City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING JUNE 18, 2019 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, June 18, 2019 with the following members present: Mayor Mark Saliba, Associate Commissioners Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Commissioner Kevin Dorsey was absent. Also present were City Manager Kevin Cowper, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Dr. Ricky Plummer, Bethel Baptist Church, then led in prayer, afterwhich Commissioner Kenward led in the Pledge of Allegiance to the Flag. Commissioner Kenward moved that the Minutes of the Meeting of June 4, 2019, be approved, motion seconded by Commissioner Kirkland and unanimously approved. Mayor Saliba invited up the Providence Christian School Baseball Team and recognized them for winning the State Championship. Head Coach Casey Smith said this team is made up of outstanding young men who worked extremely hard every day, and he expressed appreciation for this recognition. Commissioner Fleming thanked everyone who came out and supported the Dignity for Dads campaign this past weekend at McRae Homes. He expressed appreciation to the Commission, Rotary, 211, Fire Chief Larry Williams, and Police Chief Steve Parrish. He said the Police and Fire Departments were ever present as usual. Commissioner Fleming gave a big congratulations to the kids and coaches who make up the Championship Providence Christian School Baseball Team. He said the attention that comes to our area because of this type of win is amazing and college coaches will now come to see kids, not only from that school, but from other area schools as well. Commissioner Kirkland congratulated Commissioner Fleming on being hired as the first head basketball coach of the new Dothan Wolves boys team. Commissioner Crutchfield thanked department heads and staff for their assistance this week, and he expressed appreciation for the citizens who reached out about items on our agenda. Commissioner Crutchfield said we have a couple of big events coming up for people to enjoy with both the Future Masters Golf Tournament at the Dothan Country Club and BMX Nationals at Westgate Park. City Manager Cowper made the following announcements and comments:  A City Commission Work Session is scheduled for this Friday, June 21st at 10:00 a.m. in the Commission Chambers and the topic is the future of Water World.  As Commissioner Crutchfield mentioned, we have a number of big events happening. The Circle City BMX Nationals at the BMX facility at Westgate Park starts Friday, June 21st and goes through Sunday, June 23rd and the Future Masters Golf Tournament at the Dothan Country Club starts Saturday, June 22nd and goes through Saturday, June 29th. We are expecting a lot of people in town for both of these events so please be as welcoming as always. Minutes of the Board of Commissioners – June 18, 2019, continued.  The Wired 2019 event starts Sunday, June 23rd and goes through Friday, June 28th. We will have a large number of youth here doing service projects and the Civic Center in particular will be a very busy place during this event.  The dedication of Middlebrooks Drive and addition of Johnny Middlebrooks to the Walk of Fame will take place on Sunday, June 23rd at 2:00 p.m. at Westgate Softball Complex.  A bidder’s seminar and enrollment event will be held on Tuesday, June 25th at 9:00 a.m. in the City Manager’s Conference Room. Those interested in doing work for the City are invited to register for this event to learn about the bidding process.  There will not be a City Commission meeting on July 2nd due to the proximity to the July 4th holiday. We will meet only one time next month and that meeting will be held on July 16th.  City offices will close on Thursday, July 4th in observance of Independence Day. Regarding the sanitation schedule, Thursday residents will receive garbage and recycling pick-up on Wednesday, July 3rd. There will be no trash collection for Thursday residents this week.  Foster Fest will be Friday, July 5th and everyone is encouraged to come out for this event. As an additional security measure, Main Street will be closed between Oates Street and Museum Avenue, and traffic will be re-routed. City Manager Cowper, along with Deputy Fire Chief Chris Etheredge, presented service awards to Shan Ash, William Sullivan, II, and Billy Mims, Jr. each for twenty-five years of service with the City. City Manager Cowper, along with Police Chief Steve Parrish, presented a service award to Tonja Shelley for thirty years of service with the City. Mayor Saliba introduced the application of Fakir Sakir Dogruogullari for a Lounge Retail Liquor License, Class I (on or off premise) for Rain, located at 145 S. St. Andrews Street. Mayor Saliba asked if there was anyone present to speak on this matter and there were none. Commissioner Kenward moved for approval, motion seconded by Commissioner Kirkland. There being no further discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba introduced the application of Decarus Baker for a Lounge Retail Liquor License, Class I (on or off premise) for SVN, located at 3805 Ross Clark Circle. Mayor Saliba asked if there was anyone present to speak on this matter. Beth Hemby, speaking on behalf of the residents of Emerald Lake Terrace and Catalina Drive, expressed concerns with the approval of this license and asked for the applicant to answer several questions regarding their proposed business. She also discussed problems the neighborhood is experiencing as a result of another business that recently opened next door to this location. She requested the Commission to take these concerns under strong consideration. The applicant did not appear. Mayor Saliba asked staff if any of the answers to the questions asked by Ms. Hemby is in the application, and staff replied that this type of information is not included. Regarding whether there will be food served, City Manager Cowper noted that since the application is for a lounge license and not a restaurant license, food is not anticipated to be served. There being no further discussion, Mayor Saliba called for a motion. Hearing no motion, the application was denied. Mayor Saliba introduced Ordinance No. 2019-148 (recorded in Ordinance Book No. _______at Page_______), annexing certain property owned by Georgia Helen Smith (Life Estate), located on the south side of Murphy Mill Road east of and adjacent to Providence Christian School. Commissioner Ferguson moved for immediate consideration, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Minutes of the Board of Commissioners – June 18, 2019, continued. Commissioner Ferguson then moved for adoption of Ordinance No. 2019-148, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Saliba introduced Resolution No. 2019-149 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be in violation of Article III, Chapter 106 of the City of Dothan Code of Ordinance (repeat offender) and turning the cost over to the County Tax Collector so that the amount can be added to the next regular bill for taxes levied against the respective lots and parcels of land. Commissioner Fleming moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-150 (recorded in Ordinance Book No._______at Page_______), appropriating a not-to-exceed amount of $258,150.00 to the Dothan City Schools (DCS) for a new entrance drive and thermoplastic striping at Dothan Preparatory. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. Upon Commissioner Kenward’s request, Public Works Director Charles Metzger provided an explanation of this item for the public. Mr. Metzger said once DCS announced the changes taking place within the school system he and his staff began looking at ways to address the pick-up and drop-off traffic at Dothan Preparatory. He said Alice Street was determined to be the best location for the new road, which will include entrance and exit lanes. He said the City has been installing storm drainage pipe where needed and this work is nearing completion. He said the school system took bids for construction of this new road, Wiregrass Construction was the low bidder in the amount of $358,150, and the school system has agreed to contribute $100,000 to the project. He said this project is expected to be completed before school starts back on August 20th. Mayor Saliba expressed appreciation to Mr. Metzger and his staff for their work on this project. He said we want to be good partners with the school system and help them accomplish what they have set out to do. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-151 (recorded in Ordinance Book No._______at Page_______), entering into a revised agreement with the State of Alabama for construction improvements for Project No. STPOA-9450 (602), Reference Numbers 100052103 and 100008618, for CR-25 (Denton Road) Add lanes, from SR-210 (Ross Clark Circle) to Westgate Parkway. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-152 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract and issuing a Notice to Proceed and other related documents to Startley General Contractors Inc., for the 2019 Red Water Watermain Replacement Project B, for the sum of $614,000.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Upon Commissioner Crutchfield’s inquiry, Dothan Utilities Director Billy Mayes said this project will cover the area of Choctaw, Tacoma, Whiddon, Montana, Linden, Alice, and Lena. Mr. Mayes said the water department has been working heavily in other areas as well, along with the boring crew, and this has been very effective in completing more red water work. He said another job will soon be bid for the Evergreen, Whatley, and Victoria area and this is the next phase of the red water project. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-153 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract, and issuing a Notice to Proceed and other related documents to Palmer Electric for the Generator Installation at the Harmony Lane Well Site (No. 29) for the sum of $117,690.00, and appropriating funds for said project. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Minutes of the Board of Commissioners – June 18, 2019, continued. Mayor Saliba introduced Resolution No. 2019-154 (recorded in Ordinance Book No._______at Page_______), entering into a professional services contract with Poly, Inc., to inspect and provide full report of the Cottonwood Road Tank (Tank No. 6) and the Columbia Highway Tank (Tank No. 9), for the sum of $11,000.00. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-155 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with PureWorks, Inc. d/b/a UL EHS Sustainability (“UL”), for Software Services and Professional Services for a three-year period, at a cost of $56,200.00. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland. Commissioner Kenward requested an explanation for public record. Personnel Director Delvick McKay said this software will benefit our employee health clinic by digitizing employee files and creating a patient portal, which will allow our nurses and medical director to better manage workers compensation injuries and maintain health history. Mr. McKay said the funds are budgeted. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-156 (recorded in Ordinance Book No._______at Page_______), agreeing to allow the Fire Department to issue a fireworks permit to the Dothan Country Club to be held on Wednesday, July 3, 2019. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-157 (recorded in Ordinance Book No._______at Page_______), agreeing to allow the Fire Department to issue a fireworks permit to the National Peanut Festival Association to be held on June 29, 2019 (rain date June 30, 2019). Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-158 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of May, 2019 in the amount of $15,658,420.68. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-159 (recorded in Ordinance Book No. _______at Page_______), approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Professional Legal Services King & Spalding $ 342.50 for April, 2019-Defense of EPA Atlanta, GA Project Number 850310 FirstNet Wireless Communication AT&T Mobility $ 36,000.00 Service & Equipment Support Dates: Carol Stream, IL June, 2019 - September, 2019 State of Alabama Contract M 999 T34020001 Engineering Services for Peach Engineering $ 16,000.00 Rehabilitation or Replacement of Dothan, AL the Fire Sprinkler System at the Dothan Utilities Warehouse Professional Services Furniture Global Industries, Inc. $ 45,082.24 State of Alabama Awarded Contract Marlton, NJ T390 (furniture)-All Quantities (more or less) Pickup & Delivery of Corpses to J & S Mortician Services $ 17,000.00 Montgomery Forensic Lab to Dothan, AL Determine Official Cause of Death and Return to Dothan. Professional Licensed Services Average one way trip cost is $206.00 or $412.00 round trip. Estimated One Way Units FY 2019: 83 Minutes of the Board of Commissioners – June 18, 2019, continued. Commissioner Fleming then moved for adoption of Resolution No. 2019-159, motion seconded by Commissioner Kirkland and unanimously carried. Mayor Saliba introduced Resolution No. 2019-160 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Tyson Carter Dixie Youth Baseball World Series $ 850.00 Ruston, LA Cayla Cobb 2019 AAPPA Annual Conference & Forum: $ 1,274.20 The Changing Role of HR Foley, AL Morgan King Practical Homicide Investigation $ 1,898.00 Terry Nelson Phenix City, AL Tyler Davis Basic SWAT Course $ 1,459.00 Andrew Brown Anniston, AL Michael Connor Police Sniper Course (Level 1) $ 917.83 Michael Thomas Gadsden, AL Robert Cox Alabama Roadway Safety Conference $ 730.00 Fairhope, AL Commissioner Kirkland then moved for adoption of Resolution No. 2019-160, motion seconded by Commissioner Fleming and unanimously carried. Commissioner Crutchfield moved to accept an Easement from Cottages Dothan, LLC, needed to install sewer line on Bethlehem Road, motion seconded by Commissioner Kirkland and unanimously carried. Commissioner Kirkland moved to accept Warranty Deeds from Angel Hands Home Care Corporation and Eddie R. Hunt, needed for the Denton Road CR 25 Widening and Add Lanes Project No. STPOA-9450 (602), motion seconded by Commissioner Kenward and unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Crutchfield and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS