City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING JUNE 4, 2019 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, June 4, 2019 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Kevin Cowper, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Pastor Jarrod Skinner, Church at the Crossing, then led in prayer, afterwhich Commissioner Ferguson led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of May 21, 2019, be approved, motion seconded by Commissioner Kenward and unanimously approved. Mayor Saliba presented and read a proclamation, proclaiming June 3, 2019 as “Lineman Appreciation Day” in the City of Dothan. Dothan Utilities Director Billy Mayes, Electric Operations Superintendent Chris Phillips, and City of Dothan Linemen were present for the proclamation. Commissioner Kirkland said he is honored to serve and represent the City on the AMEA Board, and he recognized and expressed appreciation to Mr. Mayes and Mr. Phillips for the work they do behind the scenes. Commissioner Fleming said in regards to the rest of the Commission members wearing their Dothan Utilities shirts today that he did get the memo, but when the hurricane came through last year, in addition to taking away most of his house, it took his shirt as well. He said he and his family moved back in March and he will have to get another shirt. He thanked our lineman, Mr. Mayes, and the entire electric department for what they do for us. He said their response after the hurricane was amazing, not just in his neighborhood, but all throughout the district and they are appreciated. Commissioner Fleming asked everyone to please not forget the Dignity for Dads community event at McRae Homes on Saturday, June 15th from 10:00 a.m. until 2:00 p.m. He encouraged all who are interested to come out to be a vendor, lead games, participate, and show support. He said also on this day, Juneteenth is taking place downtown from 12:00 p.m. until 5:00 p.m. and is sponsored by the Ta-Seti Temple. Commissioner Crutchfield said he would like to thank our entire utility department for all they do, regardless of the size of the storm or what event happens, they always respond very well and he receives positive comments all the time. Commissioner Crutchfield said Foster Fest is this Friday night, there are always a lot of folks who attend, and there a lot of things to do during the event. He encouraged everyone to take advantage of the activity downtown. Mayor Saliba said he would like to add his appreciation to our lineman. He said a car wrecked yesterday at the end of his street, hit a pole causing the power to go out, and he received about five texts pretty quick after that happened. He said he knows people get a little antsy when the power goes down, and he appreciates what the linemen do every day. Mayor Saliba thanked all those involved for the employee appreciation event held at Water World this past Sunday. He said this was a great event. Minutes of the Board of Commissioners – June 4, 2019, continued. City Manager Cowper made the following announcements:  A bidder’s seminar and registration event will be held on Tuesday, June 25th at 9:00 a.m. on the 2nd floor of the Civic Center. Reservations may be made by emailing purchasing@dothan.org.  Given the extreme dry weather conditions, Fire Chief Larry Williams has instituted a no burn policy and no burn permits will be issued for the foreseeable future, until we get a little rain.  Reminder that the July 2nd City Commission meeting is canceled and the only meeting being held next month will be on July 16 th.  Foster Fest is this Friday, so please come out for this great community event. Mayor Saliba introduced the application of Kerry L. Stumpe for a Retail Beer License (on or off premise) for Pizza Hut #036051, located at 1912 Ross Clark Circle. Mayor Saliba asked if there was anyone present to speak on this matter and there were none. Commissioner Crutchfield moved for approval, motion seconded by Commissioner Kirkland. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba introduced the application of Kerry L. Stumpe for a Retail Beer License (on or off premise) for Pizza Hut #036058, located at 4412 Montgomery Highway. Mayor Saliba asked if there was anyone present to speak on this matter and there were none. Commissioner Kirkland moved for approval, motion seconded by Commissioner Dorsey. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba announced a Public Hearing regarding the proposed Community Development Block Grant 2018 Projects and Entitlement Funds. Mayor Saliba asked if there was anyone present to speak on this matter and no one came forward. Mayor Saliba said he told Debra Beyah (present on the front row) that we were not going to speak at this time on a particular block grant and he would rather she make an appointment with him through his executive assistant Sarah Woodham so they can talk further about her matter, if this is okay with Ms. Beyah. Ms. Beyah responded that this would be fine. Mayor Saliba said he wanted to make sure that Ms. Beyah did not hear him announce the public hearing and think he was telling her something different. He again asked if this is okay with her, and Ms. Beyah said yes, that will be fine. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba said four of the ordinances on today’s agenda are rezoning requests, and on behalf of the Commission, he would like to express that we know how important people’s homes are and where they live, this is very important to us as well, and we have your best interest at heart. He asked for everyone’s consideration as we work through these sensitive issues and know that we are here to serve you and we want to do our best in that effort. Mayor Saliba introduced Ordinance No. 2019-131 (recorded in Ordinance Book No. _______at Page_______), amending Chapter 6, Alcoholic Beverages, Article I, In General by adding Section 6-1(b) definition of “Shopping Center”; and amending Article II, Administration and Enforcement, Section 6-33 in its entirety, of the Code of Ordinances. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kenward then moved for adoption of Ordinance No. 2019-131, motion seconded by Commissioner Crutchfield. Planning Director Todd McDonald reviewed the changes in this amendment to include exemptions for shopping centers and the entertainment district, adjustments in distance requirements between certain land uses and license types, and the method of measurement. He said distances were previously Minutes of the Board of Commissioners – June 4, 2019, continued. measured from door-to-door by public access and this is being changed to property line to property line. He said the advantage of this method is being able to utilize GIS technology in a more efficient manner and help the Police Department in their survey. Mr. McDonald said approval of this ordinance will require an amendment to City Commission Policy 15, which is Item 26 on today’s agenda. He said this policy is a procedural document for staff. Commissioner Ferguson confirmed with Mr. McDonald that existing establishments will be grandfathered in and this includes places of worship currently located within shopping centers as defined in the ordinance. Mr. McDonald said a shopping center is defined in the ordinance as containing at least 25,000 square feet. Regarding the change in measurement method, Commissioner Kenward explained that there was a lot of gray area in the previous method, and although the distance is being decreased from 600 feet to 200 feet, the new straightforward measurement can make it even more difficult in some cases and will be more effective for the purposes where we are trying to protect our community. Commissioner Ferguson confirmed with Mr. McDonald that the measurement will be from closest property line to closest property line. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2019-132 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Ryan Kriser, located at 1210 West Main Street, from B-3 (Local Shopping) District to B-1 (Central Business) District. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2019-132, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2019-133 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Darby Stickler, located at 4555 E. Cottonwood Road, from B-2 (Highway Commercial) District to A-C (Agricultural Conservation) District. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Ferguson then moved for adoption of Ordinance No. 2019-133, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2019-134 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Peppi Cooper, located at SE & SW corners of Rowland & Beverlye Roads (56.45 acres), from A-C, R-1, and B-2 (Agricultural Conservation, Residential Single Family, Highway Commercial) Districts, respectively to R-3 (Residential Single Family, High Density) District. Commissioner Ferguson moved for immediate consideration, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Ferguson then moved for adoption of Ordinance No. 2019-134, motion seconded by Commissioner Crutchfield. Mayor Saliba said he has spoken with Gerald and Mildred Crowley, 113 Bridlewood Circle, who had signed up under Minutes of the Board of Commissioners – June 4, 2019, continued. privileges of the floor to speak on this item. He then confirmed with them that they are satisfied and no longer wish to speak. Nancy Tolar, 889 South Beverlye Road, signed up under privileges of the floor to speak on this item. Ms. Tolar requested additional information regarding developments allowed under the R-3 zoning, and she asked if this would be subsidized income housing. She said she would love to see a senior facility on this property because Dothan needs more senior housing. Planning Director Todd McDonald said the R-3 zoning is our smallest single-family residential district and it requires individual lots with a minimum of 4,000 square feet. He discussed market demand, density, and acreage. He said the City does not have a say in how a development is funded, who can occupy, and things of this nature as these are not zoning issues. He agreed that there is a need for senior housing and added that there is also a need for student housing. Upon Mayor Saliba’s request, Mr. McDonald explained the opinion stated in the staff report is that the applicant’s original request for R-4 zoning was in keeping with the recently approved Highway 84 East Master Plan; however, following the public hearing at the Planning Commission meeting, the applicant amended their request from R-4 to R-3 zoning and this is the Planning Commission’s recommendation to the City Commission. Commissioner Fleming confirmed with Mr. McDonald that apartments are not allowed in the R-3 zoning. Commissioner Ferguson confirmed with Mr. McDonald that Hidden Lake is a comparable zoning and some of the residents’ concerns will be fleshed out more during the subdivision plat approval. Mr. McDonald said the large size of the property may require the development to take place in pieces in order to maintain the sewer allocation requirements of the EPA’s Administration Order on Consent. He said this will be developer driven as we get further into the process. Commissioner Kirkland commented that there have been many discussions regarding this rezoning, and to those present he said it is great that you care about your neighborhood. He said we care about our neighborhoods and fight hard to make Dothan a better place. He said we would not intentionally do something to hurt you, but the owner has the right to develop their property and we try our best to keep it nice, clean, and pretty. He said he has done his part by building some nice homes on the east side and he has pushed for other people to do this as well. He said he wants everyone to know that we are put in a tough spot sometimes in making these decisions, but we also want the best for the city, and he appreciates the residents for standing up for their community. Commissioner Kenward said, in reading through the notes, she was very much aware that the developer was trying to meet the need that we identified as a City for affordable housing. She said we have a gap in what we have available on our market and what people can actually afford to buy, and the developer is trying to bridge that gap and she feels this is a good compromise. Mr. McDonald said he likes to think of affordable housing more like work force housing because a lot of young people and families in our community cannot afford a large mortgage at this point in their careers. He said senior housing is more appropriate in the R-4 zoning because those residents typically do not want a yard to maintain, and he discussed Stone Creek Landing as an example. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” Fleming. The motion was carried by the majority of six "yeas" to one “nay.” Mayor Saliba introduced Ordinance No. 2019-135 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Evelyn Baker & Ora D. Walker, located at 920 Blackshear Street, from R-4 (Residential, Attached- Multi-Family, High Density) District to B-3 (Local Shopping) District. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2019-135, motion seconded by Commissioner Fleming and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2019-136 (recorded in Ordinance Book No. _______at Page_______), authorizing the issuance of the City’s General Minutes of the Board of Commissioners – June 4, 2019, continued. Obligation Warrant Series 2019 in the principal amount of $3,445,000 for the refinancing of the General Obligation Warrant – Series 2009 - CWSRF/ARRA - DL and General Obligation Warrant - Series 2009 - DWSRF/ARRA-DL. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2019-136, motion seconded by Commissioner Crutchfield. Finance Director Lisa Reeder said the City has two outstanding warrants that have been on the books for ten years and are now eligible to be called, which means we have the option at this time, based on rates, to refinance those two warrants. She said ten banks responded to the RFP and the City is able to refinance these 3.5 percent warrants at 2.38 percent, with a savings of $151,000. Commissioner Ferguson asked if there were particular projects these warrants were funding or if it was general debt. Mrs. Reeder said it was originally sewer and water debt done in 2009 when we had the stimulus funds. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Resolution No. 2019-137 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on July 16, 2019. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-138 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be nuisances by Resolution Numbers 2019-54, 2019-78, 2019-79 and 2019-104 and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-139 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be in violation of Article III, Chapter 106 of the City of Dothan Code of Ordinance (repeat offender) and turning the cost over to the County Tax Collector so that the amount can be added to the next regular bill for taxes levied against the respective lots and parcels of land. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-140 (recorded in Ordinance Book No._______at Page_______), approving the 2019 Community Development Block Grant (CDBG) Projects. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Kenward thanked the CDBG Advisory Board for their service to our community. She said she knows it is not easy to divide up this money and they make a lot of hard decisions on the Commission’s behalf. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-141 (recorded in Ordinance Book No._______at Page_______), entering into a Reimbursable Agreement with the Alabama Department of Transportation for Relocation of Sanitary Sewer and Water Utility Facilities on Public Right-of-Way to be performed by State contractor on Project No. STPOA-9450(602), Additional Lanes on Denton Road, at an estimated cost of $1,477,218.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Minutes of the Board of Commissioners – June 4, 2019, continued. Mayor Saliba introduced Resolution No. 2019-142 (recorded in Ordinance Book No._______at Page_______), executing Change Order Number One with Tolleson Construction, LLC for a New Multi-Purpose Facility at Eastgate Park for a net decrease of $2,448.88 and a total contract amount of $1,319,485.12. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-143 (recorded in Ordinance Book No._______at Page_______), awarding the bid and entering into a contract with Geisler Contracting, Inc., of Headland, Alabama for the 2018 CDBG Sidewalk Project, Alexander Drive Extension, in the amount of $81,064.11. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland. Commissioner Dorsey said he is happy to see this bid went to a local contractor. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-144 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Houston County for the purpose of constructing and maintaining a roundabout at the intersection of South Park Avenue and Taylor Road within the municipal limits of the City of Dothan, and appropriating funds for said project. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Kenneth L. Mathis, 314 Hidden Creek Circle, signed up under privileges of the floor to speak on this item. Mr. Mathis said before he speaks on this item he would like to get clarification for himself and Ms. Beyah about the public hearing held earlier in the meeting for the CDBG projects and whether Ms. Beyah should have been allowed to speak at that time. A discussion followed about the conversation held during the public hearing portion of the meeting and it was determined to be a misunderstanding between Mayor Saliba and Ms. Beyah. The decision was made to reopen the public hearing at the end of the meeting to allow Ms. Beyah the opportunity to speak publicly. Mr. Mathis then resumed his privileges of the floor. He said he spoke previously at a public hearing against the closing of Moore Road. He said the congestion at the intersection of South Park Avenue and Taylor Road is because of that closing, and at times, the traffic is backed up past Moore Road to get through that intersection. He said he understands the roundabout concept and it works well if you know how to use a roundabout, but the City hired an engineer who designed a roundabout to be placed in front of Selma Baptist Church – at Honeysuckle Road, South Park Avenue, and Moore Road – and this is where a roundabout needs to be put if one is built. He said Moore Road should be re-opened for Stone Creek Landing residents to access Taylor Road. He said the City has long range plans, the County has voted to build this roundabout, and he is sure this Commission is going to vote to do it as well, but with the talk about listening to the taxpayers and voters and trying to please and compromise, here is an incident where you should really step back and look at this again. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-145 (recorded in Ordinance Book No._______at Page_______), entering into an agreement, by County Form No. 2, with Houston County through the Alabama Department of Transportation (ALDOT) for the relocation of approximately 650 linear feet of water main, and associated valves and fittings to be installed on the newly acquired right-of-way of Taylor Road and Campbellton Highway; said agreement shall enable the City to be reimbursed at a 90/10 cost share with the state funding not to exceed $74,098.74 and the City of Dothan’s share estimated to be $8,233.19, and appropriating funds for said project. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. Mr. Mathis, who had also signed up for privileges of the floor for this item, said he wants to know why this roundabout is being put within a mile of another roundabout that the City has already built at Southgate Road and James Oates Park. He said the proposed Honeysuckle Road extension, which was laid out at the same time the roundabout at Selma Baptist Church was laid out, would not be needed if that roundabout was built instead. He said there are other roads within the City, such as Oates Street downtown and the bridge on Reeves Street, where traffic backs up and are in greater need of improvement. There being no further discussion, the resolution was unanimously adopted. Minutes of the Board of Commissioners – June 4, 2019, continued. Mayor Saliba introduced Resolution No. 2019-146 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Pre-Stressed Concrete Telemetry Baldwin Lighting, Inc. $ 29,195.00 Poles Quantity: 5 (more or less) Bay Minette, AL Unit Price: $5,839.00 Wire Bid - 350 MCM Copper 15 kV Gresco Utility Supply $ 34,776.00 Power Cable 350 CU Primary Dothan, AL Underground, for Flowers Hospital Upgrade: Quantity (more or less): 5400 feet Unit Price: $6.44 Manual Switchgear 3 Phase Stuart Irby $ 32,192.00 14.4 kV Dead Front Cabinets Dothan, AL for the Flower's Hospital Upgrade Project Quantity: 2 (more or less) Unit Price: $16,096.00 Other Purchases: Replace existing RAS Pump Station Air Conditioning Associates $ 25,965.00 MCC Cooling. Work will include: Dothan, AL installing two (2) 3-ton A/C package units, with thermostat per each in existing RAS Station per drawings; install duct work complete and exterior thermal insulation per specs; concrete pads; and exterior HERESITE P-413 coatings per schedule. Chairs State of Alabama 9 to 5 Seating $ 49,399.20 Awarded Contract T390 (furniture) Hawthorne, CA All Quantities (more or less) Quantity: 12, Unit Price: $604.80 Armless Chairs, enchanced synchro With back angle adjustment; Quantity: 48, Unit price: $383.40 Chairs with arms, mesh backs, 5-star base, swivel tilt, upholstered seat Quantity: 24, Unit Price: $359.10 Armless Chairs, mesh backs, 5-star base, swivel-tilt, upsholstered seat; Quantity: 16, Unit Price: $270.00 Armless chairs, mesh backs, 4-leg base, soft casters, nesting, upholstered seating Furniture State of Alabama Allseating Corp. $ 16,892.72 Awarded Contract T390 (furniture) Mississauga, ON All Quantities (more or less) Quantity: 21, Unit Price: $606.32 Task Chairs with folding, adjustable arms; Quantity: 8, Unit Price: $520.00 Task Chairs with folding, extended height Furniture State of Alabama Fairway Holdings dba Berco $ 64,032.66 Awarded Contract T390 (furniture) St. Louis, MO All Quantities (more or less) Quantity: 1, Unit price: $3,159.54 Worksurface Table, 30" with closed door storage Quantity: 6, Unit Price: $604.26 42" Square Tables Quantity: 5, Unit Price: $1,624.32 84"x 44" RetangularTables Quantity: 2, Unit Price:$ 518.40 36" Round Hightop Café Tables Quantity: 1, Unit Price:$2,738.34 Minutes of the Board of Commissioners – June 4, 2019, continued. 84"x 44" RetangularHightop Table Quantity: 1, Unit Price:$1,442.34 120"x 48" Laminate Top Tables w/integrated power/data Quantity: 4, Unit Price: $353.16 Coffee tables Quantity: 36, Unit price: $813.24 Work Table Power/Data Included Quantity: 20, Unit Price: $660.96 Flip Top Work Tables Furniture State of Alabama Global Industries, Inc. $ 16,892.72 Awarded Contract T390 (furniture) Marlton, NJ All Quantities (more or less) Quantity: 4, Unit Price: $2,677.92 3-Seat upholstered lounge bench, integrated power Quantity: 1, Unit Price: $1,821.12 3-Seat upholstered lounge bench, Quantity: 1, Unit Price: $1,377.04 Armless stool, sled base Quantity: 3, Unit Price: $2,030.56 Upholstered lounge chair Quantity: 4, Unit Price: $3,192.56 Upholstered lounge chair, standard back Quantity: 1, Unit Price: $7,323.12 Sectional lounge bench combo Quantity: 1, Unit Price: $6,587.84 Circular modular lounge Chairs, Stools, Desk, Wardrobe, Knoll, Inc. $ 136,258.20 Workstation & Single Desks with Miami, FL Built In Storage Drawer State of Alabama Awarded Contract T390 (furniture)-All Quantities (more or less) Quantity: 35, Unit Price: $148.72 Multi-purpose, Armless Chairs-4 leg base Quantity: 16, Unit Price: $253.76 Mult-purpose Armless Chairs, 4 leg base Quantity: 4, Unit Price: $322.92 Armless stool, sled base Quantity: 6, Unit Price: $411.32 Armless stool, sled base, upholstered seat Quantity: 11, $8,830.12 Peninsula Desk, Uppers, Wardrobe, Lighting Quantity: 20, Unit Price: $461.75 Armless Chairs Quantity: 1, Unit Price: $10,102.56 3-person workstation Quantity: 3, Unit Price: $2,254.72 Single Desk, Built-in Drawer Annual Renewal of ESO Solutions ESO Solutions, Inc. $ 21,720.00 Firehouse Software Support Dallas, TX Maintenance of Technical or Operational Assistance and Software Enhancements and Updates: 7/01/19-8/30/20 Continuity of Service with Existing Software License Agreement Quantity: 15 each Annual Support of Additional Users of FireHouse Web Edition: Unit price: $270.00 Annual support for CAD Monitor for Additional Users, Unit Price: $125.00 Additional User Support-Staff Schedule Module: Unit Price: $90.00 Quantity: 20 each FireHouse Mobile Response Support Premium Unit Price: $519.00 Quantity: 1 each Firehouse Web CAD Monitor for PH Web Unit Price: $475.00 Firehouse Web Support-Web Bundled System Unit Price: $1,850.00 Firehouse Web Support-Staff Minutes of the Board of Commissioners – June 4, 2019, continued. Scheduling Module Unit Price: $520.00 Firehouse Sketch Support Unit Price: $1,220.00 Vehicle Detection System Traffic Wavetronix, LLC $ 51,886.00 Signal Radar Advance Detection Provo, UT and/or Stop-bar Sensor with 16 beam radar equiped with 20 ft. pigtail cable with connectors and small pole mount junction box hardware and software to interface with NEMA or Caltran cabinets State of Alabama Contract # T133-Traffic Control Equipment Quantity: 2 Unit Price: $25,943.00 Commissioner Kirkland then moved for adoption of Resolution No. 2019-146, motion seconded by Commissioner Kenward and unanimously carried. Mayor Saliba introduced Resolution No. 2019-147 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Stacey Livingston Alabama Municipal Revenue Officers $ 806.30 Association (AMROA) Summer Conference Mobile, AL Jack Mason Alabama Government Management $ 2,376.00 Davis Hart Information Services (GMIS) 2019 Summer Conference Orange Beach, AL Susie Peters Gracie Survival Tactics (GST) Law $ 3,258.32 William Kaufmann Enforcement Instructor Certification Course Level 2 Certification Ft. Benning, GA Garrett Franklin Dixie Ponytails State Tournament $ 7,100.00 Underwood, AL Dennis Cosby Dixie Belles State Tournament $ 7,100.00 Underwood, AL Jyssica Curenton Dixie Angels State Tournament $ 7,100.00 Scottsboro, AL Eddie Arnold Dixie Darlings State Tournament $ 7,275.00 Scottsboro, AL Commissioner Kirkland then moved for adoption of Resolution No. 2019-147, motion seconded by Commissioner Kenward and unanimously carried. Commissioner Ferguson moved to amend City Commission Policy Number 15 – Alcoholic Beverage License Procedure, motion seconded by Commissioner Crutchfield and unanimously carried. Commissioner Kirkland moved to accept a Construction Easement from Alfred Saliba Development Corporation needed for installing a sanitary sewer line on J.B. Chapman Road, motion seconded by Commissioner Kenward. Public Works Director Charles Metzger said the City requested this easement and there is no benefit provided to the Alfred Saliba Development Corporation. Mayor Saliba recused himself from this vote. There being no further discussion, and upon the motion being put to vote, those voting “yea,” were Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none; “abstained:” Saliba. The motion was carried by the majority of six "yeas" to one “abstention.” Minutes of the Board of Commissioners – June 4, 2019, continued. Commissioner Kenward moved to accept a Construction Easement from Suzanne L. White needed for maintaining a storm drainage ditch on N. Pontiac Avenue, motion seconded by Commissioner Kirkland and unanimously carried. Commissioner Kenward made a motion to reopen the public hearing on CDBG projects, motion seconded by Commissioner Crutchfield and unanimously carried. Debra Beyah spoke about her non-profit organization, provided informational handouts, and expressed concerns regarding the grant application process. Upon Ms. Beyah’s request to still meet with Mayor Saliba, he said he would love to meet with her and he apologized for the earlier miscommunication. There being no further discussion, Mayor Saliba declared the Public Hearing closed. There being no further business, Commissioner Kenward moved that the meeting be adjourned, motion seconded by Commissioner Kirkland and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS