City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING NOVEMBER 6, 2018 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, November 6, 2018 with the following members present: Mayor Mark Saliba, Associate Commissioners Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Commissioner Kevin Dorsey was absent. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Pastor Jason Duren, Victory Family Church, then led in prayer, afterwhich Commissioner Fleming, joined by the student leaders in attendance representing Montana Magnet School, led in the Pledge of Allegiance to the Flag. Mayor Saliba announced that Commissioner Dorsey is away attending a National League of Cities meeting. Commissioner Kenward moved that the Minutes of the Meeting of October 16, 2018, be approved, motion seconded by Commissioner Ferguson and unanimously approved. Mayor Saliba presented and read a proclamation, proclaiming November, 2018 as “Hospice Month” in the City of Dothan. Hope Parrish, Clinical Manager, DaySpring Hospice, and Crystal Dawson, Community Liaison, Dayspring Hospice were present for the proclamation. Commissioner Kirkland thanked all employees, department heads, and others who helped to restore power and clean up after Hurricane Michael. He expressed appreciation for the patience shown from our citizens and asked for continued patience during this ongoing process. Commissioner Crutchfield said he can see great progress being made through these continued efforts and he appreciates everyone involved to make this happen. City Manager West invited Dothan Downtown Redevelopment Authority (DDRA) Executive Director Jamie Bienvenu to provide an update. Mrs. Bienvenu said the Howell School groundbreaking was a highlight of the month as it is a big, exciting project for Dothan and has been a long labor of love for Joe Donofro, the DDRA, and the Banyan Corporation. She said Foster Fest 2018 has wrapped up for the season, a lot of fun things happened, a third stage was added to South Saint Andrews Street, a couple of national acts performed, and big things are anticipated to happen in 2019. She said they are listening to the community and working to provide an inclusive, family fun event that all of our Wiregrass area friends and family can come and enjoy. She thanked the City Commission and the Dothan community for supporting them this past season. She announced that the Christmas Festival will be held on the first Saturday in December from 10:00 a.m. until 2:00 p.m. She said a lot of good sponsors and community leaders get involved in this fun event which includes snow and a visit from Santa. She encouraged everyone to follow the DDRA on their Dothan Downtown Facebook page and website for upcoming details. Mrs. Bienvenu said surveys were conducted and a market analysis study was done in March 2018, along with Main Street Alabama, to learn what our community wants downtown and she is excited to announce that three of the top priorities from that list are happening. She said the DDRA has recently sold The Nest to Diablos Southwest Grill and they anticipate opening in spring of 2019. She said the DDRA is working with local architect Andy Gosselin and partnering with the City to make improvements to Scouts Trail. She expressed appreciation to the Planning Department, General Services Director Randy Morris, and other City staff for helping with this endeavor. Minutes of the Board of Commissioners – November 6, 2018, continued. She said there are major developments coming to the Porter project area on East Main Street, and though the details are forthcoming, the mule barn is getting new life and the development will be in line with the market analysis findings. She said another major development agreement is on the table that is going to be very exciting and will provide a whole new life to the Porter paint building. She talked about the increase in pedestrian traffic along the railroad alley in this area and an upcoming project called the George Washington Carver Trails, which will incorporate the Mural City Tour. She said more details are to come in the near future regarding this project. She said it is a new season for the DDRA in that they have been property holders for a long time and are now recruiting individual investors and companies to take over these properties to create new life, as well as tax revenue. She said the DDRA have consulted with their attorneys, as well as the City, and created a development agreement to ensure they are being good stewards of the City taxpayers’ money and providing measurables to hold the developers accountable to, as well as protect the DDRA and the City, as we move forward with these ventures. She said the DDRA is striving to be very responsible and conservative with the way they spend their money while making sure that what they are doing is contributing for the community as a whole and building a good culture for downtown Dothan. Commissioner Kenward said the development agreement document is one that we will, for years to come, refer back to when we are doing these projects. She said she appreciates the DDRA for their approach in providing documentation, measurables, and deliverables because we are sensitive to spending taxpayer dollars on these projects and we want to make sure people can understand the return on investment. She thanked the DDRA for their efforts in putting the development agreement in place for each of these projects. Commissioner Crutchfield also recognized the DDRA board members for volunteering their time and going out of their way to do things for downtown. City Manager West requested General Services Director Randy Morris to provide an update on the Wiregrass Public Safety Center. Mr. Morris played a video taken the previous day by drone and he discussed the progress of the construction as those areas of the site were shown. He said the project is going smoothly, it is on schedule, currently under budget, and anticipated completion is September 2019. Mr. Morris then turned the floor over to Deputy Fire Chief Chris Etheredge for an announcement. Deputy Chief Etheredge recognized the Wiregrass Foundation and Commission’s support, and he said this project would also not be possible without a lot of partners. He said Fire Chief Larry Williams proposed the idea of having railcars on site in order to provide first responders with hands on hazardous materials and railroad emergency event training. He said they then reached out to Bay Line Railroad who is donating five railroad cars and putting in a rail bed to make sure everything looks and feels like a real railroad track. He said there will be railcars tipped over and a functioning rail crossing, which will allow for training unlike any other in the Southeast region and we feel very blessed to have this opportunity. He said everything we are trying to do at this facility is about community outreach as well as public safety training for our first responders and he recognized James Hefner who was present on behalf of Bay Line Railroad. Mr. Hefner said they are really excited about this unique opportunity to contribute to the communities they work in and they feel it is really important that first responders get this hands on training with the railroad. He said Bay Line Railroad stands by ready to assist in any way they can with training or any other requirements in regards to this at the training center. City Manager West confirmed for Mayor Saliba that guidelines, procedures, and policies on use of this facility will be in place prior to opening. Police Chief Steve Parrish said a partnership committee will be formed to set guidelines as the center gets closer to completion. He said Bay Line Railroad will have a seat at the table for example, as well as Houston County, the City of Dothan, and Wiregrass Foundation. City Manager West invited up Montana Magnet School Principal Sue Clark to talk about their Hometown Heroes Program. Principal Clark introduced second grade students Brannon McCray, Ally Parrish, and Libby Price from Mrs. William’s class. Principal Clark said the class had an assignment as part of their Liberty Legacy Program to decide who in our community helps us be successful as a city, and Ally nominated our lineman. Ally then read her nomination honoring the lineman from Dothan Utilities as Hometown Heroes. Dothan Utilities employees were present for this recognition and received a standing ovation. Minutes of the Board of Commissioners – November 6, 2018, continued. City Manager West requested Public Works Director Charles Metzger to give an update on the storm cleanup, and he said he would like to brag on these employees who have worked continuously since the hurricane. Mr. Metzger said it has been a steady process for all, to include Environmental, Street, and Traffic Divisions, and he is proud of the job they are doing. He said they have worked continuous twelve hour days and have had only two Sundays off. He talked about the efforts made to pick up the larger piles of burnable materials first, and he said they have now split the crews to begin picking up normal routes while the other crews continue to clean up large piles. He said crews are currently picking up all debris placed by the roadway, but the plan is to set the end of December as the cutoff date for businesses, churches, professionally cut debris, and limbs not cut to size as required by ordinance. He asked everyone to please be patient and try to keep debris out of the street and behind the curb. He said he hopes for this cleanup process to be near completion by the end of the year. He said Street Division crews are supplementing the Environmental Services Division efforts, and once things are back to normal, Street Division can go back to providing maintenance on potholes, street cuts, etc. He said the Alabama EMA will be here next week to talk about reimbursement for costs associated with the storm. Commissioner Kenward asked if there is a way to share the status of work orders with our citizens online so that they are aware of an issue being reported and prioritized. City Manager West said citizens who report issues online and provide contact information will receive notification when there is any activity on the work order. Mayor Saliba said he would love to be a part of the debriefing for this storm event to evaluate how we all responded and to look at things we may need to consider next time. City Manager West said the hope is to do this next week and all of the Commission will be invited to attend. City Manager West made the following announcements and comments:  The National Peanut Festival is being held this week through Sunday, November 11th and the parade is Saturday, November 10th. He encouraged everyone to attend the festivities.  A work session is scheduled for Tuesday, November 13th at 9:00 a.m. to discuss recycling and options. The public is invited to attend to hear the issues.  An ARPA State Soccer Tournament will be held on November 17 th and 18th at Westgate Soccer Complex with over 50 teams participating.  Leisure Services held their first ever Fall Fling on Tuesday, October 30 th at Westgate Park. The attendance was much greater than anticipated, and while there are things to work out for next year, this was a fun event. Numerous people expressed their appreciation for the City offering this program for the youth of this community.  We have been approved for 75/25 reimbursement of costs associated with our response to Hurricane Michael, and this is great because we have spent millions of dollars in this effort. Mayor Saliba introduced the application of Amal Rabei for a Retail Beer and Retail Table Wine License (off premise) for Below Cost Food, located at 219 Fortner Street. Mayor Saliba asked if there was anyone present to speak on this matter. Dothan Housing Authority (DHA) Executive Director Sam Crawford expressed opposition on behalf of the DHA and introduced Resident Services Coordinator DeAndrea Peterson to speak regarding their opposition. Mrs. Peterson said seeing firsthand the needs and concerns of their residents is pertinent to raise objection to the granting of this license. She stated that their concerns are 1) the proximity and the access of alcoholic beverages creating a breeding ground for loitering and other unsafe environments, 2) it is a detriment to the progress of their residents that have other challenges to overcome and are on a path to independence and stability, 3) statistically crime rates increase with the sales of alcohol in low income areas, and 4) it can pose safety concerns and perpetuate negative imaging in view of children and residents in that area. She said, as well as being an employee of Minutes of the Board of Commissioners – November 6, 2018, continued. the DHA, her children participate at the Boys and Girls Club of the Wiregrass (BGC) and their church is located just three blocks away. She said there are a lot of things at play and this license is not best suited for their community. BGC Executive Director Phillip Gilley spoke about the proximity to the BGC, as well as Henry Green Apartments, three churches, and a daycare all being within two to three blocks. He said this is just not a proper location for what they are all trying to achieve. He said they are trying to boost this neighborhood as it is in a depressed area and this license will not help them in this effort. Amal Rabei said he is the applicant for this license and his location is about 1,000 feet away from the DHA so he did not see this as a problem, but he understands about the BGC. There being no further discussion, Mayor Saliba entertained a motion and a second to approve or deny the application. Commissioner Fleming made a motion to deny, motion seconded by Commissioner Kenward, and upon the motion to deny being put to vote, the motion was unanimously carried. Mayor Saliba introduced Ordinance No. 2018-299 (recorded in Ordinance Book No. _______at Page_______), rezoning a parcel of land owned by Powel Brewton, located between Highway 52 E. and E. Main Street from H-I and B-2 (Heavy Industrial and Highway Commercial) Districts, to B-2 and R-A (Highway Commercial and Residential-Apartments, respectively) Districts. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2018-299, motion seconded by Commissioner Ferguson and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Saliba introduced Resolution No. 2018-300 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be nuisances by Resolution Number 2018-218 and 2018-251 and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-301 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be in violation of Article III, Chapter 106 of the City of Dothan Code of Ordinance (repeat offenders) and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-302 (recorded in Ordinance Book No._______at Page_______), appropriating additional funds to satisfy outstanding encumbrances for Fiscal Year ending September 30, 2018. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. City Manager West said this is carrying money forward into next year to pay for purchase orders that were open at the close of the year. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-303 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Alabama Municipal Electric Authority to amend the “Amended and Restated Power Sales Contract”. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Commissioner Kirkland thanked Fred Clark, who was present in the audience, for his leadership with AMEA in partnership with the City of Dothan. There being no further discussion, the resolution was unanimously adopted. Minutes of the Board of Commissioners – November 6, 2018, continued. Mayor Saliba introduced Resolution No. 2018-304 (recorded in Ordinance Book No._______at Page_______), rescinding Resolution No. 2018-24 and entering into a new reimbursable agreement for the relocation of Water and Sanitary Sewer Utility Facilities on Public Right-of-Way to be completed by the City of Dothan Contractor for Project No. RPF-NHF-HPPF-0210 (501) (Phase 1), Additional Lanes on SR-210 Ross Clark Circle from Bauman Drive to South of U.S. Highway 84 (3071 Ross Clark Circle), including Engineering and CE&I at an estimated cost of $367,210.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming. City Manager West said the bids solicited by ALDOT for the Ross Clark Circle improvements came in way over budget and they have now made it into smaller projects. He explained that since the City has fairly good competition on our major water and sewer projects, ALDOT is allowing the City to bid these and then ALDOT will reimburse us that cost. He said this agreement allows us to move forward with that process. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-305 (recorded in Ordinance Book No._______at Page_______), appropriating funds in the amount of $400,000.00 for street lighting on U.S. Hwy 84 East from Ross Clark Circle to Health Sciences Boulevard. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland. Commissioner Fleming said lighting in this area is an issue and will be welcomed by the citizens, especially in Districts 2 and 3 who travel this highway frequently. City Manager West confirmed for Commissioner Ferguson that the City will bid the materials and Dothan Utilities will perform the work. City Manager West also confirmed that the purpose of this resolution is to make sure the Commission wishes to move forward. He explained that the item appeared on a previous agenda and was put on hold for a few months. He said Dothan Utilities Director Billy Mayes reached out two weeks ago to determine if there was any interest and there was interest expressed by some Commissioners; therefore, it is back on the agenda for consideration. Mayor Saliba confirmed with City Manager West that we will spend less if the bid comes in at less than $400,000. Electric Operations Superintendent Chris Phillips confirmed for Commissioner Crutchfield that the ALDOT permit was approved for one year, and if construction does not begin within the one year timeframe, we may have to resubmit that permit for approval. Mayor Saliba asked if this will help light some of the new shared-use trail as this would be a nice benefit to work in to the project. Mr. Phillips said this lighting is intended to light the roadway, and Dothan Utilities has been working with the Street Division on plans to also light the shared-use trail. Commissioner Ferguson asked if the lights will be on the median or both sides, and Mr. Phillips said ALDOT’s approval is for new pole lines on both sides of the asphalt about fifteen feet off the edge of pavement. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-306 (recorded in Ordinance Book No._______at Page_______), entering into a permit agreement with the Alabama Department of Transportation for the installation a water tap and water line for Cherry Blossom RV Park, located at 3974 S. Oates Street. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-307 (recorded in Ordinance Book No._______at Page_______), committing to enter into agreement with the State of Alabama for improvements at rail-highway grade crossings located at DOT Nos. 637876E on N. Beverlye Road and 002970M on Coe Dairy Road at an estimated cost of $25,000.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming. City Manager West explained that the total cost of the project is approximately $250,000 and the estimated cost of $25,000 is the City’s share. Mayor Saliba said this is a good percentage. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-308 (recorded in Ordinance Book No._______at Page_______), entering into a contract with Holcombe Norton Partners, Inc. to provide architectural services for a fee of $49,500.00 for planning services for a track and field facility master plan at Northcutt Field football facility, Rip Hewes Stadium, the Doug Tew baseball fields, and Walton Park, and appropriating funds for said services. Commissioner Ferguson moved for Minutes of the Board of Commissioners – November 6, 2018, continued. adoption, motion seconded by Commissioner Kirkland. Commissioner Crutchfield requested, since the high schools are looking at possibly consolidating, that we take a first quick look at Northview as well, under the condition that they do consolidate, just to see if it is a possibility with the understanding that the facility would be used by all the schools. Mayor Saliba asked if we need to delay them doing the study until a decision is made by the Dothan City Schools or will they be able to do it under the scope of work and the monies being appropriated. General Services Director Randy Morris said the scope of work would not include that right now, but he can speak to the firm about doing a first blush look to see if they think it is worth looking into further, and if so, we can get a cost from them to add it to the project and that would be brought back before the Commission as an addendum to consider. Commissioner Crutchfield said he does not wish to delay this project. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-309 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract and issuing a Notice to Proceed and other related documents to Blankenship Contracting, Inc. for the North Beverlye Road Watermain Connection and Omussee Road Bore Project, for the sum of $109,625.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-310 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the United States Department of Justice, through the United States Marshals Service, to accept funding in the amount of $18,523.50 for reimbursement of overtime costs for officers working Gulf Coast Regional Fugitive Task Force cases, and appropriating funds for said costs. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-311 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the United States Department of Justice to allow the City to participate in the Federal Equitable Sharing Program for use of federally forfeited cash, property, proceeds or interest. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-312 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Alabama Institute for Deaf and Blind to provide interpreter services for a one-year period at a cost of $55.00 per hour. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Commissioner Ferguson asked for details on when this service is needed, and City Manager West said this is required at times by the Police Department and for court. Police Chief Steve Parrish said these services are also needed from time to time for press releases, such as with the recent storm event, and so it is always good to have this contract on hand. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-313 (recorded in Ordinance Book No._______at Page_______), appointing Bob Whiddon as a Member of the Planning Commission. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Crutchfield thanked Mr. Whiddon for his willingness to serve. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-314 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City, and appropriating funds for said purchase. ITEM VENDOR AMOUNT Dothan Police Department ADS Security See Pricing on Camera Equipment, per City Bid Dothan, AL Bid Tabulation Specifications: Awarding lines 1, 2, Sheets 3, 4a, 5, 6, 7, 8a, 13, 15, 16, 16a, 16b, 16c, 17, 17a. See bid Minutes of the Board of Commissioners – November 6, 2018, continued. tabulation sheets for details on unit pricing and quantities. Dothan Police Department DSI Security See Pricing on Camera Equipment, per City Dothan, AL Bid Tabulation Bid Specifications: Awarding Sheets lines 13a, 14,14a,15a, A3, A4 See bid tabulation sheets for details on unit pricing and quantities. Cypress Creek WWTP Vertical Donald S. Smith $ 64,427.00 Turbine Pump Refurbishment: Headland, AL Additional purchase from previously awarded bid. 4" Schedule 40 Perforated, Core & Main, LP $ 11,750.00 Solvent Weld, Belled End PVC Montgomery, AL Pipe: Quantity: 5,000 Linear Feet Based on (Annual Estimate- more or less) Estimate Unit Price per Linear Foot: $2.35 Rock, Gravel & Sand: Johnston Trucking, LLC $ 57,207.50 #5 Rock (River Rock) Brundidge, AL Annual Quantity Estimate: 805 Tons Annually (more or less) Total Delivered Price Based on per Ton: $33.50 Estimate Total Cost: $26,967.50 #89 Shot Rock (River Rock) Annual Quantity Estimate: 450 Tons Total Delivered Price per Ton: $24.00 Total Cost: $10,800.00 Coarse Sand (.5 mm to 1 mm) Annual Quantity Estimate: 720 Cubic Yards Total Delivered Price per Ton: $13.50 Total Cost: $9,720.00 Medium Sand (.3 mm to 5 mm) Annual Quantity Estimate: 720 Cubic Yards Total Delivered Price per Ton: $13.50 Total Cost: $9,720.00 Alpha-Numeric Pager Services & Spok, Inc. $ 9,702.00 Equipment per City of Dothan Springfield, VA Bid Specifications: Based on Monthly Charges: Estimated Equipment: Quantity 150 (more or less) Alpha-Numeric Pagers: $5.25 ea. Programming Pods: Quantity 2 Bid-City already has these. Service: Regional per unit: $11.25 Statewide included in Regional National Service per unit: $17.25 Monthly Estimated Charges: $808.50 Annual Estimate: $9,702.00 Southern Yellow Pine Poles T R Miller Mill Company, Inc. $ 96,614.00 Pressure Treated with Brewton, AL Pentachlorophenol Preservative, Estimated per City of Dothan Bid Specifications Annual Cost Estimate Quantity, Unit Price. Total Price 1. 30 ft. Class 5, 70, $102.00, $7,140.00 2. 35 ft. Class 5, 60, $135.75, $8,145.00 3. 45 ft. Class 4, 5, $249.00, $1,245.00 4. 45 ft. Class 3, 150, $293.00, $43,950.00 5. 45 ft. Class 2, 5, $344.00, $1,720.00 6. 50 ft. Class 3, 50, $352.00, $17,600.00 7. 50 ft. Class 2, 10, $408.00, $4,080.00 8. 55 ft. Class 3, 10, $415.00, $4,150.00 9. 55 ft. Class 2, 5, $475.00, $2,375.00 10. 60 ft. Class 3, 2, $478.00, $956.00 11. 60 ft. Class 2, 2,$555.00, $1,110.00 12. 65 ft. Class 3, 5, $561.00, $2,805.00 13. 65 ft. Class 2, 2, $669.00, $1,338.00 Quantities (more or less) Minutes of the Board of Commissioners – November 6, 2018, continued. Other Purchases: Engineering Services & Rental Doble Engineering Co. $ 27,000.00 of Doble M4100 Analyzer Watertown, MA Professional Services & Rental of Analyzer, proprietary to the Doble Company Meals to feed employees, mutual Zack’s Restaurant $ 48,200.00 aid crews and contractors for Dothan, AL Hurricane Michael restoration emergency. Departments fed include Dothan Utilities, Fire, Police, General Services and Public Works. Project Number 101018. Parts for Repairs Enclosure for Taylor Power Systems $ 15,985.24 Generator, including Shipping: Mobile, AL Damage caused by Hurricane Michael. Unit # 4247. Sole Source-Authorized Dealer. Project Number 101018. Purchase of 2018 John Deere Flint Equipment $ 158,000.00 Wheel Loader with Dothan, AL Multi-purpose Bucket: Sourcewell (NJPA) Cooperative Awarded Contract # 032515-JDC Replacing unit 8144. Reimbursement of Deductible Alabama Municipal $ 42,831.10 for Legal Fees Paid: This is the Insurance Corporation contracted vendor for this service. Montgomery, AL Estimated Professional Services - Tiller Consulting Group, Inc. $ 23,000.00 Actuarial Work for the City St. Louis, MO Worker's Compensation, General Liability and Automobile (Fleet) Liability Risk Retention programs; as well as, any associated data needs. Personal Computing Devices CDWG $ 130,000.00 Quantity: 200 or less Vernon Hills, IL Unit Prices vary. Estimated Cost. Sourcewell Cooperative Contract #100614-CDW Awarded to CDWG. Personal Computing Peripherals CDWG $ 50,000.00 Quantity: 500 or less Vernon Hills, IL Estimated Cost. Sourcewell Cooperative Contract #100614-CDW Awarded to CDWG. Personal Computing Accessories CDWG $ 40,000.00 Quantity: 8,000 or less Vernon Hills, IL Estimated Cost. Sourcewell Cooperative Contract #100614-CDW Awarded to CDWG. Infrastructure Accessories CDWG $ 40,000.00 Quantity: 2,000 or less Vernon Hills, IL Estimated Cost. Sourcewell Cooperative Contract #100614-CDW Awarded to CDWG. Panasonic Toughbooks with CDWG $ 131,999.34 3 Year Protection Vernon Hills, IL and Port Replicators: Quantity: 66 (more or less) Sourcewell Co-Operative Awarded Contract Unit Cost: $1,999.99 New MDT's purchases for Police. Network Switches Carousel Industries $ 46,000.00 Quantity: 20 or less Exeter, RI Estimated Cost. State of Alabama awarded contract #MA999 T6344013357. Minutes of the Board of Commissioners – November 6, 2018, continued. AutoCAD Software Subscription DLT Solutions, LLC $ 15,543.84 Annual Maintenance Renewal Atlanta, GA Period Covered 11/8/18 - 11/7/19 No bid due to continuity of service Virtual Server Environment Pinnacle Networx $ 131,415.54 Replacement, including Annual Wetumpka, AL Maintenance, Licensing & Deployment: National IPA co-operative awarded contract Contract # 150402 Annual Hardware/Software The Riley Group $ 24,350.49 Maintenance & Support For Dothan, AL IBM DR/Spectrum Backup for 8202 (HABOX): Sole source – local IBM representative. Period covered: November, 2018 - October, 2019 Commissioner Kirkland then moved for adoption of Resolution No. 2018-314, motion seconded by Commissioner Fleming. Commissioner Ferguson noted that quite a bit of computers and accessories are included in this item, and he asked if this is standard replacement equipment. City Manager West confirmed and said the approval is for the new budget year. City Manager West noted that the bucket loader currently being used for storm cleanup is from the landfill, is wore out, and needs to be replaced with one that can pick up larger and heavier piles that the normal knuckle booms will not pick up. He said the use of this equipment in the storm cleanup can be included in the 75/25 reimbursement. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-315 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Grant Hendrix R0312 – Command and Control of Incident $ 172.00 Operations Emmitsburg, MD Alexandra Gulledge Patrol Officers Response to Street Drugs $ 60.00 Daniel Volkman Meridian, MS Anthony Jackson Nicholas Krista Erik Broten Basic Investigation of Computer and $ 50.00 Electronic Crimes Program Hoover, AL Erik Broten Basic Mobile Device Investigations $ 50.00 Hoover, AL Serretha Hand International Code Council (ICC) Permit $ 1,770.00 Caitlin Carter Tech Institute Atlanta, GA Tyawan Fields Basic School Resource Officer (SRO) Course $ 1,355.25 Clanton, AL Shan Ash Battalion Chief Assessment Center $ 0.00 Virginia Beach, VA Dustin Monday First Due Truck Ops $ 1,438.00 Mike Knowles Calera, AL Ray Mock SWAT Team Leader Development $ 3,125.85 Sammie Hancock Boca Raton, FL Keith Cook Practical Homicide Investigation $ 340.00 Anthony McClendon Phenix City, AL Minutes of the Board of Commissioners – November 6, 2018, continued. Becky Edwards Essentials of Forensic Science $ 20.00 Natalie Stonestreet Montgomery, AL Commissioner Kirkland then moved for adoption of Resolution No. 2018-315, motion seconded by Commissioner Fleming and unanimously carried. Commissioner Ferguson moved to accept ROW Warranty Deeds from Mark Jordan and John H. Rogers for the Denton Road CR 25 Widening and Add Lanes Project, motion seconded by Commissioner Crutchfield and unanimously carried. Commissioner Kirkland moved to accept ROW Warranty Deeds from 104 Medical Building, LLC for Lots 3 and 4, Block “A” and from S & I, LLC for Lots 11 and 12, Block “A of Brannon Park Office Park, motion seconded by Commissioner Ferguson and unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Crutchfield and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS