City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING JULY 16, 2019 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, July 16, 2019 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Janasky Fleming, Albert Kirkland, John Ferguson, and David Crutchfield. Commissioner Beth Kenward was absent. Also present were City Manager Kevin Cowper, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Pastor Delvick McKay, Greater Shiloh Missionary Baptist Church, then led in prayer, afterwhich Scout Troop 38 led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of June 18, 2019, be approved, motion seconded by Commissioner Fleming and unanimously approved. Mayor Saliba invited up Dothan Rotary Club President Cynthia Green and Dothan Tuesday Rotary Club President Brad Kimbro for a check presentation. Mr. Kimbro recognized Monday Rotary Club member Bruce McNeal, who was present in the audience, for being their elect District Governor. He said the Rotary Foundation is committed to helping in the maintenance and upkeep of the Rotary Miracle Field, and he talked about the tremendous impact the Miracle Field has on this community. He said they are happy to be a part and raise funds to help the Miracle Field continue to be all it can be for this community. Ms. Green said the Rotary Club partnered with the City of Dothan to help with recent repairs made to the Miracle Field and committed to fund half of the cost. She said they have made two installments totaling $47,000, and today they are presenting a check for $20,000, bringing it to a total of $67,000. She said they still have more monies to raise but they will get there, and on behalf of all Dothan Rotarians and the community, she presented the check to the City Commission, department heads, and citizens for all to enjoy. Dothan Utilities Director Billy Mayes said he is here today representing the Miracle League Board, and also as a parent of a special needs citizen, cannot express how much appreciation he has for the Rotary Club and for the City of Dothan for the impact the Miracle Field has made in the lives of their children. Mayor Saliba thanked both of the Rotary Clubs for coming together and doing such a great thing in partnership with the City. Commissioner Fleming introduced Darryl “E” Elliott & Virgil “K” Byrd with the Tri State Family Reunion Organization and recognized them for their years of work with this event, as well as the many other events and contributions they have helped to provide to the community. Mr. Elliott spoke about the growth and economic impact of the Tri State Family Reunion festival over the past six years, and said they are looking for a relationship with everybody in the city. He thanked the Dothan Police and Fire Departments for being there since day one, the City for all of its services, and everyone involved for all of their help. Commissioner Dorsey announced that he will be holding a forum on Thursday, July 25th at Andrew Belle from 6:00 p.m. until 7:00 p.m. to discuss being prepared during the hurricane season before a storm hits. He invited those who are active in the community, church organizations, and others interested in sharing their information with individuals in this particular area to come out. Commissioner Fleming asked everyone to keep in mind the Saturday back to school drives being held on August 3rd, 10th, & 17th. Also on Saturday, August 3rd starting at 7:00 a.m., there will be a Northview High School sale at the convocation center where yearbooks, jerseys, and other items will be available for purchase. Minutes of the Board of Commissioners – July 16, 2019, continued. Mayor Saliba said the City Commission had the opportunity to tour several Dothan City School facilities this past Friday and they are working hard to prepare for the opening of school season. He encouraged any businesses or groups willing to pitch in and help this summer to contact the school system. Mayor Saliba introduced the application of Edgar Walker, Jr. for a Lounge Retail Liquor License, Class I (on or off premise) for SayIt Sports Bar and Grill, located at 1382 Reeves Street. Mayor Saliba asked if there was anyone present to speak on this matter and there were none. Commissioner Dorsey moved for approval, motion seconded by Commissioner Fleming. Commissioner Crutchfield said he is not comfortable with some information being left off of the Alcoholic Beverage Control Board application which the applicant should have provided. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Dorsey and Fleming; “nay:” Saliba, Kirkland, Ferguson, and Crutchfield. The motion was denied by the majority of four “nays” to two “yeas.” Mayor Saliba introduced the application of Anthony Chad Brinkley for a Restaurant Retail Liquor License (on premise) for Diablos Southwest Grill, located at 131 N. Foster Street. Mayor Saliba asked if there was anyone present to speak on this matter. Anthony Chad Brinkley said he went through all the procedures with the alcohol board and submitted everything. Commissioner Crutchfield moved for approval, motion seconded by Commissioner Kirkland. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba introduced the application of Matthew Hayes for a Retail Beer and Retail Table Wine License (on or off premise) for Kiss My Axe, located at 256 N. Foster Street. Mayor Saliba asked if there was anyone present to speak on this matter and there were none. Commissioner Crutchfield moved for approval, motion seconded by Commissioner Kirkland. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba introduced the application of Robert Jones for a Pool and Billiards License for Hill-Hill Billiards Center, located at 460 E. Main Street. Commissioner Dorsey moved for approval, motion seconded by Commissioner Ferguson. Mayor Saliba asked if there was anyone present to speak on this matter and there were none. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba introduced Ordinance No. 2019-161 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Betty Dean, located at 7292 West Main Street, from A-C (Agricultural-Conservation) District to B-2 (Highway Commercial) District. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2019-161, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2019-162 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Georgia Helen Smith (Life Estate), located on Murphy Mill Road east of and adjacent to Providence Christian School, from A-C (Agricultural-Conservation) District to O-I (Office & Institutional) District. Commissioner Ferguson moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Minutes of the Board of Commissioners – July 16, 2019, continued. Commissioner Ferguson then moved for adoption of Ordinance No. 2019-162, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2019-163 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Southeast Education, LLC, located at 901 Buena Vista Drive, from R-1 (Low Density Single-Family Residential) District to O-I (Office & Institutional) District. Commissioner Ferguson moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Ferguson then moved for adoption of Ordinance No. 2019-163, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Saliba introduced Resolution No. 2019-164 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-165 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be in violation of Article III, Chapter 106 of the City of Dothan Code of Ordinance (repeat offender) and turning the cost over to the County Tax Collector so that the amount can be added to the next regular bill for taxes levied against the respective lots and parcels of land. Commissioner Fleming moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-166 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in the demolition process of substandard structures and turning the amounts over to the county tax collector to be added to the next regular bills for taxes levied against the respective lots and/or parcels of land. Commissioner Fleming moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-167 (recorded in Ordinance Book No._______at Page_______), approving and adopting the 2019 Year Five Annual Action Plan, which reflects the goals in the 2015-2019 Consolidated Plan. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-168 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Housing Authority of the City of Dothan, Alabama to continue the Public Housing Drug Elimination Program by providing police officers for assignment at the public housing developments for a one-year period at an estimated cost of $744,852.00 with $175,000.00 being reimbursed to the City. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Kirkland. Police Chief Steve Parrish confirmed for Commissioner Ferguson that this agreement is for one year. Chief Parrish said the City covers 75% of the cost and this amount is included in the upcoming budget to help make our public housing a lot safer. He said the Housing Authority covers 25% of the cost. Chief Parrish clarified for Commissioner Ferguson that this agreement includes all of the housing developments owned by the Housing Authority. He said his department keeps track of complaints in order to isolate patrols more specifically to the areas that have problems. There being no further discussion, the resolution was unanimously adopted. Minutes of the Board of Commissioners – July 16, 2019, continued. Mayor Saliba introduced Resolution No. 2019-169 (recorded in Ordinance Book No._______at Page_______), entering into a Private Development Agreement with Honeysuckle Hall Apartments, Ltd., for installation and maintenance of water meters for Honeysuckle Grove Apartments at 1780 Honeysuckle Rd, Dothan, AL. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-170 (recorded in Ordinance Book No._______at Page_______), entering into a contract with Ceres Environmental Services Inc. for disaster debris removal, disposal and reduction in the event of an actual disaster, in the amount of $2,625,841.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. Public Works Director Charles Metzger said this contract prepares the City in case we have a bad storm by establishing prices and setting us up with FEMA. Mr. Metzger confirmed for Commissioner Ferguson that this contract is a prerequisite for FEMA reimbursement and there is no cost to the City if the services are not needed. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-171 (recorded in Ordinance Book No._______at Page_______), authorizing the General Services staff to develop and submit an application to ADECA for funding covering 80% of the cost of either repowering or purchasing reduced NOx emission vehicles, and accept the grant if awarded. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. Assistant General Services Director Jim Key said this request is to apply for the grant, which is part of the Volkswagen settlement. Commissioner Crutchfield asked if this grant would be used to replace aging vehicles and Commissioner Ferguson asked if the dollar amount of the City’s 20% share is known at this time. City Planner Bob Wilkerson said General Services Director Randy Morris asked him to develop a grant application and the maximum amount of the grant is $320,000 which will basically replace three medium sized trucks, such as trash or dump truck size vehicles. He said the match on this amount will be $64,000, but it is possible that we could be awarded a lesser amount with our match being 20% of that amount. Upon Commissioner Ferguson’s inquiry, Mr. Wilkerson explained the reason this information was not included in the packet is because it was not known at the time the staff report was submitted because this came up just last week. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-172 (recorded in Ordinance Book No._______at Page_______), approving Change Order #1 (Final) with Layne Christensen Company, Inc. for the repairing, reworking, and lowering of water wells and repairing and recoating of water tanks, to deduct $237,025.10 from the original contract amount, resulting in a final contract price of $339,885.25. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-173 (recorded in Ordinance Book No._______at Page_______), approving the Final Summary Change Order with Blankenship Contracting, Inc., for the construction of the Girard Avenue Culvert Addition, which results in a cost decrease for the total contract bid in the amount of $143,310.00, making the final adjusted contract price $414,870.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Dorsey said he is glad to see it is going to a local contractor. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-174 (recorded in Ordinance Book No._______at Page_______), approving a Change Order with L & K Contracting, Inc. for emergency work required along West Powell Street, which results in a cost increase for the total contract bid in the amount of $170,900.00 making the final adjusted contract price $1,706,525.00, and appropriating funds for said project. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Dorsey said he is glad to see this is a local contractor. Commissioner Ferguson noted that this item states West Powell Street but the project is Woodburn to Flowers Chapel, and he asked if this is bundled into one project. Dothan Utilities Director Billy Mayes said a recent inspection revealed Minutes of the Board of Commissioners – July 16, 2019, continued. there is not much sewer in this location, so we are doing this work as an emergency repair and adding it to the L & K Contracting contract. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-175 (recorded in Ordinance Book No._______at Page_______), applying for the Fiscal Year 2020 Section 5310 Capital Award Grant to purchase two buses to provide transportation for the elderly and disabled population of Dothan to and from the Rose Hill Senior Adult Center, deliver homebound meals, and any other activities associated with the Center. Commissioner Fleming moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-176 (recorded in Ordinance Book No._______at Page_______), accepting a grant from the Wiregrass Foundation, in the amount of $2,000.00, to fund swimming lessons for children at the Andrew Belle Center pool. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kirkland. Commissioner Dorsey expressed gratitude and thanks from his constituents in this particular area for the Wiregrass Foundation. Mayor Saliba also thanked the Wiregrass Foundation for this grant. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-177 (recorded in Ordinance Book No._______at Page_______), accepting a grant from the Wiregrass Foundation, in the amount of $5,000.00, to help fund the Health and Wellness Workshop. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Dorsey and Mayor Saliba thanked the Wiregrass Foundation for this grant as well. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-178 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of June, 2019 in the amount of $14,430,996.37. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-179 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Water Meter Box Covers Ferguson Waterworks $ 97,100.00 Complete for AMI Loxley, AL Quantity: 5,000 (more or less) Unit Price: $19.42 Three Phase Meter Test Board, per Vision Metering $ 28,750.00 City of Dothan bid specifications. York, SC Quantity (more or less): 1 Unit Price: $27,250.00 Three Year Extended Warranty & Support Unit Price: $1,500.00 Northcutt Baseball Field Backstop Tri-State Fence $ 15,195.63 & Safety Fence Removal: Per Foot: Dothan, AL $6.14965 Total: $1,229.93 Backstop Construction: Price Per Foot: $102.3132 Total: $10,231.32 Safety Fence: Price per Foot: $37.3438 Total: $3,734.38 Other Purchases: Transporter Camera Assembly Cues $ 21,184.05 with all Accessories Orlando, FL Sole Source Provider 2020 Dodge 5500 with Altec AT Altec Industries, Inc. $ 123,068.00 37G serial Device & Body Birmingham, AL Replacing unit #4104 Purchasing using Sourcewell contract # 012418-ALT. Minutes of the Board of Commissioners – July 16, 2019, continued. 2019 John Deer 317G Track Flint Equipment $ 47,590.59 Loader With Attachments Dothan, AL Replacing Unit # 9226. Purchase Using Sourcewell Co-operative Contract # 032515-JDC Light Truck & Equipment Tires McGriff Tire Co., Inc. $ 25,000.00 for Fleet use throughout the year Cullman, AL State of Alabama Contract T-106 Remainder of Fiscal Year 2019 Replace existing dimming system Scarborough & Associates $ 15,610.00 with new 400 amp electric panel Dothan, AL and provide a dimming system for the house lights Professional Services Labor & Materials for Construction Chaney Branch, Inc. $ 45,200.00 of a Storage Building at Clio, AL Dothan Utilities Lowest quote New Software: Robot CONSOLE-Primary License Help Systems, LLC $ 19,231.50 Unit Price: $5,852.50 Eden Plains, MN Robot SCHEDULE-Primary License Unit Price: $6,545.00 New Maintenance: Robot CONSOLE-Primary License 12 Months Unit Price: $2,341.00 Robot SCHEDULE-Primary License Unit Price: $2,618.00 12 Months Services: Robot Services (hourly) Quantity: 10 Unit Price: $187.50 Total Price: $1,875.00 IBM job scheduler Annual Renewals and Maintenance Superion, LLC $ 165,483.15 Fees for the Superion Software A Central Square Co. Suite Lake Mary, FL Stalker DSR 2X Radar System Applied Concepts, Inc. $ 23,214.40 Equipment for the New Police Plano, TX Department Vehicles for 2019 and/or Replacements Quantity: 8 (or more)*Strong possibility additional units will be ordered within 12 months Unit Price: $2,901.80 Total Cost of 8 Units: $23,214.40 Sole Source Commissioner Fleming then moved for adoption of Resolution No. 2019-179, motion seconded by Commissioner Ferguson and unanimously carried. Mayor Saliba introduced Resolution No. 2019-180 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Doug Magill Alabama Association of Polygraph $ 2,410.00 Ronald Hall Examiners 2019 Annual Seminar Tim Mullis Orange Beach, AL Randy Morris 2019 Alabama Water Resources Conference $ 735.00 Orange Beach, AL Jeremy Wallace Advanced Explosives Disposal Techniques $ 0.00 Redstone Arsenal (Huntsville), AL James Curtis Line Design and Staking Certification $ 2,197.35 Training: Stage 5 Nashville, TN James Shultz PCB Management Workshop $ 1,540.00 Destin, FL Minutes of the Board of Commissioners – July 16, 2019, continued. Marshall Perry IEBA (International Entertainment Buyer’s $ 2,506.00 Association) Conference Nashville, TN Melissa Cason Current Issues Involving Municipal Court $ 1,356.00 Stephanie Hollis Practice & Procedures Jamila Brooks Hoover, AL James Hancock Southeastern Distribution Apparatus School $ 1,096.00 & Conference Auburn, AL Justin Davis Field Force Extraction $ 0.00 Tyler Elliot Anniston, AL Kevin Moore Jesse Hess Adam Blackwell Jeremy Wallace Michael Hannon Jonathan Wood Jr. Dixie Boys Baseball World Series $ 6,600.00 Aiken, SC Jonathan Wood Dixie Boys Baseball World Series $ 6,600.00 Aiken, SC Jyssica Curenton Dixie Angels World Series $ 7,775.00 Hopkins County, TX Garrett Franklin Dixie Ponytails World Series $ 7,775.00 Hopkins County, TX Eddie Arnold Dixie Darlings World Series $ 7,775.00 Hopkins County, TX Jinri Jiang Alabama Recreation and Parks Association $ 7,198.00 Isabella Owens State Swim Meet 50 Swimmers Opelika, AL Keith Gaster KME/NAFECO Fire Apparatus Inspection $ 0.00 John Penn Nesquehoning, PA Thomas Brown Rose Gordon 2019 Birmingham Municipal Court Summit $ 1,944.00 Tonja Minnifield Birmingham, AL Sadie Kirksey Adrienne Smith Len White Fall Municipal Law Conference $ 350.00 Gulf Shores, AL Commissioner Kirkland then moved for adoption of Resolution No. 2019-180, motion seconded by Commissioner Fleming and unanimously carried. Commissioner Ferguson moved to accept Warranty Deeds from PC, LLC, Benny & Peggy Jones, KVD, LLC, Summer Wood, LLC, Thomas & Kathy Loeffler, Kenneth Everett (Tracts 20 & 23), Melissa Harper, Chun H. Chen, and John and Elizabeth Clearman for right-of-way for the Denton Road CR 25 widening and add lanes, motion seconded by Commissioner Kirkland. Commissioner Crutchfield asked if this is all properties needed for the project. Assistant Public Works Director Bart Barefoot said there are two more properties but we have right of entry. Public Works Director Charles Metzger confirmed for Commissioner Dorsey that sidewalks are included in this project and will be installed from the apartments to the shopping center. There being no further discussion, the motion to accept was unanimously carried. There being no further business, Commissioner Ferguson moved that the meeting be adjourned, motion seconded by Commissioner Crutchfield and upon the unanimous vote of "yea," the meeting was duly adjourned. See approval next page: Minutes of the Board of Commissioners – July 16, 2019, continued. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS