City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING AUGUST 20, 2019 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, August 20, 2019 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Albert Kirkland, Beth Kenward, and David Crutchfield. Commissioners Janasky Fleming and John Ferguson were absent. Also present were City Manager Kevin Cowper, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Pastor Josh Alderman, First Free Will Baptist Church, then led in prayer, afterwhich Commissioner Dorsey led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of August 6, 2019, be approved, motion seconded by Commissioner Crutchfield and unanimously approved. Mayor Saliba announced that the recognition of the Ponytails Dixie Softball 2019 World Series Champions will be rescheduled because the team was unable to attend this morning. Commissioner Kirkland recognized the City’s Traffic Engineer Tommy Wright for coming back home to help with our traffic engineering and for doing a good job changing out signals. He expressed appreciation to Mr. Wright for all of his hard work and for bringing his expertise back home. Commissioner Crutchfield also recognized Mr. Wright, and he thanked the department heads for their work with all the projects going on in the City right now. He said there are good things happening and he appreciates everyone’s patience. Mayor Saliba said our public city schools start today so please be patient with one other as we feel our way through traffic patterns with student drop-off lines and bus routes. He said while he was at Dothan Preparatory this morning he saw that the road looked great and traffic was flowing. He said our public education system and school board have done a great job and worked hard over the summer; please keep them in your hearts and prayers, and if you have any spare time, they would love to use your help volunteering in any kind of way. City Manager Cowper made the following announcements and comments:  The annual “Going for the Gold” Family Fun Day, sponsored by the Dothan Fire Department, will be held on Saturday, August 24th from 3-8 p.m. at Westgate Park. This is a great event for a great charity – Childhood Cancer Awareness. The 5K race will begin at 6 p.m. at the Miracle Complex.  Everyone will have the opportunity to meet the new Dothan Wolves football team on Thursday, August 22nd at 6:30 p.m. at Rip Hewes Stadium on the home side.  The first Dothan Tigers Junior Varsity game will be at Rip Hewes Stadium on Monday, August 26th at 6:30 p.m. The team will be playing Enterprise.  The Dothan Wolves Varsity team will play Wetumpka on Friday, August 30th at 6:30 p.m. at Rip Hewes Stadium.  City offices will be closed on Monday, September 2nd in observance of Labor Day. The garbage collection schedule will be adjusted so that Monday residents will receive their pickup on Wednesday, September 4th. Minutes of the Board of Commissioners – August 20, 2019, continued. Mayor Saliba introduced the application of James M. Brown for a Lounge Retail Liquor License, Class I (on or off premise) for Salon De Las Estrellas I, located at 3815 Ross Clark Circle. Mayor Saliba asked if there was anyone present to speak on this matter. James Brown approached the podium and said he is the applicant for this liquor license. Mr. Brown said he owns a restaurant in Montgomery and also holds rodeos in Montgomery and Pensacola. He said he was recently in the news on WSFA because a rodeo kind of got out of hand in Montgomery but they held an event recently where they assured the community they were doing everything in interest for them as well, not just for themselves as business owners. He said he is willing to work with the community and he wants to make an environment for the Hispanic community as well as everybody else to be able to work together. He said it is a difficult time right now with everything going on with immigration, etc., they want to make sure everybody gets along and has a great time. There being no further discussion, Commissioner Dorsey moved for approval. Mayor Saliba called for a second to this motion, and hearing no second, the application died. Mayor Saliba announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba introduced Resolution No. 2019-195 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-196 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on September 17, 2019. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-197 (recorded in Ordinance Book No._______at Page_______), appropriating $50,000.00 to the Industrial Development Authority of Houston and Henry Counties for economic development assistance to support rail infrastructure improvements for Abbeville Fiber, LLC. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Kenward confirmed with City Manager Cowper that this money will come from funds we have set aside for economic development. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-198 (recorded in Ordinance Book No._______at Page_______), donating $5,000.00 to the Murals of the Wiregrass to help fund the task of prepping and installing a mural on the east wall of 123 E. Main Street for the Green Space Project. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Commissioner Crutchfield said he would love to see the murals grow but he also wants to make sure they are all being maintained. Mike Riddle, representing the Murals of the Wiregrass, said the organization has changed a bit in the last year and a half, and they are now getting back on a regular maintenance schedule to include taking care of weeds and painting updates. Mr. Riddle thanked the Commission for this donation to help preserve, prepare, and update the wall. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-199 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract, and issuing a Notice to Proceed and other related documents to Palmer Electric Construction Company, for the Generator Installation at 3451 Omussee Road, Golf Creek Lift Station, for the sum of $96,465.00. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kirkland. Commissioner Dorsey said it is good to see this is going to a local contractor. There being no further discussion, the resolution was unanimously adopted. Minutes of the Board of Commissioners – August 20, 2019, continued. Mayor Saliba introduced Resolution No. 2019-200 (recorded in Ordinance Book No._______at Page_______), approving Change Order Number Three (3) with Saliba Construction Co., Inc. for the Regional Public Safety Training Center, for a net increase of $316,120.00, and a contract total of $18,629,613.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. General Services Director Randy Morris confirmed for Commissioner Dorsey that September 26th is the anticipated substantial completion date, and he confirmed for Mayor Saliba that he will arrange for another tour soon. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-201 (recorded in Ordinance Book No._______at Page_______), approving the utilization of seizure funds to be used to pay various allowable expenditures for Police Department operations and seizure cases, in the amount of $12,262.00, and appropriating funds for said operations. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Dorsey said he has spoken about this before and he asked if there is any way we can bring back the D.A.R.E. program with McGruff the Crime Dog. Police Chief Steve Parrish confirmed and said this program is included in the strategic plan to be looked at in the early part of 2020, as well as the Police Athletic League program. Mayor Saliba confirmed with Chief Parrish that this will be part of the opening of the Regional Public Safety Training Center. Chief Parrish added that we can do a lot of good community engagement once that center is open. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-202 (recorded in Ordinance Book No._______at Page_______), applying for and accepting funding in the amount of $26,553.00 for the City of Dothan and $8,851.00 for Houston County, from the United States Department of Justice, Bureau of Justice Assistance under the 2019 Edward Byrne Memorial Justice Assistance Grant Program for the purchase of law enforcement technology advancement and equipment and entering into an inter- local agreement with Houston County to accept funding from the United States Department of Justice, Bureau of Justice Assistance under the 2019 Edward Byrne Memorial Justice Assistance Grant Program. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-203 (recorded in Ordinance Book No._______at Page_______), accepting funding from the Enterprise Ozark Community College (EOCC) through its Southeast Alabama Highway Safety Office (SAHSO) in the amount of $56,426.16 for participation in the Alabama Department of Economic and Community Affairs Law Enforcement Traffic Safety (ADECA/LETS) Grant Programs for approved traffic enforcement/safety programs and authorized equipment, and appropriating funds for said grant. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-204 (recorded in Ordinance Book No._______at Page_______), re-appointing Angela McNeal and Chad Lisenby as members of the Board of Zoning Adjustment and re-appointing Vanita Sansom as a supernumerary member of the Board of Zoning Adjustment. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-205 (recorded in Ordinance Book No._______at Page_______), re-appointing Charles Nailen as a member of the Dothan-Houston County Airport Authority. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-206 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of July, 2019 in the amount of $17,395,809.12. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Minutes of the Board of Commissioners – August 20, 2019, continued. Mayor Saliba introduced Resolution No. 2019-207 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Unmanned Aerial Vehicle for Flymotion $ 35,877.00 Utility System Inspection & Tampa, FL Troubleshooting DJI Matrice 210 RTK V2 Quantity: 1 Unit Price: $35,877.00 2020 Cab & Chassis for a Coffman International, Inc. $ 75,730.00 55' Material Handler Dothan, AL Quantity: 1 Unit Price: $75,730.00 Replacing unit 9045 Additional purchase from previously awarded bid. Other Purchases: Omussee Closed Transition Eaton $ 46,780.00 Conversion for Generator Pelham, AL Transfer Switch Continuity of Service Stepp 5 Cubic Yard Asphalt Ingram Equipment $ 96,596.20 Body: Replacing unit 9045 Pelham, AL Purchasing using NCPA co-operative contract #05-26 Quantity: 1 Industrial Grade Switches & CDW Government $ 20,090.00 Adapters for AMI Connections: Vernon Hills, IL Comtrol Rocketlinx ES8510-XT Switches-10 Ports Managed: Quantity: 20 Unit Price: $975.00 Comtrol Power Adapter-24 watt: Quantity: 10 Unit Price: $59.00 Sourcewell Cooperative Contract# 100614#CDW Juniper Switches for Public Carousel Industries $ 69,039.09 Safety Training Facility Exeter, RI See attached for unit pricing. State of Alabama Networking Products & Services Awarded Bid T-634, Master Agreement: MA 999 T6344013357 Commissioner Kenward then moved for adoption of Resolution No. 2019-207, motion seconded by Commissioner Crutchfield and unanimously carried. Mayor Saliba introduced Resolution No. 2019-208 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Jarred Wofford SDMyers Transformer Management 2 $ 2,985.00 Tallmadge, OH Lee Ann Channell Microsoft MCSA: SQL 2016 Database $ 1,513.26 Administration Certification Course Marietta, GA Lorena Guttowsky Fall Camporee at Camp ASCCA $ 96.00 Toye Hatcher Jackson Gap, AL Angie Lowe Tony Thorne Minutes of the Board of Commissioners – August 20, 2019, continued. Joseph Evans National Bomb Squad Commander’s $ 0.00 Conference Huntsville, AL Morgan Rodriguez International Code Council (ICC) Permit $ 1,830.00 Stacey Livingston Tech Institute Orlando, FL Lynn Watkins Savannah Police Department 2019 $ 0.00 Ronald Hall Sergeants Assessment Center Savannah, GA Trampas Gougler Certified Utility Safety Professional (CUSP) $ 1,898.00 Program Foley, AL Kenny Thompson Alabama Recreation & Parks Association $ 458.00 Fall Workshop Orange Beach, AL Billy Mayes Alabama Water & Wastewater Institute $ 455.00 (AWWI) 2019 Educational Seminar Point Clear, AL Billy Mayes Electric Cities of Alabama (ECA) 2019 $ 3,129.00 Chris Phillips Engineering and Operations Conference Allen McJunkins Hoover, AL Jessi Snell John Penn KME/NAFECO Fire Apparatus $ 0.00 Blake Johnson Nesquehoning, PA Zachary Parrish Matthew Lawhorn David Hasty Alabama Public Safety Leadership Academy $ 762.00 Columbiana, AL Commissioner Kirkland then moved for adoption of Resolution No. 2019-208, motion seconded by Commissioner Kenward and unanimously carried. Commissioner Kirkland moved to accept a Warranty Deed from Bobby Bivens for right-of-way for the Denton Road CR 25 Widening and Add Lanes project, motion seconded by Commissioner Dorsey and unanimously carried. Commissioner Kenward moved to accept a Construction Easement from Billy Byrd Family Holdings, LLC, needed to install water main for the Ross Clark Circle Utility Relocation Project, Phase 2, motion seconded by Commissioner Kirkland and unanimously carried. Mayor Saliba announced the appointment of Jocelyn Gutzmore as a Member of the Dothan Housing Authority Board to fill the unexpired term of Sheila Lee There being no further business, Commissioner Kenward moved that the meeting be adjourned, motion seconded by Commissioner Crutchfield and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk See approval next page: Minutes of the Board of Commissioners – August 20, 2019, continued. Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS