for the housing administrator position to be created would the request have to go before the Commission or does the Personnel Board makes that decision. City Manager West said ultimately it would need to be funded so it would have to come before the Commission. City Manager West confirmed for Commissioner Ferguson that the city manager does not have the authority to fund it out of the general fund. Commissioner Ferguson said he appreciates what Commissioner Kirkland said about leadership and vision. He said he just wants to point out that we had to hire a consultant to draft a memorandum of understanding between two agencies, so bureaucracy is inevitable in this case and he just wants to be on record for that. He said he appreciates everyone’s opinion; he just happens to disagree. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Kenward and Crutchfield; “nay:” Ferguson. The motion was carried by the majority of six "yeas" to one “nay.” Mayor Saliba introduced Resolution No. 2018-290 (recorded in Ordinance Book No._______at Page_______), approving the Final Change Order with Triple J Construction, LLC for the construction of the 2017 CDBG Sidewalk Project, Lake Street Sidewalk, resulting in a cost increase in the amount of $9,735.10 and a final adjusted cost of $107,895.10. Commissioner Kenward moved for adoption, motion seconded by Commissioner Dorsey. City Manager West said the budget for this account was actually more so there are funds to cover the increase. Commissioner Dorsey asked if this was a local contractor, and Public Works Director Charles Metzger replied that they are not. There being no further discussion, the resolution was unanimously adopted. Minutes of the Board of Commissioners – October 16, 2018, continued. Mayor Saliba introduced Resolution No. 2018-291 (recorded in Ordinance Book No._______at Page_______), approving the Development Agreement between the Dothan Downtown Redevelopment Authority (DDRA) and The Banyan Foundation, Inc. for The Peaks of Dothan L.P., and appropriating $1,500,000.00 for said project. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Fleming. Commissioner Ferguson asked for the terms of this agreement to be clarified. City Manager West said it is basically set up as a mortgage that the DDRA will hold and the payment has been laid out into three payments – one initially, one halfway through, and one at the end. Commissioner Kenward said she appreciates the DDRA giving the Commission measurables, and she noted that oversight of the project is very explicitly laid out in their development agreement. She said when we are dealing with taxpayer dollars the Commission has to be able to answer certain questions and she appreciates the DDRA’s approach in providing this information. City Manager West said, several years ago when the initial resolution was passed basically saying we would do this if certain conditions were met, the money was set aside so the money is there to pay this amount. Commissioner Crutchfield confirmed with City Manager West that the tax credits are fifteen years before the project can be sold and the contract is written to say that when it is sold the City receives the $1.5 million back. City Manager West added that the Banyan Foundation has had much success in doing similar projects but if they were to go bankrupt, the City would hold the second mortgage because we are second in line for repayment and the primary mortgage holder would be paid off first. Commissioner Ferguson clarified with City Manager West that the previous commission approved this funding so today’s vote is for the technical arrangement of how the funds are dispersed. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-292 (recorded in Ordinance Book No._______at Page_______), executing the ADEM Notification for Aboveground Storage Tank documents for the two newly installed emergency generator aboveground petroleum storage tanks and the decommissioned aboveground petroleum storage tank located at the Omussee Wastewater Treatment Plant. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming. City Manager West said every tank we have has to have a permit from ADEM and this application is for the new tank that will be at Omussee. He noted that the new generator at Omussee worked as required during the recent storm event. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-293 (recorded in Ordinance Book No._______at Page_______), entering into an amendment of the agreement with York Risk Services Group, Inc. to continue to provide claims administration services for the self-insured workers’ compensation program at an approximate yearly cost of $47,700 for a period of one (1) year to commence on October 1, 2018, through September 30, 2019, to be extended through FY2020 if both parties are agreed. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-294 (recorded in Ordinance Book No._______at Page_______), agreeing to allow the Fire Department to issue a fireworks permit to Charles McKinley to be held at the National Peanut Festival Fairgrounds on Saturday, October 27, 2018. Commissioner Fleming moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-295 (recorded in Ordinance Book No._______at Page_______), agreeing to allow the Fire Department to issue a fireworks permit to the National Peanut Festival Association to be held on Saturday, November 10, 2018. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-296 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of September, 2018 in the amount of $16,813,063.12. Commissioner Kirkland moved Minutes of the Board of Commissioners – October 16, 2018, continued. for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-297 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Doug Tew Pool Re-Plaster Cox Pools $ 42,750.00 Lump Sum Price: $42,750.00 Dothan, AL Rip Rap Class 1 & II Johnston Trucking, LLC See Price in Quantity: 500 Tons (more or less) Brundidge, AL Description Rip Rap Class I Price Per Ton: $14.85 Rip Rap Class I Delivery Price Per Ton: $16.95 Rip Rap Class I Total Delivered Price Per Ton: $31.80 Rip Rap Class II Price Per Ton: $13.85 Rip Rap Class II Delivery Price Per Ton: $16.95 Rip Rap Class II Total Delivered Price Per Ton: $30.80 Other Purchases: Professional Legal Services Maynard, Cooper & Gale, P.C. $ 255.00 8/31/2018-Case 09846-0005 Birmingham, AL Excess Worker's Compensation Frank Gates Service Co. $ 145,916.00 Policy #WC005177 Cincinnati, OH Renewal for FY 2019 IBM Tivoli Manager Monthly The Riley Group $ 39,000.00 Support Services: Dothan, AL Automatic Tape Merging Process, Backups and Restorations Sole Source Provider. FY 2019 Play Structures for Community Game Time c/o $ 51,082.81 Build at Doug Tew: Game Time D3 J A Dawson & Co. Custom Playstructure for Ages 5 -12; Pelham, AL Game Time D4 Custom Playstructure for Ages 2 - 5; Game Time Owner's Kit; J A Dawson & Co. One Man 2 Days Installation & Supervision and Freight. U S Communities Awarded Contract # 2017001134 Commissioner Kirkland then moved for adoption of Resolution No. 2018-297, motion seconded by Commissioner Kenward and unanimously carried. Mayor Saliba introduced Resolution No. 2018-298 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Becky Edwards Southern Software Public Safety Users $ 778.00 Natalie Stonestreet Conference Myrtle Beach, SC Eddie Henderson Certified Law Enforcement Executive $ 568.00 Program Florence, AL Commissioner Fleming then moved for adoption of Resolution No. 2018-298, motion seconded by Commissioner Kenward and unanimously carried. Minutes of the Board of Commissioners – October 16, 2018, continued. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Kenward and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS